scm- 2 unit

Upload: neelam-yadav

Post on 07-Apr-2018

233 views

Category:

Documents


0 download

TRANSCRIPT

  • 8/4/2019 scm- 2 unit

    1/91

    INTRODUCTION

  • 8/4/2019 scm- 2 unit

    2/91

    HISTORY

    The word logistics has originated from the

    Greek word logistikos and the Latin word

    logisticus, meaning the science of

    computing and calculating. In ancient times

    it was used more in connection with the artof moving armies and supplies of food and

    armaments to the war front.

    so we can say that logistics is the art andscience of managing and controlling the

    flow of goods, energy, information, other

    resources.

  • 8/4/2019 scm- 2 unit

    3/91

    Contind

    1. Early 1960s physical distribution

    management(PDM)

    2. Late 1970s logistics and total logistics3. Early 1990s logistics and business

    process re-engineering(BPR)

    4. Last 20 years supply chainmanagement(SCM) and its optimization

  • 8/4/2019 scm- 2 unit

    4/91

    Introduction of logistics

    It is the management of all activities whichfacilitate movement and the co-ordination

    of supply and demand in the creation of

    time and place utility. Logistics is the branch of military science

    having to do with procuring, maintaining

    and transporting material, personnel. Logistics is the process of getting products

    and services where they are required and

    when they desired.

  • 8/4/2019 scm- 2 unit

    5/91

    Contind.

    Since the modern days customers expect theproducts to be available at all times and

    with the maximum freshness(in case of

    perishable goods), companies need toensure that their logistics process matches

    the highest standards.

    Global companies operate in an intensivelycompetitive environment and hence, they

    try to offer customers the best of products

    and services with a competitive advantage.

  • 8/4/2019 scm- 2 unit

    6/91

    DEFINITON

    The process of planning, implementing, and

    controlling the efficient, cost-effective flow

    and storage of goods, services, and relatedinformation, from point of origin to point of

    consumption, for the purpose of conforming

    to customer requirements.

  • 8/4/2019 scm- 2 unit

    7/91

    Components of logistics

    Components of an Integrated Logistics

    System

    External Supply: links suppliers to operations

    processInternal Operations: manages in-process

    material flow

    Physical Distribution: links operations processto customers

  • 8/4/2019 scm- 2 unit

    8/91

    Internal operations

    Vary by industry & firm, but might include:

    Processing

    Purchasing

    Production Planning & Control

    Quality Assurance

    Shipping

  • 8/4/2019 scm- 2 unit

    9/91

    Physical Distribution

    Getting the right material to the right place at

    the right time in the right quantity:

    Traffic Management:

    The selection, scheduling & control of carriers (e.g.:

    trucks & rail) for both incoming & outgoing

    materials & products

    Distribution Management: The packaging, storing & handling of products in

    transit to the end-user.

  • 8/4/2019 scm- 2 unit

    10/91

    External Suppliers

    External suppliers provide the necessary raw materials,services, and component parts.

    Purchased materials & services frequently represent 50%(or more) of the costs of goods sold.

    Suppliers are frequently members of several supply chainsoften in different roles.

    Tier one suppliers: Directly supplies materials orservices to the firm that does business with the finalcustomer

    Tier two suppliers: Provides materials or services totier one suppliers

    Tier three suppliers: Providers materials or services totier two suppliers

  • 8/4/2019 scm- 2 unit

    11/91

    Marketing

    orientation

    (competitive

    advantage)

    Time and

    place utility

    Efficient

    movement to

    customer

    Proprietaryasset

    Natural resources

    (land, facilities, and

    equipments)

    Human resources

    Financial resources

    Information

    resources

    Management actions

    Planning Implementation Control

    Logistics Activities

    Customer ServiceDemand forecasting

    Distributioncommunications

    Inventory control

    Material handlingOrder Processing

    Parts and servicesupport

    Plant and warehouse siteselection

    Procurement

    Packaging

    Return goods handling

    Salvage and scrapdisposal

    Traffic andtransportation

    Warehousing and storage

    Raw

    materials

    In-process

    inventory

    Finished

    goods

    Inputs into logistics

    Suppliers

    Logistics management

    Customers

    Outputs of

    logistics

    Components of

    logistics management :

  • 8/4/2019 scm- 2 unit

    12/91

    Logistics as a part of supply

    chain management

    Logistics is the management of the flow of

    goods, information and other resources

    between the point of origin and the point of

    consumption in order to meet therequirements of consumers frequently and

    originally.

