sap hr interview questionv1

8/2/2019 SAP HR Interview Questionv1

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SAP HR Interview Question

Q. I just wanted to know that when I am recruiting some body, I am generating hispersonal no also. Then I want to give him a training also. Now I just want to create 2scenarios to clear my doubts. 1--How to create a time schedule for 1 day training where when the breaks, workinghours does not coincide with the training time and the person is also booked . 2--How to create another time schedule that is coinciding with the training time andthe person is not booked. What are the steps in time management, so that I canunderstand by both the scenarios why a person is booked and when he is notbooked.

A. No need of time management. while creating an event you will be creating time

schedule in the box select user defined where you can define different timings fordifferent days with intwervals like weeks , months for this just select multiple.

Q. I need to ask you that while I am trying to book one person in training for abusiness event type, they are saying that this person is not available for the businessevent. Why is it so? But that I can book a user for the same business event type.What is the differense between user and person? Now in case if I book a person forthe business event, how can I see whether that person is available for that date ornot. Moreover how can I see that that person is on leave or not.

A. Create a new calendar in time mgt. with open days.means without any holidays and

assign it in trng and evnt mgt. and remove time integration. To check for an employeeleave or not just pa20 infotype 2001.(absence)

Q. About time managemnet. Now I am trying to book person, but I have to seewhether this person is on leave or what about the break schedule so that I can givetraining. For this purpose I am starting again. I am recruiting 2 person, generating2 personnal no, then prepare the infotype about time and create 2 scenarios to seethat in 1 case the person is booked for training (because time schedule is notcoinciding wiith the training period) and I want to create another scenario where Ican see the person cannot be booked (time period coincides with the training periodof only 1 day.) What are the steps of time management about both the scenarios.

A. For checking whether the person who is going on leave or who has gone on leave, tofind out just got to pa20 and enter infotype 2001 absence where you will be checkingwhether this guy is on leave or not. If he is ill go onleave so the data will be stored in thisinfotype.

Q. There is 1 person but its displaying that this person cannot be booked. He is notavailable for the business event. Can you tell me where is it going wrong? What canbe the reasons?


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A. You should be able to book for all persons but it showing only for one person meansyou need to check infotype 2001 and his workschedule. If it showing for all the persons,

just follow as below:Create a calendar with open days means without any holidays and assign in Training andEvent Management --> Basic Settings --> Controling days off --> Specify FactoryCalendar in this thru drill down/check box select the calendar which you have created intime mangement without any holidays and try out if again. If it shows the same messagethen remove time integration.

Q. I have a certain group of employees who have vacation exceptions. The companydoes not want to create additional PSA/PA to enable me to put them in their ownPSA Grouping for time quota types. Can I use IT2012 to bring in the exception hrsand then add this value to their accrual as defined in config. Because of this they willaccrue vacation time at a higher rate. Is this possible? Combining config settingsand schema to accrue leave. If I could put them in their own separate PSA groupingfor time quota types it would be easy for me as I would not permit generation of quota during time eval. And then do this in the schema. Any suggestions?

A. Schemas allows you to move, delete, copy and insert lines in lineeditorcommands.here you can enter the commands and entered in the area used fortheline numbers. You can overwrite any of the numbers with the commnds. Sub-shemas arecalled by the copy commnad.

Q. I just wanted to know that when I am recruiting some body, I am generating hispersonal no also. Then I want to give him a training also. Now I just want to create 2scenarios to clear my doubts. 1--How to create a time schedule for 1 day training where when the breaks, workinghours does not coincide with the training time and the person is also booked . 2--How to create another time schedule that is coinciding with the training time andthe person is not booked. Show me the steps in time management, so that i canunderstand by both the scenarios why a person is booked and when he is not booked

A. If you want the know the working hours for checking this just goto pa20 selectpersonnel number then selet for 0007 infotype. Click display and then click forworkschedule icon which is available on top. You will find the work timings on the dayyou require just select and thru chek box you can find his timings.

