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28th Surajkund International Crafts Mela,2014
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TENDER NOTICE 28th SURAJKUND INTERNATIONAL
CRAFTS MELA, FARIDABAD (1ST Feb to 15th Feb, 2014)
Sealed Tenders are invited for Grant of Licenses for the following activities
1. Food Stalls in Food Court & other specified places in Mela ground.
2. Setting-up & running of Amusement & Adventure Sports Activities with specified Food Stalls .
3. Sites for Parking of Vehicles with specified Food Stalls
4. Stalls near Shekhawati Gate/Gate No.1. (For sale of items except eatables and Handloom & Handicrafts items)
5. Stalls in Design Galleries near Gate No-3 (For sale of products other than Food items)
Tender document is available at Mela Office, Surajkund, Faridabad and downloadable from www.haryanatourism.gov.in w.e.f. 25.11.2013. Tender may be submitted alongwith DD for EMD at Haryana Tourism Corp. Ltd, Sunbird Motel, Surajkund, Faridabad superscribed as “Tender for Grant of Licenses for (Name of Activity) - 28
th Surajkund International
Crafts Mela” by 11.00 am on 15.12.2013.
Contact: 0129--2512317-18, M-9311533822
Issued by : Tourism Department, Haryana
.
28th Surajkund International Crafts Mela,2014
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TENDER DOCUMENT
Submission of sealed Tenders - Upto 11.00 a.m. of 15th
December, 2013.
Opening of sealed Tenders- at 12.00 noon of 15th
December, 2013. )
No. Particulars of license and period and the page number in the
Tender Document
EMD in form of DD
in favour of Haryana
Tourism Cor. Ltd, ,
payable at Faridabad
1 LICENSE FOR SETTING-UP AND RUNNING OF
FOOD STALLS ( IN THE FOOD COURT & OTHER
SPECIFIED PLACES IN MELA GROUND)
1st Feb to 15th Feb, 2014
=15 days
(Tender form & Terms and conditions etc
at Page No. 5 to 15)
DD in respect of EMD
of the amount
specifically mentioned
for each Food Stall in
the list enclosed.
Page 6-9.
2 LICENSE FOR SETTING-UP AND RUNNING OF
AMUSEMENT & ADVENTURE SPORTS
ACTIVITIES
(With specified Food Stalls of ready –to- serve snacks
and soft drinks.) 1
st February -15
th Feb.,2014 = 15 days
(Tender form & Terms and conditions etc
at Page No.16 to 26)
Rs. 5.00 lacs
3 LICENSE FOR RUNNING OF PARKINGS FOR
VEHICLES
(With specified Food Stalls of soft drinks, Tea/coffee
and Kulfi )
1st Feb-15
th Feb,2014 = 15 days
(Tender form & Terms and conditions etc
at Page No. 27 to 37).
Rs. 3.00 lacs
.
4 LICENSE FOR LETTING OUT OF STALLS
NEAR Shekhawati Gate/GATE NO-1
(for sale of items except Food and Handloom and
Handicrafts items)
1st Feb 15
th Feb,2014 =15 days
Tender form & Terms and conditions etc
at page No. 38 to 40.
Rs. 50,000/- for
each Stall
5. LICENSE FOR LETTING OUT DESIGN
GALLERIES NEAR GATE NO-3 (For sale of products / items other than food items)
1st Feb -15
th Feb,2014 =15 days
Tender form & Terms and conditions etc
at page No. 41 to 43.
Rs. 50,000/- for
each Stall
28th Surajkund International Crafts Mela,2014
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General Terms and Conditions
1. Incomplete, conditional tender and the tenders without EMD are
liable to be rejected out rightly. .
2. Each activity/job has to be provided and made operational as per
specifications and schedule.
3. No subletting will be permitted. 4. Service Tax @ 12.36% and other applicable taxes are to be paid in
addition to the license fee.
5. The rates can also be negotiated., if necessary, and the payment
will be made accordingly.
6. If Agency fails to supply the ordered quantity or fails to make the
service operational fully as per the requirement and the
specifications, all the equipment lying at site will be confiscated
and alternate arrangement will be made at the risk and cost of the
Tenderer. Further, the EMD alongwith security deposit, if any,
will also be forfeited.
7. In case of any disputes, the matter will be referred for Sole
Arbitration to the Managing Director, Haryana Tourism
Corporation/Member Administration-SKMA who may either
himself/herself act as the Arbitrator or appoint any serving/retired
officer of Haryana Govt. / HTC to act as the Sole Arbitrator on
his/her behalf. The decision so taken will be final and binding on
both the parties.
8. Every Agency has to supply a list, one week before start of the
Mela, of its team/employees showing their names, addresses and
photographs for the purpose of issue of photo identity cards as well
as for Police Verification. The charges as prescribed by the
management for the same have to be deposited in advance in the
Mela office.
9. Smoking, consumption of liquor, and chewing of tobacco etc. by
the staff of the service providers is totally banned.
7. The following documents will have to be supplied with the Tender .
a) Copy of the PAN Number of the firm/partners.
b) Copy of the Service tax registration of the firm.
c) Copy of Income Tax Returns for the last three years.
d) Copy of the Registration of the firm or copy of the Partnership
Deed -in case the firm is the applicant OR certificate of
incorporation in case of the Company is the applicant.
Note: The management reserves the right to accept or reject any one or all
the tenders, without assigning any reason.
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Specific conditions for all (except for stalls near Gate 1 & Gate 3)
1. Should have experience of working in the same line in the name of the applicant itself for a minimum of three years.
2. The applicant should either be a Firm OR Company OR Association of Persons (AOP)
3. Must have participated in similar activity of atleast one mega event/fair/festival of a national repute in the last 5 years and has adequate manpower, infrastructure and resources to fulfill the requirement.
4. Service Tax @ 12.36% and other applicable taxes are to be paid in addition to the license fee for all the activities and Entertainment Tax in respect of the Amusement & Adventure sports activities also to be paid in addition.
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Activity-1
TENDER DOCUMENT
LICENSE FOR RUNNING OF FOOD STALLS
IN FOOD COURT AREA &
OTHER SPECIFIED PLACES IN MELA GROUND
Envelope A-Technical details
S.no Particulars Details
1. Name of Bidder/ Agency/ Firm/
Company/AOP
2. Whether Partnership Firm
/Company/Association of persons (AOP)
(attach proof)
3. Permanent Address
with telephone Number (Mobile and
Landline).
( Proof to be attached)
4. Earnest money deposit (EMD) as
mentioned in the list of the Food Stalls.
(give detail)
DD No.
Amount Rs.
Words & figures
Name of Bank
5. Documents to be attached
a) Photocopy of PAN No.
b) Photocopy of Voter I/Card, Ration Card/
Passport/Adhaar Card/Driving License
etc. of authorized signatory/applicant
6. Declaration duly attested by Notary that
applicant is not blacklisted by any Govt.
Deptt. Or autonomous body attached
7 Details of the manpower available and
the infrastructure.
8 Past experience of 3 years in the same
Trade/activity.
(Documentary proof to be enclosed)
9 Experience of participating in a Mega
fair/festival/Mela of national repute I the
last 5 years .
(Documentary proof to be enclosed)
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S.no Particulars Details
10 Turnover in the last 3 years
(documentary proof to be enclosed)
2010-11
2011-12
2012-13
Copies of the ITR to be submitted as proof)
I/We hereby declare and certify as under:-
1. That I/We have seen/inspected/visited the specified land/ sites and we agree to
take it on ‘AS IS WHERE IS” basis..
2. That I/We have gone through the tender documents, read and understood all the
Terms and Conditions of the Tender Document, agree to abide by the same.
3. That I/We, agree to sign the License Agreement containing the desired/specified
terms and conditions of HTC/SKMA, on a non judicial stamp paper of the
requisite value after completing the entire formalities within 3 days of the issue of
the allotment letter by HTC and further agree to start the actual operations by 1st
Feb,, 2014.
