succesful time management

8/12/2019 Succesful Time Management

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Succesful time management

Time is extremely important in our life; it helpsus structure our daily lives and activities, so thatwe can live more organized, productive lives.While there are always drawbacks to being tooconscious of time (such as the feeling of being

"ruled by the clock"), it is essential that we havethis marker to use while we work, play, andgrow older. Time may also be viewed in a morephilosophical sense; time represents specialmilestones, including birthdays, anniversaries,and the births of children. This is one of the

reasons why our own date of birth is special tous. Many people keep diaries and journals tomark the passing of time - these recordsbecome rich treasure troves of vital informationabout every day doings and any specialachievements, problems, or activities.



Brief exercise :

Draw a middle line I a sheet of paper so that

in the left side : list at least 5 things most important

to you

however in the right hand : list : what do you -

spend on- time most ?

Family

Mosque

Health

Charity works

Reading

Football

Friends

Study – charity works

Reading

Sleeping

Football

Friends

Mosque



The point of exercise is :

Most of us don’t have the luxury of spending

majority of time on things that are important to us

When things are very important to us & we aren’t

able to devote time , unhappiness will be the result

What successful time management do? :

1- Help us to perform tasks that we want to do

2- Help us to get more time available to spend on

things that are important to us3- Time management helps us to have a sense of

power over our : ( life , home , working ,…………)



TIME MANAGEMENT GOAL :

Accordingly we could say that the general goal

of time management is to :Focus on results

By adopting this goal – from my own point of

view – will identify which of your activities are

actually contributing to your effectiveness &

which activities are wasting your time ,increasing your stress & distracting you from

your goal

How is your time management ?

We could start with a :

1) SELF TEST : let’s start our discussion about time

management with an evaluation of where

we are now ? let’s answer these groups (



sections ) of Questions by rating yourself

from 1 or 5 which 1 is the lowest frequent

& 5 is the most frequent :



Here : each of these sections represent a

specific time management skill :



Section 1 : goal setting

Section 2 : prioritization ووياحديد

Section 3 : managing interruption

Section 4 : procrastination جيل و سويف

Section 5 : scheduling

-

From the example above :- We could determine where’s the weakest

area of time management skills

So that we could work on that skill before moving

on to another skill



2) D AILY ACTIVITY LOG :

Used to keep track of time spending in performing

tasks / activities

Activity log can be shown as following figure :

There are few guidelines to follow in order to get

the most value out of this log :

1- Use only one sheet per day



2- Be accurate : put down exactly what you did to

work on the project

3- Be honest : this is only for you & no one will seeit , to identify areas that you can improve

Idcally : you spent you spent the highest

priority in the most amount of time & vise

versa

Goal setting :

S.M.A.R.T goals :A method that can be used to test the time

which used to perform the objective :

The main definitions of S.M.A.R.T goals :

1- Specific

2- Measureable3- Attainable

4- Realistic

5- Timely bond



1 ) a goal is specific :

When a goal is specific , then you could

identify what you expect to be accomplished

- Specific goal will answer these questions :

2 ) each goal is measurable :



Means : ascertain how far along you are in

reaching a goal as well as the goal will be

completed

- Measurable goals ask these questions :

- 3 ) Attainable :

You must ascertain that your goal / objective is

attainable

4 ) Realistic :

Means : a goal must be a something that you are

willing & able to work towards



- To ensure that goal is realistic we should

answer these questions :

5) timely :

Without having a time to achieve your goals , you

won’t have the necessary motivation to get going as

soon as possible

succesful time management

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