vehicle driver of bikaner division general store depot and workshop...

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OPTIMIZATION & INCREASING EFFICIENCY

OF

VEHICLE DRIVER OF BIKANER DIVISION

&

GENERAL STORE DEPOT AND WORKSHOP, BIKANER

(G/HQ/WS/463/19/Vehicle Driver/BKN/2016-17)

GUIDED BY WORK STUDIED BY

P. K. MALIK 1 KAMLESH KUMAR MEENA CWSI-JP

Sr. ADGM & AWSO/NWR/JP 2 PRAKASH GURNANI WSI-JP

3 RAJENDRA SINGH KHIRIA WSI-JP

WORK STUDY ORGANIZATION

NORTH WESTERN RAILWAY, JAIPUR

http://10.141.2.19/Downloads/rlylogo/red_logo/pages/1.361cmx1.361cmlogo.htm

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EXECUTIVE SUMMARY

Sr. No. 19

Study No. G/HQ/WS/463/19/Vehicle Driver/BKN/2016-

17.

Subject Optimization & Increasing Efficiency of Vehicle

Driver of Bikaner Division, General Store Depot

and Workshop, Bikaner.

Area Over Bikaner Division, Gen. Store & Workshop,

Bikaner.

Department All department

Terms of Reference Assessment of man power requirement.

Present Cadre 24

Proposed Cadre 05

Projected Surplus Man Power 19

Total No. of Recommendations 04

Financial Implications 134.02 Lacs per annum

Month of Circulation of Report May’ 2017

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INDEX

Chapter

No. Contents

Page No.

From To

1 Introduction 4 4

2 Acknowledgement 5 5

3 Synopsis 6 6

4 Policy for entitlement of Vehicle drivers 7 14

5 Cadre Position 15 15

6 Vehicle detail, Deployment & workload of staff and critical

analysis 16 31

7 Observation & Comparison of expenditures 32 34

8 Summary of surplus posts 35 36

9 Summary of recommendations 37 38

10 Financial Savings 39 39

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CHAPTER 1 INTRODUCTION

The Railways are the principal mode of transport of nation & have

played a crucial role in the social, political and economic life of the country.

Railways have successfully adapted to the changing needs of travel and

transport. It has also absorbed advancement in the technology and kept itself

in tune with the requirements of moving a large volume of Passengers and

freight traffic. For successfully running the Railways, different activities are distributed

among different departments.

Efficiency in terms of punctuality of trains is primary objectives of railways.

Mobility of officers and staff is essential to achieve this objective. Railway has

procured vehicles as staff car, staff transportation vehicle for this purpose.

Also, during the time of unforeseen events affecting running of trains, restoration

operations are of top priority. Various specialized road vehicles like Tool van,

Accident relief Van, Ambulance, Emergency vehicles are kept ready as stand by for

prompt response in these times.

Railway is an organization with social obligation to the nation. The organization is

also to be viewed as financially viable, one to make the best use of its

machinery and manpower to achieve maximum utility. Keeping this objective in view,

the work study of “Need based requirement of Vehicle Driver of Bikaner Division”

has been approved by SDGM. The work study team has collected the relevant data,

discussed with concerned officials, critically examine the data in view of existing

guidelines laid by Railway Board for departmental road vehicles, reviewed staff

strength and penned the details in ensuing chapters.

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CHAPTER 2 ACKNOWLEDGEMENT

2.0 Coordinating Officials of the departments:

The Work Study Team pays its gratitude to Sh.–Pushkar Singla

(Sr.DME/C&W)/BKN, Sh.- S. Chandra CWM/BKNWS, Sh.-R.K. Meena,

SMM/BKN, coordinators-Sh.-B.L. Paniya (Ch.OS)/Gen./BKN, Sh.-Ashok Jain

Ch.OS/C&W, Sh. Jaish Marker SSE/Sig., Sh.Sumant Roy

(SSE/Progress)/WSBKN, Sh. Nawab Ali Ch.OS/Hospital/BKN for giving their

valuable guidance and co-operation to the team during the course of work

study. Team is also thankful to Sr.DPO/BKN and other officials for providing

data/information and necessary assistance during the course of study.