Q. What is a BSP application?

A. BSP (Business Server Pages) in the new dimension in SAP where by webapplicationcan be built. BSP uses HTML for the presenation and ABAP for the business logic. As anoption there is also the Java flavour using JSP.BSP applications are far better than the oldIAC's (Internet applicationcomponents) deliverd vide the ITS where the display format iskind of fixed.In SAP HR the new appriasal system used BSP.Well this is only basicinformation. You may wish to use the MBS (WASversion) to try and developed a simpleapplication using BSP.


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BSP is a set of pages that represent a user interface (layout and page flow definition). Thelayout part of a page normally contains ABAP or JavaScript code which is inserted intothe HTML structure. They can contain server-side scripting code in either JavaScript orABAP. BSP applications use all the conventional ABAP technologies, such as OpenSQL and internal tables, allowing developers to create Web pages quickly. This enablesexisting SAP logic, data structures, and interfaces to be directly used in Web applications.

Q. What are the difference between : Retroactive Accounting Period, EarliestRetroactive Accounting Period!

A. Retroactive Acc Period: The retroactive accounting period refers either to anindividual employee or to a payroll area. The earliest possible retroactive accountingperiod is specified for a payrollarea. The system also takes into consideration theemployee's initial entrydate.

Earliest Retroactive Acc'g Period: The period furthest back in the past for which it is stillpossible toperform a retroactive accounting run. This means that retroactive accountingtakes place for a period for which payroll has already been performed.

Q. How to write a variable breaks. For example in a manufacturing unit 50employees are working, all the 50 employees will not take a break at a time, so 25people will take a break around 11:00 to 11:30 and another 25 people will take abreak around 11:30 to 12:00,

A. Variable or flexi break means if you are fixing the break as10.00-12.00 and sayingthat only 30 min break then they can take a break of 30 min at any time in between10:00-12:00.

In config, under time managemnt and then work schedules, go to break schedules andcreate two break schedules (1) 11-1130 and the other for 1130-1200. I think each willhave its own DWS. In this case for break schedule 1, the DWS will be 8000 and for break two it will be 8001. Create work schedules for each and assign to the relevant group of employees. This is the solution I could think of.

Q. Is it possible to implement hr without fico in any company? If yes, then who willcreate the company and other things in enterprise structure. if my company isimplementing only hr without fico and in hr also only personal administration is itpossible? Actually my client querieing me that whether is it possible only tomaintain the employee details as he got other accounting packages like tally.

A. It is very much possible to implement HR(PA) without FICO. But it sounds very oddthat the company wishes to implement only HR & that too only PA. What about othermodules ? If you want other modules like MM / SD you will definitely require FICO.Utilitiwise its really absurd if some company only want to use HR(PA).


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It is not madtadtory to have FI/CO or other module while implementing HR but it isrequired to maintain the min. config while going for the HR whereever having theintegration. So the basic config such as company code, cost centre, Business Area, etc.may be maintained by the consultation of FICO counter part

For the second part of your question, YOU, the HR guy, will create minimuminformation in FI and maybe CO (company code, maybe cost centers). Just create anIMG project for PA HR, and the needed basic FICO activities will be included.

What are: 1. cost center and work center. 2. personnel area(WERKS) and personnel subarea. 3. Retrocalculating Account.

1) Cost Center is for assigning Symbolic acounts related for Posting in GL Accounts andWork center is related to specific work area as Utilities, Boiler section, Processingsection and Others you can assume.

2) Personnel Area is an exact Geographical Location under which the comp decides torun their Processing and Personnel ares are all as the Departments in an HierarchealStructure which are divided for TIme mgmt, Payroll as PS grouping.

3) Retrocalculating Account. --- > First it is not Retrocalculating Account and it is thepayroll which is the running in this month has to carry any earliest payroll for balancingand controlling the payments for an emp for and can be used while paying any Bonus oradvance.

Which characteristics does a day with day type 1 have?Its OFF and Paid

Can a posting run be deleted? Yes It can be reversed before the Bank transfer.Once the transfer is done the pay menetsneed to be adjusted in the next payments.

What activities are possible when the payroll control record is set to " Released forPayroll "? When you set the status to Released for pay roll "' you cant make any changed to masterdata. Its actully released for pay roll

How does the system know when to trigger retrocative accounting for a particularemployee?


