rsid deliverables and responsibility matrix

RSID Consultancy Services: Monitoring Table / Matrix on contracted Deliverables/Outputs & Payments(PMU/ OWD Officers have to modify the YELLOW Coloured Filled Coloumns only)

Sl. No. Deliverable/Output as per Contract[mobilization April 2012]

(per TOR)

1 5% 5% 26.11.2012 Submitted, Approved and Payment done.End of week 8 End May 2012 Sep-12

2 7th QPR- 01.02.2014(7 x 1%)

6%7%

3 N/A0<10<

4 01.02.2014 3% Not PaidEnd of month 8 End Dec-12

5 22.10.2013

3%

3% 07.11.2013End of month 8 End Dec-12

‘Due Timing’ as per Contract

Resultant Expected Timing

Actual Completion Timing

Percentage of Total Payments Percentage of

Total Payments (per Contract)

Actual Date of Payment

STATUS /Reason for OVER DUE /SOON DUE &Non-payments as per TOR / CONTRACT AGREEMENT

Remedial Measure / Way forward action taken by PMU/ Consultant

Inception Report (IR). Inception Report based on consultant’s post-mobilisation approach to the requirements of the main elements, finalisation of both the phasing of inputs and the overall work program for the Services period, and outlining any key issues needing further resolution by the client for efficient execution of the overall assignment.

Quarterly Progress Reports (QPR) x 7. These reports shall be submitted at the end of each quarter indicating the progress made on various s integrated in TOR during last 3 months.

End of each calendar quarter

Each July, October, January & April

26.11.2012 ,

15.01.2013, 20.06.2013,12.11.2013,

Approved and Paid upto QPR-6. QPR-7 submitted and approved by OWD ISAP Review Committee & ISAP Working Group.

Workshops: associated Presentations/Working Papers/Materials) up to ten (10) workshops. These will be conducted as per details indicated in No. 807 of Description of Services given in Appendix A in CA.

09.11.2012 and 19.02.2014

One workshop conducted. Second Workshop scheduled on 19th Feb. 2014 on Road Policy, Road Fund and Road Safety Action Plan.

Timings to be resolved with OWD

Working Paper on Short-to-Medium Term OWD Restructuring and Reorganization. This will be submitted as per the details indicated in No. 503 of Description of Services given in Appendix A in CA.

Submitted to PMU in March 2013. Two meetings have been conducted by PMU with representatives from other wings of OWD in presence of Dy. TL and HRD Specialist of RSID Consultants.Revised Report has been submitted after consultantion with PMU and CE(DPI & Roads). This report has been discussed in ISAP Review Committee and Secretary( Works) has suggested to discuss more with other Chief Engineers and Stakeholders. Presented to the Interim WB Mission on 17.02.2014.

Interim Report on Revision of OPWD Code and Manual (Structuring, Content, Issues, Timing). This will be submitted as per the details indicated in No. 212 of Description of Services given in Appendix A in CA.

Approved by OWD ISAP Review Committee and Paid. Code Review Committee Meeting on 25.02.2014.

(Only 1 payable item anticipated in TOR, not 4)

6 End of month 9 End Jan-13

7 End of month 12 End April-13

Consultant Submitted and under scrutiny at PMU

8 End of month 13 End May-13 2% Pending

9 End of month 9 End Jan-13 5% Not paid

10 End of month 10 End Feb-13

5%

11 End of month 10 End Feb-13 05.12.2013 5% 5% 26.12.2013

12 End of month 12 End April-13 31.05.2013 5% 5% 12.06.2013

13 End of month 12 End April-13

14 End of month 14 End June-13 3% Yet to be submitted

15 End of month 14 End June-13 01.02.2014 7%

16 End Aug-13 05.12.2013 3% 3% 26.12.2013End of month 16

Interim Report on Revision of Contract Procurement Manual for Works, Goods and Services

Consultant submitted draft SBDs for Goods, Works and Consultancy Services. The SBD for works has been hoisted in OSRP Website to elicit comments from Stakeholders.

Final Report on Revision of Contract Procurement Manual for Works, Goods and Services

Final OPWD Code and Manual. This document shall be submitted as per the details indicated in No. 214 of Description of Services given in Appendix A in CA.