2.1 Terms of Reference:

This study has been conducted under the following terms of reference:

i) Review of staff vis-à-vis workload on existing working condition.

ii) Suggesting the ways and means for improving the system economically and

efficiently.

2.2 Methodology Adopted:

The following techniques of method study as well as work measurement have

been applied to conduct the study:-

i) Data collection and its critical analysis to arrive on factual status of present

working.

ii) Work sampling techniques for certain activities at certain major stations of

Jodhpur division & Workshop.

iii) Holding discussions at various levels with a view to produce fruitful results.

iv) Sample checks and spot observations.

2.3 Field units visited:

DRM office/BKN, Workshop/BKN, General Store Depot/BKN, Railway

Hospital/LGH, SSE(electric)/BKN were visited by Work Study Team during the

course of work study.

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CHAPTER 3 SYNOPSIS

Vehicles are procured as staff car as a transportation of officers for official

purposes. Vehicle are provided as staff car, Ambulance, Inspection vehicle,

Tool van, Accident relief Van, staff transportation vehicle, Emergency vehicles at

Divisional level. These vehicles are providing by procurement on revenue/construction

account, vehicle are also procured on replacement of account of existing staff car. A

part from procurement, vehicles are also provided by hiring them on replacement

of account of existing vehicle which have outlived their codal life. Railway board

issues guidelines from time to time regarding procurement, replacement and hiring

of vehicle

Motor Vehicle Drivers are nominated for Driving, Maintaining, Up-keeping of

Railway Vehicles. While, for hired vehicles, private drives are hired as per the

condition on hiring of vehicles on various accounts.

Drivers are responsible for inspecting a rented vehicle prior to leaving the place where

the vehicle is rented. Once the driver leaves the rental facility with the vehicle, any

damages found are the responsibility of the renting party.

Drivers will not operate a vehicle that the driver suspect is not operating properly. The

driver will park the vehicle and make appropriate arrangements, so that the vehicle

can be serviced, otherwise operated safely.

Drivers must take appropriate precautions when driving conditions are hazardous.

(This includes but is not limited to dust storms, fog, heavy rain, snow, or ice

conditions). This includes allowing enough time for travel.

Car drivers may perform the following tasks:

Pick up officers at designated locations or when hailed and transport them to their

desired destinations.

Check desired destinations and determines the most appropriate route.

Keep accurate records of driver shifts, income and expenses.

Arrange regular repairs, general maintenance and cleaning of vehicles.

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CHAPTER 4 POLICY REGARDING VEHICLES

4.1 Codal Life of Vehicle:

Railway Board has circulated a letter regarding codal life of assets.

Condemnation of vehicle is to be done accordingly.

[No.- 2002/AC-II/10, dated 2 4 . 0 5 . 20 06 ]

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4.2 Entitlement for Vehicle:

Except for the vehicle for the following officers, all other vehicle shall be taken

on hire.

a) Secretary/Railway Board, all members of board and above.

b) GM and AGM with one standby vehicle for Zonal Railway Headquarter.

c) DRM and ADRM.

PHODs, CHODs and SDGM would not been entitled to have individual staff

cars. They would however be entitled for individual hires vehicles. However,

the PHODs, CHODs and SDGMs who are having individual staff cars at

present may continue to use them till these vehicles become due for

condemnation.

[Letter no. E(G)2007 AL4/6, dated 0 8 .08.2007].

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4.3 Diminishing category of vehicle driver:

Railway board has also circulated a letter regarding vehicle drivers and vehicle

maintenance staff “to be taken as diminishing category and activity to be

outsourced.”