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You have to mention the retro active accounting date in IT 0003 in the relevant feild.other wise it will take the earliesr hiring date.

Is it possible to branch directly from the payroll log to maser data and time datamaintenance? Yes you can go in a seperate sessions.

How to create payroll area, pay scale types and levels for different employee groupand subgroup? To create Payroll Area you need to go to PM-PA-Organisation Assignment - CreatePayroll Area-Check Default Payroll Area To create Payscale Type and Payscale Area uneed to follow : PM-PA-Payroll Data-Check Payscale type/ Check Payscale AreaPayscale Levels and groups are created while doing the step Revise Payscale groups andlevels and Define Salary ranges.

How can we create customer specific infotype? ie starts from 9000 - 9999. Need thenavigation path. Please tell the full detail of this topic. How to create a HRinfotype?

1) Go to Transaction PM01.2) Enter the custom Infotype number which you want to create (Should be a 4 digitnumber, start with 9).3) Select the Èmployee Infotype' radio button.4) Select the `PS Structure Infotype'.5) Click on Create. A separate table maintenance window appears.6) Create a PS structure with all the fields you want on the Infotype7) Save and Activate the PS structure8) Go back to the initial screen of PM01.9) Click on Àll' push button. It takes a few moments.10) Click on `Technical Characteristics' . Infotype list screen appears11) Click on `Change'(pencil) button12) Select your Infotype and click on `Detail' (magnifying glass) button13) Give `T591A' as subtype table14) Give `T591S' as subtype txt tab15) Give your subtype field as subtype field16) Save and come back to PM01 initial screen17) Click on Ìnfotype Characteristics' . Infotype list screen appears18) Click on `Change' (pencil) button19) Click on `New Entries'20) Enter your Infotype number and short text21) Here we have to set different Infotype Characteristics as per the requirement. (Betteropen another session with some standard Infotype's infotype characteristics screen anduse as the reference to fill yours)22) Save your entries.23) Now the Infotype is created and ready to use.24) If you want to change the layout of the Infotype as per your requirement.


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25) In the PM01 initial screen.Select `Screen' radio button and give 2000 as the screenname, then click on edit.26) In the next screen.. Select `Layout Editor' and click `Change'.27) Screen default layout appears.here you can design/modify the screen.. change theattributes of the fields. etc.28) Save and activate. (Don't forget to `Activate at every level)

I need to enter a field in the field selection in tcode /nS_AHR_61016362. Field to be added - TXSTA - Filing Status table - P0210

I am facing T503 problem after assigning all personnel area, employee group,Company code, subgroups etc. May Be You had not activated Employee Attributes.You can see all the Details are available in Table T503 Goto sm 30 and selectmaintanance then select T503_C you see whether your p.area and p.s.area and E.groupand E.S.Group are available are not if they are not available then you can assign there andsave them

Do you know in OM -> copy plan version? Would copy plan version(Tcode:RE_RHCOPL00) also copying payroll RT, PA master data, userauthorizations, Abap reporting, Abap queries and etc as well? Up to myunderstanding it should work only copy the OM's structure and objects (solely)...However for the rest of non OM/PD objects related and other HR modules, I havedoubt on it. If this can be done, please advice HOW to go with? This report is only for copying objects from one planversion to another planversion tokeep updated structures.. ..Always only one plan version would be active which iscurrent.... This report does not help to copy any masterdata.. .

Can anybody tell abt Assignment part of HR.i.e. how sap HR is assigned with othermodules. 1) Technically Assignment will called as Integrations. these integrations r two types 1.With in the HR Module ie between submodules (PA : OM, PA : REC)etcplogi : plogi for integrating paln versionplogi : orga for integrating OM & PAplogi : papli for integrating Recruitment & PA

See the Table: T77s0sc

2. With Other Modules ie (HR : FI)T Code: T.CODE PC00_M99_CIPEPath : wagetype->symbolic- >GL Code Assignment in the backend in bothHR and FI system

Result Tables & Cumulative Result Tables Tcode PAYPC_RESULT or PC00_M40_CLSTR.


