tourism department, haryana haryana tourism corporation...

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TOURISM DEPARTMENT, HARYANA &

HARYANA TOURISM CORPORATION LTD. SCO NO. 17-19, SECTOR-17-B, CHANDIGARH

Tel. No. 0172-2721985, Fax- 2703185

OFFICE ORDER

Subject:- Duties for 28th Surajkund International Crafts Mela -2014.

To ensure optimum operational efficiency and to achieve high level of visitors’ satisfaction and goodwill the specific responsibilities and duties are hereby assigned to various officers/ officials with regard to 28th Surajkund International Crafts Mela to be held from 1-15th February, 2014. The duties are as under:-

1. CATERING ARRANGEMENTS:

Name of the Officers/ Official(s) Duties assigned

Sh. Satbir Singh, Principal, IHM, Faridabad will be overall Incharge of the Hospitality. He will be assisted by the staff as per the details given below :-

1. Sh. Ambreesh Aggarwal, Tourist Officer, Dabchick, Hodel

2. Sh. Deepak Maggu, Counter Incharge, Damdama

3. Sh. Mohinder Singh, Counter Incharge, Damdama

4. Sh. Bhagwan Dass, Counter Incharge, Pinjore

5. Sh. Mahesh Kumar, Waiter, Badkhal Lake

6. Sh. Dayal Singh, Waiter, Myna Rohtak

7. Sh. Sanjay Singh, Waiter, Rai 8. Sh. Ishwar Singh, Waiter, Rai 9. Sh. Naresh Kumar, Waiter, Oasis

(Karnal) 10. Sh. Satyawan, Waiter, Bahadurgarh

11. Sh. Digamber, Waiter, Blue Bird Hisar

12. Sh. Roop Singh, Waiter, Magpie 13. Sh. Khem Singh, Waiter, Shama

Gurgaon 14. Sh. Kamaljeet, Waiter, Aravalli Golf

Course 15. Sh. Vahid, Waiter, Shama,Gurgaon 16. Sh. Prem Dutt, Waiter, Barbet,

Sohna 17. Sh. Surender Singh, Waiter, Blue

Bird, Hisar 18. Sh. Gordhan, Waiter, Saras,

Damdama 19. Sh. Sham Lal, Acct (Group A),

1. All catering arrangements at the Chaupals, Natyashala, IHM Food Stall. Besides this, specially hoisted lunch and dinners for the VVIP’s also to be arranged at Hotel Raj Hans in coordination with Sh. Rajeev Sabharwal, D.M

2. Preparation of advance menus in consultation with the authorities for the lunch / dinners to be hosted on various occasions during the Mela at Hotel Raj Hans. Sh.Rajeev Sabharwal, D.M, also to be associated.

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Nahar Singh, Ballabgarh 20. Five Students of F&B Services

Students and Four F&B Production Students from IHM, Faridabad (Rohtak)

Sh. Satbir Singh Principal 99100-92303

2. REGISTRATION OF CRAFTSPERSONS/WEAVERS (HANDLOOMS AND HANDICRAFTS,

MELA AUTHORITY AND STALLS OF SPONSORED/AGENCIES) AND ISSUE OF IDENTITY CARDS AND ALLOTMENT OF WORK-HUTS, ETC.:


Sh. Ramesh Bhatia, Dy. Director, Tourism Deptt will be the overall Incharge for Preparation of I/cards and Allotment of the work-huts to the craftspersons/weavers. The following staff will assist him:-

1. Sh. Anil Kumar Tanwar, Tourist Officer, Panipat

2. Sh. Charan Lal, Tourist Officer Tourism Department, Haryana, Chd.

3. Sh. Subhash Chander, Assistant, HQ, Chd

4. Sh. Chandramauli, CI, HTC, HQ, 5. Sh. Sunder Singh, CI, HTC, Hodel. 6. Sh. Shanti Swaroop, SA, HRH 7. Sh. Vinod Kichlu, Billing-clerk-cum -

cashier, Sunbird Surajkund 8. Sh. Jagdish, Clerk, HQ, Chd 9. Sh. Pawan Kumar, Waiter, HTC,

Gurgaon. 10. Sh. Mohinder Singh, Sweeper, HTC,

Ambala

Sh. Ramesh Bhatia, Dy. Director, Tourism Deptt, Sh. Anil Kumar Tanwar, Tourist Officer, Panipat and Sh. Charan Lal, Tourist Officer Tourism Department, Haryana, Chd. will report the Mela on 25th Jan, 2014 and prepare an Allotment of work huts to the Craftspersons/ Weavers of Handloom, Handicrafts, Mela Authority & Sponsored Agencies latest by 26th Jan, 2014 The remaining staff will report for duty on 28.01.2014 at 12.00 Noon positively. Sh. Ramesh Bhatia Mobile – 09417378859

1. Allotment of work huts to the Craftspersons/Weavers of Handloom, Handicrafts, Mela Authority & Sponsored Agencies be prepared latest by 26th Jan, 2014

2. To work as Nodal Officer with the O/o D.C. (Handlooms) & D.C.(Handicrafts)

3. Registration of Craftspersons and preparing their I/Cards.

4. Rs. 10,000/- + Service Tax be charged from the craftsperson for a stall/space allotted by Mela Authority as per the list supplied by Publicity Cell.

5. Only One I/card for the main craftsperson and one for the helper.No Extra I/card to be issued.

6. I/Cards for the allotees of Mela Authority on payment @Rs.100/-. No card allowed for the helpers. Similarly, no accommodation allowed for these allotees.

7. Coordination with Sh. U.S. Bhardwaj, D.M. for allotment of residential accommodation to the Craftsperson.

8. Submission of complete list of Craftsperson alongwith work hut / residential hut allotted to him in the Mela Secretariat on daily basis. .

NOTE: Sh. Munish Kapoor to ensure proper functioning of Hardware and software for preparation of Photo I/cards.