    It involves the integration of information ,transportation, inventory, warehousing,

    material handling and packaging, and

    occasionally security.

  • 8/4/2019 scm- 2 unit

    13/91

    Contind. Logistics is a channel of supply chain which

    adds the value of time and place utility.

    Different definition-

    logistics means having the right thing, at theright place, at the right time.

    Logistics is defined as a business planningframework for the management of material,service, information and capital flows. It

    includes the increasingly complex information,communication and control systems required intodays business environment.(Businessdefinition)

  • 8/4/2019 scm- 2 unit

    14/91

    Logistics - Science of managing (controlling) the movement and

    storage ofgoods (or people) from acquisition to consumption.

    Goods: Raw MaterialsFinal products, and everything in between.

    Logistics for services & people similar to goods logistics.

    Ex. Police, fire, ambulance, passenger airlines, taxi cabs, etc.

    Movement = Transportation (between locations).

    Storage = Inventory, Warehousing (at locations).

    Difference between acquisition and consumption is a matter of space

    and time.

    NOTE: Logistics does not dealwith Technology of Production, such

    as the design of machines and vehicles and the design of finished

    products.

    Focus: Best way to overcome space and time that separates acquisitionand consumption.

  • 8/4/2019 scm- 2 unit

    15/91

    Logistics embodies the effort to deliver:the right product

    in the right quantity

    in the right conditionto the right place

    at the right time

    for the right customerat the right cost

  • 8/4/2019 scm- 2 unit

    16/91

    Objectives of logistics Cost reduction (variable costs)

    Capital reduction (investment, fixed costs)

    Service Improvement (may be at odds with

    the above two objectives).

    Inventory reduction

    Reliable and consistent performance Minimum product damages

    Quick responses

    Delivering customer services-

    (a)Customers must be given more importance than thegoods and services that have to be delivered.

    (b)Product and services are of significance to the customers

    only when they are available to them exactly when

    customers need them.

  • 8/4/2019 scm- 2 unit

    17/91

    Contind..(c) Organizations should focus more on profitability

    than on sales volumes. The number of transactionsis a better measure of profitability than the volume

    of sale.

    Reducing the total distribution costs

    Reducing the cycle time

    Rapid response

    Minimum variance Movement consolidation

    Quality improvement

    Life cycle support

  • 8/4/2019 scm- 2 unit

    18/91

    Decisions in logistics

    The various decisions in logistics

    management that need examination for anintegrated system are-

    Product design

    Plant location Choice of markets/ sources

    Production structure

    Distribution/ dealer network design

    Location of warehouses

    Plant layout

  • 8/4/2019 scm- 2 unit

    19/91

    Contind..

    Allocation decisions

    Production planning

    Inventory management-stoking levels

    Transportation mode choice, shipment sizeand routing decisions and transportcontracting

    Packaging

    Material handling

    Warehouse operations

  • 8/4/2019 scm- 2 unit

    20/91

    Classification of logistics

    logistics can be classified on the basis ofdifferent dimensions:-

    Inbound and outbound logistics

    Private vs. public Single vs. multiple plants

    Nature of the product

    Made to stock vs. made to order

  • 8/4/2019 scm- 2 unit

    21/91

    Contind.

    1. Inbound and outbound logistics- Most of the organization have to mange

    their outbound logistics( that is, physically

    distributing the products to the customersfrom the factory)

    Whereas inbound logistics are limited to

    the purchasing function. the logistics ofpurchased products are generally managed

    by the vendors.

  • 8/4/2019 scm- 2 unit

    22/91

    Contind

    There are exceptions to this, like the steelindustry which is backward integrated,thereby managing their inbound (rawmaterial) logistics also. managing inbound

    logistics to some extent has got otherbenefits such as better control of productionplanning and reducing uncertainties.

    A further advantage of managing bothinbound and outbound logistics is the costsavings possible when the two movementsare coordinated.

