section 1 bill no 1 preliminaries - sanbi | … · 2015-07-28 · section 1 bill no 1 preliminaries...

SANBI NATIONAL BOTANICAL GARDENSREPAIRS AND MAINTENANCE OF THATCH ROOFSPRETORIA NATIONAL BOTANICAL GARDENS

Item Quantity Rate AmountNo

SECTION 1

BILL NO 1

PRELIMINARIES

BUILDING AGREEMENT AND PRELIMINARIES

The J B C C Series 2000 Principal Building Agreement (July2007 edition 5.0 - reprint 1) prepared by the Joint BuildingContracts Committee shall be the applicable buildingagreement, amended as hereinafter described

The JBCC Principal Building Agreement Contract Data E Cand the JBCC Principal Building Agreement Contract Data CEform an integral part of this agreement

The ASAQS Preliminaries (November 2007 edition) publishedby the Association of South African Quantity Surveyors for usewith the said JBCC Principal Building Agreement shall bedeemed to be incorporated in these bills of quantities

Contractors are referred to the abovementioned documentsfor the intent and meaning of each clause thereof

These clauses are hereinafter referred to by clause numberand heading only. Where standard clauses or alternatives arenot entirely applicable to this agreement such modifications,corrections or supplements as will apply are given under eachrelevant clause heading and such modifications, corrections orsupplements shall take precedence notwithstanding anythingcontrary contained in the abovementioned documents

Where any item is not relevant to this specific agreement s u c hitem is marked N/A (signifying "not applicable")

PREAMBLES FOR TRADES

The Model Preambles for Trades (2008 edition) as publishedby the Association of South African Quantity Surveyors shall bedeemed to be incorporated in these bills of quantities and noclaims arising from brevity of description of items fullydescribed in the said Model Preambles will be entertained

Carried Forward R Section No. 1Preliminaries and GeneralBill No. 1Preliminaries and General

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Supplementary preambles are incorporated in these bills ofquantities to satisfy the requirements of this project. Suchsupplementary preambles shall take precedence over theprovisions of the said Model Preambles

The contractor's prices for all items throughout these bills ofquantities must take account of and include for all of theobligations, requirements and specifications given in the saidModel Preambles and in any supplementary preambles

PRICING OF PRELIMINARIES

Should the contractor select Option A in terms of subclause3.2.1 in the Contract Data - Contractor to E m p l o y e r (CE) forthe purpose of adjustment of these preliminaries, the amountentered into the amount column in these preliminaries is to bedivided into one or more of the three categories providednamely Fixed (F), Value Related (V) and Time Related (T)

SECTION A: PRINCIPAL BUILDING AGREEMENT

Definitions (A1)

1 Clause 1.0 - Definitions and interpretation

The measuring system used for the preparation of the bills ofquantities is the Standard System of Measuring Building Work(sixth edition, revised 1999) published by the Association ofSouth African Quantity Surveyors [1.1]

F:............................. V:............................ T:............................ Item

Objective and preparation (A2 - A14)

2 Clause 2.0 - Offer acceptance and performance obligations

F:............................. V:............................ T:............................Item


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3 Clause 3.0 - Documents

The contract drawings are as listed on the Tender Form pageof the bills of quantities

Provision is made in the summary page of these bills ofquantities for the inclusion of Value Added Tax (VAT) [3.5]

The principal agent shall decide which portion of the priceddocument may be used as a specification of materials andgoods or methods, if any [3.9]

F:............................. V:............................ T:............................ Item

4 Clause 4.0 - Design responsibility

F:............................. V:............................ T:............................ Item

5 Clause 5.0 - Employer's agents

F:............................. V:............................ T:............................ Item

6 Clause 6.0 - Contractor's site representative

F:............................. V:............................ T:............................ Item

7 Clause 7.0 - Compliance with laws and regulations

F:............................. V:............................ T:............................ Item

8 Clause 8.0 - Works risk

F:............................. V:............................ T:............................ Item

9 Clause 9.0 - Indemnities

F:............................. V:............................ T:............................ Item

10 Clause 10.0 - General insurances

F:............................. V:............................ T:............................ Item

11 Clause 11.0 - Special insurances - NA

F:............................. V:............................ T:............................ Item


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12 Clause 12.0 - Effecting insurances

F:............................. V:............................ T:............................ Item

13 Clause 13.0 - Assignment

F:............................. V:............................ T:............................ Item