3. PREPARATION OF PHOTO I/CARDS FOR ALL CATEGORIES OTHER THAN THE CRAFTSPERSONS/WEAVERS SPONSORED BY DC HANDLOOMS, DC, HANDICRAFTS AND MELA AUTHORITY/ SPONSORED/AGENCY:


Sh. Adarsh Anand, MCA will be the overall Incharge

1. Preparation of I/cards of all HTC Officers/Official, Theme State, Partner Country, Suppliers, Service providers,

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The following staff will assist them:- 1. Sh. Shanti Swaroop, SA ,HRH,

Surajkund 2. Sh. Deepak Kumar, CI, HTC, Pinjore

The above staff will report for duty on 24.01.2013 by 12.00 Noon. Sh. Adarsh Anand, MCA- 09466412700

Licensees of the Food Stalls, Performers, Amusement activities, Parking of Vehicles, Designer Gallery, Stalls near Shekhwati Gate

2. Preparation of the I/cards of the staff on Duty and other categories authorized by the Mela authorities.

3. To maintain proper record regarding issue of I/cards, verification of the bills submitted by Service Provider.

4. Charging Rs. 100/- per I/card from all except the staff on duty, cultural troupes, day performers.

4. ALLOTMENT OF ACCOMMODATION TO THE CRAFTSPERSONS, WEAVERS, CULTURAL TROUPES, DAY PERFORMERS AND OTHER STAFF ON DUTY IN THE MELA:


Sh. U.S. Bhardwaj, DM, Hermitage Huts (Surajkund) & Badkhal Lake (Faridabad) will be the overall Incharge. He will be assisted by the following staff:- 1. Sh. Vijay Kumar, CI, Magpie, Faridabad 2. Sh. Sushil Goel, CI, Parakeet, Pipli 3. Sh. Dinesh Malik, CI, Bahadurgarh 4. Sh. Shiv Singh, CI, Dharuhera 5. Sh. Vinod Kumar, CI, Neelkanthi

Kurukshetra. 6. Sh. Revti Singh, CI, Hodel 7. Sh. Sulinder Kumar, CI, Skylark,

Panipat 8. Sh. Ranjit, CI, Magpie, Faridabad 9. Sh. Shamin Ahmed, Waiter, Aravalli

Golf Course, Fbd 10. Entire staff of Badkhal Lake & H-Huts,

Surajkund excluding those who have specifically been assigned the duties.

11. Requisite number of sweepers from Service provider through Sh. Naveen Kaushik , T.O., Sunbird,Surajkund

Mr. U.S. Bhardwaj M- 09810297997 Sh. Varinder Chaudhery M- 9911325126

1. Allotment of accommodation to the craftsperson/ weavers sponsored by the O/o D.C Handlooms & Handicrafts.

2. Making arrangement of boarding & lodging for the Crafts persons from the SAARC / other participating countries in consultation with the authorities. .

3. Allotment of accommodation to the day performers and cultural troupes in consultation with Sh. Mukesh Rao. Dy. Director, Tourism.

4. Allotment of accommodation to the staff/students on duty.

5. Arrangement of bedding, bath and toilet facilities at all the places in various guests houses, Dharamshalas & Sports Stadium, Sector-12, and Faridabad.

6. Supervising the providing transportation for the Crafts persons/ day performers / cultural troupes staying at Badkhal and Magpie in coordination with Sh. Jai Pal Sekhwat, TO and Sh. Mukesh Rao, DDT.

7. To ensure daily cleanliness of the accommodation, toilets and re-placement of the bed sheets / quilt covers after a gap of 5 days.

5. CATERING ARRANGEMENTS FOR STAFF, STUDENTS, CRAFTSPERSONS /

WEAVERS, CULTURAL TROUPES, DAY PERFORMERS, ETC.


Sh.V.K.Shivrana D.M, HTC, Sohna will be overall incharge :-

1. Sh. Subhash Bhatti, Sr. Acctt., HTC, Badkhal

2. Sh. Mukesh Kumar Sharma, CI, Rai 3. Sh. Devinder Kumar, CI, Sampla 4. Sh. Suresh Kumar,CI, Sultanpur 5. Sh. Jai Kawar, Kitchen Helper, HTC,

Rai, Sonepat

1. Ensuring proper coordination with the agency hired for the preparation of food.

2. Arranging supply of raw material & provisions to the contractor through a committee consisting of Sh. Subhash Bhatti, SA, Suresh Kumar, CI and Subhash Yadav, CI.

3. Ensuring receipt of the material at the store, getting it re-weighed in his presence at storage point and making proper entries in

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6. Sh. Daljeet Singh, Waiter, Rai 7. Waiters from the Contractor

Sh. V.K. Shivrana-D.M. 98120-78966 98115-57266 Mr. Subhash Bhatti- 09818109833

TATA 407 of L-1, Karnal will be provided to him on demand through Incharge Transport.

the stock register after taking the goods in the store.

4. Working out and preparing advance menus for variety of the meals to be served on different dates after getting it approved from the authorities.

5. Providing meals / tea to the Craftspersons/ staff / day performers/ cultural troupes at the approved rates after procuring the coupons.

6. Ensuring the providing of food to the staff on duty, cultural troupes, day performers etc as duty Mela. However, the providing of food to the craftspersons/weavers etc would be against payment.

7. Maintaining proper record of the sale of coupons, purchase of raw material etc.

8. Coordination with Theme State Goa regarding arrangement of GOAN Food

6. CHAUPAL


Shri Vivek Bhardwaj, TO, HTC, Nahar Singh Palace, Ballabgarh. He will be assisted by:-

1. Sh. Kapoor Singh,CI,Hodal He will also look after the work of Natyashala in addition

He will ensure the seating arrangements for the VVIPs, VIPs and other Dignitaries and also be responsible for service of Tea, Snacks etc in consultation with the Shri Dilawar Singh, DGM and Principal, IHM, Faridabad. He should also procure the visitors remarks in the visitor book maintained by him in the Chaupal area.

7. PROVIDING OF TRANSPORT TO THE CRAFTSPERSONS BEFORE START OF THE

MELA AND AFTER CLOSURE OF THE MELA


Sh. J.P. Malhotra, MCA HTC, Magpie. He will be assisted by:-

1. Sh. Kirpal Singh, CI, HTC, Pinjore 2. Sh. Jagmahander Singh, C.I. Kaithal 3. 8 Malis from Aravalli Golf Course,

Faridabad to be provided by Sh. N.S. Rawat, Supervisor

NOTE: i) The above staff will report to the

Incharge on 27.01.2014 at 10.00 AM at Magpie Tourist Complex.

ii) The staff at Sr. No. 1 to 3 only will report for duty in the protocol from 3rd February, 2014.