[DO letter no. E (MPP) 2006/1/89 dated 04.10.2006]

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4.4 Purchase of Vehicle:

“It has been decided that models of cars with net dealer price (NDP) of up to

4,75,000/- available in the DGS&D Rate Contract only shall be considered

for purchase as staff car. The purchase may be made only through DGS&D

rate contract mode.”

[No.E(G) 2014 AL 04/14 dated 29.09.2014]

4.5 Ambulances to outsource:

“Ambulances are required to be outsourced. Therefore, instead of sending

proposal for their replacement, the zonal railway should resort to hiring.

If there is justified requirement of additional ambulance for

Divisional/Headquarter hospital, decision can be taken by Railways for hiring with

the personal approval of General Manager and concurrence of FA&CAO.

[F(X)II-2006/PW/11 date 07/15.05.2007]

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4.6 Hiring of Vehicle:

“General Manager can sanction hiring of vehicle on replacement account

provision the existing vehicle has been condemned and grounded. Thus, the

total number of vehicle (hired vehicle + govt. vehicle) should unchange. Further,

the post of driver of the condemned vehicle should be surrendered and the

incumbent should be gainfully redeployed. These powers have to be

personally exercised by the General Manager with the concurrence of

FA&CAO and not to be delegated further down.”

[No.F(X)II-2006/FW/11 dated 21.11.2006]

4.7 Hiring of truck for maintenance:

“Board’s letter no. 2002/CE-II dated 01/10/2002 authorized DRMs/ADRMs

to facility may now be extended to maintenance of Electrical and S&T assets

also.”

[No.F(X)II-2006/FW/11 dated 21.11.2006]

4.8 Hiring of Vehicle proportion of old vehicle:

“If the vehicle proposed to be replaced has been procured against revenue

account, it can be replaced on the basis of 1:1, and if it was procured

against construction estimate, it can be replaced on the basis of 1:2, by

condemnation of the vehicle being replaced and one more vehicle within the

department.

[E(G)2006 AL4/8 dated 29.03.2006]

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CHAPTER 5 CADRE POSITION

5.0 Department-wise cad re pos i t ion of Vehicle Drivers is as under: -

Sr.

No.

Department Unit Grade

Pay

Sanctioned

Strength

On

Roll

Staff

Vacancy Excess

1 All Deptt. DRM Office,

BKN

4200 03 01 02 0

2800 08 08 0 0

2400 04 03 01 0

1900 04 02 02 0

2. Store General

Store, BKN

1900 01 01 0 0

3. Mech. Workshop,

BKN

4200 01 01 0 0

2800 02 0 02 0

2400 01 01 0 0

Total 24 17 7 0

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CHAPTER 6 Vehicle detail, Deployment & workload of staff and critical analysis

6.0 To ease the working, Vehicle drivers are working in different units. Hence, the

deployment, unit-wise duties and assessment of these staff is as under:-

6.1.0 Vehicles used in Divisional Railway Manager Office:-.

Vehicle Details Deployment and

Workload

Critical Analysis

6.1.1 Vehicle being used for transportation purpose by DRM/BKN:

Vehicle no. : RJ-07-CA-

3554(AC)

Model: Ambassador

Make Year: 2008

Kms run: 106000 Kms

Average monthly expenditure

on fuel: 6000 Rs/ Month

Maintenance cost per year :

Rs. 20000/-

Other expenditure in last 01

year: Nil

Vehicle Driver-01:

One staff is

performing work in EI

roster with staff car of

DRM JP.

As per RB letter no. 2002/AC-

II/1/10; dated: 24.05.2006 –

codal life of motor vehicles

being used by the Indian

Railway is as under:

1. Staff cars including Jeeps-

07 Years.

2. Light Motor Vehicles-10

Years

3. Heavy Motor Vehicles-10

Years

4. Tractors -10 Years

5. Diesel Hydraulic Cranes-

25 Years

Codal life of the vehicle no.

RJ-07-CA-3554(AC) was

completed in year 2015 and it

has run for additional 02 years.

