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Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651- 5908 Participant code: 182500 To participate via VoIP… You must have a sound card You must have headphones or computer speakers © 2014 The Johns Hopkins University. All rights reserved.

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Page 1: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1

FastFactsFeature Presentation

March 12, 2014

To dial in, use this phone number and participant code…

Phone number: 888-651-5908 Participant code: 182500

To participate via VoIP…

You must have a sound card

You must have headphones or computer speakers

© 2014 The Johns Hopkins University. All rights reserved.

Page 2: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 2

Today’s Presenters

Emma Hornstein, Randstad

Implementation Analyst, VMS

Heather Compton, RandstadSolutions Delivery Consultant

Page 3: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 3

Session Segments

PresentationEmma will share the details involved to register as a user to the FieldGlass system, how to navigate the system for requisition use as well as time card approvals, and share some common best practices of the tool.During Emma’s presentation, your phone will be muted.

Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Emma will answer as many of your questions as time allows.

Page 4: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 4

Today’s TopicWe’ll be taking a look at…

powered by

Hiring Manager Training

Page 5: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 5

Contact Us

If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: [email protected]

Page 6: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 6

Survey

SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

Page 7: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 7

How To View Full Screen

Click Here

Page 8: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 8

Hiring Manager Training

Page 9: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 9

RCS Service Delivery Model for

Technology: powered by

• Requisition entry• Candidate review & selection• Time approval

Program Management Office & Resources

Randstad at Johns Hopkins

Page 10: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 10

Our Solutions Delivery Model a customized workforce management program

•Stakeholders & user population

Alliance supplier management

Consolidated electronic invoicing

Recruiting & active talent management

Reporting, analytics and quality

Compliance & risk management

Single contact service delivery

Relationshipmanagement

Contingent workforce optimization & cost savings

Program Management Office

powered by

Page 11: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 11

Alliance Supplier Managementpartnership program overview

Hiring Manager Hiring Manager Hiring Manager

Randstad Program Management Office (PMO)

1st Tier supplier(including diverse suppliers)

Preferred supplier(including diverse suppliers)

Specialty and niche suppliers(including diverse suppliers)

Dedicated supplier relations team:• Program Manager• Program Coordinator (as needed)

End-to-end supplier management:

• Comprehensive vetting to ensure supplier legality and sustainability

• Johns Hopkins University diversity initiatives achieved via supplier program

• Supply chain organized by sector/discipline, skill and geography

Structured performance management:

• Supplier scorecards & rankings

• Continuous improvement achieved through SLAs & KPIs

• Supplier tiering based on Johns Hopkins University performance standardsCompliance, Risk Mitigation, & Continuous

Improvement

Structured program delivery

Page 12: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 12

FieldGlass Agenda

Page 13: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 13

Where to Start – HR Website

http://hrnt.jhu.edu/

Click Polices/Resources – the click Randstad Staffing Services

Page 14: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 14

Internal HR Resources

Page 15: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 15

Working Here

•Working Here Page: Managers/Supervisors

Page 16: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 16

Related Apps

Page 17: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 17

Randstad at Hopkins

Page 18: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 18

Single Sign On

Page 19: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 19

Hiring Manager Desktop

Page 20: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 20

Work Items

Page 21: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 21

Reference Library

Page 22: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 22

 

My Profile and Preferences

Page 23: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 23

Manage Your Profile

Make sure the email messages for Notifications, Work Items, and Broadcasts are turned on, as these messages will keep you informed of any Fieldglass items that may require your attention.

Page 24: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 24

Adding a Proxy

Best Practices:

Only select the necessary “Work Items”Leave the Start Date blankSet an End Date for short term coverage If you are unable to find a user in the drop-down menu, or need any assistance with your proxy settings, please contact a member of your Randstad Program Office for further assistance.

1.

2.

3.

4.

Page 25: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 25

Creating a Requisition

    

Page 26: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 26

Job Title Selection

Page 27: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 27

Detailing the Requisition - 1

Page 28: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 28

Detailing the Requisition - 2

Page 29: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 29

Organizational Unit and Custom Fields

Page 30: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 30

Designating Cost Allocation

Page 31: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 31

Designating Multiple Cost Allocations

Page 32: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 32

Detailing the Requisition Qualifications

Page 33: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 33

Finance At Your Fingertips

Page 34: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 34

Submit the Requisition

.

Page 35: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 35

Candidate Review and Hire Process

Page 36: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 36

Email Approvals

Page 37: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 37

Requisition Approval

Page 38: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 38

Timesheet Approval

Page 39: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 39

Our Program Management Office

Randstad PMO atJohns Hopkins University

Name: Suzy HeltonTitle: Program ManagerE-mail:[email protected]

1101 E 33rd StreetSuite D300Baltimore, MD 21218

Page 40: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 40

Emma HornsteinImplementation Analyst, VMS

[email protected]

Heather ComptonSolutions Delivery Consultant

[email protected]  

Suzy HeltonProgram Manager, Johns Hopkins University

[email protected]

Terrence S. HansonSolutions Delivery Consultant

[email protected]  

Resources

www.fieldglass.net   

PMO

VMS

Page 41: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 41

Conclusion

At the end of this session we hope have a gained a stronger understanding of the FieldGlass tool and it’s capabilities as your primary vehicle for procuring and managing contractors at JHU. After reviewing the available tools, we expect you will also see the benefits to the visibility and controls FieldGlass will afford JHU and it’s hiring manager community.Registration emails will be shared by FieldGlass during the week your department is officially “live” in the Randstad Program.March 17th – SON & BSPHMarch 31st – JHU IT & Department of Medicine April 14th – School of Medicine & ALL JHU Departments A recording of this call, as well as Quick Reference Guides, will be available through Fast Facts.

Page 42: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 42

Thank You

powered by

Quick Click Requisition Automated Business Defined

Approval Process Procure to Pay in one location Real Time Visibility to Spend and

Hours Automated Rate & Compliance

Controls Real Time Analytics and Reporting

Options Consolidated Invoices and Payment

Page 43: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 43

We’re going to open the phone lines now!

There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.

We’ll be answering questions in the order that we receive them.

We’ll also be answering the questions that were emailed to us during the presentation.

If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

Q&A

Page 44: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 44

Thank You!

Thank you for participating!We would love to hear from you.

Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: [email protected]

Page 45: Slide 1 FastFacts Feature Presentation March 12, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 45

Survey

Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/

Thanks again!


Slide 1 FastFacts Feature Presentation September 17, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation November 11, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation September 18, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation December 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation January 22, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation April 3, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation May 1, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation November 19, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation September 19, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation April 24, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation 12/16/2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation May 20, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation January 29, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation April 16, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation 03/19/2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation May 3, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation April 26, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation April 9, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation October 24, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation January 21, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation November 17, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation July 22, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation June 7, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation August 18, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation October 12, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation October 3, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation September 6, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation August 13, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation December 4, 2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation 02/07/2014 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation Thursday August 9, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation June 18, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant code:

Slide 1 FastFacts Feature Presentation February 6, 2015 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation October 15, 2013 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant

Slide 1 FastFacts Feature Presentation September 10, 2012 To dial in, use this phone number and participant code… Phone number: 888-651-5908 Participant