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TRANSCRIPT
March 4-7, 2020Dallas, Texas
State Leadership ConferenceMiddle Level Pre-Con Book
When You Elevate Your Purpose,You Capitalize Your Future
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TABLE OF CONTENTSConference at a Glance.......................................................................................................................3Schedule of Activities
Schedule of Conference Events – Middle Level Division...........................................................4General Information
Attendance Eligibility..................................................................................................................5Registration Information.............................................................................................................5Middle Level Competitive Events...............................................................................................5Special Recognition Awards......................................................................................................52020 Exposition.........................................................................................................................5Lost Badges...............................................................................................................................6Officer Candidate Campaign Rally............................................................................................6Conference Photographer.........................................................................................................6Photorama.................................................................................................................................6Special Event.............................................................................................................................6Advisors.....................................................................................................................................7Hotel Information.......................................................................................................................7Conference Hotel Information....................................................................................................8On-Site Conference Registration...............................................................................................8Future State/National Conference Dates...................................................................................8
Competitive EventsGeneral Information...................................................................................................................9Pre-Submission Overview.......................................................................................................12Middle Level Division Schedule...............................................................................................16
Computer Software Listing..............................................................................................................17Computer Instructions.....................................................................................................................17On-Line Registration Instructions...................................................................................................18Advisor/Student Responsibility Form.............................................................................................22Special Event Liability Form...............................................................................................................24Guidelines for Appropriate Computer Usage.................................................................................25Competitive Events Code Listing.....................................................................................................26Accommodations
Hotel Information.....................................................................................................................27Hotel Registration Per Room...................................................................................................30
Delegate ConductPractices and Procedures........................................................................................................31Conference Helpful Hints.........................................................................................................31Non-Discrimination Policy........................................................................................................31
Conference Dress Code.....................................................................................................................32Press Release.....................................................................................................................................34SLC Participation Certificate..........................................................................................................35Entertainment
Guest Speaker / Leadership Academy / Other Session Speakers..........................................36Dallas Attractions.....................................................................................................................39
Vendor Information (W-9) Forms for BPA and Hotel...................................................................41
Your participation in this conference constitutes permission for Business Professionals of America, Texas Association to use your photographic or video graphic images in state
publications and promotional materials.
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Conference at a GlanceTuesday, March 3, 2020
1:00 p.m. – 5:00 p.m.Board of Directors Meeting
Wednesday, March 4, 2020
8:00 a.m. – 5:00 p.m.Board of Directors Meeting
6:00 p.m. – 10:00 p.m.Registration
7:00 p.m. – 8:00 p.m.Administrators / Proctors / Graders Meeting 1
9:00 p.m. – 10:30 p.m.Special Recognition Award Reception – BPA Membership Open Admission + FamilyStatesman AwardPin Design AwardT-Shirt AwardTexas Outstanding Local Advisor AwardDistinguished Service Award
Midnight Curfew
Thursday, March 5, 2020
7:00 a.m. – 10:00 p.m.Conference Headquarters OpenTest Distribution Room Open
7:00 a.m. – 12:00 p.m.Registration
7:30 a.m. – 8:30 a.m.Administrators / Proctors / Graders Meeting 2
8:00 a.m. – 5:00 p.m.Exposition
9:00 a.m. – 11:00 a.m.Opening Session
1:00 p.m. – 5:00 p.m.Middle Level Competitive Events
1:00 p.m. – 5:00 p.m.Leadership Academy
1:00 p.m. – 8:00 p.m.State Advisor ApprovedConflict Testing
1:00 p.m. – 10:00 p.m.Middle Level Grading Room Open
6:00 p.m. – 8:00 p.m.Second General SessionOfficer Candidate Speeches
8:00 p.m. – 9:30 p.m.Officer Campaign Rally/Election
Midnight Curfew
Friday, March 6, 2020
6:00 a.m. – 10:00 p.m.Conference Headquarters OpenTest Distribution Room Open
8:00 a.m. – 5:00 p.m.Exposition
8:00 a.m. – 5:00 p.m.Leadership Academy
8:30 a.m. – 6:00 p.m.Middle Level Competitive Events
8:00 a.m. – 12:00 p.m.State Advisor ApprovedConflict Testing
11:00 a.m. – 6:00 p.m.Middle Level Open Competitive EventsNo one admitted after 5 pm
11:30 a.m. – 5:00 p.m.Middle Level Grading Room
7:00 p.m. – 11:00 p.m.Leadership/Special Event
Midnight Curfew
Saturday, March 7, 2020
6:00 a.m. – 6:00 p.m.Conference Headquarters Open
8:00 a.m. – 5:00 p.m. Exposition
10:00 a.m. – 1:00 p.m.Awards Ceremony—Associate and Middle Level Divisions
2:30 p.m. – 5:30 p.m.Awards Ceremony—Post Secondary and Secondary Divisions
Sunday, March 8, 2020
9:00 a.m. – 12:00 p.m.Board of Directors Meeting
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SCHEDULE OF ACTIVITIESMIDDLE LEVEL DIVISION
Tuesday, March 3, 2020Time Event Location1:00 p.m. to 5:00 p.m. Board of Directors Meeting Sheraton Dallas Hotel
Wednesday, March 4, 2020Time Event Location8:00 a.m. to 5:00 p.m. Board of Directors Meeting Sheraton Dallas Hotel6:00 p.m. to 10:00 p.m. Registration Sheraton Dallas Hotel7:00 p.m. to 8:00 p.m. Administrators / Proctors / Graders Meeting 1 Sheraton Dallas Hotel9:00 p.m. to 10:30 p.m. Special Recognition Awards Reception Sheraton Dallas HotelMidnight Curfew
Thursday, March 5, 2020Time Event Location7:00 a.m. to 10:00 p.m. Conference Headquarters/Test Distribution Open Sheraton Dallas Hotel7:00 a.m. to 12:00 p.m. Registration Sheraton Dallas Hotel7:30 a.m. to 8:30 a.m. Administrators / Proctors / Graders Meeting 2 Sheraton Dallas Hotel8:00 a.m. to 5:00 p.m. Exposition Sheraton Dallas Hotel9:00 a.m. to 11:00 a.m. Opening Session Sheraton Dallas Hotel1:00 p.m. to 5:00 p.m. Leadership Academy Sheraton Dallas Hotel1:00 p.m. to 8:00 p.m. Conflict Testing (STATE ADVISOR APPROVED) Sheraton Dallas Hotel 1:00 p.m. to 8:00 p.m. Middle Level Competitive Events See page 121:00 p.m. to 10:00 p.m. Middle Level Grading Room Open Sheraton Dallas HotelMidnight Curfew
Friday, March 6, 2020Time Event Location6:00 a.m. to 10:00 p.m. Conference Headquarters/Test Distribution Open Sheraton Dallas Hotel8:00 a.m. to 5:00 p.m. Exposition Sheraton Dallas Hotel8:00 a.m. to 5:00 p.m. Leadership Academy Sheraton Dallas Hotel8:00 a.m. to 12:00 p.m. Conflict Testing (STATE ADVISOR APPROVED) Sheraton Dallas Hotel8:30 a.m. to 6:00 p.m. Middle Level Competitive Events See page 1210:00 a.m. to 3:00 p.m. Middle Level Grading Room Open Sheraton Dallas Hotel11:00 a.m. to 6:00 p.m. Middle Level Open Competitive Events Sheraton Dallas Hotel7:00 p.m. to 11:00 p.m. Leadership/Special Event Sheraton Dallas HotelMidnight Curfew
Saturday, March 7, 2020Time Event Location6:00 a.m. to 6:00 p.m. Conference Headquarters Sheraton Dallas Hotel8:00 a.m. to 5:00 p.m. Exposition Sheraton Dallas Hotel10:00 a.m. to 12:30 p.m. Awards Ceremony – Associate & Middle Level Sheraton Dallas Hotel2:30 p.m. to 5:30 p.m. Awards Ceremony – Post Sec. & Secondary Division Sheraton Dallas Hotel
Sunday, March 8, 2020Time Event Location9:00 a.m. to 12:00 p.m. Board of Directors Meeting Sheraton Dallas Hotel
All advisors need to attend the Opening Session to be advised of any possible changes pertaining to conference information, contest times and room changes.
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GENERAL INFORMATIONAttendance EligibilityAll Business Professionals of America members (State and National dues paid) are eligible to attend the State Leadership Conference. Each student attending shall be an active member of Business Professionals of America, have approval of school administration, chapter advisor, and a parent or guardian.