Sh. J.P. Malhotra- 09811328866

1. Providing transportation to Craftspersons from 28th January, 2014 to 1st February, 2014 at New Delhi, Old Delhi & Nizamuddin railway stations and also at ISBTs Kashmiri Gate and Sarai Kale Khan.

2. Providing transportation to the Craftspersons from 15th February evening to 17th February, 2014 for the return journey.

3. Procuring trucks and canters from RTA Faridabad as per requirements or the hiring of the trucks/canters as per the rates finalized though Tenders. Details be collected from Sh. Rajesh Joon, Surajkund

4. Having liaison with Sh. Raj Pal, T.O., HRH for getting approval for installation of banners at Railway Stations and Bus Stands.

8. TRANSPORT, PARKING AND TRAFFIC MANAGEMENT


Sh. Jai Pal , TO, HTC, Sultanpur Assisted by:

1. To tie up with Sh. Mukesh Rao for providing transportation for the cultural troupes and

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1. Sh. Anil Kumar, TO, HTC, Flamingo, Hissar.

2. Shri Devi Dyal Mor, Jind 3. Sh. Vijay Singh Yadav, CI, Shama,

Gurgaon 4. Sh. Nitin, CI, HTC, Bird Sancturay,

Sultanpur. 5. Sh. Satbir Singh,C.I., Karna Lake, Karnal 6. Sh. Kesh Pal, Clerk, o/o XEN, HTC,

Faridabad. 7. Two Malis from Sunbird Motel,

Surajkund

NOTE: The following vehicles will be at the disposal of the Incharge.

1. TATA 407 L-1, Karnal (28th January to 17th February, 2014)

2. Bolero, HR03J 6083, HQ (29th January to 17th February, 2014)

3. Bolero Camper No. HR-68A-2606 Along with Shri Raj Kumar, Driver,HQ

4. Indigo No. HR-21H-0061 longwith Driver Shri Sheesh Pal, Driver, Hqr. 5. Indigo No. HR-70J-0076

Sh. Jai Pal T.O. -09311533922 Sh. Anil Kumar, TO - 09466636541

Day performers at the given time schedule. 2. Hiring of vehicles from the Contractor as per

the rates finalized on the basis of the Tenders. 3. To project the total demand for the day on

the basis of requisition slips received from various functional heads. .

4. Verifying the expenditure on hiring of the vehicle, POL for the staff vehicles & submitting the documents to the accounts alongwith the requisite slip.

5. Procuring vehicles for ferry service in consultation with Sh. Rajesh Joon .

6. To see the requirement of the hiring of the Golf Carts on payment in consultation with Sh. Rajesh Joon.

7. To maintain the HTC vehicles in a pool and utilizing them as per requirement and verifying the expenditure on POL and repairs of the pool vehicles.

8. Having a proper coordination with Roadways authorities and ensuring arrival/ departure of buses as per time schedule.

9. Periodic checking of the parking sites to ensure that the contractor is adhering to the terms and conditions of the agreement particularly with respect to the parking charges.

10. Ensuring the installation of car hailer system / mobile announcement system by the contractor in the parking sites.

11. Having a proper liaison with the traffic police and the private security engaged by SKMA for efficient vehicular traffic.

9. HANDLING THE CRAFTSPERSONS FROM SAARC AND OTHER COUNTRIES AND LIASIONING WITH VARIOUS AUTHORITIES AT DELHI:


Sh. S. N. Yadav, Supervisor, HTC, Shama, Gurgaon & Sh. Anand Kumar, MCA, HTC, Damdama. They will be assisted by the following also: 1. Sh. Rajesh Kumar,C.I.,Tilyar, Rohtak 2. Sh. Navneet Kumar, CI, Pinjore 3. Sh. Narender Kumar, CI, Blue Bird, Hisar. 4. The entire staff of Delhi Office

NOTE: Sh. Mukesh Rao, Dy. Director, Delhi and Sh. Rajeev Sabharwal, DM, HRH, Surajakund will guide him in performance of duty. In the absence of Sh. Mukesh Rao, Dy. Director Sh. Rajpal, Tourist Officer, Tourism Department will look after the work of Delhi Office

1. Receiving the craftspersons as per the schedule at Indira Gandhi International Airport, rendering all possible help to the craftspersons with regards to the custom clearance.

2. Hiring of vehicles for transportation and apprising Sh. U.S.Bhardwaj, DM, about their arrival for making arrangement of accommodation.

3. Guiding them about the allotment of accommodation in consultation with Sh.U.S.Bhardwaj. .

4. Liaison with the Ministry of External Affairs/Embassies and providing a list of visiting Ambassadors on the eve of inauguration to Sh. Dilawar Singh, DGM and Sh. Rajesh Joon, T.O on 31-1-2014

5. Liaison with the Ministry of Tourism, GOI, DC, Handloom, DC Handicrafts, ICCR and other

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Delhi Office-011-23324910-11 Sh. S.N. Yadav – 09873504907 Sh. Anand Kumar-09896377700 Sh. Rajinder Kumar 09818590913

Ministries/ Deptts/ Agencies related to Surajkund Mela.

6. Providing two copies of press clipping appearing in the Newspapers published in Delhi Editions during the Mela period in the form of a folder.

10. SECURITY ARRANGEMENTS AND NIGHT GUARD/SECURITY


Sh. Dilbag Rai, Project Officer, Tourism Department, Haryana, Chandigarh will be the overall Incharge and will be assisted by:

1. Sh.Jagbir Malik, MCA, HTC, Sampla. 2. Sh. Krishan Dev, JE,HQ 3. Sh. Vijay Singh, JE(Hort), Bhiwani 4. Sh. Naveen Kumar, Asstt, HTC, HQ, 5. Sh. Jagdish, Asstt, HTC, Asakhera

Sh. Dilbag Rai- 09467361036

1. Having proper liaison with the police, NSG/SPG & service Provider.

2. Getting the Antecedents of private security personnel verified by the police authorities.

3. Coordination with the Nodal Police Officer and the service provider for making requisition about the required manpower.

