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  • SPECIAL MEETING RECREATION & PARKS COMMISSION

    TUESDAY, August 11, 2020 6:00 P.M

    MEMBERS Tim Martinez - Mayor Appointed

    Edgar Gutierrez - District 1 Aaron Milam, Chair - District 2 Treasure Sheppard - District 3 Jonathan Fuhrman - District 4

    Terri Ashley-MacQuarrie - District 5 Mark Mastromatteo - District 6

    Eileen Williamson, Vice-Chair - District 7 Vacant - At Large

    STAFF

    Brenda Harvey-Williams, Director of Parks, Recreation and Community Services Kenny James, Administrator, Parks, Recreation and Community Services

    Stacy Houser, Commission Staff Liaison

    MISSION STATEMENT

    The purpose of the commission is to advise the City Council on all matters concerning recreation, recreational use and programs, and all related features of

    "dedicated parkland," as defined and designated in chapter 3.23 of the Pasadena Municipal Code and of 'parks,' as defined and designated in section 3.24020 (f)

    of the Pasadena Municipal Code.

    The Recreation and Parks Commission meetings are held on the 151 Tuesday of each month

    Agendas and related documents are available for public review on the City website at: https://www.cityofpasadena.net/commissions/recreation-and-parks-commission/

    To request meeting materials in alternative formats or other disability-related modifications or accommodations necessary to facilitate meeting participation, please contact the Parks, Recreation and Community Services Department as soon as possible at (626) 744-4452 or shouser@citvofpasadena.net. Providing at least 72-hour advance notice will help ensure availability.

    Language translation services may be requested with 72-hour advance notice by call ing (626) 744-4452. or shouser@cityofpasadena.net. Habra servicio de interpretaci6n disponible para estas juntas /lamando (626) 744-4452.

  • PUBLIC PARTICIPATION

    PURSUANT TO EXECUTIVE ORDER N-29-20 ISSUED BY GOVERNOR GAVIN NEWSOM ON MARCH 17, 2020, THE FOLLOWING MEETING WILL TAKE PLACE SOLELY BY

    TELECONFERENCE/VIDEOCONFERENCE.

    MEMBERS OF THE PUBLIC MAY PARTICIPATE ELECTRONICALLY IN THE OPEN SESSION PORTION OF THE MEETING.

    ACCESS TO THE MEETING IS AS FOLLOWS:

    Video Conference: https://us02web.zoom.us/j/83880912595

    OR

    Phone: 1 (669) 900-6833 - Webinar ID: 838 8091 2595

    Public Comment Instructions

    If you wish to provide comments, you may do so as follows:

    Advance correspondence, to become part of the record:

    Submit public comment of any length to shouser@cityofpasadena.net prior to the meeting day. Please be aware that, while these comments will be provided to the members of the body and will become part of the meeting record, they will not be read aloud.

    Comments to be read aloud at the meeting:

    Submit public comment of up to 200 words regarding items on the agenda to: https://www.cityofpasadena.net/commissions/public-comment/. The body reserves the right to summarize comments if necessary for the orderly and timely flow of the meeting. All comments in their entirety will become part of the meeting record.

    Note to Public: Public comment is limited to items on thi s special meeting agenda. An opportunity for public comment will be provided at the time the above items are discussed. Please limit comments to three (3) minutes per speaker.

    If you need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act because you are unable to participate electronically as set forth above, please contact the Parks, Recreation and Community Services Department as soon as possible at (626) 744-4452 or shouser@cityofpasadena.net.

  • AGENDA RECREATION & PARKS COMMISSION

    SPECIAL MEETING TUESDAY, August 11, 2020

    6:00 PM City Yards - Second Floor

    233 West Mountain Street Pasadena,CA.91103

    1. CALL TO ORDER; WELCOME; ROLL CALL

    2. REVIEW AND APPROVAL OF MINUTES, JULY 7, 2020*

    3. OLD BUSINESS ACTION ITEM • LA PINTORESCA PARK IMPROVEMENTS - RECOMMEND SUPPORT OF

    CONCEPT DESIGN* Staff: Hayden Melbourne

    4. NEW BUSINESS INFORMATION ITEM • DIRECTOR'S UPDATE - PARKS, RECREATION AND COMMUNITY

    SERVICES* Staff: Brenda Harvey-Williams

    ACTION ITEM • COMMISSIONER ATTENDANCE RECORD 2019-2020*

    ACTION ITEM • ANNUAL WORKPLAN ACCOMPLISHMENTS 2019-2020*

    o GENERAL OBJECTIVES (AARON MILAM) o CIP COMMITTEE (EILEEN WILLIAMSON) o MAINTENANCE COMMITTEE (AARON MILAM) o ACCESSIBLITY AND DISABILITY COMMITTEE (TREASURE SHEPHARD) o URBAN FORESTRY COMMITTEE (TREASURE SHEPHARD) o PICKLEBALL (EILEEN WILLIAMSON) o RECREATION PROGRAMS (EILEEN WILLIAMSON)