4. That I/We understand that the Tender is in two parts i.e Envelope A (containing
the Technical Bid and the DD for the EMD) and Envelope B (containing the
Financial Bid) are to be put in a third envelope and to be superscribed as “Tender
for the Food Stalls ”. Initially Envelope A will be opened and the short listing of
the eligible parties will be made on the basis of the eligibility conditions. The
Envelope B containing the Financial Bid will be opened thereafter..
5. That I/We will submit declaration on a non judicial stamp paper of Rs. 10/-duly
signed by the Notary. And to pay the Service Tax @ 12.36 % in addition to the
tendered amount.
Signature of the authorized representative
Agency/Service Provider with Seal/stamp
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Affidavit/Declaration
ACTIVITY- STALLS IN THE FOOD COURT
( ON A NON-JUDICIAL STAMP PAPER WORTH Rs. 10/-)
I………………………………..S/o………………………………..
R/o…………………………………………………………………………………………….
do hereby declare and affirm as under:
1. That……………………………………………………………… (name of
/Firm/Company/AOP) has not been blacklisted/debarred by any Govt. Department
OR any autonomous body.
2. That none of the Partner (s), Sole Proprietor or Director(s) have ever been associated
with any Firm/Company/AOP which has ever been blacklisted/debarred by any Govt.
Department or any autonomous body.
3. That none of the Partner(s) Sole Proprietor or Director(s) have ever been convicted of
an offence involving moral turpitude.
4. That no criminal cases are registered or pending against any of the Partner(s) Sole
Proprietor OR Director(s) OR AOP.
Dated: DEPONENT
Place
VERIFICATION:
Verified that the above contents of the affidavit are true to the best of my knowledge and
belief and nothing has been concealed therein.
Dated: DEPONENT
Photograph
28th Surajkund International Crafts Mela,2014
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LIST SHOWING THE FOOD & BEVERAGE STALLS
It’s LOCATIONS, EMD REQUIRED TO BE SUBMITTED, MINIMUM RELATED
TURNOVER REQUIRED AND THE RESERVE PRICE FOR EACH STALL
VEGETARIAN STALLS Sr.No
.
Items
(Vegetarian only)
FOOD
COURT
STALL NO.
EMD
Required
(In Lacs)
Requirement
of Minimum
turn-over in
each of the last
3 years
(In Lacs)
RESERVE
PRICE (In
Lacs) and
service tax
@ 12.36%
exclusive
of it.
1. SOUTH INDIAN
CUISINE
01 1.00 3.00 9.50
2. PACKAGED
DRINKING WATER
(BRANDED of
BIS/ISI))
22 and 31 (08 other vending
points at
designated
locations)
1.00 12.00 5.50
3. SOFT DRINKS
(BRANDED)
06 and 25 (08 other vending
points at
designated
locations)
1.00 12.00 6.00
4. NARIYAL PAANI
(Raw)
07 (02 other vending
point at
designated
locations)
1.00 1.50 6.50
5. TEA & COFFEE
(By vending machines)
(ONLY REPUTED
COMPANIES & THEIR
AUTHORISED
REPRESENTATIVE NEEDS TO
APPLY)
08 (08 other vending
points at
designated
locations)
1.00 3.00 3.15
6. PAAN & CHURAN 09
& One Point
at designated
place ,near
Gate No-1
1.00 1.50 3.70
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7. KACHORI ,
SAMOSA, CHILLA
10 1.00 1.50 6.50
8. KULFI & BARS
(BRANDED) 11 and 27
(08 other vending
points at
designated
locations)
2.00 6.00 14.00
9. CHAAT (BHALLA
PAPRI , TIKKI ,
GOL GAPPA,
TAWA ALOO, RAJ
KACHORI
12 and 18 2.00 3.00 8.00
10. JALEB (GOHANA)
DOODH KADHAI 13 1.00 1.50 4.50
11. KADHI CHAWAL,
RAJMA CHAWAL
15 1.00 1.50 4.50
12. REVRI , GAJJAK 16 1.00 1.50 3.30
13 CHHOLEY
BHATUREY,
MAKKI KI ROTI
SAAG, ASSORTED
PARANTHA
17 2.00 2.50 8.50
14. ENERGY DRINKS ,
JUICES TETRA
PACK
(PROPRIETRY)
23 (08 other vending
points at
designated
locations)
1.00 1.50 3.10
15. BHELPURI &
PAO BHAJI
24 1.00 1.50 5.00
16. POP CORN ,
AMERICAN CORN
26 and 29 (08 other vending
points at
designated
locations)
1.00 1.50 4.50
17. RAJASTHANI
CUISINE
28 2.00 2.50 10.70
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18. SUGAR CANDY,
CHOCOLATE
ECLAIRS , WAFERS
, KURKURE
30 (08 other vending
points at
designated
locations)
1.0 1.50 4.20
19. COFFEE BAR,
CONFECTIONERY NEAR
ASSAM
GATE
1.00 1.50 2.30
20. MULTI CUISINE HAVELI 5.00 6.00 17.50
21 CHANA ZOR
GARAM
08 vending
points at
designated
locations in
Mela ground
1.00 1.50 4.50
22
CHUSKEY 08 vending
points at
designated
locations in
Mela ground
1.00 1.50 7.10
“NON-VEGETARIAN DISHES”
STALLS ALLOWED TO SELL “NON-VEGETARIAN DISHES”
BESIDES SELLING VEGETARIAN DISHES (Preference will be given to
well established brands, Restaurants, Cafe’ & Fast Foods)
Sr.N
o.
ITEMS
(Allowed to sell Veg.
& Non-Veg. dishes)
FOOD
COURT
STALL
NO.
EMD
Required
(In Lacs)
Requirement
of Minimum
turn-over in
each of the
last 3 years
(In Lacs)
RESERVE
PRICE
(In Lacs)
+ service tax
@ 12.36%
exclusive
1. CHINEESE CUISINE
(CHILLI CHICHEN,
PEPPER CHICKEN,
PANEER CHILLI,
NOODLES , FRIED
19 1.00 1.50 7.20
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RICE , SPRING
ROLLS,
MANCHURIAN ,
SOUPS, MOMOS
2. HOT DOG, BURGER/
WRAPS , SAND
WITCHES
20 1.00 1.50 4.10
3. PIZZA
21 1.00 1.50 4.20
4. CAFÉ` IN DESIGN
GALLERIES
DESIGN
GALLER
IES
1.00 1.50 3.80
IMPORTANT: Service Tax @ 12.36 % is to be paid extra.. Stall No 02 reserved for Sri Lankan Cuisine. ( Veg and Non Veg)
Stall No 03 reserved for other participating countries if any. ( Veg and Non Veg)
Stall No 04 reserved for IHM, Faridabad stall.
Stall No. 05 reserved for Theme State GOA. ( Veg and Non Veg)
Stall 32 & 33 are reserved for participation of IHM, Panipat, IHM Kurukshetra or any
other institution / organization as approved by the Management.
A stall may also be given to any other state Tourism & Govt. agencies. However, the
dishes specified for selling in the various stalls (as specified in the tender document)
will preferably be not allowed to be sold.
DIRECTIONS:-
1. Where MRP is mentioned on the items, the sale price should not be more
than the specified MRP.
2. In case of packed mineral water and soft drinks, juices etc , only the
permitted brands for which sole selling rights have been given by HTC will
only be allowed to be sold. 3. Only vegetarian items can be sold on stalls mentioned in “Vegetarian” Category. Non-
Vegetarian dishes can be sold only on the specified category of stalls separately
mentioned in “STALLS ALLOWED TO SELL “NON-VEGETARIAN DISHES
ALSO BESIDES SELLING VEGETARIAN DISHES”
4. Liquor, Cigarette, Tabacoo etc. cannot be kept and sold anywhere in the Food Court
of the Mela.
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Stalls in the Food Court
Envelope B- Financial Bid
S.No Particulars Details
1. Name of Bidder/ Agency/ Firm/
Company
2. Permanent Address
with telephone Number (Mobile and
Landline).
(Attach proof)
3. Amount to be paid as License fee
for letting out of Food stall No.