4. Preparing deployment plan of manpower for the day and the night in consultation with the Nodal Police Officer, Incharges of various assignment e.g registration, catering etc and the supervisor of Security Agency.

5. Ensuring actual deployment of the police./security guards as per plan at the entry gates, Chaupal, Natyashala, Registration counter, Food Pandal, Parking sites , night watch & ward duty and at various other places inside and outside the Mela during the day/night times.

6. Ensuring that the craftsperson do not stack their goods near the material gates.

7. Verification of all the bills submitted by security agency after seeking proper comments of all the officers attached with them and further cross verifying it from the daily attendance register.

11. CULTURAL PROGRAMME AND DAY PERFORMERS:


Sh. Mukesh Rao, Dy Director Tourism & Sh. Harvinder Singh. TO,HTC, Dharuhera. They will be assisted by the following and will report on 29th Jan., 2014 by 12.00 Noon 1. Sh. Dharam Vir Rathee, MCA HTC,

Rewari 2. Sh. Kuldeep Bhatti, C.I.,HTC,Rai 3. Sh. Karamveer Singh, C,.I., HTC, Panipat

(for foreign Cultural groups) 4. Sh. Indervesh,C.I,.Dharuhera. 5. Two Students from IHM, Kurukshetra

1. Coordination with DG-ICCR, New Delhi with respect to the cultural team coming from the participating countries.

2. Proper coordination with the Director, NZCC, Patiala/ Chandigarh – being the Nodal Officer of the Ministry of Culture, GOI..

3. Getting the Photo I/Cards of all team members and submitting the list of performers in the Mela Office.

4. Allotting the accommodation to Cultural troupes and the Day Performers in consultation with Sh. U.S.Bhardwaj, D.M.

5. Planning the performances by Day Performers at various stages in the Mela Ground & at Natyashala in consultation with the higher authorities.

6. Issue of the Food Coupons to the

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Sh. Mukesh Rao M- 09953415406 Sh. Harvinder Singh M- 09050040444 Sh. Vivek Bhardwaj M- 09466761994

participants/performers. 7. Coordination & Planning with Sh. K.K.Malik

for organizing folk dances of Schools/Colleges children at Chaupal.

8. Payment of the charges to the Artists/Day Performers as per the approved rates.

12. PROTOCOL & PURCHASE OF GIFTS/MOMENTOES:

Name of the Officers/ Offici;al(s) Duties assigned

Sh. Dilawar Singh, DGM, HTC, HQ, will be overall Incharge and assisted by Sh. Rajeev Mehrotra, Principal, IHM, Kurukshetra with their team:-

1. Sh. Jai Singh, Supervisor, HTC, Yamuna Nagar and Kingfisher, Ambala

2. Sh. Kuldeep Chandna, MCA, Oasis, Karnal

3. Sh. Rajiv Sood, C.I HTC, Ambala 4. Sh. Dhimanshu, CI, Panchkula 5. Sh. Partap Sharma, Receptionist, HTC,

AGC Faridabad 6. Sh. Amreek Singh, CI, KKR 7. Sh. Gurpreet Singh, CI, HTC, Pipli. 8. Sh. Rakesh Madan,CI,Ambala 9. 15 boys + 5 girls students from Guru

Nanak Khalsa College, Karnal

(The Principal, IHM, Kurukshetra will assist the Incharge Protocol.) Sh. Dilawar Singh - 09467766660 Sh. Jai Singh - 09416018434 Raj Hans ,Reception-0129-2512054-57

1. Act as Master of ceremony at the time of Press Preview on 31st Jan, 2014 at Inauguration, on 1st Feb, 2014 & Cultural Programme at Natyashala on all days and for the Closing Ceremony.

2. Having Coordination with Head Office, Nodal Officer of the Theme State, Nodal Officer of Partner Country and at Hotel Raj Hans for gathering information about the arrival of VVIPs/VIPs.

3. Arrangement of traditional welcome and presentation of bouquets, buds, garlands etc. to the VVIPs/VIPs according to their status.

4. Presentation of Mementoes to the distinguished guests.

5. Coordination with the Comperer & the Announcer for the programmes at Chaupal and Natyashala.

6. To make a record of visitors (i.e) foreigners and domestic separately) and pass on the figures to the Mela Accounts office daily.

13. SANITATION AND CLEANING OF THE ENTIRE MELA AREA. DAILY SALES COLLECTIONS OF

THE CRAFTSPERSONS. DISTRIBUTION OF SUGGESTION FORMS AND ITS COLLECTIONS AND SUBMISSION IN THE MELA SECRETARIAT:


Sh. Naveen Kaushik, T.O., HTC, Sunbird, Surajkund. He will be assisted by:- 1. Sh. Ami Lal, MCA, HTC, Morni, 2. Sh. Laxmi Narain, Asstt., H.T.C., HQ, 3. Sh. Balbir Singh, Asstt. , HTC, HQ, 4. Sh. Rohtash Singh, Asstt. , H.T.C, H.Q. 5. Sh. Attar Singh, C.I.H.T.C, Magpie,

Faridabad 6. Sh. Inder Dutt, C.I, H.T.C, Hodel 7. Sh. Amit Nuna, C.I.,HTC, Sirsa. 8. Sh. Jagjit , C.I, H.T.C, Flamingo, Hisar 9. Sh. Ramesh, Boatman,HTC Ambala. 10. Sh. Balwant Singh, Boatman,HTC,

Karna Lake, Karnal

Sh. Naveen Kaushik -09582808070

1. To ensure proper cleaning and sanitation of the entire Mela area through the agency hired for it.

2. Removal of unauthorized vendors from the Mela Area.

3. Having proper Liaison with the MCF authorities for deploying Fire tendors, and Sprinkling of water in and around the Mela area.

