sg enable limited invitation to quote (itq) for … video... · clips to be played on social media...
TRANSCRIPT
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SG ENABLE LIMITED
INVITATION TO QUOTE (ITQ)
FOR
PRODUCTION OF CORPORATE VIDEO FOR SG ENABLE
AND THE ENABLING VILLAGE
CONTENT
SECTION 1 – ITQ CHECKLIST Pg. 2
SECTION 2 – ITQ SPECIFICATIONS Pg. 3 - 7
APPENDIX A Pg. 8 - 10
APPENDIX B Pg. 11 - 12
APPENDIX C Pg. 13 - 14
APPENDIX D Pg. 15
09 Feb 2017
SG ENABLE LIMITED
20 LENGKOK BAHRU #02-06
SINGAPORE 159053
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Section 1 – ITQ Checklist (to be submitted with Proposal)
Item Tick if completed
Corporate Video Proposal
Overall Concept
Rationale of Concept
Proposed Deliverables
Estimated Budget
Proposed Timeline
Business Track Record
Company Profile – ACRA Business Profile
Latest available management accounts (balance sheet; profit & loss statement)
Company Portfolio (relevant to this project)
CVs of Account Manager(s) and relevant staff on the project
Testimonials from customers (from the last 6 months)
Awards and accolades
Community Track Record
Track record (if any) in working with organizations in the social sector
Track record (if any) in working with organizations in the disability sector
Track record (if any) in working with Persons with Disabilities (PWDs)
Name & Designation of Authorized Person with Company Name:
Date & Signature of Authorized Person:
NRIC/Passport Number:
Company’s Official Stamp:
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Section 2 – ITQ Specifications
1. INTRODUCTION
1.1. SG Enable Limited (“SG Enable”) is issuing this Invitation to Quote to appoint a suitable vendor
to produce a corporate video featuring SG Enable and the Enabling Village.
1.2. The video aims to provide a succinct introduction to SG Enable and the Enabling Village. The
targeted audience is mainly corporate partners, general public and visitors to the Enabling
Village. More details can be found in the subsequent sections.
1.3. The target audience of the video includes persons with disabilities. As such, the video shall
meet universal design guidelines for video and multimedia products, to ensure that persons
with disabilities can access the video. Accessible features for videos include but are not limited
to, audio description, closed captioning, subtitles, and minimal flashing effects.
2. IMPORTANT NOTICES
2.1. For the avoidance of doubt, this Requirement Specifications shall be subjected to the Important
Notices as set out in Appendix A of this document.
3. BACKGROUND
SG Enable
3.1. SG Enable is an agency dedicated to enabling Persons with Disabilities (PWDs). SG Enable’s
mission is as follows:
Enhance employability and employment options for PWDs;
Empower PWDs and caregivers via timely access to information and referral services, grants
and support; and
Engage the family, community, stakeholders and public in enabling PWDs as integral
members of society.
3.2. The key functions of SG Enable include:
Enhancing employability and employment options for persons with disabilities;
Expanding training and work options for persons with disabilities;
Engaging employers and building their capabilities for inclusive hiring;
Building capabilities in sector professionals;
Provide information and referral services for child and adult disability schemes;
Administer grants and support to persons with disabilities and their caregivers; and
Rally stakeholder support in enabling persons with disabilities through the Enabling Village,
and through grant making to support ground-up initiatives (E.g. Tote Board-Enabling Lives
Grant and TODAY Enable Fund).
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3.3. For more information on SG Enable, vendors may wish to refer to the following websites:
a) Website (www.sgenable.sg)
b) Employment Website (employment.sgenable.sg)
c) Facebook Page (www.facebook.com/sgenable)
Enabling Village
3.4. The Enabling Village was officially launched on 2 Dec 2015. The Enabling Village’s vision is to:
Be a community space that encourages greater interaction between persons with disabilities
and the larger community and the inclusion of persons with disabilities;
Explore different forms of Training and Employment opportunities; and
Showcase of how universal design, accessibility, assistive technology and infocomm
technology can enable persons with disabilities to live and work independently.
3.5. More information about the Enabling Village can be found in Appendix B and vendors may also
wish to refer to the following websites:
a) Website (https://enablingvillage.sg/)
b) Facebook Page (www.facebook.com/EnablingVillageSG)
4. OBJECTIVES
4.1. The objectives of the corporate video are:
a) To create awareness about SG Enable and its core services;
b) To showcase what the Enabling Village has to offer in terms of facilities and programmes
for its visitors and stakeholders;
c) To give a better understanding of how the Enabling Village materializes SG Enable’s vision
and mission; and
d) To excite and encourage potential visitors, partners and organizations to visit the Enabling
Village and to support SG Enable’s work.