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How do I design the Indian Remuneration statement for the first time as the IN01which is copied and renamed is showing blank. After copying he IN01 form go into the form and click on the windows where you find somany entries to be made.

What actually happens in real time Recruitment? Real Time in the sence of SAP or IT or Domain. You should have asked him thequestion, Ok it should be SAP for interview For SAP Consultant. Any company wants asophisticated Work to be done and with more useful and accurate result even afterspending more and more on EPR, So SAP Recruitment helps to Rect people of the clientto get the exact people for not only their experiance , with also Educatonal , Exp, Skills,Past experiance and all reqd areas with out enering all the data of the requirement.

As in normal people has to sit on the requirement of he position and then shorlist all theapplications, it also helps to know the internal employees to call for intvs and the bestway of shorlisting is going for Profile Match Ups, and reruitment is useful for integrationwith all other modules for PD, PY also for relevant reports and up gradations.

Even rect modules will be able to send the recruiter a POP up saying the Position isvacant and it should be filled with requirement.

I got struck in PB10 initial entry screen. While assigning personnel officer bydefault its showing the standard one like APPL's admin group only. Its nowaccepting what I have created under PA define admin group and I assigned underdefine admn group also (PINCH).

Once you assign your administrator group under PINCH, please check whether youactivated or not and also check your groupings.

Dynamic Action Here, you control the initiation of actions when maintaining an infotype record. This canbe the maintenance of an additional infotype record or performing a routine. For eachaction, you can determine whether it is always carried out whenyou change an infotype or a subtype or whether it is only carried out if you changecertain fields.You can state whether the action is to be carried out for "Change", "Create" and/or"Delete" record. You can store the conditions for executing the action, for example, thecomparison of the old and new value of a field. Finally, you can also specify defaultvalues for a record that is to be created.

Automatic Triggering/Populati ng of Infotypes When Certain nfotypes are DynamicallyMaintained, Table = T5558Z

I am facing problem in PA40. While entering the inputs in Personal data in hiringaction, I am having the field which is called " CUIL/ CUIT" ( Which it shows keyfield) . I do not know about this field and how to enter the data in this field. I would


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like to remove this field from personnel data. IIIly i am having one more field inBank details in hiring action, I am having the field " Bank Key " I would like toknow how to delete/ remove this field from the action, or else how to input the datain this field.

I don't know how to remove this field. But I can suggest you can hide this field by usingthe following path. Not only this you can hide any field in your screens.SPRO-->personnel management-- >personnel administration- ->changescreen modifications; HEREMod.pool---- ------ MP000200Screen ------------ 2000Feature----- ------- P0002Variable key----- 29Alt.screen-- -------2029Next screen------ 0Then execute details, in 011 -- Q0002-CCUIL -- Worker identification code -- activateHide checkbox.You can use screen modifications and hide the field. after you hide it and save thesettings, CCUIL will not be seen on the screen. Same procedure can be used for bank keytoo. for your information, the various field options are required field, optional field, hideetc.

Which time we have to consider while login time1) swiping machine recorded time2) System login time. If an company is going for both the systems, first the company want to decided to go forswapping card system or system log in time, if you required the both, then you discusswith the time administrator to design for both, as per the company requirement the timeadministrator will decided.

Integrate SAP HR Admin to SAP SD module. Integrate this using IT 0900 (Sales Data) so that person would be accessed in SD...

CAP GEMINI interview questions:

1.) How to make a wage type appear in the remuneration statement?

A )

2.) How did u transfer legacy data in the mid of the financial year (US) to SAPsystem?

A ) For mid year Go live SAP Supports with only transactions of HR and others but norFinance, u should have asked the question to him, or replied by giving the INLKSchemas is used for Mid year Go Live or even a program is there for mid year go live,inthe help CD, find IT.


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3.) What is the order of tranfering legacy data? (Is OM first, PA second like that. ...and what data you have imported in OM and what data in PA....)

A ) Data transfer has to start from OM -- > PA ( All emp related modules as benefits,rect,training, PD,COmpn mgmt and others) --- > TM _---> Payroll. This is different fromclient to client and No standard is fixed to data transfer.