4. Liaison with the Sanitation agency and planning the development of the sanitation staff in various sectors. He will ensure that sufficient number of dustbins with disposable sheets is placed in the various sectors and lifting of garbage is done in time. The spray of BHC at the collection points will be ensured which is the responsibility of the service provider

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5. Physical checking of the staff provided by the agency and maintaining record about their attendance, it will be ensured that effective cleanliness is done during the day and evening in all the sectors.

6. Verification of the bills of the Sanitation agency for payments as per attendance.

7. Providing requisite number of sanitation staff to Sh. U.S Bhardwaj on demand.

8. Liaisoning with the medical authorities for the purpose of fogging.

9. Collections of daily sales figures from the craft persons/weavers.

14. PRESS AND MEDIA CENTRE:


Sh. Rajesh Joon, T.O, Lake view Huts, Surajkund, Faridabad and Nodal Officer, SKMA Assisted by:

1. Ms. Preet Onkar, CW(On Contract), HTC, Hqr.

2. Sh. A.K.Sachadeva, PS, HQ, Chd. 3. Sh. Ram Phal Bhatti, Asstt, HTC, Hqr. 4. Sh. Narain Dutt, Waiter,HTC, Karna

Lake, Karnal. 5. Sh. Rajbir Singh, Waiter, HTC Panipat 6. Sh. Wazir Singh, Waiter, HTC Rai 7. Three students from IHM, KKR

(Management Course)

Mr Rajesh Joon-09818183030,

09311113333

1. Coordination with DPRO, Faridabad, Sh. Mukesh Rao, Dy. Director, Sh. Raj Pal, Tourist Officer, Tourism Department, and Incharge protocol for planning the arrival of Media/ dignitaries on the date of Press Preview, Inauguration, Fashion Shaw, Closing ceremony and all other important events/activities..

2. Preparing the daily press releases and issuing it along with the relevant photographs in consultation with authorities..

3. Putting up the daily press clipping to the authorities in a folder date- wise and handing over a copy of it to the Mela Office after the close of the day.

4. Ensuring availability of Tea/snacks in the Media Centre,

5. To ensure the availability of all the English and Hindi Newspaper in Media centre.

6. To have proper tie up with the officers of the Theme State and Partner Country.

7. Proper coordination with the selected agency for the Photography and Videography, deputing the staff, ensuring their availability at all important event/activities, getting of Hard copies and soft copies of the Photographs daily for issue of Press Releases, submission of the selected Photos to higher authorities daily evening, verification of the bills for payment., procuring the CDs/DVD from the selected agency and constructing an Album for record in consultation with the authorities

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15. PUBLICITY AND MARKETING STALL

Sh. Sunil Bhatia, Supervisor, HTC, Sirsa will be the overall Incharge of Publicity and Marketing Stall Assisted by : 1. Smt. Rekha Rao, Assistant, HTC, Gurgaon 2. Sh. Achhar Pal, Helper to Finishing Artist,

HTC, Chandigarh 3. Two girls students from Manav Rachna,

Faridabad

Manage the publicity and marketing stall

16. PHOTOGRAPHY AND VIDEOGRAPHY:

Sh. Narinder Sharma, C.I, HTC, Chandigarh will be the overall Incharge of Photography and Videography

1. Two boys students from IHM, Faridabad

Sh. Narinder Sharma-09417392875

1. Manage the photography and Videography.

17. MELA SECRETARIAT


Sh. S.B. Munjal, DM HTC, HQ, Chandigarh will assign specific duties to the staff by name. He will be assisted by:- 1. Sh. Ram Phal, Supdt.,XEN, HTC, Fbd. 2. Sh. Subhash Kaushik, SSS, HTC, HQ, 3. Sh. Surinder Mohan, Artist, Tourism

Department, Chandigarh. 4. Sh. Lal Chand, Steno, Xen, HTC, Fbd. 5. Sh. Chandramauli, CI, HTC, HQ, 6. Sh. Vinod Goel, Foreman, HTC, HQ 7. Sh. Dinesh Kumar, Clerk, HTC, HQ, 8. Sh. Balwant Singh, HTC, Hqr. 9. Sh. Chaman Lal Helper, HTC, HQ 10. Sh. Bhagwan Singh, Clerk, HTC, HQ 11. Sh. Jawahar Lal, Peon, HTC, HQ 12. Sh. Bishnu Parshad, Peon, HTC, HQ 13. Sh. Gian Ghai, Waiter, HTC, Pinjore 14. Sh. Suresh Kumar, Sweeper, HTC,

Pinjore. Sh. S.B.Munjal : M-09896312162

1. Procuring the information with regard to the participation of the craftpersons, day performers, cultural troupes, from the respective Incharge daily by evening. .

2. Issue of Meals Coupons to the concerned Incharge.

3. Issue of Entry Tickets to Accounts section. 4. Placing of publicity materials of the theme

state/Partner Country and Haryana Tourism along with mementoes in the press kits and delivering it to Sh. Dilwar Singh DGM/ Sh. Rajesh Joon. T.O.

5. Maintaining record of all the family passes/VIP car parking stickers etc.

6. Issuing requisition slips to various Incharges for requisitioning the vehicles.

7. Placing the suggestion slips and the calendar of daily events at prominent locations and collecting the suggestions slips in the evening.

18. LIGHT & SOUND SYSTEM, PUBLIC ADDRESS SYSTEMS AND MELA

ANNOUNCEMENTS AND HIRING OF THE WALKIE-TALIKE (WIRELESS SETS).


Sh. Ramesh Chander Sharma,ATO, HTC, HQ, Chandigarh. He will be assisted by:-

1. Sh. Rajesh Sharma, Tech. Asstt, HTC,HQ,

2. Sh. Karamvir Singh,T.V. Mechanic, HTC, Karna Lake, Karnal

3. Sh. Rajbir, T.V. Mechanic, HTC, AGC, Faridabad

1. Ensure adequate PA & sound systems at Chaupal on the days of press preview i.e 31.1.2014.

2. Ensuring proper functioning of sound systems, Music system light & sound arrangements at Natyashala and Chaupal for the cultural programmes.

3. Ensuring proper functioning of car hailing

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4. Sh. Vijay Chand, TV Mechanic, Hisar

Sh. Ramesh Chander Sharma- 09466726117

system in the VIP parking area. 4. Having proper co-ordination with compeer Sh.