4.2. The production of the video shall also be flexible enough to be adaptable for subsequent uses
for other purposes and on other media platforms (e.g. able to be shortened into 30 seconds
clips to be played on social media channels).
5. SCOPE OF WORK
5.1. All deliverables for this Scope of Work shall be successfully completed and delivered to SG
Enable within the agreed timeline, subject to SG Enable’s inputs and approval. SG Enable
reserves the right to amend the details of the scope when necessary as the project develops, in
consultation with the Contractor within the scope of services agreed and the value of award.
5.2. Works shall include and not be limited to:
5.2.1. Development of the creative concept for the video
a) There are two main aims of the video:
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i. To provide an introduction of SG Enable, its vision and a succinct illustration of its
core services; and
ii. To showcase the Enabling Village as an inclusive destination for visitors (i.e. persons
with disabilities, residents, and the general public) and stakeholders (i.e. SG Enable’s
partners, sponsors, and donors), featuring aspects of universal design and its value-
add to the community and visitors.
b) The video shall emphasize on the viewers’ experience and the ability to connect with
them; information shall be presented in a refreshing and engaging manner.
c) The tone of the video shall be upbeat and welcoming.
d) The video shall be kept to duration of about three minutes.
5.2.2. Provision of pre-production, production and post-production services
a) Pre-Production: The Contractor shall provide conceptualising, storyboarding and
scripting services.
b) Production: The Contractor shall provide directing and filming services, including but
not limited to sourcing and engagement of cast, make-up etc.
c) Post-production: Other than editing and subtitling/closed captioning services, the
Contractor shall provide the soundtrack production for the video. This includes the
voice-over narration (if any), mixing, copyrighted music and other related services. The
Contractor shall also provide for any visual effects as required (e.g. text or graphic
layover, motion graphic, animation).
d) The Contractor shall make provisions for at least, but not limited to, 5 rounds of editing.
5.2.3. Provision of professional video production crew and professional videography and
photography equipment as necessary
a) The Contractor shall be required to provide a professional video production crew for the
entire production.
b) The Contractor shall also provide the necessary professional equipment for photography
and videography.
5.2.4. Engagement and management of professional talents for video and/or voice-over if
required for the proposed concept
a) The Contractor shall be required to source for, propose and engage professional video
and/or voice-over talents as appropriate and required.
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b) Proposed talents shall have at least one pre-production briefing with SG Enable
representatives.
c) The Contractor should also clear all talents’ release agreements and submit a copy to SG
Enable.
d) In the event that persons with disabilities are filmed in the process, the Contractor
should secure their consent and submit a copy to SG Enable.
5.2.5. Successful delivering of the final product(s)
a) The Contractor is required to deliver a video that is satisfactory to SG Enable.
b) The Contractor shall ensure that all accessible features for persons with disabilities are
met in the video.
c) The Contractor shall deliver the videos in various formats (i.e. DVD, .mov, .mpg, .wmv)
that are suitable for the platforms where the video will be screened.
d) The video formats should be suitable for easy storage, editing, reproduction and
presentation.
6. COSTING
6.1. Vendors shall provide a breakdown of the costing for each component under the Scope of
Works, using the template in Appendix D.
6.2. Vendors shall also include the itemised costing for optional items.
7. EVALUATION CRITERIA
7.1. Proposals will be evaluated according, but not limited to the following criteria:
a) Proposed concept for the video;
b) Price competitiveness;
c) Company profile and project team profile; and
d) Track record in producing videos of similar nature.
7.2. Only complete submissions of documents and materials as stated and compliant with the
guidelines for submission will be considered for evaluation.
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8. TERMINATION
8.1. SG Enable reserves the right to reject payment for service and products if they are deemed
unsatisfactory or not in accordance to the specifications laid out and agreed upon through this
award.
9. MODE OF SUBMISSION
9.1. It is required for interested vendors to submit the completed ITQ Checklist found in Section 1
and the Requirements for Cost Estimates in Appendix D as well as supporting documents
relating to the ITQ Checklist and Requirements for Cost Estimates.