4.) LSMW??

A ) Legacy System Migration Workbench which is used for data transfer for any of thetransactions which exist in SAP OR even which Customized by developers.

5.) What was your legacy system and how many digits were your personnel numberare?

Legacy system you have to say the Details of Server names and numbers and Projectdetails with onsite and ofshore and follows. And personnel numbers are the size of hecompany ( number of Employees) of client and depending on the requirement how manyNUMKR Assignments you have done.

6) What did you do with symbolic accounts while posting payroll data toAccounting?

Symbolic accounts are used for transferring employee payables , wages, and otherpayment related details for finance, as to allocate the payment to be taken into account forCompany GL Accounts and others. Posting of all the wage types is done throughSymbolic Accounts. It does not send wage types to finance. Symbolic accounts areindirect integration between HR and FI.

7) How to DEBUG a payroll run???(This seems to be a very important one pleasegive me answer)

DEBUG is done to check where and why the program is getting errors, processed orcoming out of the program.

As you know this try with se38 give any program -- > press F8 and then F5.

You can see the debug screen where, why, what the program has been given break there.

1. What is the difference between PCR and CAP? Ans) PCR.. Personnel calculation Rules Conditions that are written to the Schemas (inpay roll and TM). To edit them to met the specific requirement of the Clients Time andWages evaluation.CAP is Collective Agreement Provision based on which the differentgroups of Employees are eligible for different kinds of pay scale structures and benefitsand so on. CAP is based on the following components:


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1) Pay scale type2) Pay scale area3) Employee subgroup grouping for CAP4) Pay Scale Group and Pay Scale Level

2. How do you run payroll? Ans) There are the steps to run the pay rolla) Simultaion.. to see wheather everything is fine or notb) Release Pay roll( here you are actually changing the staus in the pay roll control reord)c) Start pay rolld) Check the pay rolle) Correction and Exit the pay roll

3. How do your correct payroll? Ans) In the pay roll log you would see the errors or thriugh the Check tpay roll and makenecessary correction in Corrections (PC00_M99_PA03_CORR)

4. If I want to include some more wage types, say bonus from today. How should Ido that? Ans) you have to configure those wage types.

5. What is meant by payroll area? What are the uses of payroll area? Ans) Pay roll area indicates group of Employees for Whom pay roll is run at the sametime.*Payroll can be run* separately for different employee groups, using differentpayroll areas Which payroll area the employee belongs to dependsorganizationalassignment. Employees who belong to different company codes can, also be grouped inthe same payroll area. Sap recommends to have as less no pay roll areas as possible.

6. What is meant by a control record. Ans) It controls the Activites of the Pay roll. You can see the status of pay roll in thisrecord. You can change the status of pay roll manually here.( tcode PA03).

7. What is meant by retroactive accounting? Ans) Running pay roll from a previosus date. if you dont do any thing in the system, thesystem will take the Earliest Retoactive account date stored In Pay roll staus Infotype that003.

8. How do you create customized ITs? What is the no. range for customer specificITs? Ans) It can be done through PM01 and the range is 9000 to 9999

9. What are day types? How many day types exist? What are they? Where do youconfigure them? Ans) The day type determines the payment relevance for a day and the relevancy of theday for calculating attendancesthe for each day of DWS. 0,(work paid) 1-- Off--paid 2--


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Off--unpaid 3 off--special day and 4 to 9 are customer specific are the days types, Theyconfigured in after Work schedules in TM.

10. What is a counting rule? Ans) Counting rules ar rules used to count absences and special attendances.

11. What is absence type? Ans ) Absence types are nothing but leave type, Basing on the type Absence Type, payroll is affected.

12. How do you configure absence? Give an example. Ans) In Time record administration you will have to configure the absences.firstyougroup the employees for the absences and configure the different absences in the nextscreen.

13. What is absence quota type? Ans) Absence quota is the quota up to which an employee can be absent from work.Generally sickness leave, Annual leave, Casual leave etc are types of absence Quotaswhci vary according to ESGs.

