The Substantive Change Process: What is it and why should you care?

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The Substantive Change Process: What is it and why should you care?. ASCCC Accreditation Institute February 11, 2012. Overview. What is the substantive change process? What is the value of the substantive change process? When is a substantive change proposal needed? - PowerPoint PPT Presentation

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  • The Substantive Change Process: What is it and why should you care? ASCCC Accreditation InstituteFebruary 11, 2012

  • OverviewWhat is the substantive change process?What is the value of the substantive change process?When is a substantive change proposal needed?Principles of substantive changeWhy should you care?

  • What is the substantive change process?

  • Substantive Change PROCESSChange should be PLANNED. A result of a PROCESS.Locally, you should have a process that detects the need for and responds to change.When certain changes happen, an informal notice of change is needed or a Substantive Change Proposal is required.

  • Substantive Change ProposalWhy?ACCJC expects accredited institutions to undertake change responsibly and to continue to meet the Eligibility Requirements, Accreditation Standards and Commission policies even as they make changes. To provide assurance of institutional quality to the public and to maintain Title IV financial aid funds for students of the institution, a Substantive Change Proposal must be reviewed and acted upon by the Commissions Committee on Substantive Change, or the Commission as a whole.

  • Substantive Change ProposalStep OnePage 13 of the 26-page June 2011 ManualA concise description of the proposed change and the reasons for it. Evidence of a clear relationship to the institutions stated mission.Discussion of the rationale for the change.

  • Substantive Change ProposalA description of the planning process..How the change relates to the institutions planning process and stated mission.Assessment of needs and resources.Anticipated effect of the proposed change.A clear statement of the intended benefitsA description of the preparation and planning process for the change.

  • Substantive Change ProposalEvidence that the institution has analyzed and provided for adequate human, administrative, financial, and physical resources and processes necessary to initiate, maintain, and monitor the change and to assure that the activities undertaken are accomplished with acceptable quality

  • Including Evidence ofsufficient and qualified faculty, management, and support staffing.appropriate equipment and facilities, including adequate control over any off-campus site.fiscal resources including the initial and long-term amount and sources of funding to sustain the proposed change.a plan for monitoring achievement of the desired outcomes of the proposed change.receipt all necessary internal or external approvals

  • What is the value?What themes emerge?PlanningMissionResourcesAny problems here?

  • Monitoring for Substantive ChangeA continual processInstitutionalization is requiredFocus on building capacity in an effective manner Planning not just change for the sake of change

  • Substantive ChangeNot all changes are substantiveNot all changes require a substantive change proposalWhen in doubt, ask..So, when is a full substantive change proposal required?

  • Substantive Change: Some BasicsWhen is a proposal needed?

  • Does a college need to prepare a Substantive Change Proposal?In response to SB 1440, a college removes all local graduation requirements from its existing degrees.Yes.No.It depends on what the local graduation requirements are.

  • Does a college need to prepare a Substantive Change Proposal?In response to SB 1440, a college creates 6 new TMC-aligned degrees.Yes.No.It depends.

  • Is a substantive change proposal needed?Rio Honda College decides to add degrees designed for transfer to its formerly all CTE offerings.Yes.No.It depends.

  • Is a substantive change proposal needed?Sierra decides to offer a program in China preparing native students to attend its college in the U.S.Yes.No.It depends.

  • Is a substantive change proposal needed?MSJC adds two new requirements (6 units) to its 24 unit general education package.Yes.No.It depends.

  • Is a substantive change proposal needed?Lake Tahoe has a 24-unit Snowplow Mechanic certificate program and wants to offer a Snowplow Mechanic AS degree. Yes.No.It depends.

  • When should a substantive change proposal be submitted?As soon as the change is documented or submitted to the state for approval.When the change is planned. Three years prior to implementation of the change process.When a change is 1st proposed locally, that proposal should also be forwarded to ACCJC.

  • Is a substantive change proposal needed?Rio Hondo College plans to change its name to Rio Honda college.Yes.No.It depends on why the college is planning a name change.

  • Is a substantive change proposal needed?Santa Monicas entire executive administrative team will be new starting April 1.Yes.No.It depends.

  • Is a substantive change proposal needed?Mt. SAC changes a required 20 credit hours for an ECE certificate to 30 credit hours.Yes.No.It depends.

  • Is a substantive change proposal needed?San Diego City College is establishing a satellite site at SDSU where a student can complete 45% of a CCC degree.Yes.No.It depends.

  • Is a substantive change proposal needed?Napa Valley College plans to discontinue its vinification program.Yes.No.It depends on why the college is planning the change.

  • Is a substantive change proposal needed?Napa Valley College plans to add a brew master program to its offerings.Yes.No.It depends.