14 Clause 14.0 - Security

F:............................. V:............................ T:............................ Item

Execution (A15 - A23)

15 Clause 15.0 - Preparation for and execution of the works

F:............................. V:............................ T:............................ Item

16 Clause 16.0 - Site and access

F:............................. V:............................ T:............................ Item

17 Clause 17.0 - Contract instructions

F:............................. V:............................ T:............................ Item

18 Clause 18.0 -Setting out of the works

F:............................. V:............................ T:............................ Item

19 Clause 19.0 - Temporary works and plant

A corrugated iron shed should be provided by the contractor forstorage of the site instruction book, plans, etc

F:............................. V:............................ T:............................ Item

20 Clause 20.0 - Nominated subcontractors

F:............................. V:............................ T:............................ Item

21 Clause 21.0 - Selected subcontractors

F:............................. V:............................ T:............................ Item


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22 Clause 22.0 - Employer's direct contractors

F:............................. V:............................ T:............................ Item

23 Clause 23.0 - Contractor's domestic subcontractors

23.1 - The contractor shall appoint all domestic subcontractorsin terms of an agreement that providesfor fair and equitable conditions of contract compatible with thisagreement

23.2 - All work or installations and the associated risks relatedto domestic subcontractors shall be the direct responsibility ofthe contractor

F:............................. V:............................ T:............................ Item

Completion (A24 - A30)

24 Clause 24.0 - Practical completion

F:............................. V:............................ T:............................ Item

25 Clause 25.0 - Works completion

F:............................. V:............................ T:............................ Item

26 Clause 26.0 - Final completion

F:............................. V:............................ T:............................ Item

27 Clause 27.0 - Latent defects liability period

F:............................. V:............................ T:............................ Item

28 Clause 28.0 - Sectional completion

F:............................. V:............................ T:............................ Item

29 Clause 29.0 - Revision of date for practical completion

F:............................. V:............................ T:............................ Item


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30 Clause 30.0 - Penalty for late or non-completion

F:............................. V:............................ T:............................ Item

Payment (A31 - A35)

31 Clause 31.0 - Interim payment

F:............................. V:............................ T:............................ Item

32 Clause 32.0 - Adjustment to the contract value

F:............................. V:............................ T:............................ Item

33 Clause 33.0 - Recovery of expense and loss

F:............................. V:............................ T:............................ Item

34 Clause 34.0 - Final account and final payment

F:............................. V:............................ T:............................ Item

35 Clause 35.0 - Payment to other parties

F:............................. V:............................ T:............................ Item

Termination (A36 - A39)

36 Clause 36.0 - Termination by employer - contractor's default

F:............................. V:............................ T:............................ Item

37 Clause 37.0 - Termination by employer - loss and damage

F:............................. V:............................ T:............................ Item

38 Clause 38.0 - Termination by contractor - employer's default

F:............................. V:............................ T:............................ Item

39 Clause 39.0 - Termination - cessation of the works

F:............................. V:............................ T:............................ Item


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Dispute (A40)

40 Clause 40.0 - Settlement of disputes

F:............................. V:............................ T:............................ Item

Contract variables (A41 - A42)

41 Clause 41.0 - Post tender provisions

The contractor is to complete before submission of his tenderthe JBCC Principal Building Agreement Contract Data CE

F:............................. V:............................ T:............................Item

42 Clause 42.0 - Contractual agreement

The required information of the parties and the amount of thecontract sum shall be inserted in the agreement for signatureof the agreement by the parties

F:............................. V:............................ T:............................Item

SECTION B: PRELIMINARIES

Definitions and interpretation (B1)

43 Clause 1.0 - Definitions and interpretation

F:............................. V:............................ T:............................ Item

Documents (B2)

44 Clause 2.1 - Checking of documents

F:............................. V:............................ T:............................ Item

45 Clause 2.2 - Provisional bills of quantities

F:............................. V:............................ T:............................ Item


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46 Clause 2.3 - Availability of construction documentation

F:............................. V:............................ T:............................ Item

Previous work and adjoining properties (B3)

47 Clause 3.1 - Previous work - dimensional accuracy

F:............................. V:............................ T:............................ Item

48 Clause 3.2 - Previous work - defects

F:............................. V:............................ T:............................ Item

49 Clause 3.3 - Inspection of adjoining properties

F:............................. V:............................ T:............................ Item

Samples, shop drawings and manufacturer's instructions (B4)