____for sale of
_______________________.
(The amount should not be less
than the reserve price as
mentioned in the Tender
Document.
Rs._____________/-.
( Rs. ___________________)
(In words).
+ Service tax @ 12.36% to
be paid extra
Certified as under:-
1. That I/We have seen/inspected/visited the specified land/ sites and we
agree to take it on ‘AS IS WHERE IS” basis.
2. I agree to abide by all the terms and conditions as mentioned in
the Tender Document.
Signature of the authorized representative
Agency/Service Provider with Seal/stamp
28th Surajkund International Crafts Mela,2014
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Activity-1 TERMS AND CONDITIONS
TENDER FOR GRANT OF LICENCES
FOR EACH FOOD STALLS IN FOOD COURT
1. Various number and type of Food Stalls mentioned in the list enclosed with the
Tender Document will be set-up at specified/designated places in the Food Court of
the Mela Ground.
2. The Tender will be submitted in two parts i,e Envelope A (containing the Technical
Bid and the DD for the EMD) and Envelope B (containing the Financial Bid and the
amount to be filled should not be less than the reserve price as mentioned sat page 6-
8) are to be put in a third envelope and to be superscribed as “Tender for the Food
Court” Initially Envelope A will be opened and the short listing of the eligible
applicants will be made The Envelope B containing the Financial Bid will be opened
only of the shortlisted applicants.
3. HTC/SKMA reserves the right to run its own Food Stalls to be set-up by various
IHMs of Haryana etc. Similarly, Food Stalls will also be set-up by the Theme State,
by the participating countries, if any, and by any other Govt. Agency as may be
permitted by HTC/SKMA.
4. The earnest money of the successful bidder will be converted into security and will
be refunded after the Mela is over.. However, the EMD of others will be refunded as
soon as possible..
5. The successful applicant will have to deposit the license fee as per the following
schedule:-
a) First installment of 25% of the total bid accepted by the office to be
deposited in cash/DD at the time of finalization/issue of the allotment
letter.
b) Second installment of 25% of the total bid amount to be deposited on or
before 2.00 p.m. on 10th Jan.2014.
c) Third and last installment of 50% of the total bid amount to be deposited
on or before 2.00 p.m. of 15th Janaury, 2014.
Post dated cheques for the installment mentioned above are to be deposited in
advance at the time of signing of the Agreement or on or before 1st January, 2014.
In case of default/delay in payments as mentioned above, Haryana Tourism
Corporation will be at liberty to forfeit the entire amount of EMD/ security and the
installments paid by the Tenderer.
6. The possession of the specific Food Stall will be given on 15th
Jan, 2014 by 2.00
p.m. only on completion of the following formalities:-
a) Deposit of the total amount as mentioned in clause 5..
b) Execution of the agreement (on Non judicial papers of requisite value to be
purchased in the name of the licensee) containing the prescribed terms and
conditions.
c) Deposit of two passport size photographs, attested copies of Ration
card/Voter I/Cards /PAN Card/Adhar Card/Passport etc. of the
28th Surajkund International Crafts Mela,2014
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Licensee/M. Partner in case of Partnership firm or the MD/Director in
case of Company.
d) Deposit of the list showing the details of his property.
e) Name and other details of the employee to be deputed for Mela Duty with
two recent passport size photograph.
In the event of failure of highest bidder to take over the possession by 15th
Jan,
2014 by 2.00 p.m. the Haryana Tourism Corporation will have the right to allot
the same by Tender/auction/otherwise and to forfeit the entire amount paid by the
licensee including the security deposit.
7. The Licensee will have to pay all applicable taxes, fees, levies, service tax etc. as
may be imposed by the authorities/Govt. from time to time.
8. That the Licensee will engage trained staff for the conduct of business and will bear
their salaries/wages etc and will ensure due compliance of the applicable Labour
Laws and other applicable laws.. The said staff has to be courteous and well
mannered and ideal with the customers/ visitors with required respect and courtesy.
The Licensee will be fully responsible for the conduct and behavior of his employees
and loss of reputation or property if caused by the nuisance created by the licensee or
his employees in relation to the running of business and dealing with customers the
same will be indemnified by the licensee to the licensor. Child labour will not be
permitted.
9. That the Licensee will be solely responsible for any adulteration in the eatable items.
In case, some adulteration is found /reported in the eatables items, he will be liable
under the provisions of PFA Act OR any other applicable Act.
10. That the Licensor will provide the water required for the day to day use of the
Licensee . However, the Licensee will have to pay for the use of the electricity on
“pro rata basis” as per the electricity load utilized by him. The billing for the
electricity will be on the basis of the power load supplied for each Food Stall which
will be done by Technical Staff deployed by the Haryana Tourism Corporation.
Advance charges for the same have to be deposited by the Licensee with HTC latest
by 30th January,2014 and its settlement will be made at the end of the Mela.
11. That the Licensee will ensure that only one eco-friendly Banner is displayed inside
the licensed premises duly prepared as per the design approved by the Haryana
Tourism Corporation.
12. That the premises will be deemed to be Public Premises as defined in the Haryana
Public Premises and Land (Eviction and Rent Recovery) Act. 1972, as amended from
time to time.
13. That the Licensee will exhibit a Complaint book at conspicuous place which will be
made available to the customer(s) on request and which will also be open for
inspection by person(s) duly authorized by HTC .
14. That the Licensee will not display any Neon Sign Board etc. without prior written
permission and will be responsible to pay the advertisement tax or any other charges,
taxes as applicable in this regard.
15. The Licensee will obtain various permissions as and when required as per the local
regulations. In case of any offence on the licensed premises, the licensee will be
solely responsible for its penalty and consequences.
16. The Licensee will not sell any other article except those for which it has been
licensed in the said premises or use it for any other purpose. The Licensee will not
28th Surajkund International Crafts Mela,2014
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carry out any addition/alteration in the premises without prior written permission
from the Licensor..
17. The Licensee will not be liable for any claim from licensor against any untoward
incidents like theft, riots, natural calamities or the failure of electricity, or even
change of the policy by the Govt.
18. That the Licensee will not install and operate any public address system or any other
media in the stalls allotted to him, which may cause disturbance in area where the
stall is located.
19. That the Stall/site will be given on “AS IS WHERE IS “ basis as shown at the time
of the open auction. The Licensee will have to make provisions for furniture and
fixture for the use of the customers at his own level . Only such space can be utilized
for laying of the furniture as assigned by the Licensor.
20. That the Licensor reserves its right to cancel the license any time if it is seen that the
use of license is against the public policy as a whole or the license is being used for
obnoxious purpose and the use of license may lead to danger to public safety.
21. That the Licensee will have to display the rate list for each and every article allowed
to be sold in the Food Stall. Further, the Licensee will have to get the rate list
approved from the Licensor before it is displayed outside the food Stall.
22. That the Licensee is to ensure the use of LPG Cylinder (Commercial) only for
cooking of the food. No other material will be allowed to be used for cooking
purposes.
23. That the Licensee will install sufficient number of Fire Extinguisher in the Food
Court area allotted to him to avoid any mishap. .
24. The packed goods are not to be sold above MRP .If it is found that the sale is being
done above the MRP, the Licensee will be responsible for the consequences apart
from the action prescribed for violation of general terms and conditions. .
25. Regarding the sale of Mineral water and soft drinks etc, the management may grant
Sole Selling Rights to any party and in that case, only the specified brands of the
packaged drinking Water and soft drinks etc can be sold by the Licensees. The
purchase of bulk stock have to be made from the specified Agency/Manufacturer as
allowed by the Licensor.
26. The Licensees will ensure that the use of disposable plates. glasses, spoons etc
should be of good quality of food grade material..
27. That any dispute arising out of these terms and conditions will be referred to the sole
arbitration of the Managing Director, HTC/Member Administration, SKMA. HTC
who may himself act as the Arbitrator or appoint any serving or retired officer or any
other person as Arbitrator to act as Arbitrator on his/her behalf. The proceedings
before the Arbitrator will be governed by the provisions of the Arbitration &
Conciliation Act-1996, as amended from time to time. The appointment of any
person as Arbitrator will not be invalidated merely on the ground of his being
associated with LICENSOR as one of its Officer in any capacity whatsoever.