Mukesh Rao, Sh. Dilawar Singh, D.G.M for organizing cultural programmes at Chaupal and Natyashala and other places in the Mela .

5. Having proper co-ordination with Sh. Mukesh Rao for providing light and sound system as per the requirement of a particular artist.

6. Issue of Walkie-Talkie to the officers as per the approved list.

7. To ensure proper charging of the batteries and proper functioning of the sets.

19. OVERALL ENGINEERING WORKS (INCLUDING THE HIRING OF THE LIGHT &

ILLUMINATION SYSTEMS, HIRING OF DG SETS, HIRING OF TRACTOR/TROLLEY, WATER TANKERS FOR SPRINKLING, HIRING OF ROAD ROLLERS/JCB’S, FIRE SAFETY EQUITMENT/FIRE EXTINGUISHERS):


Sh. K.K. Yadav, Chief Engineer, HTC, HQ, Chandigarh Assisted by : 1. Sh. Ajay Taneja, XEN,HTC, Faridabad 2. Sh. G.K. Sharma, SDE (E) HTC Faridabad. 3. Sh. Jagdish Chander, SDE, XEN, Fbd 4. Sh.Vijay Thakur, SDE(C),HTC, Rohtak 5. Sh. Sunder Singh, JE, HTC, Myna, Rohtakl

with eight Mails (3 mails from Mehrauli Nursery,3 Mails from Sunbird and 2 Mails from Rajhans)

6. Sh. Piyush,JE (CIVIL)HTC,Faribabad 7. Sh. Mukesh, J.E, HTC, XEN Office, Fbd 8. Sh. Satish Chauhan, SDE(CDC), HTC,

Faridabad 9. Staff posted at Xen office, HTC, Faridabad

Sh. K.K Yadav: 098785-17000 Sh. Ajay Taneja- 09255127039

Details of the duties cannot be worked out precisely still the broader view of the duties will be as under :- 1. Ensuring timely completion of the

civil/public health/electrical and horticulture works and repairs of various gates.

2. Ensuring proper installation of light and illumination fittings in the entire Mela area, Hermitage Huts, Natyashala, parking and the gates according to the design provided by Architect-II through the contractor as per the Tender Document.

3. Coordination with the XEN (Operators), DHBVN for proper electricity supply.

4. Ensuring proper functioning of water supply and drainage in the Mela HTC in co-ordination MCF authorities.

5. Ensuring proper coordination with HUDA/MCF for installation of lights along the road side.

6. Ensuring proper working of the electrical installations in Hotel Rajhans, Sunbird Motel, Hermitage Huts and Lake View Huts, Badkhal Lake Aravali Golf Course & Magpie.

7. Ensuring proper functioning of the intercoms.

8. Ensuring adequate power supply on the day of fashion show

9. Ensure maintenance of Horticulture/ Floriculture at the designated sites in the Mela Area.

10. Sprinkling of waters in the evening in the Mela Premises.

11. Placing the flags and poles after procuring it from MCF and HUDA authorities and the Incharges of Sunbird Motel, Hermitage Huts,

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Hotel Raj Hans. 12. Gettings all the Boards and signages painted

and erected at the designated places in consultation with Sh. Dhararmvir, Architect-II.

13. Verification of the log book for the D.G. sets. 14. Ensuring the placement of fire extinguisher

at the designated sites. 15. A committee consisting of Sh. Jagdish

Chander, SDE (Mech.) and Sh. G.K. Sharma ,SDE (Elect) will coordinate with Jhulla inspection committee constituted by the DC, Faridabad. They will ensure visit of the committee on day to day basis and submit its report to the Mela Secretariat every day.

20. COMPETITION FOR SCHOOLS/COLLEGES STUDENTS:


Sh. K.K.Malik, MCA, Hotel Rajhans (Surajkund) , Faridabad will be the Incharge. He will be assisted by the following staffs and ensure:-

1) Sh. N.D.Khetarpal, (On Contract) 2) Sh. Rajesh Kumar, CI, HTC, AGC,

Faridabad. 3) Sh. Samir Sharma, C.I., HTC, Panipat

(Sh. N.S.Rawat, Supervisor, Aravalli Golf Course, Fbd who was initially assigned this assignment will provide all necessary document and help to Sh. K.K.Malik in this regard) Sh. K.K.Malik, MCA. - 09811241586

1. To ensure participation of Schools/ Colleges children in various competitions.

2. Coordination with DEO to the Principal of schools & colleges.

3. Conducting the various competition in the Mela ground.

4. Judging of the entries and keeping of record for giving the final prizes on 15th February.

5. To intimate the daily results in the Media Centre for suitable coverage in the Press Notes.

6. To provide light refreshments to the students & teacher coming for participation in competition.

21. AMBIENCE CREATION, DECORATION, FLOWER ARRANGEMENTS AND PREPARATION OF NAME PLATES OF CRAFTSPERSONS, FABRIC BUNTINGS, PREPARATION AND INSTALLATION OF HOARDINGS IN AND OUTSIDE MELA GROUNDS:


Sh. Dharamvir, Architect-II, HTC, HQ, Chandigarh Assisted by : 1. Sh. Vijay Thakur, SDE, HTC, Rohtak 2. Smt. Archana Sood, Architectural Asstt,

HTC, HQ 3. Sh. Ravi Kapoor, Architectural

Assistant, HTC, HQ 4. Smt. Meenakshi, I.D.,HTC, Chandigarh 5. Sh. Raj Kumar, Upholster, HTC, HQ, 6. Sh. Mahi Pal, Peon, HTC, HQ, Two Nos. Malis from Aravalli Golf Course, Faridabad Sh. Dharamvir, Architect-II: 09417173033

1. Decoration of the Shekhawati Gate, Chaupal and Natyashala, as per the design approved by the authority.

2. Decoration of lobby and lawns of Hotel Rajhans, Surajkund & marketing stall.

3. Decoration and flower arrangements alongside the roads from Hotel Rajhans, Surajkund to Bastaar Gate.

4. All other decoration required from time to time.

5. Procuring demand of Bouquet, rose buds etc from protocol and Hotel Raj Hans.

6. Procurement of flowers after getting them properly weighed through a committee consisting of Sh. Dharma Vir, Arch.-II & Sh. Subhash Wadhawan.