OPWD Code is being reviewed and updated regularly. Hoisted in OSRP Website to elicit comments from Stakeholders. This has been also shared with the World Bank and it will be placed before the Committee of C.E.s on 25th Feb. 2014.

Report on Training Needs Assessments (TNA) Results, Proposed TNA-Based Program(s) and OWD ‘Training’ Role. This report shall be submitted as per details indicated in No. 402 of Description of Services given in Appendix A in CA.

TNA & Training Plan : 01.02.2014

This has been cleared by ISAP Review Committee.Placed before World Bank Interim Mission on 17.02.2014.

Draft Report on Odisha Road Sector Policy and requirements for its Implementation. This report shall be submitted as per details indicated in No. 312 and 313 of Description of Services given in Appendix A in CA.

Submitted and under review at PMU/ ISAP Cell. This shall be shared with the Stakeholders in the proposed Workshop on 19th Feb 2014 and Interim World Bank Mission in Feb 2014.

(Now 2 outputs?

See*below)

Interim Report on Preparations for Inaugural Master Plan for Main Road Network in Odisha. This report shall be submitted as per details indicated in No. 708 of Description of Services given in Appendix A in CA.

Approved by ISAP Review Committee based on April 2013 Aide Memoire of WB ; Accepted and Paid.

Report on Road Infrastructure Safety Management Review. This report shall be submitted as per details indicated in No. 602 of Description of Services given in Appendix A in CA.

Approved by ISAP Review Committee and WB Accepted and Paid.

Final Report on Odisha Road Sector Policy. This report shall be submitted as per the details indicated in No. 313 of Description of Services given in Appendix A in CA.

*No provision in TOR

Report on Management of Out-sourced Road Toll Collection and Maintenance/Operations. This report shall be submitted as per details indicated in No. 909 of Description of Services given in Appendix A in CA.

Mid-Term Status Report (MTSR). The consultants shall submit the overall progress report of all activities of the project work after completion 50% of work. pending for

paymentSubmitted by firm.Reviewed and cleared by ISAP Review Committee; Shared with World Bank.

Report on Vehicle Axle Load Regulation and Management. This report shall be submitted as per details indicated in No. 1006 of Description of Services given in Appendix A in CA.

Approved by ISAP Review Committee on the basis of observation by the WB vide their E-mail Dated November 07, 2013. and paid.

17 End of month 16 End Aug-13 5%

18 End of month 16 End Aug-13 05.12.2013 3% 3% 26.12.2013

19 End of month 19 End Nov-13

20 End of month 22 End Feb-14 5% Report yet to be submitted by the Consultant.

21 End of month 22 End Feb-14 7%

22 End of month 24 End April-14 7% NA

23 End of month 26 End June-14

24 End of month 28 End Aug-14 10%

25 End of month 30 End Oct-14 10%

Total 100% 30%

Preliminary Report on Study of Main Roads Funding Options and Possible Road Fund. This report shall be submitted as indicated in No. 808 of Description of Services given in Appendix A in CA.

Report submitted. This shall be shared with the Stakeholders in the proposed Workshop on 19th Feb 2014.

Draft Report on Proposed ‘Odisha Road Safety Action Plan’. This report shall be submitted as per the details indicated in No. 611 of Description of Services given in Appendix A in CA. Report approved by ISAP Review Committee and clearance

given by WB vide E-mail dated 7.11.2014 s.t. compliance by revising the report and Paid.

Final Report on Proposed ‘Odisha Road Safety Action Plan’. This report shall be submitted as per details indicated in No. 611 of Description of Services given in Appendix A in CA. (Provision for 1

payment only)Under preparation by the Consultant. Will submit after incorporating the findings in the Workshop.

Completion Report on Inaugural Master Plan for Main Road Network in Odisha. This report shall be submitted as per the details indicated in No. 712 of Description of Services given in Appendix A in CA.

Final Report on Study of Main Roads Funding Options and Recommendations on Road Fund. This report shall be submitted as indicated in No. 808 of Description of Services in Appendix A in CA.

Draft Report on Medium-to-Longer Term Strengthening of the Institutional Framework/Structures of Odisha’s Roads Sector. This report shall be submitted as per the details indicated in No. 1110 of Description of Services given in Appendix A in CA.

