TeamWorks Status

September 2013

1

Purpose

Committee Members

September Meeting Agenda

TeamWorks State of GA Diagram

Project Prioritization Methodology

TeamWorks Project Long Term Plan

2

TeamWorks Steering Committee

Presented at TeamWorks Steering Committee Meeting 09_06_13

TeamWorks: State of Georgia

Business Policy/ Process

TeamWorks Application

Database

Operation System

Network

SAO and TGM/HRA*

AM

AR AP

KK

GL

PC LD

Payroll CM

UPK

TGM HRA SAO

PO T&L

eProcurement (pcard)

eSupplier

Strat Sourcing

Supplier Contract

SciQuest ELM

HR (eProfile & Base Benefits)

ePerformance

SAO – responsible for application and database

GTA –responsible for servers and networks

Absence Mgmt

* Agencies will collaborate when policy and process decisions bridge business

partnership lines

Request come to SPRC (internal SAO group)

Small Projects (SPRC request) – Completing small projects allow SAO to provide

enhancements to all customers no matter size or amount paid

– Prioritized based on objective criteria

– To be completed by PeopleSoft billing model funded resources.

Large Projects – Need resources to complete.

4

Project Prioritization

TeamWorks FY13 Plan

As of Sept 2013 5

FY13 Q1 FY13 Q2 FY13 Q3 FY13 Q4

Financials Human Capital Management

FY14

JCCP

Funding Available

TGM Rollout

Small Projects

Maintenance Plan

Large Projects

DOL Implement Financials

T&L/ AM Pilot: GDC

Infrastructure Refresh

Session Mandates

T&L/ Abs Management Phase 2 T&L/ AM Phase 1

Taleo Phase 2 Taleo Phase 1

Bundles/ Tax Updates/Maintenance Packs

WebCenter

Affordable HealthCare Act

Travel Rollout

PO Voucher Batch Upload

Athens Tech on AM

TCSG Merge

TeamWorks FY14-FY18 Plan

As of Sept 2013 6

FY14 FY15 FY16 FY17

Financials Human Capital Management

FY18

JCCP

Session Mandates

Small Projects

Maintenance Plan

Large Projects

DOL Implem TW Fin

Travel Rollout

HCM Upgrade

Infrastructure Refresh

T&L/ AM Phase 5 T&L/ Abs Management Phase 4 T&L/ Abs Management Phase 3 T&L/ Abs Management Phase 2 T&L/ AM Phase 1

Grants/Billings Phase 1 Grants and Billings Pilot

Financials Upgrade

Server Refresh

Bundles/ Tax Updates/Maintenance Packs

Portal/ Single Sign On

Affordable HealthCare Act

Travel Rollout

Funding Available

Financials/ HR Analytics/ BI

What is SEAC

SEAC Members

First Voted Enterprise Application

TeamWorks HCM

TeamWorks Financials

TW Steering Committee Meeting 09_06 7 3/4/2013

Initial SEAC Meeting

TeamWorks Modules Owned as of FY13

eProcurement (p-card) eSupplier Strategic Sourcing Supplier Contract Management Human Resources (eProfile & Base Benefits) ePerformance (ESS, MSS) Enterprise Learning Management Purchase Orders Time and Labor Absence Management

General Ledger Accounts Payable Asset Management Accounts Receivable Cash Management Commitment Control Project Costing Payroll North America Labor Distributions UPK

TeamWorks Implemented Module Inventory

TeamWorks Owned But Not Implemented Module Inventory

Financials HCM Portal/ Warehouse

Activity Based Management Benefits Admin (not fully implemented) Financials Portal Pack

Billing Candidate Gateway Portal (EPM and HRMS)- (not fully implemented)

ePay eBenefits (separate from Base Benefits) Supply Chain Portal Pack

Global Consolidation eCompensation (not fully implemented) Supply Chain Warehouse

Planning and Budgeting eCompensation Manager Desktop Enterprise Community Portal

Supplier Rating System eDevelopment

Financial Analytics eProfile Manager Desktop

Global Payroll

Talent Acquisition Management

Workforce Planning/ Rewards/ Scorecard

HR Analytics

Note: eProfile and ELM are not fully implemented as of FY13

SAO Tracking and Addressing Theme Tickets

Goal: To reduce tickets within each themed area

Example

Security

• Account Lockout/ Password Reset

• Implemented warning message to prompt user to use “Forgot my password” before locking account due to invalid attempts

TW Steering Committee Meeting 09_06 9 3/4/2013

Theme Ticket Analysis

Security: Password expiration on TW moved from 60-90 days

Account Lockout/ Password Reset

DOAS/ SAO Ticket System Enhancements

More stream-lined customers service

Better tracking/ efficiencies with customer tickets

TW Steering Committee Meeting 09_06 10 3/4/2013

FY14 Accomplishments Already Begun

PO issues from upgrade were the result of delivered changes to PeopleSoft that impacted budget checking and reporting.

• Issues – Monies were not returned to budget when 9.0 PO’s were

cancelled via GA workbench.

– Double encumbrances occurring on 9.0 PO change orders in GA workbench.

– Issues fixed by replacing GA PO workbench with delivered PO workbench. Impacted data identified via SQL. Agencies were notified with instructions for validation and data was fixed upon approval.

– Delink of tables issue

TW Steering Committee Meeting 09_06 11 3/4/2013

PO/ Year End Summary

Next Steps

Provide agencies with reports impacted

Provide agencies with inserted rows

Provide agencies with delinked Pos

Begin process to resolve insert data elements

TW Steering Committee Meeting 09_06 12 3/4/2013

PO Issues