Therefore process for

condemnation of this vehicle

and purchase of new vehicle

should be initiated.

As per RB letter no. Letter no.

E (G) 2007 AL4/6 P t ; Dated:

30.09.2008 DRM is entitled

for using departmental

transportation. Divisional

Railway Manager is head of

the division. For effective

control over the division and

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meet out with emergent

movement, a round the clock,

24X7 transportation facility is

required.

At present in LR/RG and other

alternative requirement of

driver on the vehicle are being

managed by Mechanical

department.

Looking at the need of vehicle

for the post of DRM, work

study team feels that round the

clock drivers must be deputed

on the vehicle.

Hence, it is suggested instead

of 01 Vehicle Driver, 02 Vehicle

Drivers may be deputed on this

vehicle. An additional post of

Vehicle driver is required on

Vehicle being used for

transportation of DRM/BKN.

6.1.2 Vehicle being used for transportation purpose by Sr. DOM/BKN:

Vehicle no. : RJ-07-U-0501

Model: Tavera

Make Year: 2006

Kms run upto : 162430 Kms


on fuel: 3000Rs/ Month

Maintenance cost in year:

Rs. 15130/-

Vehicle Driver-01

(Vacant)


II/1/10; dated: 24.05.2006 –





07 Years.


Years


Years



25 Years

Codal life of the vehicle no. :

RJ-07-U-0501 was completed

in year 2013 and it has run for

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additional 07 years. Therefore

process for condemnation of

this vehicle should be initiated.


E (G) 2007 AL4/6; Dated:

08.08.2007 in divisions only

DRM & ADRM are entitled for

using departmental

transportation.

Thus as per Railway Board’s

guideline vehicle may be hired

for transportation of Sr.

DOM/BKN. 01 vacant post of

Vehicle Driver has been

considered surplus and advised

to surrender forthwith.

6.1.3 Vehicle being used for transportation purpose by Sr. DSO/BKN:

Vehicle no. : RJ-07-C-2643

Model: Gypsy

Make Year: 1996

Kms run in last 01 year :

31730Kms




Rs. 10000/-

Vehicle Driver-01

He is performing duty

on the Vehicle in EI

roster.

Vehicle has been

outsourced for

transportation

purpose of


II/1/10; dated: 24.05.2006 –





07 Years.


Years


Years



25 Years


RJ-07-C-2643 was completed






E (G) 2007 AL4/6; Dated:

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using departmental

transportation.

In consideration of guideline by

the Railway Board, vehicle has

already been outsourced for

transportation purpose of Sr.

DSO.

Vehicle has been outsourced

for purpose of transportation

of Sr. DSO from 11.01.2017

against the condemnation of

existing vehicle RJ-07-C-2643

but still neither vehicle has

been condemn nor Vehicle

Driver has been released. This

is causing additional costing to

the Railways.

Hence, it is to advise that

vehicle no. RJ-07-C-2643

whose codal life was expired

14 years back must be

condemned immediately. 01

Vehicle driver performing duty

on this vehicle has been


o surrender forthwith.

6.1.4 Vehicle being used for transportation purpose by Sr. DCM/BKN:

1. Vehicle no. : RJ-07-U-

1520

Model: Tavera

Make Year: 2011

Kms run in last 01 year :

53640Kms




Rs. 7640/-

Vehicle Driver-01



roster.


II/1/10; dated: 24.05.2006 –





07 Years.


Years


Years

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2. Vehicle no. : RJ-07-

2598

Model: Tata Sumo

Make Year: 1998

Kms run in last upto March

2017 : 236423




Rs. 9295/-



25 Years.

Codal life of the vehicle no.

RJ-07-U-1520 is going to

completed in year 2018 and

vehicle no. RJ-07-2598 has

already completed its codal

life in 2005. Vehicle no. RJ-

07-2598 has run for additional

12 years. Therefore process

for condemnation of this

vehicle should be initiated.