9.2. One (1) softcopy (via email) of the Proposal should reach SG Enable no later than 24 Feb 2017
at 1800hrs. The subject title for the email with Proposals must be clearly marked as “Invitation
to Quote – Video for SG Enable and the Enabling Village by <insert company name>”, and
addressed to
a. Email: [email protected]; and [email protected]
Please keep the size of the email small to reduce possibilities of non-delivery. If the Vendor
opts to send a hardcopy of their proposal, the proposal should be delivered and received by
SG Enable before 24 Feb 2017 at 1800 hours.
b. Address: SG Enable Ltd, 20 Lengkok Bahru #02-06, Singapore 159053 (Attention to:
Christabel Tan)
9.3. Enquiries regarding this ITQ shall be emailed to [email protected]; and
9.4. Please note that proposals sent after 24 February 2017 at 1800 hours will not be considered.
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APPENDIX A – IMPORTANT NOTICES Vendors submitting Proposals in response to the Invitation to Quote are deemed to have read and understood the following provisions:
1. Interpretation 1.1 The Following words and expressions shall have the meanings hereby assigned to them except
where the context otherwise requires: "Contract" means any resultant contract between SG Enable and the successful Proposer. “Contractor” refers to the company that is eventually awarded the contract through the RFP exercise “Contract price” means the total amount payable to the Vendor for the performance of the services under this contract, excluding GST. Proposers should state their Contract Price clearly in the proposal. “Proposal” means any and all documents and information submitted by the agencies in response to the Request for Proposal “Vendors” refer to companies who are submitting a proposal for the RFP exercise to provide “branding consultancy and strategies for SG Enable and the Enabling Village”.
“SG Enable” means SG Enable Limited with its principal office at 20 Lengkok Bahru Singapore 159053.
1.2 Words importing the singular shall also include the plural and vice versa where the context requires.
2. Disclaimers 2.1 This Invitation to Quote (ITQ) is merely an invitation to treat and is not intended to create or impose
any binding legal obligations whatsoever on SG Enable, whether express or implied and whether contractual or otherwise.
2.2 Nothing in this ITQ shall constitute a contract between SG Enable and any Vendor. Any Vendor selected pursuant to this ITQ for participation in the project shall be required to enter into a legally binding agreement with SG Enable, the terms and conditions of which shall be agreed between the parties at a later date.
2.3 All submissions of Proposals, clarifications, discussions and presentations relating to this ITQ are made entirely at the risk of the Vendor. SG Enable is not liable for any loss by any Vendor.
2.4 SG Enable does not make any representation or warranty, whether express or implied, or accept any
liability for the completeness, relevancy, accuracy and/or adequacy of the information provided by SG Enable in relation to this ITQ.
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2.5 SG Enable does not make any representation of fact or promise to the future in respect of any project contemplated by SG Enable relating to this ITQ.
2.6 SG Enable accepts no liability or obligation in relation to any Proposal submitted pursuant to this ITQ and/or any subsequent clarifications, discussions or presentations thereon, whether requested by SG Enable or otherwise. The Vendor shall bear all costs and expenses associated with the preparation and submission of its Proposal, and any subsequent clarifications, discussions or presentations thereon. SG Enable will, under no circumstances, be responsible for reimbursing any costs incurred by the Vendor during the process, regardless of the conduct or outcome of the evaluation and selection process.
2.7 SG Enable shall have the absolute discretion to accept or reject any Proposal, whether in whole or in part, without giving any reason whatsoever. The receipt by SG Enable of any Proposal pursuant to this ITQ shall under no circumstances impose any form of obligation or amount to an acceptance of or an agreement to abide by any terms or conditions stated therein or elsewhere on the part of SG Enable.
2.8 SG Enable shall have the absolute discretion, at any time, to terminate this ITQ or to change the nature, scope, procedures or timelines for the ITQ, including the proposal selection process and criteria. Under no circumstance shall SG Enable incur any liability in respect of such termination or changes.
2.9 SG Enable shall not owe any liability to any party for any loss or damage whatsoever (including loss
of profit, savings, business contracts, or revenues, and all other forms of actual, direct, special, incidental, or consequential loss or damage) arising from or related to any response to this ITQ, including but not limited to the submission of Proposals.
3 Ownership of Documents and Intellectual Property (“IP”) 3.1 All proposals and other documents or materials submitted to SG Enable pursuant to this ITQ shall
become the property of SG Enable. Notwithstanding the foregoing and without prejudice to any subsequent agreement with SG Enable to the contrary, any background IP contained in any Proposal and/or such other document submitted to SG Enable shall not be transferred to SG Enable.