  • 8/4/2019 scm- 2 unit

    23/91

    The Increased Importance of Logistics

    A Reduction in Economic Regulation

    Recognition by Prominent Non-Logisticians

    Technological Advances

    The Growing Power of Retailers Globalization of Trade

  • 8/4/2019 scm- 2 unit

    24/91

    Logistics cost

    The performance of a supply chain can be

    illustrated with the help of total logistics cost.

    To define the logistics cost, one must define the

    desired outputs from the logistics system and then

    seek to identify the costs associated withproviding those outputs.

    The manager must understand how the behavior

    of one cost differs from the behavior of another

    cost and for running a logistics system requiresthe manager to understand and use a variety of

    cost information.

    The cost of logistics varies from industry to

    industry.

  • 8/4/2019 scm- 2 unit

    25/91

    Contind.

    Cost can be divided in many ways: Fixed,variable and semi-variable, Cash and non cash,

    direct and indirect. Each of these costs may

    reveal important and information for making

    logistics decisions.

  • 8/4/2019 scm- 2 unit

    26/91

    The important elements of logistics

    cost are:- Product inventory at source

    Pipeline inventory

    Product inventory at warehouses and dealers

    Transit losses/ insurance

    storage losses/ insurance

    Handling and warehouses operations

    Packaging Transportation

    Customers shopping

  • 8/4/2019 scm- 2 unit

    27/91

    Transport Cost Characteristics

    Rail

    High fixed costs, low variable costs

    High volumes result in lower per unit (variable) costs

    Highway

    Lower fixed costs (dont need to own or maintain roads)

    Higher unit costs than rail due to lower capacity per truck

    Terminal expenses and line-haul expenses Water

    High terminal (port) costs and high equipment costs (both fixed)

    Very low unit costs

    Air

    Substantial fixed costs Variable costs depend highly on distance traveled

    Pipeline

    Highest proportion of fixed cost of any mode due to pipelineownership and maintenance and extremely low variable costs

  • 8/4/2019 scm- 2 unit

    28/91

    Logistics functions

    Logistics is not a single term actually it is ablend of number of activities or functions:-

    Order processing

    Inventory managementWarehousing transportation

    Material handling

    Logistical packaging

    Information

  • 8/4/2019 scm- 2 unit

    29/91

    Contind.

    1. Order processing- This activity consists of the

    following steps: Order checking for any deviations in agreed or negotiated

    firms.

    Prices, payments and delivery terms.

    Checking the availability of materials in stocks

    Production and material scheduling for shortages

    Acknowledging the order, indicating deviations, if any.

    C ti d

  • 8/4/2019 scm- 2 unit

    30/91

    Contind2. Inventory management- IM maintaining the requisite inventory stocks to meet customer

    requirements while simultaneously ensuring that its carrying cost is aslow as possible.

    The inventory is the greatest culprit in the overall supply chain of the

    firm because of its huge carrying cost, which indirectly eat away the

    profits. It consists of the cost of financing the inventory, insurance, storage,

    losses, damages.

    The average cost of inventory carrying varies from 10-25% of the total

    inventory per year, depending on the products.

  • 8/4/2019 scm- 2 unit

    31/91

    3. Warehousing- the major decisions in warehousing are asfollows:

    Location of warehouses

    Number of warehouses

    Size of the warehouse

    Warehouse layout design of the building of warehouse Ownership of the warehouse

  • 8/4/2019 scm- 2 unit

    32/91

    4.Transportation-

    After the order is placed, the transportation is not complete till thegoods are physically moved to the customers place.

    The physical movements of goods through various transportation

    modes.

    5. Material handling and Storage system- The speed of inventory movement across the supply chain depends

    on the material handling methods.

    The choice of storage system is important in maximizing space

    utilization in the warehouse.

    The material handling system should support the shortage system

    for speedy movement of goods in and out of the warehouse.

  • 8/4/2019 scm- 2 unit

    33/91

    6. Logistical packaging-

    Logistical or industrial packaging is a critical element in the

    physical distribution of the product, which influences theefficiency of the logistical system.

    It differs from product packaging, which is based on marketing

    objectives.

    The utilization of load has a major bearing on logisticalpackaging with regard to packaging costs.

