Beginning Excel for Visual Representation and Data Analysis

DescriptorLearn the basics of Microsoft Excel 2016 by learning ways to increase productivity and maximize visual representation and data analysis in the classroom. This training is designed for learners who are new to Excel. Goals for this session are: learn basic terminology, data entry, data analysis, explanation of basic Excel tools, and basic formatting tasks. Participants of this session will be able to create a basic spreadsheet and format it using the basic tools of Excel.

Bell Work After logging into computer, go to START> PROGRAMS and open Excel.

**NOTE: if you do not see an Excel 2016 icon in the list, look for Microsoft Office 2013 folder. Open a new workbook and enter data as shown on the Bell work handout.

Review the objectives and page one in the training packet

Objectives Understand Excel as a data collecting, sorting, and analysis tool Open and manipulate data in a simple workbook Explore the formatting options within a sheet or workbook Create and explore formulas, sorting, and filtering

Success Criteria Participants can explain what a spreadsheet is used for. Participants can create and add data to a workbook. Participants can use basic text formatting (i.e. color, font type, size, bold, italicize,

underline). Participants can use basic cell/row formatting (i.e. column/row widths and heights,

merge, color) Participants can adjust margins and page orientation (I.e. to fit data in printable

document). Participants can use the sorting and filtering functions Participants can use the AVERAGE formula to find the average of a column or row.

TEAM Rubric Instructional Plans, Use of

Data

PLC What is it we want our students to learn? How will we know if each student has learned it?

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How will we respond when some students do not learn it?

How can we extend and enrich the learning for students who have demonstrated proficiency?

Standards CCSS Math, CCSS ELA,

and Literacy/Science/Technology

Digital Citizenship Internet Safety

https://www.commonsensemedia.org/privacy-and-internet-safety

Digital Citizenship Component: Privacy

ISTE Standard for Students: collect data or identify relevant data sets, use digital tools to analyze them, and represent data in various ways to facilitate problem-solving and decision-making

ISTE Standards for Teachers: model and facilitate effective use of current and emerging digital tools to locate, analyze, evaluate, and use information resources to support research and learning

Bell Work, cont:Open a new workbook and enter data as shown on the Bell work handout.

Excel Basics1. Compare and contrast the uses of Word, PowerPoint and Excel2. Excel is primarily used for analyzing and manipulating data. 3. Terminology: Worksheet = a row-and-column matrix sheet on which you workSpreadsheet = this type of computer application

Workbook = the book of pages that is the standard Excel document.Cell = The workbook is made up of cells. There is a cell at the intersection of each

row and column. A cell can contain a value, a formula, or a text entry.

Task 1: Entering and Formatting Data

1. In cell A1, type Keyboarding – 4th Period Grades

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2. Type as follows: Cell A2 type Student’s Name Cell B2 type Test1 Cell C2 type Test 2 Cell D2 type Test 3 Cell E2 type Average

3. Type in cells: A3 – Monroe, Marilyn; A4 – Presley, Elvis; and A5 – Eastwood, Clint4. Type in cells: B3 – 90; C3 – 75; and D3 - 955. Type in cells: B4 – 75; C4 – 80; and D4 – 756. Type in cells: B5 – 90; C5 – 85; and D5 – 857. Type in cell A6 – Average

Formatting a Cell1. Highlight Keyboarding – 4th Period Grades2. Select B (bold) from the Home tab of the ribbon. (Keyboard command: ctrl + B)3. Adjust font, size, color as needed

Formatting a Row1. Click on the “2” to select row 2. Student Name, Test 1, Test 2, Test 3 and Average

should be selected. 2. Select B (bold) from the Home tab of the ribbon. (Keyboard command: ctrl + B)3. Adjust font, size, color as needed

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Resizing Columns1. Point with your mouse between the A and B columns. When the cursor changes to a

line crossed by a double-sided arrow, click and drag the column to the right. This makes the A column wider.

2. Point with your mouse between the B and C columns. When the cursor changes to a line crossed by a double-sided arrow, quickly double click the left mouse button. Notice that the column “automagically” adjusts to fit the text.

3. Adjust the width of all columns through E.

Merge and Center1. Click in cell A1 and drag through cell E1 to select all cells. Release left mouse button.2. With your mouse, click the Merge and Center icon on the toolbar. This will center your

heading—Keyboarding-4th Period Grades.

Adding Columns and Rows1. Left click on row 6.2. Right click and choose “insert” or “insert row” This is the same procedure for adding columns

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Task 2: Using a Formula1. Click and highlight B3, C3, and D3 2. Click the dropdown menu icon next to the ∑ AutoSum and choose Average

Copy formula to other cells1.Point to the right bottom of cell E3 until you get the plus sign.2.When you get the plus sign, click and hold down the left mouse button.3.Drag through cell E54.Excel will automatically fill in averages for Cells E4 and E5.

5.Now use the same method as above to find the average for Test 1, this will be in Cell C6. Use the drag method to calculate the averages for Tests 2, Test 3, and Average.

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Excel will automatically calculate the formula and copy it in the cells you highlight.

Task 3: Adding and Copying Pages

Add a Page to a WorkbookAt the bottom of the Excel page, click the + sign next to the tab labeled “Sheet 1”.

Automatically, a new page will appear called “Sheet 2”

Naming pages in a workbookRight click over top of tab labeled, “Sheet 1” and choose “rename” and call it “Keyboarding” then click OK.

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Right click over top of tab labeled “Sheet 2” and choose “rename”; call it “Homeroom”. Click OK.

Copy & Pasting data from another worksheetNow, you will paste data into this HOMEROOM sheet.

Open the “Fake Homeroom” workbook. Select and highlight the data from the spreadsheet and use the CTRL + C keyboard shortcut to copy the data

Go back to the “In-service Excel Spreadsheet” workbook you’ve created and click on “Homeroom” tab. Right click in cell A1 and choose “paste”. Ta-da!! You have just copied data from one Excel worksheet and pasted into your Excel Workbook!

What is the difference between Paste and Paste Special??

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Task 4: Filtering and Sorting

SortingUsing the “homeroom” spreadsheet, click the small triangle again in the upper left corner to highlight all of the data and then click “Sort and Filter” and choose “Sort A to Z”.

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Custom Sorting1. Click the small triangle again in the upper left corner to highlight all the data and then click “Sort

and Filter” and choose “Custom Sort” 2. Choose “Add Level” and sort by “Column B” based on values, then by “Column A” based on

values. Click ok.

This will sort your homeroom by their Tier Level THEN by ABC order.

Through the sort box, you can sort by any column. HINT: if you select only one column, it sorts only that column, not the entire document. Make sure you select what you want sorted before or your data will become mixed and confusing!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

Sort & FilterUsing the “homeroom” spreadsheet, click the small triangle again in the upper left corner to highlight all of the data and then click “Sort and Filter” and choose “Filter”

Notice the drop down option for each header. Select Tier and filter by Tier 1. Next, filter by Tier 2.

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Closure: How will you be able to use this in your classroom? What hurdles can you anticipate while integrating Excel?

Evaluation: complete online PD evaluation

Extra Tidbit:

TYPING ON MORE THAN ONE LINE WITHIN ONE CELL  It is possible to type more than one line within one cell. Choose a cell below the last name on the list you just finished formatting.  Within the cell, type: This is a test. Hold down the Alt key and press Enter. Type: See it works. Then, press Enter again.  Notice that both sentences appear in the same cell.

Formatting Cells

Sneak Peek of Intermediate Excel Session

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