However, all disputes will be subject to the jurisdiction of the local courts or the
courts situated at Faridabad.
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ACTIVITY 2
TENDER DOCUMENT
LICENSE FOR SETTING-UP AND
RUNNING OF AMUSEMENT & ADVENTURE SPORTS ACTIVITIES ( With 08 specified stalls of Soft drinks and ready- to- serve snacks
as specified mentioned in the list at Page 19)
(PERIOD FROM 1st February to 15
th FEB., 2014= 15 days)
Reserve Price- Rs. 1.00 crores
Minimum Turnover of Rs. 25.00 lacs in each of the last three years
Envelope A-Technical details
S.no Particulars Details
1. Name of Bidder/ Agency/ Firm/
Company/AOP
2. Whether Partnership Firm
/Company/Association of persons (AOP)
(attach proof)
3. Permanent Address
with telephone Number (Mobile and
Landline).
( Proof to be attached)
4. Earnest money deposit (EMD) as
mentioned in the list of the Food Stalls.
(give detail)
DD No.
Amount Rs.
Words & figures
Name of Bank
5. Documents to be attached
a) Photocopy of PAN No.
b) Photocopy of Voter I/Card, Ration Card/
Passport/Adhaar Card/Driving License
etc. of authorized signatory/applicant
6. Declaration duly attested by Notary that
applicant is not blacklisted by any Govt.
Deptt. Or autonomous body attached
7 Details of the manpower available and
the infrastructure.
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S.no Particulars Details
8 Experience of last 3 years in the same
trade/activity.
(Documentary proof to be enclosed)
9 Details of the machines, rides, swings,
Jhullas etc to be as per the format
available at Page 18 of the Tender
Document.
10 Experience of participating in atleast one
Mega fair/festival/Mela of national
repute in last 5 years. .
(Documentary proof to be enclosed)
11 Turnover in the last 3 years
(documentary proof to be enclosed)
2010-11
2011-12
2012-13
Copies of the ITR to be submitted as proof)
I/We hereby declare and certify as under:-
1. That I/We have seen/inspected/visited the specified land/ sites and we agree to take it on
‘AS IS WHERE IS” basis..
2. That I/We have gone through the tender documents, read and understood all the Terms and Conditions of the Tender Document, agree to abide by the same.
3. That I/We, agree to sign the License Agreement containing the desired/specified terms
and conditions of HTC/SKMA, on a non judicial stamp paper of the requisite value after completing the entire formalities within 3 days of the issue of the allotment letter by HTC
and further agree to start the actual operations by 1st Feb,, 2014.
4. That I/We understand that the Tender is in two parts i.e Envelope A (containing the Technical Bid and the DD for the EMD) and Envelope B (containing the Financial Bid)
are to be put in a third envelope and to be superscribed as “Tender for Amusement and
Adventure sports activities ”. Initially Envelope A will be opened and the short listing
of the eligible parties will be made on the basis of the eligibility conditions. The Envelope B containing the Financial Bid will be opened thereafter..
5. That I/We will submit declaration on a non judicial stamp paper of Rs. 10/-duly signed by
the Notary and to pay the Service Tax @ 12.36 % and the entertainment and other taxes as applicable, in addition to the tendered amount.
Signature of the authorized representative
Agency/Service Provider with Seal/stamp
28th Surajkund International Crafts Mela,2014
18
LICENSE FOR SETTING-UP AND RUNNING OF
AMUSEMENT & ADVENTURE SPORTS ACTIVITIES
Details of Amusement & Adventure Sports activities
machines/rides/swings/Jhulla proposed to be supplied by the bidder
alongwith the Tender.
Sr
No.
Name of swing,
rides, machines
and
Specifications
(whether
Mechanical or Non
Mech.)
Photo
Attached
Yes/No
Name and
certificate of
the
manufacturer
Fitness
Certificate by
Competent
Authority
Capacity
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
(Attach separate sheet wherever necessary in support of the Technical Bids.)
Only those Amusement & Adventure Sports activities would be allowed to be operated which
are specifically permitted by HTC/SKMA in writing, with respective photographs, which
have passed the fitness test and having the manufacturer’s certification. Dangerous
amusement & adventure activities like “Bike / Vehicle Stunts” “Maaut ka Kuan”. will not
be allowed.
28th Surajkund International Crafts Mela,2014
19
List of the Stalls in the Amusement & Adventure Sports Park area
( Soft Drinks and ready- to- serve items only)
SALE OF READY-TO-SERVE SNACKS & BEVERAGES
IN AMUSEMENT & ADVENTURE SPORTS AREA
(IN THE AREA NOT EXCEEDING 9’X12’ for each stall)
Sr.
No.
Items No. of stalls
1 PACKAGED DRINKING WATER (BRANDED ONLY
OF THE COMPANY WHO GETS EXCLUSIVE
RIGHTS TO SELL FROM SKMA)
1
2 SOFT DRINKS (BRANDED ONLY OF THE
COMPANY WHO GETS EXCLUSIVE RIGHTS TO
SELL FROM SKMA) )
1
3 TEA / COFFEE (By vending machines ONLY OF THE
COMPANY WHO GETS EXCLUSIVE RIGHTS TO
SELL FROM SKMA))
1
4 KULFI & BARS (BRANDED ONLY OF THE
COMPANY WHO GETS EXCLUSIVE RIGHTS TO
SELL FROM SKMA))
1
5 JUICES TETRA PACK (PROPRIETARY ONLY OF
THE COMPANY WHO GETS EXCLUSIVE RIGHTS
TO SELL FROM SKMA))
1
6 POP CORN / AMERICAN CORN) 1
7 SUGAR CANDY / CHOCOLATE / ECLAIRS) 1
8 POTATO WAFERS / KURKURE / NANKEENS ONLY
OF THE COMPANY WHO GETS EXCLUSIVE
RIGHTS TO SELL FROM SKMA))
1
Total 8 Note:
1. Where MRP is mentioned on the items, the sale price should not be more than the
specified MRP.
2. In case of packaged drinking water and soft drinks etc , only the permitted brands for
which sole selling rights have been given by HTC/SKMA will only be allowed to be
sold.
5. Only the ready –to- serve items will be allowed and in no case, cooking of any item
(except heating in the microwave) will be allowed.
28th Surajkund International Crafts Mela,2014
20
Affidavit/Declaration
ACTIVITY- Amusement and Adventure Sports activities
( ON A NON-JUDICIAL STAMP PAPER WORTH Rs. 10/-)
I………………………………..S/o………………………………..
R/o…………………………………………………………………………………………….
do hereby declare and affirm as under:
1. That……………………………………………………………… (name of
Firm/Company/AOP) has not been blacklisted/debarred by any Govt. Department
OR any autonomous body.
2. That none of the Partner (s) Sole Proprietor or Director(s) have ever been associated
with any Firm/Company/AOP which has ever been blacklisted/debarred by any Govt.
Department or any autonomous body.
3. That none of the Partner(s) Sole Proprietor or Director(s) have ever been convicted of
an offence involving moral turpitude.
4. That no criminal cases are registered or pending against any of the Partner(s) Sole
Proprietor OR Director(s) OR AOP.
Dated: DEPONENT
Place
VERIFICATION:
Verified that the above contents of the affidavit are true to the best of my knowledge and
belief and nothing has been concealed therein.
Dated: DEPONENT
Photograph
28th Surajkund International Crafts Mela,2014
21
Envelope B- Financial Bid (Setting up and running of Amusement & Adventure Sports activities )
S.no Particulars Details
1. Name of Bidder/ Agency/ Firm/
Company
2. Permanent Address
with telephone Number (Mobile and
Landline).
3. Amount to be paid as License fee for
setting up and running of Amusement
& Adventure Sports activities and
specified number of Food Stalls in the
amusement area.
( The amount should not be less than
the reserve price as mentioned in the
Tender document)
Rs._____________/-.
( Rs.