    7. Information-

    Logistics is basically an information, based activity of inventory

    movement across the supply chain. The use if IT tools for information identification, access, storage,

    analysis, retrieval and decision support in logistics is helping

    business firms to enhance their competitveness.

  • 8/4/2019 scm- 2 unit

    34/91

    Models in logistics management

    Various quantitative models from operationsresearch literature can be used to address thedecisions areas in logistics.

    1. Forecasting models- these models allowprediction of demand based on past data or other

    parameters that are independently available. Theyenable better planning, given the lead timenecessary for response.

    2. Mathematical programming models- under

    this model, there are three models. Location model

    Allocation model

    Distribution network design models

  • 8/4/2019 scm- 2 unit

    35/91

    Contind..

    (a) Location model- these models help in planning the optimal

    location of plants or warehouses,

    considering the inbound and outboundtransportation costs and infrastructure cost

    at the locations.

    Such models can be solved as an integerprogramme or sometimes as a linear

    programme.

  • 8/4/2019 scm- 2 unit

    36/91

    Contind(b) Allocation models-

    these models help in optimally allocating

    commodities from sources to destinations in a

    multi-source multi-destination environment.

    For ex- a product that is manufactured in 15 plantsand distributed through 30 warehouses could use

    such a model for optimal allocation.

    The costs considered for optimization are

    production costs, transportation costs andwarehousing costs. The constraints considered can

    be due to demand, capacity, route restriction etc.

  • 8/4/2019 scm- 2 unit

    37/91

    Contind..

    (c) Distribution network design models- These models are usually comprehensive in nature,

    deciding between a two, three or even four stage

    distribution network, location of warehouses and

    break bulk points, and sometimes even the

    transportation mode choice.

    The models optimize total distribution costs

    including transportation, warehousing andhandling, and inventory.

  • 8/4/2019 scm- 2 unit

    38/91

    contind.

    3. Inventory models-the inventories that aredirectly

    affected due to outbound logistics are:(a) buffer stocks to take care of uncertainties at finished

    goods, warehouse and retail

    (b) Shipment and batching inventories at finished goods,

    warehouse and retail

    Pipeline inventory (primary and secondary)Trade-offs between inventory and other decisions in

    logistics would be: Inventory vs. transportation cost

    Inventory vs. stockout cost

    Inventory vs. spoilage and material handling cost

  • 8/4/2019 scm- 2 unit

    39/91

    Contind.Issues like

    (i) Shipment size(ii) Supplying to one or many points in one shipment

    (iii) Single location vs. multiple location stocking directly

    relate to inventory and transportation cost4. Routing model-

    These models allow optimal routing on a

    transportation network from a given source to

    destination.

    The simplest model is called the shortest path problem.

  • 8/4/2019 scm- 2 unit

    40/91

    Contind

    Decision support system (DSS) that interactively

    use the expertise of the decision maker by

    providing graphical support through a map are

    also very useful in such decisions.

    5.Scheduling model-

    These models enable allocation of resources to

    particular activities.

    Depending on the criteria of interest and number

    of resources, the models help evaluate

    appropriate rules for allocation.

    Five Business Systems Tightly Interconnected

  • 8/4/2019 scm- 2 unit

    41/91

    Five Business Systems - Tightly Interconnected

    Within The Organization

    Measurement

    Decisions

    Management

    Systems

    Reward

    Decisions

    Strategic

    Decisions

    TransportationDecisions

    Sourcing

    Decisions

    Inventory

    Decisions

    LogisticsSystems{Price

    DecisionsPromotion

    DecisionsMarketing

    Systems

    Product

    Decisions

    Place (How,

    where, how

    much) }ProductionScheduling

    Decisions

    Production

    Capacity

    Decisions

    Shop Floor

    Decisions

    ManufacturingSystems}

    Product

    Design

    Decisions

    Process

    Design

    Decisions Engineering

    Systems}

    Copyright 2000 - All Rights Reserved

    Logistics Planning

  • 8/4/2019 scm- 2 unit

    42/91

    Logistics Planning

    Decide what, when, how in three levels:

    Strategic long range > 1 year

    Tactical - < 1 year horizon

    Operational frequently on hourly or daily basis

    Examples of Decisions

    Type Strategic Tactical Operational

    Location

    Transportation

    Order Processing(CS)