7. Getting the Rangoli prepared.

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8. Preparation of signages/name plates for craftspersons.

9. Display of publicity hoardings and banners alongside the road.

10. Putting up the proper signages/Road maps/Location maps in and around the Mela area.

11. To ensure erection of stalls timelywith the ambience duly approved by Member Administration.

12. Proper fixing of Fabrics buntings on all the works huts and food courts, as per design approved by Member Administration.

22. MELA STORE


Sh. Lallan Babu, Assistant/Store Keeper of Mela Store. He will report to Sh. Rajesh Joon, T.O., Lake View Huts, Surajkund for smooth functioning of Mela Store. Sh. Lallan Babu: 09560137239

He will perform the duties of Mela Storekeeper and will ensure that all the material/assets are entered in Mela Stock before making payments.

23. TENTAGE WORKS/FABRICATION OF STALLS, ETC


Sh. Raj Pal, T.O., HRH, Surajkund will be the overall Incharge for tentage works inside the Mela and he will be assisted by the following staff:-

1. Sh. Rajesh Kumar, C.I., HTC, Karna Lake, Karnal

2. Sh. Mohinder Singh, C.I., HTC, Damdama.

Sh. Raj Pal, T.O.: M- 9468071307

To ensure proper installation of tentage inside the Mela in consultation with Sh. Rajesh Joon, TO, Lake View Huts, Surajkund.

24. FOOD COURT:


Sh. Chander Bhan, T.O. HTC, Tilyar Lake, Rohtak will be the overall Incharge of the food courts. He will be assisted by:-

1. Om Parkash, MCA, Blue Bird, Hisar. Sh. Chander Bhan- 09896371358

1. To ensure that the food items are being cooked by the caterers in a neat and hygienic manner.

2. To ensure cleanliness in the food court for which specific staff may be got deputed from sulabh agency.

3. To ensure that the rate lists of various eatable items is displayed in the prescribed manner for the benefit of the visitors.

25. AMUSEMENT & ADVENTURE ACTIVITIES:


Sh. Ramesh Mehra, Head Clerk, HTC, Chandigarh. He will be assisted by:-

1. Sh. Mangal Dutt, Assistant, Engineering Cell

He will ensure the daily verification and fitness reports from the committee constituted for the purpose and also ensure proper functioning of the activity as per the tender document which he can avail from the Mela Office or Nodal Officer.

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26. INSTALLATION OF LED, CCTV, TELEPHONE(ALONGWITH BROADBAND),INTERCOM, HIRING OF GOLF CARTS, PORTERS, VEHICLES FOR FERRY SERVICE, ETC.


Sh. Rajesh Joon, TO, Lake View Huts and Nodal Officer, SKMA will be the overall Incharge. 1. Sh. Ramesh Sharma, ATO will assist him

for the LED, CCTV and Telephone (alongwith Broadband), Intercom.

1. Ensuring proper coordination with the Agency Providers.

2. Hiring of the Golf Carts, Porters should be as per the requirement.

27. MELA ACCOUNTS OFFICE:


Sh. Ashok Chaudhary, A.O HTC, HQ be Incharge. He will be assisted by:- 1. Subhash Wadhawan, S.A,HTC, Gurgaon 2. Sh. Balwan Singh, S.A, HTC, HQ 3. Sh. Shanti, Swaroop, S.A, HRH, 4. Sh. Ashok Munjal Steno-Typist, HTC,

HQ 5. Sh. Jagdish, Clerk, HTC, HQ, 6. Sh. Ram Pershad, Peon, HTC, HQ, Sh. Ashok Chaudhary, A.O - 09464989509

1. Maintaining the Mela Accounts. 2. Making day- to-day payments after seeing

the proper verification from the concerned Incharges/verifying officers and seeking approval from competent authority.

3. Apprising the Managing Director about the daily Income & Expenditure.

4. Ensuring the recovery of the lease money from all the licensee to whom sites, etc. have been allotted.

5. To monitor working of various entry tickets booths.

6. Compiling the sale figures of craftsperson as received from the concerned person.

7. Compiling of visitor data from various entry gates.

8. At the end of the Mela , to verify the bills submitted by the Service Provider w.r.t. the rates and the quantity as mentioned in the Supply Order issued before the Mela and to send the same to the Accounts Department for payment. Deductions, if any, be seen properly. The EMD submitted by various Service Providers have been converted into security and the same would be refunded only on the receipt of the satisfactory work by the Activity Incharge of HTC.

28. ENFORCING THE TICKET CHECKING’S AT ALL ENTRY GATES AND SALE OF MELA TICKETS AND MONITORING OF SALE OF TICKETS AT VARIOUS GATES:


Sh. Anil Bajaj, Supervisor, HTC, Karna Lake,Karnal will be the overall Incharge and assisted by Sh Surinder Gupta, AO for Distribution of Tickets

1. Ensuring Checking of tickets all entry gates. 2. Ensuring that the staff at various tickets

counters have the desired facilities. 3. Ensuring that the food/snacks are available

to the staff in the entry gates as well as the staff at the gates for checking of the tickets.

4. Ensuring timely supply of the tickets at entry gates, collection of cash and deposit in the Mela office.

5. Ensuring proper working of the E-ticketing system (On line and OFF line). For this, necessary help of Mr. Munish Kapoor to be taken.

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The Incharges of the gates will ensure proper & smooth sale of entry tickets, to regulate the smooth entry of visitors to their respective gate, to make a record of visitors (i.e foreigners and domestic separately) on the respective gates and pass on the figures to the Mela Accounts Office daily and on Saturday, Sundays and other holidays more staff, if required shall be provided by the Mela Office.