_____________________)
( In words)
+ Service Tax and
Entertainment Tax to be paid
extra
It is certified as under:-
1) That I/We have seen/inspected/visited the specified land/ sites and we
agree to take it on ‘AS IS WHERE IS” basis..
2) I agree to pay service Tax @ 12.36 %, Entertainment Tax and all
other applicable taxes in addition to the tendered amount.
Signature of the authorized representative
Agency/Service Provider with Seal/stamp
28th Surajkund International Crafts Mela,2014
22
Activity-2
TERMS AND CONDITIONS
SETTING-UP AND RUNNING OF
AMUSEMENT & ADVENTURE SPORTS ACTIVITIES
Reserve Price= Rs. 1.00 crores .
Min Turnover of Rs. 25.00 lacs in each of the last three years
1. Sealed Tender on the prescribed format, complete in all respects, be
submitted in a sealed cover superscribed on the top “Tender for
Amusement & Adventure Sports Activities-28th Surajkund International
Crafts Mela ” and be addressed to the Managing Director, Haryana Tourism
Corp. Ltd, Sunbird Motel, Surajkund, Faridabad (Haryana). The proposed
land will be given on “AS IS WHERE IS” basis.
2. The Tender will be in two parts i,e Envelope A (containing the Technical
Bid and the DD for the EMD) and Envelope B (containing the Financial Bid
and the amount to be filled should not be less than the reserve price as
mentioned in the Tender are to be put in a third envelope and to be
superscribed as “Tender for the Amusement & Adventure Sports
activities.
3. Initially Envelope A will be opened and the short listing of the eligible
parties will be made The Envelope B containing the Financial Bid will be
opened only of the shortlisted applications after scrutiny of the Technical
Bids
3-A. The aspirant tenderer while submitting financial bid, will quote an
amount which will be not less than the reserve price as mentioned in the
Tender document..
4. Each Tenderer will deposit Rs. 5.00 lacs (Rs. Five lacs only) towards
Earnest Money in the form of a DD drawn on any Nationalized Bank in
favour of Haryana Tourism Corporation payable at Faridabad. Tenders
received without earnest money deposit will be summarily rejected.
Cheque will not be accepted. Earnest money deposit of unsuccessful
tenderer will be refunded. In the case of successful tenderer, earnest
money will be converted in the form of Security Deposit and it will be
forfeited in case the successful tenderer refuses to accept the award of
license or fails to complete the required formalities and occupy the
premises within the specified and permitted time. The security of Rs.
28th Surajkund International Crafts Mela,2014
23
5.00 lacs will be refunded only after the Mela is over provided there is
no contravention in running of the contract and no violation of the terms
and conditions of the contract.
5. The Licensee should have a minimum of three years of experience of
setting-up, managing, operating and running of the Amusement &
Adventure Sports Machines including Jhoolas, Rides, Swings, Fun
Games AND should have participated in one such fair/festival/mega
event of national repute held anywhere in the last 5 years involving
setting-up and running of the Amusement & Adventure sports activities.
Further, it should also have the turnover of not less than Rs. 25.00 Lacs
per annum in each of the last three years.
7. The Licensee will be permitted to have specified number stalls for the
sale of ready- to- serve items (as specified in the enclosed list of the
items) in the Amusement & Adventure Park area. However, no non food
stalls will be permitted to be set-up by the Licensee. In case of the failure
of the Licensee to run the said food stalls, the Licensor will be at liberty
to grant license for the sale of eatables in the Amusement & Adventure
Sports area.
7A Regarding the sale of the specified food items, the licensee will ensure
that where MRP is mentioned on the items, the sale price should not be
more than the specified MRP. In case of packaged drinking water and
soft drinks etc , only the permitted brands for which sole selling rights
have been given by the Licensor only be allowed to be sold. Only the
ready- to- serve items will be allowed and in no case, cooking of any
item (except heating in the microwave) will be allowed.
8. The Licensee will pay all taxes and levies which may be in force at
present or that may be levied by the appropriate authorities at any time
during the license period and the Licensor will not bear any liability on
this account.
9. The Licensee will have to sign the License agreement on a non-judicial
stamp paper of requite value to be purchased in the name of the Licensee
within 3 days of the issue of the allotment letter. The License Agreement
once executed will be binding on both parties. However, if the Licensor at
any point of time wishes to amend the license agreement the same will be
done with mutual consultation of both the parties.
10. The Licensee before the commencement of business, will obtain valid
necessary certification/licenses/approval etc that may be required to be
obtained from any local authority/authorities..
11. The Licensee will deposit the License fee with the Licensor as under:-
a) A sum equivalent to 25% of the total license fee in cash/DD at
the time of finalization/issue of the allotment letter.
28th Surajkund International Crafts Mela,2014
24
b) 25% of the total licensed amount by 10th
January, 2014.
c) Remaining 50% on or before 15th January, 2014.
d) The Licensee will be giving the post dated cheques for the
IInd and the IIIrd instalments in advance at the time of the
signing of the agreement.
The possession of the site will be given on 15th
Jan, 2014 by the
authorized representative of the Licensor . It is agreed that in case of
breach of any of the terms of the license or default in payment of license
fee etc. during the license period , the EMD converted in the form of
security deposit and the entire amount of the instalments paid will be
forfeited.
12. The Licensee will use the licensed premises for running the activity for
which the license has been granted and will in no case use the same for
any other purpose/business.
15. The Licensee will ensure at his/their own cost, the laying of the
foundation, if required, erection of furniture & fixtures, lights and
equipments, sound system etc. along with arrangement of machines,
equipments and other all required items including the D.G. sets.
16. The Licensor will have right to have an access to the licensed premises
and the Licensee will have no objection to it..
18. The Licensee will take necessary steps to ensure safety of the users of the
rides and visitors in the area and will be solely responsible for the same
during the license period. Only that number of rides/swings will be
permitted as will ensure free flow of the visitors in the specified area. The
Licensee will obtain Insurance cover in advance through a nationalized
Insurance Agency in order to cover entire public liabilities which are
required for running Amusement and Adventure Sports activities. A
copy of the insurance cover, duly attested by the Gazetted Officer, will be
submitted to the authorized officers of the Licensor latest by 27th Jan,
2014 and the original will be shown as and when required.
19 All safety devices as prescribed by the Manufacturer and as specified by
the Competent Authority will be put-up by the Licensee The certificate of
manufacturer, duly attested by the Gazetted Officer, is required to be
submitted for each amusement activity latest by 27th January, 2014.
The Licensee is required to submit an affidavit duly attested by the
Executive Magistrate, owing full responsibility of public liability and
losses.
20. The Licensee during the license period, will adhere to all the statutory
requirements with regards to provision for lifeguards, life support
28th Surajkund International Crafts Mela,2014
25
equipments, first aid and fire fighting equipments etc. at his own cost,
under intimation to the Licensor .
21. The Licensee will bear all operational expenses whatsoever, to run the
Amusement & Adventure Sports Centre .
22. The Licensee will engage qualified and trained staff fully conversant with
the job and will bear their salaries, wages and perks etc in accordance
with the laid down law and rules. The Licensee will also adhere to Labour
Laws, Social Legislation or any other law as in force or which may come
in force subsequently during currency of the agreement.
23. The Licensee is required to put up two separate sections for Amusement
& Adventure Sports activities which are:
Mechanical- Amusement & Adventure Sports activities.
Non mechanical- Amusement & Adventure Sports activitiess.
24. Only those amusement & adventure sports activities which are
specifically permitted by the Licensor and which have passed the fitness
test, having manufacturer’s certification will be allowed to be operated.
25. The Licensee will be required to be obtaining fitness certificate from the
designated authorities of the district administration, Faridabad comprising
of Civil/Mechanical Engineers and technical experts in the field of
Amusement & Adventure Sports activities.
26 That the entire Amusement & Adventure Sports area for which the
license has been granted will be part of the overall Mela area. The
Licensee will ensure that there is no infiltration of the tourist without the
purchase of the entry tickets. The Licensee will ensure that there is no
separate gate/entry point for entry in his area except the gate legally
allowed/permitted by the Licensor for use of the staff of the licensee etc.