E (G) 2007 AL4/6; Dated:



using departmental

transportation.

Therefore, as per guideline of

Railway Board soon after

completion of codal life of

Vehicle no. RJ-07-U-1520


this vehicle may also be

initiated and vehicle may be

outsourced for transportation of

Sr. DCM/BKN.

Hence, this 01 post of Vehicle

Driver has been considered

surplus and advised to

surrender forthwith.

6.1.5 Vehicle being used for transportation purpose by Sr. DSTE/BKN:


Model: Toyota Qualis

Make Year: 2003

Kms run up to March’2017 :

281841Kms

Vehicle Driver-01

(Vacant)


II/1/10; dated: 24.05.2006 –





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Other Maintenance cost in

year: Rs. 20000/-

07 Years.


Years


Years



25 Years








E (G) 2007 AL4/6; Dated:



using departmental

transportation.

Therefore, it is advised to

outsource the vehicle for

purpose of transportation of

Sr. DSTE/BKN.

Hence, 01vacant post of




6.1.6 Vehicle being used for transportation purpose by Sr. DEE/BKN:

1. Vehicle no. : RJ-07-C-

4562

Model: Tata Sumo

Make Year: 2007


409322Kms




Vehicle Driver-01



roster.


II/1/10; dated: 24.05.2006 –





07 Years.


Years

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Rs. 23200/-

Other expenditure in last 01

year: Rs. 33831/-

(Insurance +Service)

2. Vehicle no. : RJ-07-GA-

0464

Model: Toyota modified as

lifter

Make Year: 2007


Not informed


on fuel: Not informed


Not informed


Years



25 Years


RJ-07-C-4562 & RJ-07-GA-

0464 was completed in year

2014 and these have run for





E (G) 2007 AL4/6; Dated:



using departmental

transportation.



purpose of transportation of Sr.

DEE/BKN.

Hence, 01vacant post of




6.1.7 Vehicle being used for transportation purpose by CMS/BKN:

1. Vehicle no. : DDV 7884

Model: Gypsy

Make Year: 1988


105723Kms




Rs. 7900/-

2. Vehicle no. : DDV 7882

Vehicle Driver-5

(02 posts are vacant)

02 Vehicle Drivers are

performing duty on

these Vehicles in EI

roster and 01 Vehicle

Driver is used as

LR/RG.

As per Railway Board’s letter

no. 84/H/27/34 dt.26/02/86

normal codal life of

Ambulance is 05 year therefore

codal life of both Ambulance

Vehicles with Divisional

Hospital, Bikaner has already

expired in 1993. These

Ambulance Vehicles have

already been used for

additional 24 years hence these

must be condemned

immediately.

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Model: Gypsy

Make Year: 1988


99695 Kms


on fuel: 5000 Rs/Month


Rs. 6300

The Ambulance Service

required for patients should be

outsourced as per need.

Hence, all the 05 posts (02

vacant posts) of Vehicle Driver

with Divisional Hospital, Bikaner

have been considered surplus

and advised to surrender

forthwith.

6.1.8 Vehicle being used for transportation purpose by Sr. DEN/Co./BKN:

Vehicle no. : RJ-07-C-0067

Model: Toyota Qualis

Make Year: 2004


198461Kms




year: Rs. 12000/-

Vehicle Driver-01



roster.


II/1/10; dated: 24.05.2006 –





07 Years.


Years


Years



25 Years


RJ-07-C-0067 was completed






E (G) 2007 AL4/6; Dated:



using departmental

transportation.




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DEN/Co./BKN.

Hence, 01 post of Vehicle




6.1.9 Vehicle being used for transportation purpose by Sr. DFM/BKN:


Model: Tata Sumo

Make Year: 2004


169200Kms




year: Rs. 18000/-

Vehicle Driver-01



roster.


II/1/10; dated: 24.05.2006 –





07 Years.


Years


Years



25 Years








E (G) 2007 AL4/6; Dated:



using departmental

transportation.