    #Facilities, size,location

    Mode

    Selecting order entrysystem

    Inventory positioning

    Seasonal Service Mix

    Priority rules forcustomers

    Routing

    Replenishment Qtyand timing

    Expediting orders

  • 8/4/2019 scm- 2 unit

    43/91

    Routes of Goods

    Goods atshippers

    Freightforwarderwarehous

    e

    Airtermina

    l

    planeair

    Freight

    forwarderwarehous

    e

    Goods at

    consignees

    Container

    terminal vessel

    sea Maychangetranspor-tationmodes

    truck

    landrailway

    land barge

    mid-streampier

    bulk goodssea

    let us guess

  • 8/4/2019 scm- 2 unit

    44/91

    Vehicle Routing

    Find best vehicle route(s) to serve a set of orders fromcustomers.

    Best route may be

    minimum cost, minimum distance, or

    minimum travel time.

    Orders may be Delivery from depot to customer.

    Pickup at customer and return to depot.

    Pickup at one place and deliver to another place.

  • 8/4/2019 scm- 2 unit

    45/91

    Bullwhip Effect

    The bullwhip effect is the uncertainty

    caused from distorted information flowing

    up and down the supply chain.

  • 8/4/2019 scm- 2 unit

    46/91

    Who is affected?

    Who is affected? Nearly all industries are

    affected! Firms that experience largevariations in demand are at risk. Firms that

    depend on suppliers upstream or

    distributors and retailers downstream maybe at risk.

  • 8/4/2019 scm- 2 unit

    47/91

    Results of the bullwhip effect :

    Results of the bullwhip effect Excess

    inventories Problems with quality Increased

    raw material costs Overtime expenses

    Increased shipping costs

    Results of the bullwhip effect - continued.

    Lost customer service Lengthened lead time

    Lost sales Unnecessary adjusted capacity

  • 8/4/2019 scm- 2 unit

    48/91

    Causes of the bullwhip effect :

    Causes of the bullwhip effect Un-forecasted

    sales promotions Sales incentives Lack ofcustomer confidence Customers turning

    back sales orders Freight incentives

  • 8/4/2019 scm- 2 unit

    49/91

    Moral of the story :

    Moral of the story Distorted information

    along the supply chain caused inventory

    levels to increase along the supply chainwhich may result in increased inventory

    costs, poor customer service, adjusted

    capacity and many other problemsassociated with the bullwhip effect.

    W h t

  • 8/4/2019 scm- 2 unit

    50/91

    Warehouse management

    Introduction

    Warehousing is the function of storing goods to

    bridge the time gap between their production and

    demand and thus, leads to time and place utility. As a part of marketing strategy, warehousing offers

    better customer service than competitors who rely

    on price competition.

  • 8/4/2019 scm- 2 unit

    51/91

    Definition

    As per Bombay warehouse act, 1959

    Warehouse means any building, structure or other

    protected enclosure, which is used for the purposeof storing goods on behalf of the depositors but

    does include cloakroom attached to hotels, railway

    station and the premises of other public carrier

    alike.

  • 8/4/2019 scm- 2 unit

    52/91

    Need for warehousing

    Warehousing necessary due to the following reasons:

    i. Seasonal production

    ii. Seasonal demand

    iii.Large-scale production

    iv.Quick supply

    v. Continuous production

    vi.Price stabilization

  • 8/4/2019 scm- 2 unit

    53/91

    Function of warehousing

    There are following functions:

    a) Storage of goods

    b) Protection of goods

    c) Risk bearing

    d) financing

    e) Processing

    f) Grading and branding

    g) Transportation

  • 8/4/2019 scm- 2 unit

    54/91

    Types of warehouses

    In order to meet their requirement, various types ofwarehouses came into existence, which may be

    classified as follows:

    I. Private warehouses

    II.Public warehouses

    III.Government warehouses

    IV.Bonded warehouses

    V.Co-operative warehouses

    Characteristics of Ideal

  • 8/4/2019 scm- 2 unit

    55/91

    Characteristics of Ideal

    warehousesAny warehouse is said to be an ideal warehouse, if itpossesses certain characteristics, which are given below:

    It should be located at a convenient place.