14. What are the features you used in benefits? Ans) Common Features Used in benefits:P0167.defaulting screens for IT0167..P0168 defaulting screens for IT0168P0169 defaulting screens for IT 0169P0170 defaulting screens for IT170P0171 defaulting screens for 0171P0172 defaulting screens for IT 0172

15. How many health plans have you configured, what are they? Ans) This is always your choice.but general names are- Health Dental Plan- Medical Plan fro children- Health Medical Plan 2- Medical plan with Partner- Medical plan for Singles

16. What are the most important ITs in benefits? Ans) - General Benefits Information 0171- Adjustment Reasons I 0378- Health Plans 0167- Insurance Plans 0168- Savings Plans 0169- Stock Purchase Plans 0379- Credit Plans 0236- Miscellaneous Plans 0377


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- Retirement Plan Cumulations 0602- Retirement Plan Cumulations 0602)- Retirement Plan Valuation Results 0565- Benefits Medical Data 0376

17. List the applicant actions in recruitment.

18. What is the feature used for Personnel Administrator. What group should youuse in that? Ans) PINCH

19. What are the IT's used in NUMKR? (I said NUMKR is associated with Org.Assgnmt.) Ans) Its for defaulting No range in IT 0000,0002,0001,0006,007,0008,0009 etc .Infactthis feature enable to default no range in all the ITs of Hiring infogroup which againcustomized on clients specifications.

20. What is an applicant group? Ans) An Applicant Group(AG) is used to group together applicants on the basis of thetype of work relationship for which they have applied for example,permanent employees, temporary employees, Casual workers etc,.. TheApplicant Class is a characteristic of theAG.Theapplicantclassindicates whether the applicant is internal (class *P*) or external(class *AP). The required configuration has to be done for the groups.*

21. What is an unsolicited applicant group? Ans) the group of Applicants who have applied without any advertisement or requirementfrom the company.(the best example is , these days, most of the job seekers, go tocompanys URL and and load their cv details.. these details get stored as UNSOLICITEDAPPICANTS in the Companys Intranet.

22. What is the t.code for authroizations? Ans) PFCG for roles authorizations and SU01 for creating Users

23. Differentiate between Payroll area and payscale area. Ans) Pay roll area indicates the group of employees for whom pay roll is run together,Pay scale area iis geographical are or groups of employees for whom a particular CAP isValid.

How to view Payroll results for one employee? ans) In pay roll log you can see the pay roll results and in remuneration statements of theemployees, you can see the details about indiviual

T code for off cycle run? ans) PUOC_40


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What is additional actions? ans) Some clients may want to be facilitated to enter two actions a day for an employee(like hiring and transferring, hiring and promoting etc which are plausible to happen), inthat case the IT 0302 (Additional Actions IT) needs to be activated by following thispath PA --> Customizing Procedure --> Actins --> Set up Personnel actions

How to transfer payroll results to Fi-co (in indian payroll)? ans) Using these t.codes the posting is done to FI/CO PC00_M99_CIPE PCP0PC00_M99_CIPC . These three steps need to be followed.

T code for payroll driver? ans) PC_00_M40 for India

If an employee forget the login and logout. How to calculate?ans) It depends on the companies policy

T code for payroll results? ans) To see the pay roll results you will have to go to pay roll log.

How to know the status of payroll run? ans) Through the payroll control record ( T.code pa03 ). In this record you can see thestatus or you can change also.

Can we write functions? ans) We can only write PCRs

What is payroll period? ans) Pay roll period is the no of pay roll for a pay roll in a an year. For example if pay rollis run monthly in a company.. there will be 12 pay roll periods.

What is off cycle work bench? ans) Through the off cycle workbecnch special pay roll runs are run (for paying specialpayments) besides payment replacement,and reversals

How to do payroll corrections? ans ) You can do it through PC00_M99_PA03_CORR

How to revert back payroll run for one employee? ans) Depending upon the pay roll run status, you can reverse the payments in variuosways. but the best way is through offcycle work bench...

T code for payroll run? ans) For running pay roll you need simulate first, release it for running pay roll then youcan run it by using this t.code. PC00_M40_CALC

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