Only registered advisors may participate as contest administrators and proctors. Registered guests may attend opening session, special event and closing session. Registered guests are encouraged to act as contest judges. Unregistered guests may attend the opening and closing sessions only with a guest pass obtained from the conference headquarters. Both registered and unregistered guests must follow the conference dress code policy.
Registration Information PLEASE CHECK THAT YOUR BUSINESS OFFICE HAS THIS ADDRESS:Business Professionals of Americac/o Phyllis Kostka6569 Kingsbury DriveDallas, TX 75231Each local advisor is responsible for completing the ON-LINE registration form and SUBMITTING it with the necessary fees to the address indicated. Questions regarding BPA SLC registration should be directed to Phyllis Kostka at 832-754-5528 or [email protected]. Please mail your registration to BPA / c/o Phyllis Kostka / 6569 Kingsburry Drive / Dallas, TX 75231. A W-9 form is available on Page 30.
On-line registration submitted from Monday, January 6 – Monday, February 10, 2020, is $70 per person. The (1) registration check, (2) a copy of the check, and (3) a copy of the invoice, MUST be received by February 28. On-line registration submitted after February 10 will be $80 per person. The deadline for on-line registration is February 20, 2020. Regular or late registration must be received by February 28 or bring the check to conference registration. The registration fee includes the competitive events, facilities rental, audiovisual, conference materials, printing, awards, State Officer expenses, special events, catering expenses, etc. for the conference. Once invoice is submitted, payment for registration amount must be paid. There will be no refunds – no exceptions.
If a project needs to be submitted by the Monday, February 10 deadline, your student or team members MUST be registered/submitted for SLC by this date even if this means you submit two separate invoices.
Middle Level Competitive EventsEach Chapter may have only one entry in Individual Events and one entry in a Team Event. Individual students may participate in only one individual event and one team event. Each student may compete in all Middle Level Open/General Events.
All MAJOR Middle Level competitive event changes (if any) must be emailed by the advisor to Diana Weber at [email protected], Brooke Martin at [email protected], Kalwenda Nelson-Lott at [email protected], and Phyllis Kostka at [email protected]. The deadline for changes is February 21, 2020. Only a limited number of changes after February 21 can be made upon arrival to SLC in Conference Headquarters.
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GENERAL INFORMATION continuedLost BadgesThere will be a $5 charge for any replacement badges during the conference. Please report to Registration/Conference Headquarters in the Sheraton Dallas Hotel for replacement.
2020 ExpositionThe Business Professionals of America Exposition will be open Wednesday, Thursday, Friday, and Saturday during the conference. The exhibits will be located at the Sheraton Dallas Hotel. These will include fund-raising companies, suppliers, and other educational organizations.
Special Recognition – Statesman/Pin Design/T-Shirt/BPA Cares, Distinguished Service, Local Outstanding AdvisorTo receive the Statesman Award at the State Leadership Conference, recipients must SUBMIT all data to the National Torch Award program through the national web site. It must be approved by the advisor and SUBMITTED online by Friday, February 14, 2020. The Special Recognition Award reception will be held on Wednesday, March 4, at the Sheraton Hotel. All Chapter Members, Advisors, and family are invited. Also recognized during this time will be the Pin Design Winners, the Conference T-Shirt Design Winner, and the BPA Cares Award along with the Distinguished Service Award Winners and the Texas Outstanding Local Advisor Award Winners. Those earning the Statesman Award will receive a special Statesman gift at the awards reception. A trophy will be awarded to the Statesman with the highest amount of points submitted on the earliest date/time and a trophy awarded to the Statesman with the highest amount of points submitted on the earliest date/time from each Area.
Submit an application for Distinguished Service Award to [email protected] and Texas Outstanding Local Advisor Award to [email protected] by Monday, February 3, 2020. The link for the award forms can be found on the www.texasbpa.com web-site. Awards will be announced and presented at the Wednesday evening Special Recognition Ceremony.
Conference PhotographerAn official conference photographer will be available to take photos of each group of competitive events winners. Prices will vary from $10 to $20, depending on the size ordered.
PhotoramaStudents, please take pictures during the SLC and bring them to the Intern Desk in the conference center to be inserted in the Photorama displayed at the Awards Session.
Special EventFriday night’s special event will take place at the Sheraton Hotel Conference Center and will include a casino and inflatables. The first hour, 7:00 p.m. – 8:00 p.m., will be for those students/advisors who contribute to our service project, Special Olympics; then all students/advisors will be allowed to participate 8:00 pm – 11:00 pm. The BPA booth will be set up by Conference Headquarters where students and advisors can make a $10 donation to Special Olympics to participate in the first hour of the special event. More information will be forthcoming.
Open Event AdministratorFor teachers who sign up to administer the Open Events, a 4 hour block will be assigned and you will be notified prior to the SLC.
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GENERAL INFORMATION continuedAdvisorsAdvisors who sign up to administer or proctor a computer, written or scantron contest will be a grader, too. For Associate and ML computer events, administrators and proctors will also serve as graders. Contest Administrators stay with the contest from the time of pick-up at headquarters through contest ranking. CONTEST DUTIES ARE ASSIGNED PER CHAPTER. If you are bringing students from more than one chapter, you must sign up for a duty for each chapter. If you are bringing students from another chapter where that advisor is not attending, you will be responsible to sign up for his/her duty assignment so all SLC duties are covered.
All registered advisors and guests must pay conference registration. You must have a signed Advisor/Student Responsibility Form, found on Page 22, for ALL students registered. The forms can be mailed with registration or turned in when picking up registration materials. A liability form for the Special Event is also required (Page 24).
All registered BPA advisors will be eligible for a special drawing for prizes. You will be able to obtain a prize ticket by attending conference sessions (APG Sessions, Opening Session), your conference duty assignment, and any other volunteer efforts during the conference, i.e. helping in the Grading Room; stepping up when an advisor is a “No Show” for his/her duty assignment; volunteering in HQ; any other assignment as needed. You will also be eligible for a ticket for recruiting judges—please be sure that the judge enters your name in the referral entry. Prizes are donated through sponsorships. The drawing will take place during the Friday evening Special Event. You must be present to win.
NEW THIS YEAR - Please be advised that if you sign up to administer, proctor, or grade a judged Middle Level event on Thursday, you sign up for a block of events taking place in the same meeting room from 1:00 p.m. – 5:00 p.m. Administrators will be in charge of all contests in the meeting room; proctors and graders will take on both responsibilities in the written events.
Envelope for Comment SheetsContestants in judged events will hand their stamped #10 addressed envelope for comments directly to the judges instead of the contest proctor. Only addressed envelopes with stamps will be mailed. All others will be discarded. Judges’ comments will be returned for those contestants providing a stamped envelope(s) addressed to the local advisor, with the contestant ID number, school name and the contest name on the flap. The envelope(s) must be given to the contest judges at the time of the contest.
Hotel InformationReservations must be made prior to submitting SLC registration. Also, please note that any rooms cancelled after Friday, February 7, 2020 will result in a one night’s room charge. Please inform the hotel at least seven days in advance if you need to change your reserved departure date; otherwise, there will be a $75 early check-out fee.
The Hotel Registration Per Room Form on Page 30 is for your records to record your HOTEL ACKNOWLEDGEMENT NUMBERS. Record your confirmation numbers on the Sheraton Housing Form on Page 30 when you receive the Hotel Acknowledgement email and use this to expedite your check-in process by mailing your hotel payment and form 14 days prior to arrival and your hotel rooms will be pre-keyed.
On-Site Conference RegistrationAll participants who register on-site, Wednesday, March 4, must provide confirmation of a hotel registration at one of the conference properties and be registered by a local advisor or approved chaperone. Advisors who register on-site must select an APG duty to complete registration.
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GENERAL INFORMATION continuedConference Hotel InformationAll conference delegates must stay in the conference hotel. Please inform your school districts about BPA’s policy on this. Reasons are as follows: Conference hotel contract a major block of sleeping rooms years in advance. Upon signing the
contract BPA agrees to fill at least 90% of this room block. Conference hotels are booked many years in advance to secure the large amount of meeting space needed to handle the contest meeting rooms.
If the sleeping room block is not filled, the BPA State organization is responsible to make up the difference in revenue back to the hotel.
The sleeping room rate is based on the complimentary items offered by the hotel such as chairs, draped tables, electricity, security, hotel staff, contest rooms, etc. Also, the meeting space is offered at a discounted rate.
While you, the Advisor, are fulfilling your conference duty assignment, your students can safely be in the conference hotel.
This policy is in place for the safety of our students and attendees as our liability policy does not cover members if they are between conference properties.
Students will not be allowed to participate in any conference activities if they are not staying in a conference hotel.