50 Clause 4.1 - Samples of materials

F:............................. V:............................ T:........................... Item

51 Clause 4.2 - Workmanship samples

F:............................. V:............................ T:............................ Item

52 Clause 4.3 - Shop drawings

F:............................. V:............................ T:............................ Item

53 Clause 4.4 - Compliance with manufacturer's instructions

F:............................. V:............................ T:............................ Item

Deposits and fees (B5)

54 Clause 5.1 - Deposits and fees

F:............................. V:............................ T:............................ Item


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Temporary services (B6)

55 Clause 6.1 - Water

F:............................. V:............................ T:............................ Item

56 Clause 6.2 - Electricity

F:............................. V:............................ T:............................ Item

57 Clause 6.3 - Telecommunication facilities

F:............................. V:............................ T:............................ Item

58 Clause 6.4 - Ablution facilities

F:............................. V:............................ T:............................ Item

Prime cost amounts (B7)

59 Clause 7.1 - Responsibility for prime cost amounts

F:............................. V:............................ T:............................ Item

Special attendance on n/s subcontractors (B8)

60 Clause 8.1 - Special attendance

F:............................. V:............................ T:............................ Item

General (B9)

61 Clause 9.1 - Protection of the works

F:............................. V:............................ T:............................ Item

62 Clause 9.2 - Protection/isolation of existing/sectionally occupiedworks

F:............................. V:............................ T:............................Item

63 Clause 9.3 - Security of the works

F:............................. V:............................ T:............................ Item


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64 Clause 9.4 - Notice before covering work

F:............................. V:............................ T:............................ Item

65 Clause 9.5 - Disturbance

F:............................. V:............................ T:............................ Item

66 Clause 9.6 - Environmental disturbance

F:............................. V:............................ T:............................ Item

67 Clause 9.7 - Works cleaning and clearing

F:............................. V:............................ T:............................ Item

68 Clause 9.8 - Vermin

F:............................. V:............................ T:............................ Item

69 Caluse 9.9 - Overhand work

F:............................. V:............................ T:............................ Item

Schedule of variables (B10)

Information necessary for elections and completion of thoseclauses contained in the schedule which are necessary fortender purposes is given hereunder. Where no information isgiven it shall mean that no specific requirements are expectedor that the clause is not relevant to this specific contract.

10.1 - Provisional bills of quantities [2.2]

The quantities are provisional Yes

10.2 - Availability of construction documentation [2.3]

Construction documentation is complete Yes

10.3 - Previous work - dimensional accuracy [3.1]

10.4 - Previous work - defects [3.2]


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10.5 - Inspection of adjoining properties [3.3]

10.6 - Water [7.2]

Option A (by contractor) NoOption B (by employer - free of charge) NoOption C (by employer - metered) Yes

10.7 - Electricity [7.3]

Option A (by contractor) NoOption B (by employer - free of charge) NoOption C (by employer - metered) Yes

10.8 - Telecommunications [7.4]

Telephone YesFacsimile YesE-mail Yes

10.9 - Ablution facilities [7.5]

Option A (by contractor) YesOption B (by employer) No

10.10 - Protection of the works [9.1]

10.11 - Protection/isolation of existing/sectionally occupied works [9.2]

Protection/isolation is required Yes

10.12 - Disturbance [9.5]

10.13 - Environmental disturbance [9.6]


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SECTION C: SPECIFIC PRELIMINARIES

70 Removal of rubbish

The contractor is informed that all rubbish, loose topsoil andfilling is to be removed and dumped at a dumping site by thecontractor. No work may continue on site before the above isremoved and the site is clean.

F:............................. V:............................ T:............................ Item

71 Site instructions

Contract instructions issued on site are to be recorded intriplicate in a site instruction book which is to be maintained onsite by the contractor

F:............................. V:............................ T:............................ Item

72 Warranties for materials and workmanship

Where warranties for materials and/or workmanship are calledfor, the contractor shall obtain a written warranty, addressed tothe employer, from the firm supplying the materials and/ordoing the work and shall deliver same to the principal agenton the final completion of the contract. The warranty shallstate that workmanship, materials and installation arewarranteed for a specific period from the date of finalcompletion and that any defects that may arise during thespecified period shall be made good at the expense of the firmsupplying the materials and/or doing the work, upon writtennotice to do so. The warranty will not be enforced if the work isdamaged by defects in the construction of the building in whichcase the responsibility fo replacement shall rest entirely with thecontractor