    Mechanical appliances should be used because thisreduces the wastages in handling and also minimizes

    handling cost.

    Adequate space should be available in order to keep the

    goods in proper order.

    It should have cold storage facilities.

    Ex-parishable items

  • 8/4/2019 scm- 2 unit

    56/91

    Contind.

    Proper arrangements should be there to protect the goods

    from sunlight, rain, wind, dust, moisture and pests.

    Security should be there to avoid the theft of goods.

    The building should be fitted with latest fire fitting

    equipment to avoid loss of goods to fire.

    Sufficient parking space should be there inside the

    premises.

    Importance/ benefits of

  • 8/4/2019 scm- 2 unit

    57/91

    Importance/ benefits of

    warehousing

    1. Economic benefits

    Consolidation

    Break bulk and cross dock Processing/ postponement

    stockpiling

    2. Service benefits-In this we consider the timeand place capability of the overall logisticssystem.

  • 8/4/2019 scm- 2 unit

    58/91

    Warehouse operating principles

    There are three principles which are revelent:

    1. Design criteria

    2. Handling technology3. Storage plan

  • 8/4/2019 scm- 2 unit

    59/91

    Planning the warehouse layout

    When a new warehouse layout is proposed, a detailedplanning process should be followed to ensure thesuccess of the project.

    this process should include the following six steps:

    a. Define objectives

    b. Collect information

    c. Analysis

    d. Create plan

    e. Implementation

    f. Post implementation

    Di t ib ti t

  • 8/4/2019 scm- 2 unit

    60/91

    Distribution management

    Introduction

    A vital element of supply chain management is the

    management and monitoring of the distribution channels.

    In fact, the vast majority of product manufactures are

    unable to sell directly to customers, as it would be way toocostly for them.

    The bigger the producer, the more intermediaries should

    be used in order to have a cost effective operation.

    The distribution centre is a new idea at the advent of

    logistics and supply chain management, referring to

    dynamic, full service warehouse primarily related to the

    market.

  • 8/4/2019 scm- 2 unit

    61/91

    Definition of Distribution centre

    The movements of goods rather than their

    storage and other customer orientedlogistical services such as sales, market

    intelligence, documentation called the

    distribution centre.

    L l f h l di t ib ti

  • 8/4/2019 scm- 2 unit

    62/91

    Levels of channel distribution

    membership

    There are three levels of channel distribution:

    1. Intensive- A large majority of resellers are

    stocking the product.2. Selective- This is a normal pattern, only suitable

    resellers are selling the product.

    3. Exclusive- In this only selected resellers are

    permitted to sell the product( this is usually one

    seller per geographical region)

  • 8/4/2019 scm- 2 unit

    63/91

    Purchasing and Vendor

    Management

  • 8/4/2019 scm- 2 unit

    64/91

    Introduction

    The new attention given to purchasing begun in themid-1970s, when firms such as chemical

    manufactures experienced serious commodity

    shortages. Hence in the global competitive

    scenario, there has been a dramatic increase in theattention of the top management in the purchasing

    and sourcing management because outsourcing of

    materials have become need of the hour for

    sustainable growth and competitive effectiveness.

  • 8/4/2019 scm- 2 unit

    65/91

    Purchasing

    Purchasing is the procurement of the

    materials, supplies, machines, tools and

    operation of a manufacturing plant.

    Alford & Beatty

  • 8/4/2019 scm- 2 unit

    66/91

    Basic concepts

    Purchasing refers to a business or organization

    attempting for acquiring goods or services to

    accomplish the goals of the enterprises.

    The word purchasing is not used interchangeably

    with the word procurement, since procurement

    typically includes expediting(promptness), supplier

    quality and logistics in addition to purchasing.