3.2 For the avoidance of doubt, all IP in any documents issued by SG Enable pursuant to this ITQ shall remain vested in SG Enable. SG Enable is not liable in the event that there are similar ideas or concepts from submitted proposals.
4 Confidentiality of Information 4.1 SG Enable may require any party receiving confidential information from SG Enable in relation to or
arising from this ITQ to sign a written non-disclosure agreement setting out such party’s confidentiality obligations in relation to such confidential information.
4.2 SG Enable accepts no liability or obligation in relation to any confidential information disclosed to SG Enable by a Vendor pursuant to this ITQ unless otherwise agreed by SG Enable in a written non-disclosure agreement setting out SG Enable’s confidentiality obligations in relation to such confidential information.
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5 SG Enable’s Right to Seek Recovery Nothing herein shall prejudice or limit SG Enable’s right to seek recovery from the Vendor for any loss, damage, costs, expenses, or liability incurred by SG Enable and/or its officers, directors and employees, directly or indirectly arising out of or relating to the submission of the Proposal by the Participant and SG Enable’s retention and use thereof, including but not limited to any claim that the Proposal infringes any third party’s IP rights.
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APPENDIX B – INFORMATION ABOUT THE ENABLING VILLAGE
1. The Enabling Village is an integrated community space developed by SG Enable as part of the
nation’s efforts towards building an inclusive society.
2. The Enabling Village was launched on 2 Dec 2015. The Enabling Village serves as a community
space with accessibility for persons with disabilities and their caregivers. In addition, the
Enabling Village makes it easier for persons with disabilities and caregivers to find the right
information and resources, and access suitable services in a more coordinated and integrated
way.
3. Spanning about 30,000 square metres, the site is retrofitted to encourage greater integration
and inclusion of persons with disabilities and the larger community. It is designed around three
core principles:
a. Integrated Service: A one-stop gateway for information and referral services for persons
with disabilities and their caregivers, as well as employment services for persons with
disabilities and employers.
b. Inclusive Infrastructure: A showcase of how universal design, infocomm technology and
assistive technology can enable persons with disabilities to lead fulfilling lives.
c. 3P Partnership: A space where different partners from the People, Private and Public
sectors come together and leverage one another’s resources and expertise to build an
inclusive environment.
4. The Enabling Village comprises of tenants in the following areas:
4.1 Training & Employment
Information & Career Centre: The centre provides first-stop information, referral and employment-related services to persons with disabilities. Our job placement and job support (JPJS) partners - ARC, MINDS, and SPD - provide vocational assessment, career consultancy, and job support services.
BIM Studio Limited: This social enterprise set up by HWA provides employment and training courses in architectural and interior design drafting for persons with disabilities.
Employability and Employment Centre (E2C): The centre by ARC works with various employers to customise jobs and provide employment opportunities for persons with autism.
4.2 Technology
Tech Able: This facility features the ST Engineering Enabling Technology Centre, which showcases a wide range of assistive and infocomm technology devices. SPD’s team of
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specialists provide consultation and assessment services for persons with disabilities. The Singtel Enabling Innovation Centre supports customised training in communications and technology, such as contact centre operations. It also promotes innovation through the makers’ bench and co-working space.
4.3 Education
Kindle Garden: Singapore’s first inclusive preschool by AWWA welcomes children of all abilities and development needs, and provides them with a values-based and non-discriminatory education.
4.4 Fitness & Recreation
ActiveSG Gym: Using standard and specialised exercise equipment, the fitness centre welcomes persons with disabilities as well as able-bodied members of the community.
4.5 Community Services
Mount Alvernia Outreach Medical Clinic: The clinic provides primary healthcare services to beneficiaries of VWO partners and the community.
Stroke Support Station: The station provides rehabilitation services to stroke survivors, and support for caregivers.
Heart @ Fei Yue : Child protection services
Community Psychology Hub: Psychology services serving clients with disabilities
4.6 Food & Beverage Outlets
Café by the Sapling: The café provides training opportunities for persons with disabilities, while it serves as a food and beverage outlet to visitors to the Enabling Village.
The Sapling: The Sapling is a bistro operated by SHATEC. Patrons to the restaurant will be served by the culinary and service students, including persons with disabilities.
Soul Food: Soul Food is a private dining restaurant that doubles as a training facility to provide customised vocational training opportunities for young persons with special needs.