NLC Trading Pin Design ContestPlease check the https://texasbpa.com web site for the NLC trading pin design contest guidelines. BPA student members must submit their design by the Wednesday, December 11, 2019 deadline.
SLC T-Shirt Design ContestPlease check the https://texasbpa.com web site for the SLC t-shirt design contest guidelines. BPA student members must submit their design by the Wednesday, December 11, 2019 deadline.
BPA Scheduler AppBPA Scheduler App will be available to all advisors and students prior to the conference. Download the app and look for the 2020 Texas SLC conference information soon.
Future State Conference Dates Future National Conference DatesMarch 3-6, 2021 – Dallas, TX May 6-10, 2020 – Washington, DCMarch 2-5, 2022 – Fort Worth, TX May 6-10, 2021 – Orlando, FLMarch 2-5, 2023 – Dallas, TX May 4-8, 2022 – Dallas, TXFebruary 28 – March 2, 2024 – Corpus Christi, TX April 26-30, 2023 – Anaheim, CA
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COMPETITIVE EVENTS INFORMATION Only contestants and authorized competitive events personnel will be allowed at the
competition sites. Students will be disqualified if their advisor is at the event and the advisor is not an administrator, proctor, or authorized competitive events personnel.
No student will be allowed in a competitive event site or conference session without his/her name badge—NO EXCEPTIONS. Advisors and chaperones must wear name badges during the entire conference. This must be adhered to for security reasons.
A MANDATORY meeting for all Administrators, Proctors, and Graders will be held on Wednesday evening and Thursday morning at the Convention Center. Attend the appropriate session for your contest assignment.
Refer to the Business Professionals of America 2019-2020 Workplace Skills Assessment Program (WSAP) for supplies each contestant will need for their contest.
Middle Level General Competitive Events will be offered on a drop-in basis on Friday, March 6 only from 12:00 p.m. – 6:00 p.m. at the Sheraton Dallas Hotel.
Middle Level Graphic Design Promotion, Web Site Design Team, Intro to Video Production Team, Entrepreneurship Exploration, and Presentation Management Team projects must be presubmitted by the deadline. Please refer to the Pre-submission Overview. Presubmitted projects can only be submitted one time. No revisions will be accepted. An auto reply will be sent upon submission. You MUST bring extra copies of your project with you to your competition – have enough copies for both prelims and finals. All materials returned to Conference Headquarters will be destroyed.
Because of time constraints, all SLC computer and written competitive events will be limited to one hour (60 minutes) in length.
Any SLC projects that have to be presubmitted by the Presubmission Project deadline date must be in .PDF format. Any contest document that requires a signature must be signed appropriately, scanned, and sent as a .PDF document.
NO INTERNET ACCESS WILL BE PROVIDED ON-SITE AT SLC; HOWEVER, CONTESTANTS/TEAMS MAY PROVIDE THEIR OWN ACCESS TO BE USED ONLY DURING THEIR PRESENTATION TO THE JUDGES .
The Texas Merit Scholar Open Event will be offered along with the other Open Events. Winners must receive 90% to be recognized as a Texas Merit Scholar.
Please be aware that all conference attendees must be in professional dress for the Opening Session, Competitive Events, Second General Session, and Awards Session. Only students dressed appropriately will be allowed on stage to accept their award. Advisors and Guests must be in professional dress as well for all BPA functions.
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COMPETITIVE EVENTS INFORMATION continued Advisors administering a judged event on Thursday will eat lunch with your contest judges prior to
your assignment in the judges holding room at the Sheraton Dallas Hotel. Advisors proctoring a judged event will eat one hour prior to your event and then report to your contest room. Advisors administering, proctoring, or grading a computer event on Thursday will eat in the Grading Room at 5:00 p.m. and those working on Friday will eat in the Grading Room at 1:00 p.m. The Grading Room will be located in the Sheraton Dallas Hotel.
An award will be given to the chapter or individual who applies to be recognized for service to their community and chapter through the BPA Cares Program. Chapter involvement and community service must be submitted by February 10 through the Pre-submission process on the www.bpa.org web site. Do Not choose 2020 NLC – you must choose Texas.
All Advisors will report to Conference Headquarters to sign in at the beginning of their APG duty time. At this point they can pick up their participation certificate.
Any computer contest conflicts will take place on Thursday only. Any written contest conflicts will take place on Thursday or Friday. Exceptions must be approved by Diana Weber, State Advisor. Conflicts are only accepted when there is a conference conflict, not a school conflict.
Use of published/unpublished reference materials will only be allowed as hard copy at the Texas SLC. Use of a CD-ROM WILL NOT be allowed at the state level as stated in the WSAP. No cell phones will be allowed in the prep room for those events that require a prep.
Administrators, Proctors, and Graders will sign up on-line for your conference assignment during the on-line registration process. You are committed to perform the duty you selected when you registered for SLC. Those who miss their duty will be contacted that day to be reassigned. Failure to perform this duty will result in a letter sent to your district supervisor. If you know in advance that you are unable to fulfill this duty, you must find your own replacement and notify Diana Weber, State Advisor, at [email protected] and Phyllis Kostka at [email protected].
All Advisors, Administrators, Proctors, and/or Graders will report to Conference Headquarters at the beginning of their APG duty time to sign in and pick up a meal ticket. Meal tickets will be required for either breakfast or lunch at the beginning of duty time.
All judged event times will be accessible to advisors who registered their students using the on-line registration system prior to SLC. Please check the on-line system approximately one week prior to SLC.
Competitors requiring projectors must bring their own equipment. State will not provide projectors, but will provide a projection surface.
Headquarters and Test Distribution will be at the Sheraton Dallas Hotel for Middle Level Judged Events and Middle Level Computer Events.
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COMPETITIVE EVENTS INFORMATION continued The Friday evening Leadership/Special Event will take place from 7:00 p.m. – 11:00 p.m. at the
Sheraton Dallas Hotel Dallas Ballroom. Advisors are expected to chaperone. Advisors must turn in a Student Responsibility Form (Page 24) for each student. An unaltered conference t-shirt and long pants must be worn to be admitted to the Special Event. More information will be sent via email by Diana Weber, Brooke Martin, or Kalwenda Lott as plans progress. The first hour – 7:00 p.m. – 8:00 p.m. – is reserved for those who have donated their $10 to Special Olympics.
There will be no refunds granted once conference registration is submitted. Please be sure that your registration is correct before you submit.
If you missed the Torch Award Ceremony, you can pick up your award, pin, and certificate at the BPA Booth located in the exhibit area.
There will be a minimum charge of $8 per award, prepaid to Business Professionals of America, for any awards shipped to advisors after SLC. The contest award form must be emailed to [email protected]. There is a minimum charge of $8.00, prepaid to Robin Goff, for any Torch awards shipped to advisors. Email requests to [email protected]. The deadline to request the awards is April 24.
When mailing your SLC registration invoice, registration check (made out to BPA), you must include (1) a copy of the registration invoice, (2) a copy of your check, and (3) your chapter responsibility forms to BPA, c/o Phyllis Kostka / 6569 Kingsbury Drive / Dallas, TX 75231. Please be sure that Phyllis receives this no later than February 28, 2020. Otherwise, please bring all forms and checks to Conference Registration located in the Sheraton Dallas Hotel. Note: If a check is for multiple chapters please include all invoices for each chapter.
PLEASE encourage your administrators or guests attending SLC to sign up to judge an event. If you are a Middle Level Advisor bringing administrators/guests, please have those sign up for a Secondary, Post Secondary, or Associate event. If you know of anyone in the Dallas area – friend, business person, retiree, church member, etc., please direct them to www.texasbpa.com to review the materials describing BPA’s judged events. They can then sign up to judge at the web site on the Judges tab. For questions, please email Sharon Shuler – [email protected].
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PRE-SUBMISSION OVERVIEWPLEASE SUBMIT YOUR PROJECT BY THE PROPER DUE DATE. ALL PRESUBMITTED PROJECTS WILL RECEIVE AN AUTOMATIC RESPONSE. ALL PRESUBMITTED FILES MUST BE PDF FILES. THE FILE NAME MUST FOLLOW THE FORMAT EXAMPLE IN THE TABLE BELOW.
STUDENT OR TEAM MEMBERS SENDING IN A PROJECT MUST BE REGISTERED FOR SLC AND SUBMITTED BY THE DEADLINE DATE EVEN IF THIS MEANS THAT TWO INVOICES ARE CREATED.
For the following contests that are required to be posted to the web prior to being pre-submitted, please make sure that you provide an active website address that the judges can just click to open. If you are sending a “scanned” form in which the web address is not active, in addition to that form, please send a word document that contains just the “clickable” URL. Video Production Team and Web Site Design Team.