    Obj ti f h i

  • 8/4/2019 scm- 2 unit

    67/91

    Objectives of purchasing

    Maintaining

    continuity of

    supply

    Maintenance

    standardsquality

    Avoidance of

    duplication waste

    and obsolesce

    Maintenance

    of companys

    good image

    Developing

    alternativesources of

    supply

    Maintenance of

    companys

    competitive

    position

    Factors influencing purchase

  • 8/4/2019 scm- 2 unit

    68/91

    Factors influencing purchase

    decision

    1. Alternatives

    2. Quality

    3. Price4. After sales service

    5. Availability of spare parts

    I t f h i

  • 8/4/2019 scm- 2 unit

    69/91

    Importance of purchasing

    Efficient

    administr

    ation

    The quality

    of final

    product

    Increasing inprofitability

    Optimumutilization

    of capital

    Delivery

    in time

    Centralized vs Decentralized

  • 8/4/2019 scm- 2 unit

    70/91

    Centralized vs. Decentralized

    purchasing

    Introduction

    This topic basically deals with decisions aboutthe purchasing policies defining the purchasing

    authorities and the resultant responsibilities.

  • 8/4/2019 scm- 2 unit

    71/91

    Centralized purchasing

    Centralized purchasing is a method of procurement of all

    types of materials, supplies and equipments etc.through a

    single departments under the direct control and

    superintendence of one responsible person.

    He/ she is directly accountable to the top management for

    all the duties falling within the broad area of purchasefunction.

    Contind

  • 8/4/2019 scm- 2 unit

    72/91

    Contind

    A company has to follow the centralized

    purchasing of materials for ensuring proper

    materials control as well as efficient store

    keeping.

    Under this system, the purchasing departmentpurchases the required materials for all the

    departments and branches of the company

    In such organizations sometimes regional orbranch purchasing agents are employed to make

    purchases in the local markets.

    C ti d

  • 8/4/2019 scm- 2 unit

    73/91

    Contind

    Under this policy of centralized purchasing all types ofpurchase in a single-plant organization are made by the

    central buying section, who are authorized to decide on

    the source of supply, negotiate scattered plant locations,

    all purchases are made by the central buying section ofthe head office.

    They are doing so under the superintendence and thecontrol of the centralized purchasing departments.

    Advantages of CP

  • 8/4/2019 scm- 2 unit

    74/91

    Advantages of CP Cost will be less and managed efficiently

    Tap the advantage of the skills of buying staff Take the advantage of quantity discount (Bulk quantity)

    Direct contact with supplier will eliminate the

    intermediaries

    Develop and maintain the good relation with the suppliers

    It will reduce the inventory carrying cost

    The receiving of large supply through consolidated orders

    reduces the transportation cost per unit The cost of order processing are reduced substantially due

    to the few orders of large quantities

  • 8/4/2019 scm- 2 unit

    75/91

    The service of an efficient , specialized and

    experienced purchase executive can be obtained. Transportation costs can be reduced because bulk

    quantity of materials purchased.

    Centralized purchasing discourages duplications ofefforts.

    Centralized purchasing helps to maintain uniformity

    in purchasing policies. Centralized purchasing helps to minimize the

    investment on inventory.

    Di d f CP

  • 8/4/2019 scm- 2 unit

    76/91

    Disadvantages of CP

    Centralized standards procedures may result in delays in

    receiving the materials.

    It may be the case that centralized purchasing staff maynot be specialized in buying technical items.

    In case of multi plants unit located at distant places, it

    may not be possible to tap the local resources.

    D t li d h i

  • 8/4/2019 scm- 2 unit

    77/91

    Decentralized purchasing

    Decentralized purchasing refers to purchasing materials byall departments and branches independently to fulfill their

    needs.

    Such a purchasing occurs when departments and branches

    purchase separately and individually. Under this purchasing, there is no one purchasing manger

    who has the right to purchase materials for all

    departments and divisions.

    This type of purchasing can overcome the defects of

    centralized purchasing because it helps to purchase the

    materials immediately in case of an urgent situation.

    Ad t f DP

  • 8/4/2019 scm- 2 unit

    78/91

    Advantages of DP

    Materials can be purchased by each department locally

    as and when required

    Materials are purchased in right quantity of right quality

    for each department easily

    No heavy investment is required initially

    Purchase orders can be placed quickly

    The replacement of defective materials takes little time

  • 8/4/2019 scm- 2 unit

    79/91

    Disadvantages of DP

    Organization losses the benefit of a bulk purchase.

    Specialized knowledge may be lacking in purchasing

    staff.

    There is a chance of over and under purchasing of

    materials.

    Less chances of effective control of materials.

    Lack of proper co-ordination and co-operation among

    various departments.