4.7 Retail Outlets
NTUC FairPrice: In addition to the supermarket, this NTUC FairPrice outlet offers persons with disabilities training programmes in supermarket retail. The outlet is fitted with 2 training rooms, wider checkout lanes and aisles, call buttons for assistance, visual aids to support customers with disabilities, and wheelchair-friendly shopping trolleys.
The Art Faculty by Pathlight: This art gallery facilitates creative expression for persons with disabilities. It provides training and income opportunities for artists with special needs through training programmes, and sales of artworks and merchandise.
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APPENDIX C – Brand Attributes of SG Enable and Enabling Village
1. SG Enable
1.1 Brand Promise (What we offer)
Shaping a more inclusive Singapore where PWDs can better realise their potential
We envision an inclusive Singapore where PWDs are enabled to live more independently and
participate actively in society.
That’s why we focus on putting employment resources and opportunities within reach of PWDs.
We also stay in touch with opportunities to shape a supportive environment for PWDs, share
fresh ideas and work together with partners to pilot initiatives.
By introducing and improving initiatives, informing policies, and shifting mind-sets, we grow the
human potential for a more inclusive Singapore.
1.2 Brand Personality (How we deliver it)
Your trusted friend/ partner
1.3 Brand Attributes (Values that guide how we behave)
1.3.1 Professionalism
We play a pivotal role in making Singapore a more inclusive place, so we take pride in our work,
demonstrating responsibility and integrity in all that we do.
1.3.2 Innovation
We gather fresh ideas and perspectives from internal and external stakeholders, and are always
on the look-out for fresh ideas and perspectives, applying that knowledge to constantly improve
our work.
1.3.3 Empathy
We believe empathy lies at the heart of an inclusive society. We encourage empathy in the
community and our organisation by actively seeking to understand stakeholders and leading by
example.
1.3.4 Enabling
We increase the capacity of our co-workers and stakeholders to be effective in what they do.
We focus on putting in place an environment with relevant resources and opportunities that
support PWDs in better realising their potential
• Stay in touch with the needs of PWDs to identify how to help them better realise their potential
• Discuss opportunities with relevant stakeholders
• Work together to initiate or improve services or initiatives that put resources and opportunities
within reach
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2. Enabling Village
2.1 Brand Promise (What we offer)
Inspiring inclusive communities
The Enabling Village is a community space that empowers and inspires everyone to build a more
inclusive Singapore.
Here, we create an encouraging environment that puts resources and employment
opportunities within reach of PWDs. We also work together with partners and the community,
inspiring them to bring the philosophy of inclusiveness beyond the Village.
We invite everyone to shape a model of Singapore without barriers, where everyone can realise
their potential.
2.2 Brand Personality (How we deliver it)
Sociable, Positive, Confident
2.3 Brand Attributes (Values that guide how we behave)
2.3.1 Professionalism
We believe in the Enabling Village’s role in promoting a more inclusive Singapore. That’s why
we’re dedicated to being responsible and having integrity in all we do.
2.3.2 Innovation
At the Enabling Village, we provide a common space for stakeholders to come together, discuss,
test and showcase new initiatives that will contribute to making our country more inclusive.
2.3.3 Empathy
We believe the Enabling Village is a starting point for encouraging empathy in the community.
We help everyone experience and contribute to creating an inclusive environment here and
beyond
2.3.4 Enabling
We envision the Enabling Village as the one-stop place for PWDs to access resources and
employment opportunities. Using the Village as a model for the future, we want to inspire the
community and partners to learn from each other and take inclusivity beyond the Village.
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APPENDIX D – REQUIREMENTS FOR COST ESTIMATES Vendors should provide an itemized breakdown of the costs:
S/N Items Cost
Corporate Video Production Creative Concept Fee
1 Corporate Video Production Creative Concept Fee
Inclusive of Creative Concept, Story boarding, script, art direction and design
Project Management Fee
1 Project Management Fee
Production, coordination, attending shoots, offline, online productions
Video Production Cost
1 Production Deliverables
1 x corporate video (<3 mins)
2 Pre-Production
Full HD Filming (up to 5 days) with full production crew
Full HD Camera, Lighting and Sound Equipment
Basic hair and make-up kit
Voice over fee
3 Post-Production
Offline/ online editing with titles
Creation of 2D motion graphics (if necessary)
Royalty music tracks and audio mix
Mastering on DVD/ Digital format
HD Acquisition, Digitizing and Storage
Other Costs (if applicable)
1 Other Costs (if applicable)
TOTAL COST
PACKAGE COST
All prices quoted shall be exclusive of GST.