Final Report on Strengthening of the Institutional Framework/Structures. This report shall be submitted as per the details indicated in No. 1110 of Description of Services given in Appendix A in CA. (Provision for 1

payment only)

Draft Final Report (DFR). This report shall be submitted one month before completion date of Services which will indicate comprehensively the consultants Services, results and achievement against the requirement of the TOR

Final Report (after OWD/GOO response to DFR). This report shall be submitted within two weeks of receipts of Clients comments on draft final report, upon completion of Services.

Deliverable / Output Tentative Percentage of Payment

Per Contract ‘Due Timing’

Inception Report (IR) End of week 4 10 5%

7 (1% each)

7%

10 --

End of month 6 7 5%

End of month 6 7 3%

End of month 9 7 5%

End of month 10 7 5%






Quantity Due in each case

Quarterly Progress Reports (QPR) x 7

End of each calendar quarter

Workshops: associated Presentations / Working Papers / Materials) – up to ten (10) workshops

Timings to be resolved in IR

Working Paper on Short-to-Medium Term OWD Re-structuring & Reorganization

Interim Report on Revision of OWD Code & Manual (Structuring, Content, Issues, Timing)

Report on Training Needs Assessments (TNA) Results, Proposed TNA-Based Program(s) and OWD ‘Training’ Role

Report on draft Orissa Road Sector Policy and requirements for its implementation

Interim Report on Preparations for Inaugural Master Plan for Main Road Network in Orissa

Report on Road Infrastructure Safety Management Review

Report on Management of Out-sourced Road Toll Collection & Maintenance / Operations

Mid-Term Status Report (MTSR)

Report on Vehicle Axle Load Regulation & Management






Draft Final Report (DFR) End of month 28 7 10%


Preliminary Report on Study of Main Roads Funding Options & Possible Road Fund

Report on Proposed ‘Orissa Road Safety Action Plan’

Completion Report on Inaugural Master Plan for Main Road Network in Orissa

Main Report on Study of Main Roads Funding Options & Recommendations re Road Fund

Report on Medium-to-Longer Term Strengthening of the Institutional Framework / Structures of Orissa’s Roads Sector

Final Report (after OWD / GOO response to DFR)

ISAP(RSID ) CALENDER,OSRPISAP (RSID)DELIVERABLES

Contract Signed : 16th March 2012 ; Effective Date : 2nd April, 2012; Commencement of Services :9th April 2012;Time period of the assignment : 30 Months

May-12 Jun-12

Nov-12 Dec-12

Monthly Progress Review by PMU

May-13 Jun-13

Nov-13 Dec-13

May-14 Jun-14

Ten Nos of Workshops will be finalised in the IR after duly consultation with Client/OWD

Training Exposure Visits to OWD Officers at different times to differennt Organisations to be finalised.Also some field surveys regarding Axle Load Survey and others need to be finalised in consultation with OWD/PMU

Monthly Progress Review by PMU,Submission of INCEPTION

REPORT(IR)

Monthly Progress Review by PMU,Workshop(Proposed by PMU,to be finalised

in the IR)


in the IR)

Monthly Progress Review by PMU,Workshop(Proposed by PMU,to be

finalised in the IR)

Monthly Progress Review by PMU(a)Report on Management of Outsourced

Road Toll Collection & Maintenance/Operations by Working Group

(b)Mid-Term Status Report(MTSR) by Review Committee/Working Group

Monthly Progress Review by PMU,Final Report on Proposed Road Safety Action Plan by Working

Group


in the IR)



Monthly Progress Review by PMU,Final Report on Strengthening of the Institutional Framework/Structures of