STATE BPA PRE-SUBMISSION GUIDELINESSTATE LEADERSHIP CONFERENCE 2020
SLC Registrationwww.texasbpa.com
Registration opens on January 8, 2018
Regular On-Line Registration from January 6 – February 10, 2020 MUST BE RECEIVED by February 28, 2020 to be $70Late On-Line Registration from February 11 – 21, 2020 will be $80On-Site Registration March 4, 2020 will be $80
Business Professionals of Americac/o Phyllis Kostka6569 Kingsbury DriveDallas, TX 75231
Event What to Submit at http://www.bpa.org/submit
Saved File Name - Must begin with the Middle Level Division Letter (ML) and end with the student ID number
Bring to Conference *Must bring copies for BOTH preliminaries and finals
Management Information Systems
(930) Digital Game Design 1) Team Entry Form, including URL to project, Works Cited AND Release Form(s) in one combined PDF file.
ML Digital Game Form 02-1234-0001
1 copy of signed Team Entry Form 1 copy of Works Cited
Digital Communication & Design
(940) Website Design Team
1) Team Entry Form, including URL to project (including any necessary login credentials will need to be added if necessary), Works Ccited AND Release Form(s) in one combined PDF document.
ML Website Design Forms 02-1234-0001If you are sending a “scanned” . pdf form in which the web address is not active, in addition to that form, please send a word document that contains just the “clickable” URL.
1 copy of signed Team Entry Form 1 copy of Works Cited
(945) Intro to Video Production Team
1) Team Entry Form, including URL to project AND Release Form(s) in one combined PDF document.
MLVideo Production Forms 02-1234-0001If you are sending a “scanned” . pdf form in which the web address is not active, in addition to that form, please send a word document that contains just the “clickable” URL.
1 copy of Script1 copy of Storyboard 1 copy of signed Team Entry Form 1 copy of Works Cited
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(950) Graphic Design Promotion
1) Flyer - PDF or JPG or PNG Format 2) Logo - PDF or JPG or PNG Format 3) Individual Entry Form - PDF format4) Works Cited – PDF format
ML Graphic Design Flyer 02-1234-0001 ML Graphic Design Logo 02-1234-0001ML Individual Entry Form 02-1234-0001
1 copy of Flyer 1 copy of Logo 1 copy of signed Individual Entry Form1 copy of Works Cited
Management, Marketing & Communication
(975) Entrepreneurship
1) Research paper - PDF format 2) Individual Entry Form - PDF format 3) Works Cited – PDF format
ML Entrepreneurship Research Paper 02-1234-0001ML Individual Entry Form 02-1234-0001
1 copy of Research Paper1 copy of signed Individual Entry Form 1 copy of Works Cited
Torch Award – Statesman
Submitted on or before February 14, 2020Student(s) must be registered for SLC by this date.
Must use www.bpa.org online system
BPA Cares Submitted on or before February 14, 2020
http://www.bpa.org/submit - log in and follow the easy instructions to upload document(s). The file name must include S, BPA Cares, and Member or Chapter ID
Secondary Competitive Events Changes Emailed by February 21, 2020 Phyllis Kostka
PRESUBMIT INSTRUCTIONS1. Log onto www.bpa.org/submit and put in your student ID and Password – click login
2. You will then select the correct conference for which you are submitting
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3. Select Texas State Leadership Conf.
4. From here select the event you are submitting
5 See the Important Note regarding file size. Make sure that you select the correct DIVISION. Fill in the student name and an email that you want to receive the submission receipt. I suggest you use your Advisor email because the receipt will only be sent once and you should have access to the receipt. Browse to select the project files from your computer. The select Submit on once. It may take a few minutes.
PLEASE NOTE: For contests that are required to be posted to the web prior to being pre-submitted, please make sure that you provide an active website address that the judges can just click to open. If you are sending a “scanned” . pdf form in which the web address is not active, in addition to that form, please send a word document that contains just the “clickable” URL.
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PLEASE NOTE: NEW FOR 2020 – Advisors will NOT be notified if their student’s pre-submitted projects will not open when the URL is clicked by judges. Projects that do no open will be given a ZERO PRESUBMIT SCORE. Please have your students try to open their project on a computer other than the school computer to make sure it opens on a public computer, prior to pre-submitting their projects.
PLEASE –make sure that your students use the appropriate file name for their projects and that they choose the correct place to upload them.
Presubmit File name examples:
In place of “1234” please type in your chapter number. In place of “0001” please type your student number.
MLIntroVideoProdTeam02-1234
MLEntreExploration02-1234-0001
Pre-submitted projects can only be submitted one time. No revisions will be accepted. An auto confirmation will be sent upon submission.
Student or team members sending in a project MUST be registered for SLC and SUBMITTED by the deadline date even if this means that two invoices are created.
All regional winners who qualify for a state judged event that must be presubmitted by the February 10 deadline must be registered for their event prior to submitting. Presubmitted projects can only be submitted one time. No revisions will be accepted. An auto reply will be sent upon submission. Due to the nature of the pre-submitted materials, no late registration/move ups can be accepted after the February 10 deadline. Students MUST bring copies of their project with them to their competition – have enough copies for both prelims and finals. All materials returned to Headquarters after contest completion will be destroyed.
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MIDDLE LEVEL DIVISION SCHEDULEThursday, March 5, 2020
Event Time Location
Graphic Design Promotion Prelims 1:00 p.m. – 5:00 p.m. Sheraton Dallas HotelPrepared Speaking Prelims 1:00 p.m. – 5:00 p.m. Sheraton Dallas HotelIntro to Video Production Team 1:00 p.m. – 5:00 p.m. Sheraton Dallas HotelWeb Site Design Team Prelims 1:00 p.m. – 5:00 p.m. Sheraton Dallas HotelExtemporaneous Speech Prelims 1:00 p.m. – 5:00 p.m. Sheraton Dallas HotelPresentation Management Team Prelims 1:00 p.m. – 5:00 p.m. Sheraton Dallas HotelEntrepreneurship Exploration 1:00 p.m. – 5:00 p.m. Sheraton Dallas HotelDigital Game Design 1:00 p.m. – 2:00 p.m. Sheraton Dallas HotelDigital Citizenship 3:00 p.m. – 5:00 p.m. Sheraton Dallas HotelFinancial Literacy 3:00 p.m. – 5:00 p.m. Sheraton Dallas Hotel
Friday, March 6, 2020
Event Time Location
Spreadsheet Applications 8:30 a.m. – 10:00 a.m. Sheraton Dallas HotelKeyboarding Production 8:30 a.m. – 10:00 a.m. Sheraton Dallas HotelAdministrative Support Team 10:00 a.m. – 11:30 a.m. Sheraton Dallas HotelGeneral Competitive Events 12:00 a.m. – 6:00 p.m. Sheraton Dallas HotelMiddle Level Finals 2:00 p.m. – 6:00 p.m. Sheraton Dallas Hotel
Middle Level finals will be scheduled on Friday from 2:00 p.m. – 6:00 p.m. at the Sheraton Dallas Hotel for any judged event that has more than one section. Advisors will need to check the Finals Postings outside of Conference Headquarters and/or the BPA Scheduler App.
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SLC 2020 COMPUTER SOFTWARE LISTING
Windows will be used for all events
Event Software Packages
Keyboarding Production MS Office 2016
Spreadsheet Applications MS Excel 2016
SLC 2020 COMPUTER INSTRUCTIONSMiddle Level contestants must supply a computer with VGA output, presentation software and sound cards, if applicable to any competitions that allow usage of projection equipment. Contestants must also bring their own 50-foot extension cords and power strip. ALL CONTESTANTS MUST BRING THEIR OWN PROJECTION EQUIPMENT—STATE DOES NOT PROVIDE THEM. STATE WILL PROVIDE A PROJECTION SURFACE ONLY.
NO INTERNET ACCESS WILL BE PROVIDED ON-SITE AT SLC; HOWEVER, CONTESTANTS/TEAMS MAY PROVIDE THEIR OWN ACCESS TO BE USED ONLY FOR THEIR PRESENTATION TO THE JUDGES. Students will not be allowed to use the internet during the prep period of those events requiring a prep.
Students MUST use the computers provided by the state conference for all computer lab contests.
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LOCAL ADVISOR ONLINESLC REGISTRATION INSTRUCTIONS
Please note that you will not receive a pre-conference book in the mail. All pre-conference information can be found on the Texas BPA web site, www.texasbpa.com.
