supplier onboarding user guide · 2019. 2. 8. · supplier onboarding overview 5 2a. sign up via...

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SUPPLIER ONBOARDINGUSER GUIDE

Table ofContents

Supplier Onboarding 4

Sourcing Event Participation 12

Responding to a Request for Proposal (RFP) 13

Getting Support 22

Assistance from Gamuda Group Procurement 23

Assistance from SAP Ariba 24

2 gamuda.com.my/for-procurement

https://www.gamuda.com.my/for-business

Introduction

Gamuda has taken the initiative to adopt SAP Ariba for all tendering events, for greater transparency and accountability.

All vendors are required to submit their responses electronically through SAP Ariba.

There is no subscription fee to get onboard SAP Ariba. There are also no fees to participate in any subsequent sourcing events.



gamuda.com.my/for-procurement

01 SUPPLIER ONBOARDINGBefore conducting business with Gamuda, we need our valued suppliers to get onboard SAP Ariba.

4



Here are the required steps for existing Gamuda suppliers to be part of SAP Ariba.

Supplier Onboarding Overview

5

2a. Sign up via link included in onboarding

email invitation

2b. Complete company information to register

an account

1. Receive onboarding email invitation

2. Log in via link included in onboarding

email invitation

CATEGORY 2: ALREADY ON SAP ARIBA

(See page 9)

CATEGORY 1: NEW TO SAP ARIBA (See pages 7-8)

BOTH CATEGORY 1 & 2(See page 6)

3. Complete the supplier registration questionnaire

BOTH CATEGORY 1 & 2(See page 10)


gamuda.com.my/for-procurement6

Existing Gamuda suppliers will receive an email invitation to get onboard SAP Ariba.

Supplier OnboardingCATEGORY 1: NEW TO SAP ARIBA1. Receive onboarding email invitation

Click link to SAP Ariba Supplier Portal



After clicking the link included in the onboarding invitation email, the following screen will be presented:

Supplier OnboardingCATEGORY 1: NEW TO SAP ARIBA2a. Sign up via link included in onboarding email invitation

Click Sign Up to register as a new supplier on SAP Ariba



After clicking Register Now, the following screen will be presented:

Supplier OnboardingCATEGORY 1: NEW TO SAP ARIBA3a. Complete company information to register an account

2. Once you have completed entering your company information, click Register

1. Enter your company information

8



For existing Gamuda suppliers who are already on SAP Ariba, log in using your existing username and password.

Supplier OnboardingCATEGORY 2: ALREADY ON SAP ARIBA2. Log in via link included in onboarding email invitation

Click to log into the SAP Ariba Supplier Portal



Under Registration Questionnaires, complete the Supplier Registration Questionnaire to confirm your registration as a supplier with Gamuda.

Supplier OnboardingBOTH CATEGORY 1 & 23. Complete the Supplier Registration Questionnaire

Complete the Supplier Registration Questionnaire



02 SOURCING EVENT PARTICIPATIONThis section explains how to participate in a Request for Proposal (RFP).

11



Below are the required steps for existing Gamuda suppliers to respond to a RFP event once they have been invited to participate.

1a. Receive RFP event email invitation

(See page 15)

Sourcing Event Participation RFP Overview

2a. Log in via link included in email

(See page 16)

ACCESSING THE EVENT

2b. Choose event withStatus: Open

(See page 17)

2c. Click Intend to Participate

(See page 18)

3a. Select line items or lots to participate in

(See page 19)

RESPONDING TO THE EVENT

3b. Populate pricing for each line item/lot

(See page 20)

3c. Click Submit Entire Response

(See pages 21-23)

EVENTINVITATION



When a supplier is invited to a sourcing event, you will receive an email like below.

Sourcing Event Participation: RFP 1a. Receive RFP event email invitation

Click link to SAP Ariba Supplier Portal

13

EVENT TITLE



Log into the SAP Ariba Supplier Portal using your existing username and password.

Sourcing Event Participation: RFP 2a. Log in via link included in email

14

Enter your username and password, then click Login



Under the Events section, sourcing events that are open for bidding will appear under the Status: Open subsection.

Sourcing Event Participation: RFP 2b. Choose Event with Status: Open

Click on the sourcing event nameto access the event details

15



Review the sourcing event details, then click Intend to Participate.

Sourcing Event Participation: RFP 2c. Click Intend to Participate

Click Intend to Participate

A B C D

16



The available lots for bidding will appear. Choose either to bid on certain lots or all lots.

Sourcing Event Participation: RFP 3a. Select line items or lots to participate in

1. Select the items or lots to bid on

2. Then click on Submit Selected Lots to proceed

17



Enter the proposed price for each line item/lot, ensuring that the proposed price and Extended Price calculated by the system are correct.

Sourcing Event Participation: RFP 3b. Populate pricing for each line item/lot

Enter proposed price for each line item/lot

18



Sourcing Event Participation: RFP 3c. Click Submit Entire Response

Click Submit Entire Response

To submit response, click Submit Entire Response



A pop-up will appear to confirm proposal.

Sourcing Event Participation: RFP 3c. Click Submit Entire Response (Cont’d)

Click OK to confirm proposal

20



A confirmation of your proposal submission will appear at the top of the screen in green.

Sourcing Event Participation: RFP 3c. Click Submit Entire Response (Cont’d)



03 GETTING SUPPORTNeed some help? This section explains how to get support.

22


Contact Gamuda Group Procurement for business support and sourcing event related items such as:i. Clarification on lot or line itemsii. Clarification on commercial terms iii. Unable to participate in a sourcing event

Assistance from Gamuda Group Procurement

[email protected]

1300 82 0030(Monday – Friday, 9:00am – 5:00pm)


mailto:[email protected]


Contact SAP ARIBA for technical support such as: i. Unable to loginii. Unable to view a page on the SAP Ariba Supplier Portal iii. Facing difficulty navigating SAP Ariba

Assistance from SAP Ariba

Click on Help Center

Click on Support

supplier.ariba.com


http://www.supplier.ariba.com/


© 2019 GAMUDA BERHAD Malaysia (29579-T)

All rights reserved. No part of this document may be reproduced, stored in a retrieval system or transmitted in any form or by any means (electronic, mechanical, photocopying, recording or otherwise) without the permission of the copyright owner.

supplier onboarding user guide · 2019. 2. 8. · supplier onboarding overview 5 2a. sign up via...

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