    ACTION ITEM • ANNUAL WORKPLAN 2020-2021 *

    ACTION ITEM • ELECTION OF 2020-2021 NEW OFFICERS

  • 5. COMMENTS AND UPDATES • COMMENTS FROM CHAIR

    • STAFF COMMENTS

    • COMMENTS AND ANNOUNCEMENTS FROM COMMISSIONERS

    6. SUGGESTED AGENDA ITEMS FOR FUTURE COMMISSION MEETINGS

    7. ADJOURNMENT

    •Attachment

    POSTING STATEMENT: I HEREBY CERTIFY that this Agenda, in its entirety was posted on the City Council Chamber Bulletin Board S249, and the bulletin board in the rotunda area at City Hall, 100 North Garfield Avenue on or before the 7th day of July 2020, by 5:30 p.m. The agenda may be viewed at the City's website at: https://www.cityofpasadena .net/commissions/recreation-and-parks-commission/

    Aaron Milam, Chair Stacy Houser, D.P.A., Staff Liaison Recreation and Parks Commission

  • 2.

    MINUTES

    Special Meeting July 7, 2019

  • DRAFT MINUTES

    CITY OF PASADENA RECREATION AND PARKS COMMISSION

    Special Meeting Tuesday, July 7, 2020

    6:00 p.m. AGENDA

    COMMISSIONERS PRESENT: Terri Ashley-MacQuarrie, Jonathan Fuhrman, Edgar Gutierrez, Mark Mastromatteo, Tim Martinez, Aaron Milam, Treasure Sheppard, and Eileen Williamson.

    STAFF PRESENT: Jade Chang, Melissa Gray, Brenda Harvey-Williams, Phyllis Hallowell, Stacy Houser, Kenny James, Jeff Khun, Rosa Laveaga, Ara Maloyan, Kris Markarian, and Hayden Melbourn.

    1. CALL TO ORDER: WELCOME; ROLL CALL Chair Milam called the meeting to order at 6:04 p.m. Staff (Houser) called the roll and a quorum was established for the Commission.

    2. REVIEW AND APPROVAL OF MINUTES, February 4, 2020. After review, it was moved (Fuhrman) and seconded (Mastromatteo) to approve the minutes, as amended, of the February 4, 2020 meeting. (Motion carried) (One Abstention , Williamson)

    3. NEW BUSINESS

    ACTION ITEM

    - SELECTION OF FIVE (5) APPOINTEES TO THE HAHAMONGNA WATERSHED PARK ADVISORY COMMITTEE (HWPAC)

    Chair Milam noted the Recreation and Parks Commission (RPG) had been asked to appoint five (5) members from the RPG to the Hahamongna Watershed Advisory Committee (HWPAC). Chair Milam gave a brief background as to how and why the change in numbers, serving on the HWPAC, had occurred. He asked the Commission for volunteers and the following responded they would serve on the HWPAC: Commissioner Mark Mastromatteo, Commissioner Treasure Sheppard, Commissioner Tim Martinez, Commissioner Jonathan Fuhrman and Commissioner Terri Ashley MacQuarrie.

  • Recreation & Parks Commission Meeting Minutes 7-7-20

    Rosa Laveaga, HWPAC Staff Liaison , noted when the HWPAC meetings are held throughout the year and the next meeting would be held on July 28th. Ms. Laveaga reviewed the names of the current representatives serving as Commissioners on HWPAC. In addition, she noted that a Nominating Committee needed to be appointed for the election of the new HWPAC officers. Ms. Laveaga asked for two representatives to serve from the RPC on the Nominating Committee.

    Chair Milam then asked for volunteers to serve on the HWPAC Nominating Committee for the election of their new officers. Commissioner Treasure Sheppard and Commissioner Tim Martinez offered to serve on the HWPAC Nominating Committee.

    ACTION ITEM

    - SELECTION OF NOMINATING COMMITTEE FOR 2020-2021 NEW OFFICERS

    Chair Milam asked the Commission for volunteers to serve on the RPC Nominating Committee for the election of 2020-2021 new officers. Commissioner Williamson and Commissioner Fuhrman agreed to serve on the committee. Chair Milam noted since there were no other Commissioners interested, he would serve as the third member on the Committee.

    ACTION ITEM

    - VINA VIEJA PICKLEBALL COURTS - RECOMMEND SUPPORT OF CONCEPT DESIGN AND MEASURE A GRANT ALLOCATION FOR THE FIRST PHASE OF PROJECT

    Hayden Melbourn, Public Works Capital Project Manager, presented the Vina Vieja Pickleball Courts Concept Design through a PowerPoint presentation. He reviewed the project background, existing site conditions, and final concept designs. Melissa Gray, Public Works, Management Analyst IV, identified the project funding sources (Residential Impact Fees [RIF] - East District) and the Measure A allotments. Mr. Melbourn then reviewed staff recommendations and the next steps in the process.

    In conclusion, Mr. Melbourn asked the Commission to:

    1) Support the Conceptual Plan of the Vina Vieja Pickleball Court project.

    2) Support the Phase 1 Implementation Plan of the Vina Vieja Pickleball Court project, which includes construction of six Pickleball courts.

    3) Support recommendation to City Council for approval to combine existing Measure A Allotments from Pasadena's Eastside and Westside study areas and submit a Measure A project application to

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