Registration InstructionsPLEASE CHECK THAT YOUR BUSINESS OFFICE HAS THIS ADDRESS:Business Professionals of Americac/o Phyllis Kostka6569 Kingsbury DriveDallas, TX 75231EARLY REGISTRATION ($70 PER ATTENDEE) IS FROM JANUARY 6 – FEBRUARY 10, 2020. YOUR INVOICE MUST BE SUBMITTED BY FEBRUARY 10 AND FUNDS RECEIVED BY FEBRUARY 28 TO QUALIFY FOR THE EARLY REGISTRATION FEE.
FROM FEBRUARY 11 - 21, 2020, REGISTRATION IS CONSIDERED LATE ($80 PER ATTENDEE). LATE REGISTRATION CLOSES MIDNIGHT, FEBRUARY 21, 2020. REGISTRATION FUNDS MUST BE RECEIVED BY FEBRUARY 28, 2020; OTHERWISE, PLEASE DELIVER REGISTRATION TO CONFERENCE HEADQUARTERS.
PLEASE NOTE: ONCE YOU SELECT SUBMIT, YOU ARE RESPONSIBLE FOR PAYING THIS REGISTRATION INVOICE AMOUNT. THERE ARE NO REFUNDS, NO EXCEPTIONS.
ON-SITE REGISTRATION WILL TAKE PLACE ON WEDNESDAY, MARCH 4, 2020, IN CONFERENCE REGISTRATION/HEADQUARTERS IN THE SHERATON DALLAS HOTEL.
Using the On-line SLC Conference Registration System:
1 Log on to www.registermychapter.com/bpamem.
2 Click on Conference Registration.
3 Enter your username and password (this is the same username and password utilized to register
you and your student members).
4 the members attending the State Leadership Conference and their t-shirt size.
5 Add Guests using the “Non-Member” section at the bottom of the page and their t-shirt size.
6 Click the submit button after you have checked on each member attending SLC.
7 Select the contest for each participant by clicking each “Add” button. You MUST enter your student(s) in the contest that he/she will be participating.
- 21 -8 The “add member” button will allow you to add additional members registered in your chapter not
initially submitted.
9 The “add non-member” button will allow you add additional guests. Guests will be able to
participate in conference activities.
10 Please note the following – you will be asked for t-shirt sizes for all conferences attendees; to sign
up for your conference APG Assignment; and for each student to be placed in a contest, an open
event, or just attending the conference before your invoice can be submitted.
11 You will also register for your hotel room(s) during this process. There is a two-night minimum when reserving your hotel rooms. You must use your correct email address in your DLG registration so that when you reserve SLC hotel rooms, you will be linked correctly with the SLC Housing Bureau. Please refer to the HOTEL REGISTRATION PROCESS beginning on Page 20 when registering for your hotel.
12 When mailing your SLC registration, you must include the following:
a. SLC Registration check, for the full amount, made out to Business Professionals of America
b. Copy of your checkc. Copy of your registration invoice. If check covers multiple schools, please include
all invoicesd. Student Responsibility form for all students attending under one advisor
13 Send all of the above to Business Professionals of America / Phyllis Kostka / 6569 Kingsbury
Drive / Dallas, TX 75231 as long as it will be received by February 28. Otherwise, please bring it
to Conference Registration.
Please understand that if you have a student or team in a PRE-SUBMIT event, registration for the student or team members MUST be submitted by FEBRUARY 10 in order for their project to be TECHNICALLY SCORED and counted in the event. This may result in two invoices being created.
- 22 -HOTEL REGISTRATION PROCESS
Hotel reservations MUST be made prior to submitting contest registration. You MUST make reservations in the conference hotel listed. Use the link below to begin the reservation process or to modify or cancel an existing hotel reservation:
RESERVE/MODIFY/CANCEL: https://book.passkey.com/go/txbpa20
There is a tutorial on reserving hotel rooms and you can request the file by emailing [email protected].
READ THESE INSTRUCTIONS FIRST: Make sure you use the email address that you used when you registered your BPA club this year. This will be necessary in order for you to submit your conference registration.
If you need to reserve 15 or more rooms, please email Robin Goff for a spreadsheet to complete and send back to me and I will forward it to PassKey Housing. If you have ANY trouble with hotel reservations, please call Robin Goff – 281-682-1731 or email – [email protected].
You will submit only ONE reservation per room, listing names of all occupants per room (up to four occupants on a double/double room and up to three on a king room) on the on line form as requested. The names on each of the rooms must match the students attending along with the teacher’s room and any chaperone rooms. If I see that there are only two teachers or students in a hotel room, I will email or call to change to a king room. Remember, there is a two-night minimum for all hotel reservations.
After your reservation has been submitted over the internet, you will receive an Acknowledgement Number, please be sure to print this form out for your records and review the information for accuracy. You need to print this out immediately as it will not show up again. The Acknowledgement confirms you have been placed in the convention block of rooms at the hotel. The hotel will follow up by emailing you a written confirmation detailing their payment and cancellation policy prior to your arrival.
If you require assistance when reserving, modifying, or cancelling (prior to Friday, February 7) Orchid Events (Passkey) agents are available 7:00 a.m. – 6:00 p.m. MST, Monday through Friday 844-443-7247 or 801-428-3978. You can also call Robin Goff at 281-682-1731.
REQUIRED CREDIT CARD FOR RESERVATIONS: In order to process your request via the internet, you must supply a credit card number and the expiration date. Only credit card deposits will be accepted over the internet. Credit cards will not be charged.
CHANGES/CANCELLATIONS: Please contact Robin Goff at [email protected] for changes and cancellations after Friday, February 7 so that I can sell the room to another teacher.
You will click on your convention’s link and will be taken to the Reservation Requirements page. On this page is a field for Number of Reservations, please enter the number of rooms you will need here. Then, you will be taken to a page to select a Hotel with that number of rooms available, where you will select the desired Hotel. Once a Hotel is selected, you will be taken to the Reservation Page, here you will enter in the specifics of your reservation. Please type your school name in the “Company” Field. The information in the top section will be placed into each reservation needed, except for the First and Last Name fields. For additional reservations, First and Last Name will need to be entered into the Other Reservations area at the bottom of the page. To list Additional Occupants for each additional room, click the Add Occupants link.
The Check-In/Check-Out dates must be in the format – mm/dd/yyyy; example: 03/04/2020.
When making reservations, if a hotel is not listed, the dates requested are not available. There are no Tuesday dates available so please contact Robin Goff to have those added. Same thing for Saturday night rooms; contact Robin Goff to have those added.
The rates listed on the Hotels Page are per night, per room, and do not include applicable taxes.
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Please click the RESERVE ROOM button ONLY ONCE. Please WAIT. It may take a few minutes to process your reservation and your Acknowledgement to display. Be sure to PRINT your Acknowledgment. Orchid Passkey will send reservation acknowledgements within 24 hours via email.
Once you receive your Reservation Acknowledgement, you MUST forward the information to [email protected] and Robin Goff will email you that your chapter is unlocked to submit SLC conference registration.
If you have trouble making reservations, please contact Robin Goff at [email protected] or 281-682-1731.
To recap:
1. Click the housing link to make reservations 2. Make reservations – Make certain that you key in the email address that is on record in your BPA club
registration for each room.3. Receive the HOTEL ACKNOWLEDGEMENT NUMBER emails for each room.4. Forward the advisor HOTEL ACKNOWLEDGEMENT NUMBER email to: [email protected]. Robin Goff will unlock your chapter so that you can submit SLC conference registration.6. Log into RegisterMyChapter and submit registration.7. You MUST Manage Existing Reservation and edit any student names or teacher names prior to
the reservation deadline so that all names are correct when PassKey sends all acknowledgements to the hotels.
8. The conference hotels do not take split payments. The school that books a conference hotel must pay the entire billed amount.
9. You must put a credit card in the system to book the hotel, however, your credit card will NOT be charged unless you cancel a room after the deadline date.
- 24 -Business Professionals of America Advisor/Student Responsibility Form
(Please Print)
School _____________________________________ School Number (_____)__________________
Advisor Responsible for Group ___________________________ Cell Number (____)___________
School Address ___________________________________ City ________________ Zip _________
Total in Group including Advisors/Students ________
Please read the following to your group and have each student sign the form before coming to the Business Professionals of America State Leadership Conference. Submit this form with your registration form.
Keep a copy for your own records.
PLEASE READ CAREFULLYWHILE STAYING AT HOTEL: Hotel employees and property are to be respected at all times. Hotel rules and schedules for use of swimming pool, sauna room, exercise room, Jacuzzi, and
any other public area must be respected. Hotel has other guests not taking part in Business Professionals of America – they are to be
respected at all times. Hotels are free to impose any sanctions they may deem necessary to maintain order, even
to the point of expulsion of the person or persons causing disturbances on or damage to their property.