27. That the Licensee will ensure that the area is kept neat and clean and is
free from any encroachment of any sort.
26. The Licensee will be solely responsible for any loss of life OR of any
organ resulting into permanent/temporary disability during the ride on
the amusement activity/jhoola/swings/rides/adventure sports/mechanical
parts or parts thereof and the same will be indemnified forthwith on being
assessed by the Licensor/court of law/any other legal body. In case of
any offence on the licensed premises, the sole responsibility will lie upon
the tenderer for any penalty by any court of law or consequences thereof.
The expenses of full medical treatment or ex-gratia in case of accident
and resultant casualty/death will be borne by the Licensee only..
27. That any dispute arising out of these terms and conditions will be referred
to the sole arbitration of the Managing Director, HTC/Member
Administration, SKMA. HTC may himself act as Arbitrator or appoint
any serving or retired officer or any other person to act as Arbitrator on
28th Surajkund International Crafts Mela,2014
26
his/her behalf. The proceedings before the Arbitrator will be governed by
the provisions of the Arbitration & Conciliation Act-1996, as amended
from time to time. The appointment of any person as Arbitrator will not
be invalidated merely on the ground of his being associated with
LICENSOR as one of its Officer in any capacity whatsoever. However,
all disputes will be subject to the jurisdiction of the local courts or the
courts situated at Faridabad
28th Surajkund International Crafts Mela,2014
27
ACTIVITY – 3
TENDER DOCUMENT
LICENSE FOR PARKING OF VEHICLES
With specified stalls for sale of specified food items) as specified mentioned in
the list at Page _29).
List of the sites for Parking of Vehicles at Page 32._
Reserve Price- Rs. 30.00 lacs
Min Turnover of Rs. 25.00 lacs in each of the last three years
Envelope A-Technical details
S.no Particulars Details
1. Name of Bidder/ Agency/ Firm/
Company/AOP
2. Whether Partnership Firm
/Company/Association of persons (AOP)
(attach proof)
3. Permanent Address
with telephone Number (Mobile and
Landline).
( Proof to be attached)
4. Earnest money deposit (EMD) as
mentioned in the list of the Food Stalls.
(give detail)
DD No.
Amount Rs.
Words & figures
Name of Bank
5. Documents to be attached
a) Photocopy of PAN No.
b) Photocopy of Voter I/Card, Ration Card/
Passport/Adhaar Card/Driving License
etc. of authorized signatory/applicant
6. Declaration duly attested by Notary that
applicant is not blacklisted by any Govt.
Deptt. Or autonomous body attached
7 Details of the manpower available and
the infrastructure.
28th Surajkund International Crafts Mela,2014
28
S.no Particulars Details
8 Past experience of 3 years in the same
activity.
(Documentary proof to be enclosed)
9 Experience of participating in a Mega
fair/festival/Mela of national repute in
the last 5 years..
(Documentary proof to be enclosed)
10 Turnover in the last 3 years
(documentary proof to be enclosed)
2010-11
2011-12
2012-13
Copies of the ITR to be submitted as proof)
I/We hereby declare and certify as under:-
1. That I/We have seen/inspected/visited the specified land/ sites and we agree to
take it on ‘AS IS WHERE IS” basis..
2. That I/We have gone through the tender documents, read and understood all the
Terms and Conditions of the Tender Document, agree to abide by the same.
3. That I/We, agree to sign the License Agreement containing the desired/specified
terms and conditions of HTC/SKMA, on a non judicial stamp paper of the
requisite value after completing the entire formalities within 3 days of the issue of
the allotment letter by HTC and further agree to start the actual operations by 1st
Feb,, 2014.
4. That I/We understand that the Tender is in two parts i.e Envelope A (containing
the Technical Bid and the DD for the EMD) and Envelope B (containing the
Financial Bid) are to be put in a third envelope and to be superscribed as “Tender
for Parking of Vehicles”.Initially Envelope A will be opened and the short
listing of the eligible parties will be made on the basis of the eligibility conditions.
The Envelope B containing the Financial Bid will be opened thereafter..
5. That I/We will submit declaration on a non judicial stamp paper of Rs. 10/-duly
signed by the Notary and to pay the Service Tax @ 12.36 % in addition to the
tendered amount.
Signature of the authorized representative
Agency/Service Provider with Seal/stamp
28th Surajkund International Crafts Mela,2014
29
LIST OF THE FOOD STALLS IN THE PARKING AREA
(In Shekhawati & Hermitage Parking Only)
IN THE AREA NOT EXCEEDING 9’X6’ for each stall
Sr.
No.
Items No. of sites allowed
1 PACKAGED DRINKING WATER
(BRANDED)
ONE IN EACH
PARKING
2 SOFT DRINKS , WAFERS & JUICES
TETRA PACK
(Branded)
ONE IN EACH
PARKING
3 TEA / COFFEE
(By Branded Vending machines)
ONE IN EACH
PARKING
4 KULFI & BARS
(BRANDED)
ONE IN EACH
PARKING
Note:
1. Where MRP is mentioned on the items, the sale price should not be more
than the specified MRP.
2. For the above items, only the permitted brands for which sole selling rights
have been given by HTC/SKMA will only be allowed to be sold.
3. Only the ready- to- serve items will be allowed and in no case, cooking of
any item (except heating in the microwave) will be allowed.
28th Surajkund International Crafts Mela,2014
30
Affidavit/Declaration
ACTIVITY- PARKING OF VEHICLES
( ON A NON-JUDICIAL STAMP PAPER WORTH Rs. 10/-)
I………………………………..S/o………………………………..
R/o…………………………………………………………………………………………….
do hereby declare and affirm under:
1. That……………………………………………………………… (name of
/Firm/Company/AOP) has not been blacklisted/debarred by any Govt. Department
OR any autonomous body.
2. That none of the Partner (s) Sole Proprietor or Director(s) have ever been associated
with any Firm/Company/AOP which has ever been blacklisted/debarred by any Govt.
Department or any autonomous body.
3. That none of the Partner(s) Sole Proprietor or Director(s) have ever been convicted of
an offence involving moral turpitude.
4. That no criminal cases are registered or pending against any of the Partner(s) Sole
Proprietor OR Director(s) OR AOP.
Dated: DEPONENT
Place
VERIFICATION:
Verified that the above contents of the affidavit are true to the best of my knowledge and
belief and nothing has been concealed therein.
Dated: DEPONENT
Photograph
28th Surajkund International Crafts Mela,2014
31
Activity No. 3
Envelope B- Financial Bid
(License for Parking of Vehicles)
S.no Particulars Details
1. Name of Bidder/ Agency/ Firm/
Company
(Proof to be attached)
2. Permanent Address
with telephone Number (Mobile and
Landline).
3. Amount to be paid as License fee for
grant of License for Parking of Vehicles
and specified food stalls in Parking
areas.
( The amount should not be less than
the reserve price as mentioned in the
Tender document
Rs._____________/-.
( Rs.
_____________________)
( Rs in words).
+ Service Tax @ 12.36% to
be paid extra.
It is certified as under:-
1. That I/We have seen/inspected/visited the specified land/ sites and we
agree to take it on ‘AS IS WHERE IS” basis.
2. I agree to pay service Tax @ 12.36 % in addition to the tendered
amount..
Signature of the authorized representative
Agency/Service Provider with Seal/stamp
28th Surajkund International Crafts Mela,2014
32
Grant of License for Parking of Vehicles
List of various sites for Parking of Vehicles
Sr.No. Proposed location Parking area
1 Parking on Shooting Range Side &
Helipad Area
10.0 acres approx.
2 Parking near Liquor Vend on Shooting
Range
10.0 acres approx.
3 Radha Swami Satsang Parking
2.5 acres approx.
4 Parking Opposite Radha Swami
Satsang
(MCF Parking)
4.0 acres approx.
5 Parking near Shekhawati Gate 12.0 acres approx.
6 Parking Opposite Hermitage Entrance 3.0 acres approx.
7 Parking near Manav Rachna
Educational Institution
2.0 acres approx.
