Technology on a Budget

Technology Capacity Webinar SeriesZeroDivide #TechThursday

February 20, 2014http://portal.sliderocket.com/AVNOC/ZD

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About ZeroDivide

ZeroDivide is a social impact consulting organization that stays true to our original community foundation mission of improving the health, opportunity and civic engagement of underserved communities through the innovative use of technology.

www.zerodivide.org

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Upcoming Tech Thursday webinars

February 27: Tech for Program Service Delivery

Please remember to register ahead of time!

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Logistics

To hear audio, press the audio button at the top of the screen and choose “use your computer Mic and Speaker”

To ask questions type I the chat box on the left side of the screen

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Logistics

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Introduction

Nasser HaltehTechnology Engineer B.S., Computer Science, San Francisco State UniversityAdopting and implementing latest technology since 1999Previous experience: Software Tester at SureCircle.comPassionate about network security and preventionSkilled in multimedia production: software,web design, and media audio/video production

CLP: on the ground/in-housetech assessments. State wide non profit work

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Agenda Overview

Technology PlanningThe Process we useTechnology on Limited Budget

Broadband / NetworksWhyKinds of Broadband / SpeedsOptions

ComputersDesktop / Laptops MAC vs PCTablets and other Mobile Devices

Cloud Computing File ServersData BackupsCollaboration

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Technology Planning

Align Technology with your Mission.Every Technology decision grounded in your mission.

Ask:Will this increase efficiency?Will this increase effectiveness?

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Planning Process

Assess where you are.Define where you are going.Get Buy-In.Create Plan / Implement.Check Back in and adjust as needed.

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Assessing where you are..

Operational Questions for StaffTechnology Survey

• Administrative staff• Finance staff• Program staff• Communications staff

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Operational Questions for Staff

Major Role?Secondary Role?Major Tasks?Information Used on the Job?Where is that information?How is that information communicated?Current Technology Used?Missing Technology or Suggested Technology?Data Security Issues?Other Questions?

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Technology Survey

Broadband / Network• Are you having issues w/ your internet connection (too slow? ) • Do you need access to the internet while you’re out of the office for

program work?• Do you have wifi available?• How old is your equipment? Is it under warranty (for larger more

complex equipment)

Hardware• Hardware has 3-5 year lifespan, Where are your computers in this

lifespan?• Are you constantly experiencing computer issues (slow, crash, viruses)• Does your hardware support your software?• Are you missing any hardware?• Is there mobile hardware available (Tablets, Netbooks, Smart Phones)

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Technology Survey

Software• What software packages are you using? Inventory• Upgrades?• Are you having issues?• Are you missing software?

Data• Your data should last for ever.• What data are you collecting, producing (Word, Donor Info, Program

Data, Accounting Data)• Where is that data stored?• Is it Secure?• Is the Data Backed up?• Privacy Concerns

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Technology Survey

Communication• How do you communicate internally?• How do you communicate externally?• What Email System do you use?

• Google Apps for Non Profits• Microsoft 360 *New

• What kind of project collaboration are you engaging in?

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Technology on a Limited Budget Tips

Plan your technology Find and use Nonprofit DiscountsCloud Based SolutionsHardware/Software Internet Savings - CTF

Resources: Google for Non ProfitsTechsoup Refurbished ComputersOffice 365 for Non Profits

Salesforce Ent. 10 USERMSRP: $15,000/YearNon Profit: Free

Adobe CS 6 Des. MSRP: $800Non Profit: $150

Microsoft Office 365 E1 25 UserMSRP $2,400/YearNon Profit: Free

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Technology on a Limited Budget Tips

Plan your technology Find and use Nonprofit DiscountsCloud Based SolutionsHardware/Software Internet Savings

Resources: Google for Non ProfitsTechsoup Refurbished ComputersCristina.org Educational Computers

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Case Study: How a Nonprofit Made Simple Tech Tweaks and Saved A LOT OF $$$

|“Our office is now completely portable; we no longer actually need a physical office. All we need is an Internet connection, anywhere, anytime.”| http://philanthropy.com/article/How-a-Small-Group-Saved/126404/