The person or persons causing disturbances or damage to hotel property, whether accidental or intentional, will be responsible for all charges and expenses including, but not limited to, repairs or replacement of property.
All rules of conduct for Business Professionals of America 2020 activities are also to be obeyed while on hotel and/or any other convention properties.
Each Advisor should remind everyone in his/her group that they represent their school. Each Advisor must know the whereabouts of his/her group at all times. Each Advisor is responsible for the behavior of his/her group at all times. Each Advisor should set specific behavior guidelines for his/her group with specific
consequences for misbehavior. Each Advisor should adhere to the curfew for his/her group and enforce it. Advisors and students need to follow the dress code and delegate code of conduct at all times. A professional attitude and behavior is expected at all times.
o Participants must refrain from public displays of affection with girlfriend or boyfriend.o Girls will not be allowed in boys’ rooms and boys will not be allowed in girls’ rooms, no
exceptions.o No running, playing on elevators, screaming, yelling, or horseplay down halls, in lobby
area, emergency stairwells, or other public areas of hotel.o No throwing objects from stairs or balcony.o No hanging from railings or sliding down banisters.o No loud TV or loud music in rooms or in public areas such as lobby, pool area, halls,
etc.o Not Permissible:
Alcoholic drinks, any form of tobacco products, illegal drugs Firearms, knives or other kind of weapons Fireworks, smoke bombs, and the like
- 25 - Pornographic literature, immoral acts of any kind Bad language, back talking or any other type of profanity Fighting or abusive behavior
Advisors From 10:00 pm until curfew teachers/guardians must accompany their students in the common
areas of the hotel.
Students Extra police officers/security will be on site at the hotel elevators to issue tickets for those
abusing this privilege by pushing multiple buttons to guest room floors or crowding out waiting guests and adults.
Extra police officers/security will be on site in the evening to insure that the noise level does not disturb other guests.
The Board of Directors of Business Professionals of America or his/her representative reserves the right to send anyone home at his/her own expense immediately for any misconduct.
Please obtain permission from parents for your students to participate in the casino events at the Special Event. Advisors must accompany their students to the special event as guardians because their students are under 18 years of age.
Business Professionals of America
I have read these rules and I promise to abide by them. I will be responsible for making sure all members of my group follow these rules. I will be responsible for any member of my group breaking any rules.
Signature of Advisor Responsible for Group ____________________________________ Date _______________
Please PRINT all students attending the conference below this form and send with registration check or turn this in when picking up your registration materials. Please have students sign next to their printed name.
- 26 -GROUP PARTICIPANT RELEASE OF LIABILITY, WAIVER OF CLAIMS,
EXPRESS ASSUMPITION OF RISK AND INDEMNITY AGREEMENTBUSINESS PROFESSIONALS OF AMERICA FRIDAY, MARCH 6, 2020 SPECIAL EVENT
In consideration of the services of Bounce 'N' More, LLC, their agents, owners, members, officers, participants, employees, contractors, equipment manufactures, and all other persons or entities acting in any capacity on their behalf (hereinafter collectively referred to as “Activity Provider”), I __________________________________ as the participant(s) group leader for Business Professionals of America (BPA) have obtained permission from the parent/legal guardians of the participant(s) and in doing so I hereby agree to release, indemnify, and discharge Activity Provider, on behalf of BPA, the participants and the participants parents, heirs, assigns, personal representative and estate as follows:
1. I acknowledge that the use of inflatable rides, slides, interactive games, and mechanical bulls entail significant known and unanticipated risks that could result in physical or emotional injury, paralysis, death or damage to myself, to property, or to third parties. I understand that such risks simply cannot be eliminated without jeopardizing the essential qualities of the activity. The risks include, but are not limited to falling, slipping, crashing and colliding.
Furthermore, Activity Provider staff and BPA Volunteers have a difficult job to perform. They seek safety, but they are not infallible. They might be unaware of a participant’s fitness or abilities. They might misjudge the weather or other environmental conditions. They may give incomplete warnings or instructions, and the equipment being used might malfunction.
2. I expressly agree and promise to accept and assume all the risks existing in this activity. My participation in this activity is purely voluntary, and I elect to participate in spite of the risks.
3. I hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless Activity Provider from and all claims, demands, or causes of action, which are in any way connected with my participation in this activity or my use of Activity Provider’s equipment or facilities, including and such claims which allege negligent acts or omissions.
4. Should Activity Provider or anyone acting on their behalf, be required to incur attorney’s fees and costs to enforce this agreement, I agree to indemnify and hold them harmless for all such fees and costs
5. I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while participating, or else I agree to bear the costs of such injury or damage myself. I further certify that I am willing to assume the risk of any medical or physical condition I may have.
6. In the event that I file a lawsuit against Activity Provider, I agree to do so solely in the state of Texas, and I further agree that the substantive law of Texas shall apply in that action without regard to the conflict of low rules of that state. I agree that if any portion of this agreement is found to void or unenforceable, the remaining of the document shall remain in full force and effect.
By signing this document, I acknowledge that if anyone is hurt or property is damaged during my participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit against Activity Provider on the bases of any claim from which I have released Activity Provider herein.
I have had sufficient opportunity to read this entire document. I have read and understood it, and I agree to be found by its terms.
GROUP LEADER’S, PARENT’S, OR GUARDAN’S ADDITIONAL INDEMNIFICATION(Must be completed for participants under the age of 18)
In consideration of the PARTICIPANT(S) NAMED BELOW ( “Minor(s)”) being permitted by Activity Provider to participate in its activities and to use its equipment and facilities, I, on behalf of BPA and the participants named below, further agree to indemnify and hold harmless Activity Provider from any and all claims which are brought by, or on behalf of Minor(s), and which are in any way connected with such use or participation by Minor(s).
Group Leader Signature: _______________________________________________________________
Printed Name: ______________________________________________ Date: ______________________
- 27 -GROUP PARTICIPANT RELEASE OF LIABILITY, WAIVER OF CLAIMS,
EXPRESS ASSUMPITION OF RISK AND INDEMNITY AGREEMENT
Event Date: _FRIDAY, MARCH 6, 2020_Organization Name: _BUSINESS PROFESSIONALS OF AMERICA_
(MINOR) Participant List
Name of Participant Name of Participant Name of Participant
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State Leadership ConferenceGuidelines for Appropriate Computer Usage
Expectations:
Students are responsible for their behavior on Business Professionals of America’s computer network just as they are in a classroom. Communications on the network are public in nature. General school rules for behavior and communications apply. It is expected that users will comply with the specific rules set forth below. The user is personally responsible for his/her actions in accessing and utilizing BPA’s computer resources.
Illegal copying - Students should never download or install any commercial software, shareware, or freeware onto network drives or disks. Copying other people's work or accessing other people's files is also illegal.
Inappropriate materials or language - No profane, abusive or impolite language may be used to communicate nor should materials be accessed which are not in line with the Workplace Skills Assessment Program guidelines. A good rule to follow is never view, send, or access materials which you would not want your teachers and parents to see. Should students encounter such material by accident, they should report it to an administrator immediately.
Guidelines for Appropriate Computer Usage:
1. Do not use a computer to harm other people or their work.2. Do not damage the computer or the network in any way.3. Do not interfere with the operation of the network by installing illegal software, shareware,
or freeware.4. Do not violate copyright laws.5. Do not view, send, or display offensive messages or pictures.6. Do not trespass in another's folders, work, or files. This includes files, websites, and other
competitions loaded onto personal computers located at contestants’ hotels, schools, and contest sites.
7. Do notify an administrator immediately if, by accident, you encounter materials that violate the rules of appropriate use.
8. BE PREPARED to be held accountable for your actions and for the loss of privileges if the Guidelines for Appropriate Computer Usage are violated.
Consequences:
Students who violate the established Guidelines for Appropriate Computer Usage will at minimum be disqualified from all BPA computer-related contests. Other penalties may be brought at the discretion of Business Professionals of America. These violations are, but not limited to, (1) introduction of a virus into a computer, server, or network, (2) sending inappropriate pictures or other inappropriate content, (3) accessing or attempting to access other users' files or folders, (4) unauthorized log-on to another user’s account, (5) accessing or attempting to access a server and/or network, accessing or attempting to access operating or system software files, (6) vandalism/destruction/deletion of operating, system software, or other user’s files, (7) hacking into any conference computer, server or network system, (8) bypassing a filter or firewall, or (9) other violations as determined by Business Professionals of America.