F:............................. V:............................ T:............................ Item


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73 Co-operation of the contractor for cost management

It is specifically agreed that the contractor accepts theobligation of assisting the principal agent in implementingproper cost management. The contractor will be advised bythe principal agent of all cost management procedures whichwill be implemented to ensure that the final building cost doesnot exceed the budget. The principal agent undertakes tomake available to the contractor a l l budgetary allowancesand cost assessments/reports to enable the proper procedureto be implemented and the contractor shall attend all cost planreview and cost management meetings. The contractorundertakes to extend these procedures, as necessary, to allsubcontractors

F:............................. V:............................ T:............................ Item

74 Overtime

The additional cost of overtime work shall not be for theEmployer's account except when prior written agreementthereto is given by the Principal Agent

F:........................ V:........................ T:....................... Item

75 Daywork

No daywork will be allowed

F:........................ V:........................ T:....................... Item

76 Protection of existing Trees and Shrubs

Protection of existing trees and shrubs is required. No personmay cut, disturb, damage or destroy any vegetation or possess,collect, remove, transport, export, purchase, sell, donate or inany other manner acquire or dispose of any vegetation in thegarden. Where vegitation is to be removed, the area to beremoved should be approved by the principal agent inconjunction with the client.

F:............................. V:............................ T:............................ Item


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77 CIDB

It is estimated that tenderers should have a CIDB contractorgrading of 2GB or higher. Proof of registration withConstruction Industry Development Board should be submittedwith the quotation.

F:............................. V:............................ T:............................ Item

78 TASA Membership

Contractors should be registered members of the ThatchersAssociation of South Africa. Proof of such membership shouldbe submitted with the quotation.

Item

OCCUPATIONAL HEALTH AND SAFETY ON SITE INRESPECT OF ACT NO. 85 OF 1993

79 It is required of the contractor to complete the Health andSafety Agreement (C1.4) that must be read together with and isdeemed to be incorporated under this Section of the bills ofquantities

The contractor must take note that compliance with theOccupational Health and Safety Act is compulsory. In the eventof partial or total non-compliance, the principal agent reservesthe right to delay issuing any progress payment certificateuntil the contractor provides satisfactory proof of compliance.The contractor shall not be entitled to any compensation ofwhatsoever nature, including interest, due to such delay ofpayment.

Provision for pricing of the Occupational Health and Safety Actis made under this clause and it is explicitly pointed out that allrequirements of the aforementioned are deemed to be pricedhereunder and no additional claims in this regard shall beentertained

Fixed:_____________ Value related:____________ Timerelated:______________ Item


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SUMMARY OF CATEGORIES

Category : Fixed R .............................

Category : Value R .............................

Category : Time R .............................

Carried to Final Summary R Section No. 1Preliminaries and GeneralBill No. 1Preliminaries and General

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SECTION 2

PRETORIA NATIONAL BOTANICAL GARDEN

BILL NO.1

ALTERATIONS (THATCH)

REMOVAL OF EXISTING WORK

Taking down and removing thatch roofs, etc

1 Thatch roofs not exceeding 175mm thick including glass fibreridge cappings (battens to remain)

AA: 0 AB: 0 AC: 9 AD: 0

AE: 0 AF: 28 AG: 27 AH: 0

AI: 0 AJ: 0 AK: 9 AL: 20

AM: 0 AN: 0 AO: 0 m2 92

2 Glass fibre ridge cappingAA: 0 AB: 2 AC: 0 AD: 0

AE: 4 AF: 6 AG: 0 AH: 0

AI: 0 AJ: 3 AK: 0 AL: 0

AM: 0 AN: 1 AO: 0 m 16

PREPARATORY WORK TO EXISTING SURFACES

3 Prepare grass ridges to recieve glass fibre ridges (ridgemeasured elsewhere)

AA: 4 AB: 0 AC: 0 AD: 5

AE: 0 AF: 0 AG: 0 AH: 4

AI: 20 AJ: 0 AK: 0 AL: 0

AM: 3 AN: 0 AO: 10 m 46

Carried Forward to Summary of Section No. 2 R Section No. 2Pretoria National Botanical GardenBill No. 1Thatch- Alterations

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SECTION 2

PRETORIA NATIONAL BOTANICAL GARDEN

BILL NO. 2

ROOF COVERING (THATCH)

SUPPLEMENTARY PREAMBLES

Thatchers Association of South Afirca

Thatching contractors should be registered members of theThatchers Association of South Africa. Proof of suchmembership should be returned with this RFQ.