Poll Source:Netindex.com

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Broadband & Networking

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Broadband & Networking

Source: Google Fiber

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Broadband & Networking

Different Types of Broadband• DSL, ADSL2+• Cable • Fiber• Wireless• LTE• WiMax• Satellite• Mobile Data

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SpeedTest.net

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Served VS Unserved: Wired Min 2 green Served.

www.broadbandmap.gov

SERVEDUNSERVED

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Served VS Unserved: Wireless(slow) Min 2

SERVEDUNSERVED

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Broadband

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Broadband & Networking

Broadband Options in California*Fiber - Price, check availability $Comcast Cable/TW: InternetEssentials.comEoC Dedicated lineSonic DSLAT&T DSL / UVERSEClear via MobileCitizen.com UnlimitedLTE 4G - LimitedVerizon CDMA , AT&T 3G HSPA+Cricket WirelessSatelliteResources: California Teleconnect Fund Mobile Citizen / Clear Wireless Coverage Map Comcast - internetessentials.com

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Networking Components – Review from last webinar

BROADBANDCONNECTION

Ad-Hoc Cost of recovering a damaged Hard drive

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Computers - Desktop / Laptops / Netbooks x86 x64

DesktopStatic Computing. Perks: Larger Hard drive. Stays in the office.

LaptopsPowerful mobile computing, Powerful CPU

Netbooks: Portable mobile computing, Cheap, Great Battery Life

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Computers - Mac VS PC

Apple MacBook’s & iMac’s• Macs are generally $500 more for similar PC specs • MacBook’s & iMac’s start at lower specs then PC's.• 4GB Ram, 500GB Hard Drive• Macs are less maintenance, less viruses• More stable because Apple makes hardware and software (fewer

blue screens)PC's: Plenty of good machines available for $500Preferred Requirements: Intel i5 CPU, 8Gb Ram, SSD, Windows 7/8

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Computers - Mac VS PC

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Computers

Chromebooks

Pro’s• Great Battery life• Price - $249 -$349• Requires NO maintenance • Wi-Fi and 4G/LTE OptionsCon’s• Software (MS Office, Windows Apps)• Requires Internet

HP Chromebook: Data for life. 200MB of free data every month for as long as you own and use your device on T-Mobile's network.

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Mobile Devices

Welcome to the Mobile Age.... a few fun facts

91 percent of adults keep their smartphones within arm’s reach. (Source: Morgan Stanley) Guilty as charged.

There are 6.8 billion people on the planet at present. 4 billion own mobile phones.

Increased affordability and sophistication of mobile devicesSMS is used widely and creatively by undeserved communitiesWhatsApp – 19 Billion Facebook acquisition

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Computers - Tablets

iPads $499-$949• Great for Mobile Use• Over 475K Native Apps to choose from; Vast and Easy to install• Cloud Friendly• Built in Camera, GPS, and Data plans for internet on the road to keep you connected.

Great Battery Life

Androids $100-$500• Just a slight different interface with the same features• Not tied to iTunes for Media• Flexible Hardware• Similar Apps• Affordable

Windows 8 RT $500• Newest Device on the Block • Preinstalled with Office• Not Many Apps (yet...)

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The Cloud

Is the cloud right for me??

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Popular Cloud File Servers for Data

Please refer to last weeks Webinar on File Sharing and BackupsDitch your VPN! – LogMeIn Hamachi: Free

Egnyte: Dropbox: Google Drive for Non Profits: Free

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Data Backups – Pro VS Cons

Local -> On Site (+) Faster to Backup and Recover(-) Still On SiteCommon Options:Apple Time Machine FreeWindows Backup Free

Cloud Backups -> Off Site(+) Further Reduces Risk of Loss(-) Impacts Network BandwidthCommon Options:BackBlaze($5/month unlimited), Mozy, Carbonite, Egnyte,

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Cloud Collaboration

No Collaboration =Multiple People in Isolation working on multiple versions of somethingEmailing of data / Loss of efficiency

Yes Collaboration =

Multiple People working on the same thing together in real time Sharing of information efficiently

Sample Free ToolsGoogle Drive / DocsEvernoteSlide Rocket

This Presentation was co-created with Slide Rocket

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