SHEKHAWATI GATE Sh. Ramesh Sharma, AO, HQr. Chd as

Incharge be assisted by Sh. Bhoop Singh,

SA, Sirsa

1. Sh. Vijay Walia, PBX Operator, HTC, HQ

2. Sh. Ram Karan, Clerk, HQ, Chd 3. Sh. Phool Singh, C.I.,HTC, Damdama 4. Sh. Gian Chand Gupta, Sr. Account

Clerk, CE Office Chandigarh 5. Sh. Jaswant Singh, C.I., HTC,

Dharuhera. 6. Sh. Naresh Arora, CI, Delhi Office 7. Sh. Nishat Saini, Junior Acctt. HTC,

Kaithal 8. Shri Darshan Anand, CI, Red Bishop,

Panchkula 9. Sh. Balkishan CI, Samalkha, 10. Sh. Raju, Head, Sweeper, HTC, Chd

Twelve students from IHM Faridabad Sh. Vijay Grover, AO, HQ will do the duty on every Saturday and Sunday and Public holidays.

KERALA GATE Sh. Surinder Gupta, A.O, HTC, Karna Lake as Incharge be assisted by Sh. Suresh Chander , SA, HTC, Blue Bird, Hissar

1. Sh. Jatinder Kalra, CI, Myna (Rohtak) 2. Sh. Mahi Pal, Assitant, Pinjore 3. Sh. Amrik Singh, CI, Kurukshetra 4. Sh. Rakesh Bhardwaj, Asstt. Floor

Supervisor, HTC, HQ 5. Sh. Anil Kumar, Clerk, Panipat 6. Sh. Yogesh Kumar, Kitchen, Helper, HTC,

Pinjore 7. Sh. Tara Chand, Peon, Tourism Deptt. 8. Sh. Jai Lal Jagta, Barman, HTC, Panchkula 9. Sh. Sanjeev, Data Entry operator(On

Contract), XEN Office, Fbd 10. Sh. Vikas, Data entry Operator,

Engineering Wing(On Contract), HQ, Chd 11. Ten students from IHM Faridabad.

Sh. Pawan Kumar Sharma, SO, HTC, Chandigarh will do the duty on every Saturday and Sunday and Public holidays.

BASTAR GATE Sh. Bhoop Singh, SA, HTC, HQ as Incharge be assixensted by .

1. Sh. Sushank,, Junior Accountant, HTC, HQ

2. Two students from IHM Faridabad

TRC GATE Sh. S.P. Kathpalia (On Contract), IHM,

Panipat as Incharge 1. Sh. Dharam Pal,CI, HTC, Hodal 2. Three Students from IHM Faridabad

29. E-TICKETING (ON LINE AND OFF LINE), HIRING OF AGENCY FOR PREPARATION OF

PHOTO I/CARDS, HIRING OF COMPUTERS, PRINTERS, FAX MACHINES, ETC.-PRESS AND OFFICE.


Sh. Munish Kapoor, Asstt Programmer, HQ, Chandigarh will be the overall Incharge.

1. Coordination with the Service Provider. 2. Providing of necessary help in the

preparation of Photo I/cards. 3. Ensuring proper functioning of the E-

tickets machines. 4. To certify the bills submitted by the

Agency for the E-tickets.

30 PURCHASE OF INDOOR & OUTDOOR PLANTS,HORTICULTURE/FLORICULTURE

WORKS, ETC.


Sh Sunder Singh JE (Hort.), Horticulture will be the overall Incharge. He will be assisted by Sh. Dinesh Kumar, JE

1. To ensure purchase of all indoor and outdoor plants from the hired agency.

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2. To ensure proper horticulture and floriculture works in the Mela ground and on all approach roads as desired by the authorities from time to time. .

3. To maintain proper records for the plants and to verify the bills submitted by the Agency.

31. CONSTITUTION OF PHYSICAL VERIFICATION COMMITTEE:- After installation of the material at site by the various service providers/Agency Sh. Vijay Grover, AO and Sh. Pawan Sharma, SO the in association with concerned officer will verify the bills submitted by the various service providers/Agencies countersigned by Sh. Rajesh Joon, Nodal Officer, Surajkund Mela Authority and submit the same to the Mela Accounts Office for payment and should ensure that the expenditure should not exceed the tendered amount. The accounts section should ensure that no payment is made without the sanction of competent authority. The concerned officers as stated above for a particular activity are listed below:-

S.N. Name of the Activity Concerned officer

1. Hiring of Light & Sound System for stage PA/announcement system, walkie/ talkie/ Wireless set

Sh. R.C.Sharma,ATO

2. Light & illumination and fire fighting Equipments. Sh.Ajay Taneja, XEN, Faridabad

3. Generator sets. Sh. G.K.Sharma SDE(E)

4. CCTV and LED. Sh. Rajesh Joon,T.O.

5. Tentage, furniture & erection of stalls Sh. Raj Pal, Tourist Officer, Rajhans

6. Beddings Sh. U.S.Bhardwaj,DM

7. Computer, printers etc., ETM Machines & photo identity cards.

Sh. Munish Kapoor, A.P

8. Security arrangements. Sh. Dilbag Rai, Project Officer

9. Maintenance & Cleanliness Sh. Naveen Kaushik, T.O.

10. Decoration & flower arrangements & Ambience Creation

Sh. Dharamvir, Architect

11. Hiring of Canters Sh. J.P. Malhotra, MCA

12. Hiring of Buses, jeeps & cars, Ferry Vehicles, Golf Carts

Sh. Jai Pal, TO &

13. Hiring of Videography Sh. Narinder Sharma, CI, HQ, Chd

14. Catering arrangements Sh. V.K. Shivrana, DM

15. Hiring of Plants Sh. Sunder Singh JE (Hort.)

16. Hiring of Day Performer and Evening Cultural Programme

Sh. Mukesh Rao, Dy. Director and Sh. Harvinder Singh, TO, Dharuhera

17. Catering Arrangement of Hotel Rajhans, Surajkund, Sunbird, Lakeview, Hermitage, Badkhal Lake, Magpie and other stay arrangements of Craftspersons/Performers

Concerned DDO’s of the Complex /Activity Incharge

18. Purchase of Gift Items Sh. Dilawar Singh, DGM, HQ, Chd

All activity Incharges mentioned above will have to ensure the following:- a) Proper coordination with the respective Service Provider.

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