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Competitive Events Code Listing
Middle Level Division920 Administrative Support Team920 Digital Citizenship975 Entrepreneurship Exploration970 Extemporaneous Speech900 Financial Literacy950 Graphic Design Promotion945 Introduction to Video Production Team910 Keyboarding Production 965 Prepared Speech960 Presentation Management Team915 Spreadsheet Applications940 Web Site Design Team
Middle Level General Competitive Events
925 Business Communication Skills Concepts980 Business Fundamentals Concepts905 Business Math Concepts930 Computer Literacy Concepts
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ACCOMMODATIONSHotel and Registration Information
All reservations must be made on line during SLC registration. There is a two-night minimum for all hotel reservations. Also, please note that any rooms cancelled after Friday, February 7 will result in a one-night’s room charge. Please inform the hotel at least seven days in advance if you need to change your reserved departure date; otherwise, there will be a $75 early check-out fee. Please see the Hotel Registration Per Room form on Page 30 for your information. Please list the occupants of each room along with their HOTEL CONFIRMATION NUMBER and have this form with you to refer to at check in. YOU MAY BEGIN MAKING RESERVATIONS ON MONDAY, JANUARY 6, 2020.
If you have any trouble making hotel reservations, please do not hesitate to contact Robin Goff at [email protected].
The Sheraton Dallas Hotel will do everything it can to accommodate your booked room type. Delegates to this year’s State Leadership Conference will be housed at:
Sheraton Dallas Hotel214-922-8000400 North Olive StreetDallas, TX 75201Single, Double, Triple, Quad Room Rate -- $178.00**Executive Suite -- $198 (limited quantity available)Reserving a Junior or Executive Suite does NOT guarantee that this suite will be in the same tower as your student rooms.Rollaways are $15 until inventory is depleted. King bed guest rooms only.Reservation Deadline is Wednesday, February 12, 2020Valet current price is $31 + tax with in/out privileges. Self-parking garage is across the street from the hotel entrance– in/out privileges – contract price $12 + tax per day. No Hotel Airport Shuttle Available
If you are arriving after 6:00 p.m., you must advise the hotel of your late arrival.
PLEASE NOTE: If you are in a room by yourself, please be sure to reserve a SINGLE room. Double/Double rooms are at a premium. No inflatable beds allowed. There will be a $75 early departure fee if school checks out prior to the confirmed checkout date.
Business Professionals of America is a state tax exempt organization. In order to receive the state tax exemption of 6%, the local school district must present an exemption form upon check-in. The Tourism tax is part of the city tax so here is your formula:
Regular Guest room rate - $178.00 + Tourism PID Reimbursement - $3.56 + City Occupancy Tax $12.71 = $194.27.
Executive Suite room rate - $198.00 + Tourism PID Reimbursement - $3.96 + City Occupancy Tax $14.14 = $216.10.
The hotels do not take split payments. The school that books a conference hotel must pay the entire bill.
- 32 -Bus Parking will be available at the Platinum Parking Lot located at 2430 San Jacinto about six blocks from the Sheraton Dallas Hotel. The contact number is 214-871-6061, the contact person is Jay Grindell – [email protected]. See credit card authorization form below to fill out and email to Jay. Please confirm you can pay with a school check or cash. Parking is offered here at the Platinum Parking Lot at $60 with in and out privileges. Upon purchasing your parking pass, please display it so it is seen through the windshield.
Please visit www.supershuttle.com, or call 1-800-BLUE-VAN / 1-800-258-3826 for ground transportation.
If you are flying Southwest Airlines to Dallas Love Field with a group of 10 or more, you can contact the airlines at 1-800-433-5368 from 8:00 a.m. – 6:30 p.m. CST Monday through Friday for a group rate.
- 33 -Hotel Registration Per Room
(Make copies of form if necessary.)
Hotel _______________________________________ Phone (______) _________________ Contact Person ___________________________
Number of Rooms Reserved ________Acknowledgement Number (s) _______________________________________________________
PERSON RESPONSIBLE FOR GROUP ___ _____________________________________ IS IN ROOM # ______ ___
Hotel Acknowledgement # ____________
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DELEGATE CONFERENCE CONDUCTCONFERENCE PRACTICES AND PROCEDURES
The term “delegate” shall mean any member attending the State Leadership Conference.
Delegates shall abide by all conference rules. Delegates shall stay at the approved hotels during
the Conference. Delegates shall respect and abide by the authority
delegated to the executive committee, presiding officers, committee chairman, and advisor or authorized representative of the aforementioned.
Delegates shall attend all sessions and activities assigned unless engaged in some specific assignment taking place at the same time.
Delegates shall wear professional attire to all program activities as specified in the program.
Identification badges shall be worn at all official functions.
Appropriate casual attire can be worn at the special event.
Business Professionals of America shall under no circumstances approve or condone the use of or serving of alcoholic beverages by anyone during official functions. This is in effect from the time the member leaves home until he/she returns home.
Illegal drugs, alcohol, or tobacco, in any form, shall not be possessed or used by any delegate during official functions. Possession is defined as having on one’s person; in one’s belongings, such as in a purse or in luggage; in one’s hotel room; or having knowledge that illegal drugs, alcohol or tobacco, are in one’s hotel room in another person’s possession.
Delegates violating or ignoring any of the rules will be subject to the actions of the Rules Committee. This Committee shall be composed of two State Officers and two Texas State Board Members.
Spouses are allowed to attend the State Leadership Conference if they officially register and pay all financial differences. They shall not have member privileges. Spouses shall abide by all conference rules.
Delegates shall keep their adult advisors informed of their activities and whereabouts at all times.
Dating is permitted only at authorized activities and between official delegates only.
Delegates shall not patronize public places which would bring reproach to the organization or themselves.
Curfew each night shall be listed in the program. All delegates shall be in their rooms by curfew.
The approved hotels shall assign certain rooms to male and female delegates. Delegates will not be allowed in the rooms assigned to the opposite sex unless accompanied by an official conference advisor.
CONFERENCE HELPFUL HINTS
Be certain to read this entire booklet so needed information is not missed.
In addition to reviewing this booklet be sure to carefully read the Workplace Skills Assessment Program guidelines for each competitive event in which your students are participating.
Delegates should be seated at all times during the conference sessions.
Be prompt in attending sessions. If you are unavoidably detained, enter quietly.
If you must leave before a session is over, please leave between special numbers. Always respect a speaker.
Be a mature Business Professionals of America representative.
Sit with your group and advisor during conference sessions (unless you are a voting delegate—then sit in the specified seating area).
It is against city fire regulations to smoke in the rooms where sessions are held.
Treat all adults inside and outside the conference center with respect.
If you take pictures in any session, respect those in back of you by “remaining low” before and after the picture is taken.
Periodically check the bulletin board in the registration area for messages, conferences program information, and delegate instructions.
Be respectful and responsible in using social media.
NON-DISCRIMINATION POLICY
It is the policy of Business Professionals of America that no person on the basis of race, color, religion, national origin, or ancestry, age, sex, marital status, or disability shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to, discrimination in any program or activity for which it is responsible.
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Official Dress Code
In order to promote a professional atmosphere, BPA’s Board of Directors has developed the following official dress code policy for the Business Professionals of America State Leadership Conference. Students, advisors, guests, and chaperones must follow the dress code. It is required that all guests follow established dress code policy.
Those not dressed in required attire will not be able to participate in any session or any competitive event. Members not adhering to the Professional Dress Code will not be allowed to attend the opening/closing ceremonies.
Professional Dress Code Opening Session and Awards Sessions, all Competitive Events (judged, non-judged, and open),
and Campaign Rally
(select one of the following)Women
Pant or skirt suit Dress skirt or dress slacks with coordinated
blouse and/or sweater Business professional “dress” BPA blazer with dress skirt or dress slacks
and blouse or sweater Skirts or dresses cannot be shorter than two
inches above the knee
Dress shoes (low heel or high heel), or dress sandals with heel are required with all of the above.
Men Dress slacks, dress shirt, and tie Suit, dress shirt, and tie Sport coat, coordinated dress slacks,
dress shirt, and tie BPA blazer with dress slacks, dress
shirt, and tie
Dress shoes and dress socks are required with all of the above.
This excludes all denim for any of the above
Casual DressSpecial Event
Women Sportswear (jeans), pants, and shirt, t-shirt
Footwear required with all of the above
Men Sportswear (jeans), pants and shirt,
t-shirt Footwear required with all of the above
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Special Event Dress Code For Students and AdvisorsWomen
ANKLE LENGTH PANTS ONLY – jeans, khakis, or other casual pants
NO SHORTS ALLOWED at the Special Event
2020 Conference t-shirt must be worn to the Friday Special Event – the t-shirt must not be altered
Socks MUST be worn for the inflatables Footwear required with all of the above
Men ANKLE LENGTH PANTS ONLY –
jeans, khakis, or other casual pants NO SHORTS ALLOWED at the
Special Event 2020 Conference t-shirt must be worn
to the Friday Special Event – the t-shirt must not be altered
Socks MUST be worn for the inflatables Footwear required with all of the above
SPECIAL EVENT ENTRANCE ON THE SECOND FLOOR SKYWALK TO RECEIVE TICKETS.