8 Parking near Prahladpur Border 6.0 acres appro.
9 Parking near Bakshi Park 3.0 acres appro.
28th Surajkund International Crafts Mela,2014
33
Activity-3
TERMS AND CONDITIONS
FOR ALLOTMENT OF PARKING SITES
1. Reserve Price = Rs. 30.00 lacs
2. Minimum Turnover required in = Rs. 25.00 lacs.
each of the last three years .
1. The Tender will be in two parts i,e Envelope A (containing the Technical
Bid and the DD for the EMD) and Envelope B (containing the Financial Bid
and the amount to be filled should not be less than the reserve price as
mentioned sat page 6-8) are to be put in a third envelope and to be
superscribed as “Tender for Parking of Vehicles” Initially Envelope A
will be opened and the short listing of the eligible applicants will be made
The Envelope B containing the Financial Bid will be opened only of the
shortlisted applicants.
2. The applicants should submit the sealed Tender in the prescribed format
duly subscribed as “Tender for the Parking of Vehicles – 28th
Surajkund
International Crafts Mela ” to the Managing Director, Haryana Tourism
Corporation, at Sunbird Motel, Surajkund, Faridabad alongwith the
affidavit, relevant documents and EMD in form of DD of Rs. 3.00 lacs
(Rupees three lacs only) in the name of Haryana Tourism Corporation,
payable at Faridabad. Application without Earnest Money deposit will be
rejected. Cheques will not be accepted.
3. The applicant should have a minimum of three years of experience of
running of the Parking sites AND should have participated in one such mega
event held anywhere in India. Further, the applicant should also have the
turnover of not less than Rs. 25.00 lacs per annum each in the last three
years.
4. The Earnest money (EMD) of Rs. 3.00 lacs of the Licensee will be converted
into security deposit and will be refunded only after completion of the
contract on 16th Feb, 2014 provided there are no complaints about the
working of the contract. In case of the successful bidder refuses to accept the
contract or fails to comply with the required formalities the earnest money
deposit will be forfeited.
5. The Licensee will have to make payment of license fee as under:-
Installment Payment
1st 25% of the Tender amount at the time of
finalization/allotment.
2nd
25% of the Tender amount on or before 10th
January,2014
28th Surajkund International Crafts Mela,2014
34
3rd 50% of the Tender amount on or before 15th
January,2014
The Licensee will be required to submit two post dated cheques of local
bank payable at Surajkund for 2nd and the 3rd
installments.
6. The Licensee will ensure that the rates prescribed by the Licensor only are
charged for parking of vehicles. Any excess charges will amount to
cancellation of the agreement. The rates for charging of the Vehicles will
be as under:-
Type of vehicles Rates
For cycles Rs. 5/-
For scooter/M/Cycle with helmet Rs. 25/-
For cars/jeeps (LTV). Rs. 60/-
For Mini Buses Rs. 250/-
For Buses (HTV) Rs. 350/-
7. The Licensee will have to install Car hailer/mike system for proper
announcements.
8. That the Licensee will be responsible for any theft/missing of any
part/components of vehicle(s). However, the Licensee will not be
responsible for the theft of the articles lying in the vehicle and for the
damage/scratches to the vehicles in the parking area.
9. That the Licensee will have to allow free parking for the Govt. & VIP
vehicles with stickers during the Mela period and such other vehicles as
may be allowed for security purposes by the Licensor for smooth conduct
of Mela. Similarly, free parking has to be allowed to the handicapped
persons.
10. That the tickets for the parking of vehicles will be printed by the Licensor
carrying the name of sponsorer, if any, as well as the name of the
Licensee and given to the Licensee in adequate quantity to the licensee
for use during the Mela. The cost incurred in the printing of the parking
tickets will be borne by the Licensor.
11. At the end of the Mela, the unsold tickets, parking-wise will be returned
to the Licensor so that the same may be destroyed to avoid its misuse.
12. The Licensee is to ensure that the licensed premises is used only for
parking of vehicles and sale of specified food items but not to be used for
cooking of food or for sale of non food items. However, only the
specified brand of the packaged drinking water, soft drinks, juices, tetra
28th Surajkund International Crafts Mela,2014
35
pack, wafers, Tea/coffee and I/cream as allowed in writing by the
Licensor will be allowed.
13. That the Licensor will have the right to use the license premises for
putting up of hoardings/banners of the sponsorers and the licensee will
not be allowed to put up any hoardings/banners of his sponsorer at any
cost.
14. That the Licensor will be at liberty to put up a stall near entry point for
sale of the Mela tickets and the licensee will have no objection to it.
15. The Licensee is to ensure that the tickets for parking are given at the time
of entry point on payment of the prescribed charges and the same is
collected at the time of exit from the parking area.
16. The Licensee is to ensure that the entry and exit gates are separate so as
to ensure proper movement of the vehicles in the parking area.
17. The Licensee is to ensure that the staff deputed in the parking is with
proper uniform of the same colour with a cap and photo identity card to
be hung on his chest for identification purposes.
18. The Licensee will install CCTV Camera at every entry point of the
parking area so as to ensure safety and security of the vehicles and the
manpower,
19. The Licensee will have to sign an agreement on a non judicial stamp
paper of the requisite value containing these terms and conditions
20. That the premises will be deemed to be Public Premises as defined in the
Haryana Public Premises and Land (Eviction and Rent Recovery) Act,
1972, as amended from time to time.
21. The Licensee will keep the area neat and clean during the Mela period.
For any damage caused to the property / premises, the Licensee will
indemnify the same on being assessed by the Licensor.
22. The Licensee will pay all taxes, fees, levies, service tax etc. as may be
imposed by the authorities/Govt. from time to time.
23. The Licensee will obtain various permissions as and when required as per
the local regulations. In case of any offence on the licensed premises, the
licensee will be solely responsible for its penalty and consequences
24. The Licensee will maintain a Register for recording of the complaints of
the customers. Photo copies of the Register of Complaints are to be given
next day morning to authorised officer of the Licensor..
25. The Licensor will provide appropriate sign boards outside every Parking
area and it will be the duty of the Licensee to ensure that such sign boards
are maintained properly and not removed at any cost.
26. The Licensor will be at liberty to direct the Licensee to close any parking
area temporarily keeping in view the VIP/VVIP’s movement or rush of
28th Surajkund International Crafts Mela,2014
36
vehicles etc. in the best public interest for the purpose of maintenance of
the law and order.
27. The Licensee will ensure that the paid parking must remain open and
operational from 9.00 a.m. to 9.00 p.m (OR till the time vehicles of
visitors are parked). during the Mela period OR till the last vehicle
remains parked in the Parking, whichever is later. Further, the License
will ensure that adequate lights are there in the parking area and it is
properly guarded by way of the barbed wire/ropes etc so as to ensure that
there is no trespassing.
28. The contract for parking of vehicles will be cancelled by the Licensor if
adverse reports are received about verification of the antecedents of the
Licensee . Similarly, the license can also be cancelled for violation of the
agreement and on account of complaints from the customers.
29. That the Licensee will be solely responsible for any failure in providing
the service/ adulteration in the eatable items or any otherwise..
30. That the Licensor will not be liable for any claim from the Licensee
against any untoward incidents like theft, riots, natural calamities, failure
of electricity or even change of the policy by the Govt. regarding the
blockade of the road in front of the parking sites etc.
31. The Licensee will be permitted to have specified number of stalls for
the sale of ready- to -serve items (as specified in the enclosed list of the
items) in the Parking area. However, no non food stalls will be
permitted to be set-up by the Licensee. In case of the failure of the
Licensee to run the said food stalls, the Licensor will be at liberty to
grant license for the sale of eatables in the Parking area.
32. Regarding the sale of the specified food items, the licensee will ensure
that where MRP is mentioned on the items, the sale price should not be
more than the specified MRP. In case of packaged drinking water and
soft drinks etc , wafers, juices, Tea/coffee, kulfi bars etc only the
permitted brands for which sole selling rights have been given by the
Licensor will only be allowed to be sold.