Odisha Road Sector by Working Group



Jul-12 Aug-12


Jan-13 Feb-13

Jul-13 Aug-13

Jan-14 Feb-14

Jul-14 Aug-14



Monthly Progress Review by PMU,QPR-1/10-Review Committee

Meeting/Working Group

Monthly Progress Review by PMU(a) QPR-3/10-Review Committee

Meeting/Working Group(b)Final OPWD Code & Manual by

Working Group(c) Report on TNA by Working Group

Monthly Progress Review by PMU(a) Draft Report on Road Sector Policy &

requirements for Implementations by Working Group

(b)Interim Report on Inagural Master Plan for Main Road Network of Odisha by

Working Group

Monthly Progress Review by PMUQPR-5/10-Review Committee

Meeting/Working Group


(a)Report on Vehicle Axle Load Regulation & Management by Working

Group(b)Preliminary Report on Study of Road Funding Options & Possible Road Fund

by Working Group(c) Draft Report on Proposed Road Safety

Action Plan


Meeting /Working Group

Monthly Progress Review by PMU(a)Final Report on Master Plan of Odisha

Road Network by Working Group(b)Final Report on Study of Road Funding

Options & Possible Road Fund by Working Group


Meeting / Working Group

Monthly Progress Review by PMU,Draft Final Report(DFR)-Review &

Response by OWD/GOO



Sep-12 Oct-12

Mar-13 Apr-13

Sep-13 Oct-13

Mar-14 Apr-14

Sep-14 Oct-14





Monthly Progress Review by PMU(A)QPR-2/10-Review Committee

Meeting//Working Group(B)Working Paper(Short-to-Medium Term OWD Restructuring & Reorganisation) by

Working Group(c) Interim Report on OPWD Code Revision

& Manual by Working Group



Monthly Progress Review by PMU(a)QPR-4/10-Review Committee

Meeting/Working Group(b) Report on Road Safety Management

Review of OWD by Working Group(c) Final Odisha Road Sector Policy by

Working Group



Monthly Progress Review by PMU,QPR-6/10-Review Committee Meeting /

Working Group



Monthly Progress Review by PMU(a)QPR-8/10-Review Committee Meeting

/Working Group(b)Draft Report on Medium-to-Longer Term

Strengthening of the Institutional Framework/Structures of Odisha Road

Sector



Monthly Progress Review by PMU(a)QPR-10/10-Review Committee

Meeting /Working Group(b)Final Report after OWD/GOO Response

to DFR

Odisha State Roads Project- Responsibility Matrix for ISAP Activities

SE ISAP CELL, ER. RASHMI RANJAN BOHIDAREE Dr. NC Pal MR Misra GD PANIGRAHI BC Tripathy

CE/EIC

EIC, Rural Works

CE, DPI& Roads

N B Cacal/A Basu

EIC, Civil

CE, Buildings

CE, NH

CE, Designs

MD, OBCC

The Ten(10) Tasks of RSID Consultancy Services are being monitored by Chief Engineers of OWD with some Nodal Officers as per the outcome of meetings of CEs of OWD under the Chairmanship of E.I.C.( Civil), Odisha in presence of ISAP Facilitator , Mr. V. Murahari Reddy. The Responsibility Matrix is attached herewith.

Road Network Master Planning

N B Cacal/ P K Nanda/ Chandi Ganguly/ B

Muthuthevar/ D Vasudevan

Road Sector policy & Strategy

Future Road Sector

Institutional Options

N B Cacal/ Chandi Ganguli/ B

Muthuthevar/ Deepak Rao

Addl. Secy ( Works)

Reorganization & Strengthening

of OWD

N B Cacal/ C P Bohra/ S N Swaroop/Amitav

Basu

Road Toll Collection &

Management

`CE, World Bank Projects

Road Safety Engg. & Planning

N B Cacal/ P K Nanda/ P K Sikdar/DSipak Rao

CE,

e-procurement

CE, RDQP

3 3 1 1

`CE, World Bank Projects

N B Cacal/ A Basu/B R Suri/ Dipak Rao

Vehicle Axle Load Regulation & Management

N B Cacal/ P K Nanda/P K Sikdar/ B R Suri

OWD Staff Training &

HRD

C P Bohra / S Jagota / S N Swaroop /

Dipak RaoTotal No. of Activities

Odisha State Roads Project- Responsibility Matrix for ISAP Activities

SE ISAP CELL, ER. RASHMI RANJAN BOHIDARKB Panda

1

3

1

1

1

11

4

The Ten(10) Tasks of RSID Consultancy Services are being monitored by Chief Engineers of OWD with some Nodal Officers as per the outcome of meetings of CEs of OWD under the Chairmanship of E.I.C.( Civil), Odisha in presence of ISAP Facilitator , Mr. V. Murahari

Total No. of Activities

Revision Of Codes And Manuals

N B Cacal / Deepak Narayan / B R Suri/

Deepak Rao

Future Road Management &

Funding

4

1

12 10*

Future Road Management &

Funding

N B Cacal/ A Basu/C Ganguly/B Muthuthevar/

Dipak Rao

rsid deliverables and responsibility matrix

Documents