  • Principles Underlying Sub-ChangeEncourages change - implicitly requires changeAnticipates institution will respond to evidence of need for changeExpects institution to undertake change responsiblyAssures institution continues to meet standards

  • Substantive Change: Some BasicsWhat changes are considered Substantive?

  • What is a substantive change?Change in Mission, Scope or NameChange in degree levelChange in official nameChange in nature of constituency servedClosure of institutionChange in location or geographical area servedChange in location apart from the main campus

  • What is a substantive change?Change in Credit AwardedIncrease of 50% or more in number of credit hours awarded for the successful completion of a programChange from clock hours to credit hoursChange of Ownership or Legal Status

    50% or more of courses for a program or award can be achieved via Distance Ed.

  • What is a substantive change?Change in Credit AwardedIncrease of 50% or more in number of credit hours awarded for the successful completion of a programChange from clock hours to credit hoursChange of Ownership or Legal Status

    50% or more of courses for a program or award can be achieved via Distance Ed.

  • What is a substantive change?

    Contracting for the delivery of instruction in the name of the college with a non-regionally accredited organizationThe acquisition of another institution, or any program or location of another institutionA change of an off-campus site to a college

  • What is a substantive change?

    Addition of a new certificate or degree that represents a significant departure from the colleges current programsA change in the degree level that was previously offered

  • What is a substantive change?

    Any Other Significant Changethat the Commission deems to be a significant departure from the previous reaffirmation of accreditation.

  • Substantive Change: Some BasicsProposal Requirements

  • Proposal RequirementsCover Sheet TOC - Description of changeDescription of new ed program if applicableDescription of planning processEvidence of sufficient resourcesEvidence of internal/external approvalsEvidence Eligibility Requirements and Standards still fulfilled related to the changeOther information requested

  • Timing of Proposal SubmissionHow do you know when it is time to submit a Substantive Change Proposal?

  • Integration and InstitutionalizationHow can the requirements of the substantive change process be integrated into your local planning and processes?

  • Why should you care?

  • Thank youwww.accjc.orgCore documents and publicationsJune 2011 Substantive Change Manual

    *Michelle*MM While certain changes required a formal proposal to be submitted to ACCJC, you should have a local process that manages plans all changes. *M*Susan*SThe Substantive Change Proposal should include the following content where applicable:A. A concise description of the proposed change and the reasons for it. A brief description of the change. Evidence of a clear relationship to the institutions stated mission. Discussion of the rationale for the change.

    SA description of the planning process which led to the request for the change, includingHow the change relates to the institutions planning process and stated mission.The assessment of needs and resources which has taken place.The anticipated effect of the proposed change on the rest of the institution.A clear statement of the intended benefits that will result from the change.A description of the preparation and planning process for the change.

    S*S*Michelle or why does it make sense? It does presume that resources are consistent and predictable.**MM Use this slide to make the point about notifying of a change VS needing a full proposal**M *M - B. No this is a minor change. Merely dropping a local requirement. New degrees have not been introduced no notice of any sort required. Question degrees created under 1440 are AA-T and AS-T degrees. Does that constitute a change that should be noted?

    *S - C. It depends. If the courses in the degrees were already being offered and this is a merely a re-packaging of existing curriculum, then a substantive change proposal is not needed BUT ACCJC must be informed of the existence of the degrees. *M*S*M - (3) No. F. Change in Credit AwardedAn increase of 50% or more in the number of credit hours awarded for the successful completion of a program.*S*M - (4) B the proposal should be submitted before the change happens. The process is in place to ensure quality and capacity this is needed once the change is formally planned locally. No need to bother ACCJC with ideas that may never see the light of day.*S - (5) Yes. The proposal must present evidence that it has made proper notification of itschange of name, including notifying the USDOE if the institution participates infederal financial aid programs. Any change in name must be consistent with theinstitutions mission.*M*S - (6) A YES. F. Change in Credit AwardedAn increase of 50% or more in the number of credit hours awarded for the successfulcompletion of a program.*M - (7) No but if that 45% moves up to 50%..*S - (8) Yes. The college must demonstrate that it has a plan for meeting the needs of students currently in the program. *M Yes, new program.*Michelle - Arent these logical considerations to integrate into your planning? *Michelle*Michelle*M

    *M*NEW - Michelle

    *NEW - Michelle

    *Michelle

    *Susan*QUICK*MichelleHow do you avoid getting caught off guard? ACCJC Annual Report is critical in this process - TRACKING critical, but can be challenging in some areas especially DE. Focus on preparing in advance processes that help institutions to effefctively build capacity. This will lead in to the LATTC example*MICHELLE 4:15 -4:25 Focus on setting up processes and structure that monitor growth, but more importantly, institutionalize healthy practices that will encourage and sustain healthy growth LATTCs Standards for Providing Quality DE, Barstows examples of web services provided needed to support students off campus or online *