33. That any dispute arising out of these terms and conditions will be referred
to the sole arbitration of the Managing Director, HTC/Member
Administration, SKMA. HTC who may either himself act as Arbitrator or
appoint any serving or retired officer or any other person to act as
Arbitrator on his/her behalf. The proceedings before the Arbitrator will
be governed by the provisions of the Arbitration & Conciliation Act-
1996, as amended from time to time. The appointment of any person as
Arbitrator will not be invalidated merely on the ground of his being
associated with LICENSOR as one of its Officer in any capacity
28th Surajkund International Crafts Mela,2014
37
whatsoever. However, all disputes will be subject to the jurisdiction of
the local courts or the courts situated at Faridabad
28th Surajkund International Crafts Mela,2014
38
Activity-4
TENDER DOCUMENT
LICENSE FOR LETTING OUT OF
STALLS NEAR GATE NO -1 ( Shekhawati Gate)
No. Particulars Details
1. Name of APPLICANT / Agency/ Firm/
Company
2. Whether Partnership or sole
Proprietorship /Company.
(attach proof)
3 Permanent Address
with telephone Number (Mobile and
Landline)
4. Earnest money deposit (EMD)
(give detail)
DD No.
Amount
Name of Bank
5. Documents to be attached
a) Photocopy of PAN No.
b) Photocopy of Voter I Card/Ration
Card of authorized signatory/applicant as
the case may be attached.
6 Past experience in the Trade
(Documentary proof to be enclosed)
7 Amount of the License fee agreed to
be paid FOR LETTING OUT OF:-
a) Each Stall
(Reserve price for each stall is Rs.
90,000/- + service Tax @ 12.36%)
DD for Rs._______.
( in words)
DD No. ____________
Bank__________
28th Surajkund International Crafts Mela,2014
39
It is certified as under:-
1. That I/We have seen/inspected/visited the specified land/ sites and we
agree to take it on ‘AS IS WHERE IS” basis..
2. I/We, the undersigned have gone through the tender documents, inspected
the specified site and after read and understood all the Terms and
Conditions of the Tender Document, agree to abide by the same.
3. The Tender is un-conditional and will remain valid for three months.
4. That the stall will not be used for sale of be non food items. Similarly,
sale of any handmade handlooms and handicrafts items will not be
allowed.
5. I/We, agree to sign the License Agreement containing the
desired/specified terms and conditions of HTC/SKMA, on a non judicial
stamp paper of the requisite value after completing the entire formalities
within 3 days of the issue of the allotment letter by HTC.
Signature of the authorized representative
Agency/Service Provider with Seal/stamp
28th Surajkund International Crafts Mela,2014
40
Activity-4
Letting out of Stalls near Gate No-1
EMD = Rs. 50,000
Reserve Price = Rs. 90,000/- each stall + Service Tax
The terms and conditions are as under:
1. 25-35 No. Stalls approx will be put-up near Shekhawati Gate. The
stalls are waterproof with provision of light with mat for the floor.
2. The Stalls will be outside the Mela Ground but it will form an
integral part of the Mela ground.
3. Sealed Tender is to be submitted with DD for the EMD @
Rs.50,000/- for each shop. The reserve price for each stall is Rs.
90,000/-.+ Service Tax.
4. The EMD of the successful applicants will be converted into
security and will be refunded after the Mela is over. The EMD of
other will be returned.
5. The stalls will be given on ‘AS IS WHERE IS” basis and it will
have to be returned in the same condition in which it was taken
otherwise security will be adjusted/forfeited.
6. The Stalls are proposed to be let out from 1st February to 15
th
Feb,2014 = for 15 days. The possession will be offered on erection
/ construction of stalls.
7. The party interested in hiring of the stalls may bid for single stall,
two stalls or for upto 35 No. stalls (In multiple of five). The
preference will be given to an agency/ party who undertakes the
project on turn-key basis; Erection/ construction of Stalls,
Marketing & allotment and day-to-management of the area where
these stalls are proposed to be erected/ constructed. However,
SKMA reserves the right to object to selling any objectionable
material as per the laws of the land.
8. The charges for electricity as per actual consumption or on the
basis of pro rata reading of the meter will have to be paid extra.
9. The sale of any form of Handlooms, Handicrafts, Jewellery
and Eatables items etc are prohibited.
10. The payment of the rent/license fee will be as under:-
i. 50% of the total amount at the time of allotment.
ii. Remaining 50% on or before 15th
January,2014.
Note: I agree to pay service Tax @ 12.36 % in addition to the tendered
amount..
28th Surajkund International Crafts Mela,2014
41
Activity-5
TENDER DOCUMENT
LICENSE FOR LETTING OUT OF
DESIGN GALLERIES NEAR GATE NO-3
No. Particulars Details
1. Name of APPLICANT / Agency/ Firm/
Company
2. Whether Partnership or sole
Proprietorship /Company.
(attach proof)
3 Permanent Address
with telephone Number (Mobile and
Landline)
4. Earnest money deposit (EMD)
(give detail)
DD No.
Amount
Name of Bank
5. Documents to be attached
a) Photocopy of PAN No.
b) Photocopy of Voter I Card/Ration
Card of authorized signatory/applicant as
the case may be attached.
6 Past experience in the Trade
(Documentary proof to be enclosed)
7 Amount of the License fee agreed to
be paid FOR LETTING OUT OF:-
a) Each Gallery
b)
(Reserve price for each Gallery is Rs.
1,00,000/- + service Tax @ 12.36%)
DD for Rs. _______
( Rs. in words_______.
DD No._________________
Bank______________
28th Surajkund International Crafts Mela,2014
42
It is certified as under:-
1. That I/We have seen/inspected/visited the specified site and we agree to
take it on ‘AS IS WHERE IS, basis.
2. I/We, the undersigned have gone through the tender documents, inspected
the specified site and after read and understood all the Terms and
Conditions of the Tender Document, agree to abide by the same.
3. The Tender is un-conditional and will remain valid for three months.
4. That the stall will not be used for sale of food/eatable items.
5. I/We, agree to sign the License Agreement containing the
desired/specified terms and conditions of HTC/SKMA, on a non judicial
stamp paper of the requisite value after completing the entire formalities
within 3 days of the issue of the allotment letter by HTC.
Signature of the authorized representative
Agency/Service Provider with Seal/stamp
28th Surajkund International Crafts Mela,2014
43
Activity-5
Letting out of DESIGN GALLERIES NEAR GATE NO-3
EMD = Rs. 50,000
Reserve Price = Rs. 1,00,000/- each Gallery + Service Tax
The terms and conditions are as under:
10 Design Galleries
1. The Design Gallery Complex forms an integral part of the Mela
ground near Gate No-3 (Danteshwari Gate).
2. Sealed Tender is to be submitted with DD for the EMD @
Rs.50,000/- for each shop. The reserve price for each stall is Rs.
1,00,000/-.+ Service Tax.
3. The EMD of the successful applicants will be converted into
security and will be refunded after the Mela is over. The EMD of
other will be returned.
4. The Galleries will be given on ‘AS IS WHERE IS” basis and it will
have to be returned in the same condition in which it was taken
otherwise security will be adjusted/forfeited.
5. The Galleries are proposed to be let out from 1st Feb to 15
th
Feb,2014 = for 15 days. The possession could be taken w.e.f. 21st
Jan 2014 for setting up & Interiors.
6. The Designers/Export Houses/ Retailers interested in
hiring of the Galleries may bid for single Gallery,
group of Galleries or for all 10 No. Galleries and would
be given preference over others. 7. The charges for electricity as per actual consumption or on the
basis of pro rata reading of the meter will have to be paid extra.
8. The sale of any form of Handlooms, Handicrafts, Jewellery
and Eatables items etc are prohibited.
9. The payment of the rent/license fee will be as under:-
i. 50% of the total amount at the time of allotment.
ii. Remaining 50% on or before 15th
January,2014.
11. I agree to pay service Tax @ 12.36 % in addition to the
tendered amount.