The following are unacceptable during BPA activities:
strapless, spaghetti straps, tube tops, halter tops, midriff tops spandex, lycra, or transparent clothing cut-offs or ragged clothing clothing with inappropriate words and pictures
SPECIAL EVENT ENTRANCE ON THE SECOND FLOOR SKYWALK TO RECEIVE TICKETS.
Swim suits must be covered with appropriate attire and shoes must be worn while in any area except the swimming pool or designated sunbathing area.
The Dress Code will be placed on the BPA Texas web site. Information will be addressed at the SLC and the NLC Opening Session.
Recourse: Members refused entrance to any event will be given the opportunity to change into appropriate attire immediately and participate/compete in the event. Having changed into appropriate attire, member will join testing in-progress. No additional time will be given for time missed.
Members also have the right to grieve the issue immediately after being refused entrance. Grievance of the Dress Code policy will not be accepted if not received in writing at Competitive Events headquarters within 15 minutes of the infraction in question.
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SAMPLE PRESS RELEASESample Press Release
For Immediate ReleaseContact Person:Phone:Address:City, State, ZIP:Date:
Outstanding Business Students Travel to Dallas to Participatein the Business Professionals of America State Leadership Conference
Top students from (school) will be attending the Business Professionals of America 2020 State Leadership Conference, in Dallas, Texas, March 4-7, 2020.
(school) chapter members, (name students) will join over 2,800 other conference delegates from across the state to participate in state level business skill competitions, general sessions, and the state officer candidate campaigns and elections. Besides having the opportunity to excel, they’ll experience Dallas as they visit the city’s exciting sites.
“Students from the Texas Association’s Regional Leadership Conference have qualified to participate at the state level conference. The conference emphasizes business workforce education and training which members of the local chapter of Business Professionals of America at (school) have received,” said chapter advisor, (advisor name), who teaches (class or course). (At this point tell about specific students’ involvement in competitive events, Special Recognition Awards, Torch Awards, and state officer campaign/election.
Business Professionals of America is a national organization for middle school, high school, and college students preparing for careers in business and office occupations. The organization’s activities and programs complement classroom instruction by giving students practical experience through application of the skills learned at school. Business Professionals of America acts as a cohesive agent in the nationwide networking of education and business and industry, and is contributing to the preparation of a world-class workforce through the advancement of leadership, citizenship, academic, and technological skills.
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FASHION INSTITUTE OF DESIGN & MERCHANDISINGSESSIONS SPEAKER FOR STUDENTS ON FRIDAY,
MARCH 6 IN AUSTIN BALLROOM 3
Attend a student session on Job, Ready, Dress given by the Fashion Institute of Design & Merchandising at the Sheraton Dallas Hotel on Friday, March 6.
Attend a student session on Social Media and how it is changing careers in marketing and advertising at the Sheraton Dallas Hotel on Friday, March 6.
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TEACHER SESSION ON FRIDAY, MARCH 6
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DALLAS ATTRACTIONSWhile in Dallas, enjoy many of the area’s free or inexpensive activities and attractions. Visit: https://www.visitdallas.com/things-to-do/deals/index.html for deals and discount coupons.
Plaza of the AmericasThe Sheraton Dallas Hotel connects to the Plaza of the Americas atrium that includes shops and eateries. Eateries include, but not limited to, Plaza Donuts, Corner Bakery, Chez Max, The Philly Connection, Broadway Pizza, Treebeards, Blimpie’s, Taco Bell, KFC Express, China Dragon, McDonald’s, Ziggy’s, Samurai Sam’s, and J. Pepe’s Tex Mex.
Public TransportationDART (www.dart.org) gets you there with light-rail services and a modern fleet of 1,000 buses and vans serving the most popular entertainment, cultural, and shopping destinations. D-Link (www.dart.org/dlink) is the convenient bus transportation for the Perot Museum and other area attractions. The McKinney Trolley (M-Line) can take you to all the trendy restaurants on McKinney Street. Visit www.mata.org for schedules.
Dallas GalleriaA truly dynamic destination, the Dallas Galleria is a multimillion dollar mall with three shopping levels. Near 635 LBJ Freeway and the Dallas North Toll Road located at 13350 Dallas Parkway, the Galleria has long been the exclusive Dallas home to designer favorites. The Galleria offers some of the finest dining in Dallas with worldly cuisine as well as food court fare. Visit www.galleriadallas.com for more information.
Klyde Warren ParkKlyde Warren Park serves as a central gathering space for Dallas and its visitors. The 5.2-acre deck park is an urban green space built over Woodall Rodgers Freeway to connect Uptown, downtown, and the arts district. Kids love the children’s park, dogs can run free at the dog park, and anyone will enjoy the numerous other activities, such as ping pong, a putting green, restaurants, and live music. See D-Link for schedule runs.
Perot Museum of Nature and ScienceThe Perot Museum of Nature & Science inspires minds through nature and science. The Perot Museum delivers hours of fun for children, students, teachers, families, and life-long learners with many interactive activities. The museum has 11 permanent exhibit halls that showcase our galaxy, dinosaur fossils, the human body, weather and much more. See the complimentary D-Link Transportation for the schedule that runs one block from the Sheraton Dallas Hotel.
Dallas MuseumsEncompassing 13 world-class museums, galleries, and theaters, Big D’s Art District is the largest urban arts district in the country and a focal point for creativity. In the Nasher Sculpture Center’s serene gardens, original works by Picasso, Mirós, and Matisse are displayed alongside those of Degas, Noguchi, and Rodin. The Trammel Crow Collection of Asian Art features a spectacular assortment of Japanese, Chinese, Indian, and Indonesian art, while the Dallas Museum of Art comprises ancient and contemporary collections. Nearby, flawless visuals and acoustics meld seamlessly in the I.M. Pei-designed Morton H. Meyerson Symphony Center.
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The George W. Bush Presidential CenterThe Bush Center’s 226,000-square-foot building and 15-acre urban park reside on the campus of Southern Methodist University in Dallas. Built with private donations, the Bush Presidential Library and Museum opened to the public on May 1, 2013.
Federal Reserve Bank of DallasEleventh Federal Reserve, which comprises Texas, northern Louisiana, and southern New Mexico, is located at 2200 North Pearl Street. Economic education provided for teachers to better prepare students for success in the changing global economy. Through interactive exhibits and multimedia displays, learn about the Federal Reserve, money, and the economy. You can jump on the complimentary D-Link for transportation to this free exhibit.
Reunion Tower GeO-DeckAfter a 6-year renovation plan, this iconic Dallas building reopens October 5, 2013. The renovations include high-powered telescopes and a new café operated by Wolfgang Puck.
Dallas ZooExplore the largest zoological experience in Texas. Highlights of the 95-acre park include Otter Outpost, home to a family of Asian small-clawed otters, the Lacerte Family Children’s Zoo with interactive, educational exhibits, and the Wilds of Africa with gorillas, chimpanzees, okapi, meerkats, flamingos, and more. The Dallas Zoo is located at 650 South R.L. Thornton Freeway, Dallas 75203, phone 214-670-5656. Visit www.dallaszoo.com for more information.
Fair ParkFair Park, a Texas treasure, is a 277-acre National Historic Landmark comprising the largest collection of cultural facilities in Dallas with the largest collection of 1930s Art Deco architecture in the United States. Visited by over 6 million people each year, it is open year-round and is home to nine museums, the historic Cotton Bowl, and the annual State Fair of Texas.
Dallas Aquarium at Fair ParkExperience a Texas-size undersea adventure at the Dallas Aquarium located at 1462 First Avenue, Dallas 75210, phone number 214-670-8443. Electric eels, moon jellyfish, endangered green sea turtles, and a giant alligator snapping turtle are just a few of the 5,000 aquatic animals featured from around the world. The Amazon Flooded Forest exhibit showcases fish of the Amazon River. Scheduled shark and other fish feedings. Open seven days a week except Thanksgiving and Christmas. Visit www.dallas-zoo.org for more information.
Dallas MavericksExperience a home game at the Dallas Mavericks Stadium. Visit www.mavs.com for ticket information.
Dallas StarsExperience a home game at the Dallas Stars Stadium. Visit www.texasstars.com for ticket information.
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BPA & HOTEL VENDOR INFORMATION
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