    Purchasing policies

  • 8/4/2019 scm- 2 unit

    80/91

    g p

    The purchasing function is influenced by certain policies:

    the policies are-

    1. Ancillary development

    2. Make or buy decision

    3. Speculative buying

    4. Vendor rating

    5. Ethics in purchasing

    6. Reciprocity7. Purchasing for employees

    8. Gifts

    9. Value analysis

    Functions of purchase department

  • 8/4/2019 scm- 2 unit

    81/91

    p p

    Checking of requisition

    Procurements of stores

    Selection of suppliers

    Issuing tenders and obtaining quotations

    Negotiating contracts

    Checking legal conditions of the contracts

    Verification and passing of suppliers

    Maintenance of purchase records

    Maintenance of vendor performance records

    Developments of reliable and alternate sources of supply.

    Vendor management

  • 8/4/2019 scm- 2 unit

    82/91

    Ve do ge e In todays competitive market place, many companies

    have moved from a single vendor to a multi-vendorplatform.

    Managing the numerous individuals and companies you

    do business with is crucial for developing valuable

    relationships.

    Two major points of vendor management:

    a) To improve the vendor management process, it is

    important to track and evaluate vendors on a regular basis.b) It will also allow you to proactively take measures to

    seize opportunities.

    Vendor selection process

  • 8/4/2019 scm- 2 unit

    83/91

    Vendor selection process

    Step 1- Analyze the business requirementsStep 2- Vendor search

    Step 3- Request for proposal and Request for

    quotationStep 4- Proposal evaluation and vendor selection

    Step 5- Contract negotiation strategies

    Step 6- Contract negotiation mistakes

  • 8/4/2019 scm- 2 unit

    84/91

    Single vendor concept

    Why do some organizations adopt a singlevendor approach while others are morecomfortable with multiple vendors?

  • 8/4/2019 scm- 2 unit

    85/91

    Their decision to have a single vendor or multiple onesdepends on the concerned areas of operations, services or

    procurement.

    For some of the products and services (for example,

    hardware AMC and facilities management), companies

    have the policy of appointing a single vendor

    But, at the same time, there are those who follow the multi-

    vendor approach in majority of areas like hardwareprocurement, software development, and other services.

  • 8/4/2019 scm- 2 unit

    86/91

    T G Dhandapani, CIO, Sundaram-Clayton Ltd (SCL)Adaptive & TVS Motors said, We generally prefer to

    move with a single (strategic) vendor concept and follow

    it for many of the product procurement and services. It

    helps in building strategic relationship with the vendorthat will pay in the long run.

    Further commenting on this, Madhusudhan Mendu R,

    (WT01-CIO Office & Operations) Wipro said, We

    follow both single vendor as well as multi-vendor

    (mostly dual) strategies.

  • 8/4/2019 scm- 2 unit

    87/91

    There are some fundamental principles that generallygovern the vendor selection and management policy.

    1. Firstly, the company needs to decide the specific areas

    where they should adopt a single or a multi-vendor

    approach before engaging new vendors.

    2. Secondly, rating of the performance and success of any

    particular project is a must.

    3. Thirdly, the decision-makers should try to see what canbring some amount of innovation and value addition

    through the vendors they work with.

  • 8/4/2019 scm- 2 unit

    88/91

    We evaluate the vendors on technical parameters first,

    where price does not figure at all and then

    subsequently, only the proposals of technically

    qualified vendors are further evaluated on commercial

    terms"

    - Shubhojit Roy

    IT-Head, SBI Mutual Fund

  • 8/4/2019 scm- 2 unit

    89/91

    We generally prefer to move with single (strategic)vendor concept and follow it for many of the product

    procurement and services. It helps in building strategic

    relationship with the vendor that will pay in the long

    run"- T G Dhandapani

    CIO, Sundaram-Clayton Ltd (SCL) Adapative &

    TVS Motors

    P f i l d lti l

  • 8/4/2019 scm- 2 unit

    90/91

    Pros of single and multiple

    vendors A single vendor helps in standardization,

    less transactions and reduces operations

    overhead. On the other hand, multiple vendors build

    competitiveness and is meant forspecific

    business requirements

  • 8/4/2019 scm- 2 unit

    91/91