Minimum Density of Thatch

The minimum density to which the grass should be compactedis 30kg/m2/150mm thickness

Requirements of Thatch Grass

Grass species for thatch should be the hyparthenia species

Grass should have a cut length of not less than 0,76m

Grass should have a minimum diameter and maximumdiameter at the butt end of 1,2mm and 2,5mm respectively

Grass should be acceptably straight (cut above the first node)

Grass should be free of loose material

Grass should not be cut in the growing season

Grass should be free of seed heads when cut

THATCH

Carried Forward R Section No. 2Pretoria National Botanical GardenBill No. 2Thatch - Roof Covering

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Brushing of thatch including adding bundles of thatch insuitable sizes where necessary to achieve minimumdensity of thatch, and pulling and tensioning of the twinesand replacing of suitable fixing rods interlaced throughand over the bundles where necessary

1 Brushing to general roof slopesAA: 169 AB: 16 AC: 0 AD: 124

AE: 126 AF: 59 AG: 0 AH: 169

AI: 226 AJ: 56 AK: 0 AL: 0

AM: 171 AN: 54 AO: 214 m2 1 385

2 Purpose made continuous glass fibre ridge capping of not lessthan 1,5mm thick material 1300mm girth in suitable lengthssecurely fixed to thatch with 75mm wide lapped and sealedheading joints including grass filling under

AA: 4 AB: 2 AC: 0 AD: 5

AE: 4 AF: 6 AG: 0 AH: 4

AI: 20 AJ: 3 AK: 0 AL: 0

AM: 3 AN: 1 AO: 10 m 61

3 Extra over ridge capping for purpose made curved returned endpiece

AA: 2 AB: 2 AC: 0 AD: 2

AE: 2 AF: 4 AG: 0 AH: 2

AI: 2 AJ: 2 AK: 0 AL: 0

AM: 2 AN: 2 AO: 2 No 24

175mm Thick thatch of hand cut grass of the HyparrheniaFilipendula species in lengths varying from 800 to 1020mmlaid in bundles of suitable size, compacted to a minimumdensity of 30kg/m2/150mm thickness and fixed by meansof suitable fixing rods interlaced through and over thebundles at not exceeding 600mm centres and secured withtarred twine to existing battens

4 Covering to general roof slopesAA: 0 AB: 0 AC: 9 AD: 0

AE: 0 AF: 28 AG: 27 AH: 0

AI: 0 AJ: 0 AK: 9 AL: 20

AM: 0 AN: 0 AO: 0 m2 92

Carried Forward R Section No. 2Pretoria National Botanical GardenBill No. 2Thatch - Roof Covering

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5 Purpose made glass fibre dome capping of not less than1,5mm thick material 1300mm girth in suitable lengths securelyfixed to thatch with 75mm wide lapped and sealed headingjoints including grass filling under

AA: 0 AB: 0 AC: 1 AD: 0

AE: 0 AF: 1 AG: 1 AH: 0

AI: 0 AJ: 0 AK: 1 AL: 1

AM: 0 AN: 0 AO: 0 No 5

SUNDRIES

6 Fastening and securing of bolts in roof structure not exceeding9m above floor level including replacing deteriorated bolts (roofarea measured on plan)

AA: 120 AB: 11 AC: 6 AD: 88

AE: 89 AF: 62 AG: 19 AH: 120

AI: 160 AJ: 40 AK: 6 AL: 14

AM: 121 AN: 38 AO: 152 m2 1 047

Carried Forward to Summary of Section No. 2 R Section No. 2Pretoria National Botanical GardenBill No. 2Thatch - Roof Covering

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Section No. 2

Pretoria National Botanical Garden

SECTION SUMMARY - Pretoria National Botanical Garden

Bill Page AmountNo No

1 -16-Thatch- Alterations

2 -19-Thatch - Roof Covering

Carried to Final Summary R Section No. 2Pretoria National Botanical Garden

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FINAL SUMMARY

Section Page AmountNo No

1 -15-Preliminaries and General

2 -20-Pretoria National Botanical Garden

SUB TOTAL R

CONTINGENCIES (10%) R

SUB TOTAL R

VALUE ADDED TAX (VAT) R

CONTRACT SUM R

Carried to Form of Tender R

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