spc advisory committee training - tac fall 2015 institutional research president’s office 1...
DESCRIPTION
Fresno City College Budget Distance Education Enrollment Management (possible change) Institutional Research and Effectiveness Facilities Human Resources Program Review Technology All SPC Advisory Committees will receive direction, training, and guidance from SPC. SPC Advisory Committees 10/9/20155TRANSCRIPT
SPC Advisory Committee Training - TAC
Fall 2015Institutional ResearchPresident’s Office
1
Abridged from the SPC Advisory Committee Training on October 9, 2015
Fresno City College
The Strategic Planning Council (SPC) coordinates the college’s strategic planning process by: Establishing college goals and objectives; Establishing priorities for planning; Monitoring the progress towards the
completion of college goals and objectives; Establishing ad hoc committees essential to
strategic planning implementation.
Responsibilities of SPC
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Budget Distance Education Enrollment Management (possible change) Institutional Research and Effectiveness Facilities Human Resources Program Review Technology All SPC Advisory Committees will receive
direction, training, and guidance from SPC.
SPC Advisory Committees
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TAC’s major responsibility is supporting and promoting the college’s mission, vision, and strategic plan.
TAC is also responsible for submitting benchmark reports to the SPC as requested to demonstrate progress in achieving the goals of the college’s strategic plan.
Responsibilities of the Technology Advisory Committee (TAC)
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TAC will provide feedback and input regarding new information and data that may impact the current direction of the college.
SPC then recommends to the college president how newly presented information or data will be incorporated into the college’s mission, vision, or strategic plan.
TAC will work with the Accreditation Steering Committee on drafting the Standard IIIC accreditation report.
Responsibilities of TAC
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SPC welcomes communication from advisory committees.
SPC also encourages advisory committees to provide regular update on committee work.
Communication
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Planning Communication Flow Chart
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FCC 2013-2017 Strategic Plan contains the college mission, vision, core values and goals/objectives for 4 years.
8 goals, 41 objectives. Advisory committees help SPC implement
strategic plan and advance college mission and vision.
FCC 2013-2017 Strategic Plan
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February Review college mission, goals, objectives, and performance measures
Units develop ideas for Action PlansApril Units write Action Plan
Action plan must align to program review or other planning documents
May Unit Action Plan requests due to area manager for technical review who forwards them to Institutional Research (IR) Office
June IR reviews action plans for completeness, clarity, relevance of performance measures and forwards Action Plans to appropriate advisory committees for review and support, excluding BAC.
August/Sept Advisory committees submit their reviews to IR
September Areas/Divisions prioritize their Action Plans Priority recommendations for new faculty requests to Human
Resources Committee for initial review
October Action Plan priority lists are due to area Vice Presidents Final consideration for faculty requests from Human Resources
Committee to SPC
Annual Action Planning Cycle
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November BAC conducts an initial review of Action Plans. The purpose of this initial review is to ensure the integrity of the process. If BAC members identify any variance in the established process, BAC reports these variances to the President.
December Area Vice President’s and President’s lists are combined and prioritized
Deadline for unit action plan requests for new classified positions to Human Resources Committee
January Action Plan prioritized list is submitted to Vice President of Administrative Services to be reviewed by BAC
Final consideration for new classified requests from Human Resources Committee to SPC
BAC recommended list is forwarded to SPC for approval as a consent agenda.
Action plans are recommended to the President for funding.
February College submits action plans (requesting Lottery/Decision Packages funding) to the District Office
March Board of Trustees considers those Action Plans that are available for Decision Package funding
July Funded action plans begin implementation Once a unit implements an Action Plan, the unit submits a
Progress/Completion Report to IR.
Annual Action Planning Cycle
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Annual Action Planning Cycle
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Annual Unit Plan Template=>Annual Program Review
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2014-15 Objectives – 276 activities submitted Ongoing objectives – 106 activities submitted Other goals objectives – 93 activities TOTAL 475 activities
2014-2015 Progress Report to Strategic Plan
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144 action plans submitted, 137 funded
Requested: $6,627,659 Allocated: $5,332,422 (80%)
2015-16 Action Plans - summary
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15 new faculty positions requested Ranked by HR committee in fall 2014 9 positions are funded in 2015-16
2015-16 New Faculty Requests
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11 new classified positions requested Ranked by HR committee in spring
2015 14 positions are funded in 2015-16
2015-16 Classified Position Requests
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156 action plans submitted Division/department are prioritizing 13 faculty positions requested HR Committee will rank them this fall
2016-17 Action Plans - summary
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FCC 2013-2017 Strategic Plan FCC SPC Handbook (posted online) FCC Action Plan Handbook (posted
online) Your operating agreement Update…revised operating
agreements based on SPC guidelines
Important Reference Documents
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Meeting recorder should be selected to take meeting minutes for all meetings
All meeting documents should be posted and updated on Blackboard site
Post agenda and meeting materials including draft meeting minutes 72 hours prior to the meeting
Review FCC communication plan
Meeting documents
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Support team for SPC Maintains SPC documentation Supports the annual planning and
action plan process Provides SPC member orientation Acts as liaison between SPC and
advisory committees
The Role of Institutional Research Office
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FCC 2015 Student Equity Plan FCC 2015 SSSP Plan FCC Distance Education Plan FCC 2015-2019 Technology Plan FCC Communication Plan Update on CCSSE Recommendations from IRE
Committee Updated on Campus Climate Survey
Recommendations from IRE Committee Program Review late policy Proposed sites for possible 2016 Bond Measure
SPC Agenda in Fall 2015
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Questions?
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