DFM/BKN.




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6.1.10 Vehicle being used for transportation purpose by Mechanical (C&W)

Department:

1. Vehicle no. : RJ-07-C-

1816

Model: NE/Car

Make Year: 1996

Not in use.

2. Vehicle no. : RNF-4132

Model: Gypsy

Make Year: 1988


849132 Kms



Maintenance cost in year: Nil

3. Vehicle no. : RJ-07-GA-

3780

Model: Truck

Make Year: 2007


400000 Kms




Rs. 84000

Vehicle Driver-5

(01 posts are vacant)

01 Vehicle Driver is

performing duty in EI

roster on vehicle no.

RNF-4132, which is

being used in the

control office for

transportation of

officers on call. 02

Vehicle Drivers are

performing duty in EI

roster on the truck no.

RJ-07-GA-3780 for

transportation of

material and 01

Vehicle Driver is used

as LR/RG.


II/1/10; dated: 24.05.2006 –





07 Years.


Years


Years



25 Years


RNF-4132 was completed in

year 1995 and it has run for



this vehicle along with vehicle

no. RJ-07-C-1816 which is

not in use should be initiated.


RJ-07-GA-3780 is going to

complete in year 2017. Hence,


this vehicle may also be

initiated.

Vehicles may be outsourced

against the condemn vehicle as

per need.

Hence, 05 posts (01 vacant

post) of Vehicle Driver have

been considered surplus and

advised to surrender forthwith.

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6.1.11 Recommendations No.-1: Out of total 19 vehicle drivers under DRM Office,

Bikaner; 17 posts of Vehicle Drivers {includes 02 posts of Sr. Vehicle Driver of GP

4200, 07 posts of vehicle driver Gr.-I of GP 2800, 04 posts of Vehicle Driver Gr.-II of

GP 2400 & 04 posts of Vehicle Driver Gr.-III of GP 1900} have been considered surplus

and advised to surrender soon after hiring of vehicles.

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6.2.0 General Store depot, Bikaner:


Workload

Critical Analysis

Vehicle no. : RJ- 07 GA

3243

Model: TDV Truck

Make Year: 1987

Kms run: 150000 Kms



Maintenance cost in a year

2015: Rs. 71610/-

Vehicle Driver-01

01 Vehicle Drivers are

deployed on truck.

The truck utilized for

transportation of

material store to

another units and

vice- versa.


II/1/10; dated: 24.05.2006 –





07 Years.


Years


Years



25 Years

The vehicle has already

completed the codal life in

year 1997. It has already used

20 years addition to its normal

codal life. Therefore process


vehicle should be initiated and

a vehicle may be hire as per

requirements.

During discussion with

SMM/Store/BKN it was

informed that due to supply of

material at Road side station at

regular interval a vehicle along

with driver is required for

smooth distribution operation.

Work study team has

considered his view and

advised to initiate the process

for purchase of new vehicle

against the existing vehicle,

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which is to be condemned.


Driver is considered justified.

Vehicle no. : RJ-19 1G 4510

Model: TATA Truck

Make Year: 1999

Kms run: Nil Kms.


on fuel: Nil Rs/ Month

Maintenance cost in a year:

Rs. Nil/-

Vehicle Driver-Nil

Vehicle is not in

working.


II/1/10; dated: 24.05.2006 –




1. Staff cars including Jeeps -

07 Years.


Years


Years



25 Years


completed the codal life in year

2009. It has already used 07

years addition to its normal




a vehicle may be hire as per

requirements.

6.2.1 Recommendations No.2: It is recommended that Vehicle no. RJ-19 1G 4510

& RJ- 07 GA 3243 have already completed the codal life, therefore process for

condemnation of these vehicles should be initiated. For distribution of the store

material at Road side station with periodical interval a vehicle along with driver is

requisite. Hence, existing 01 post of Vehicle Driver has been considered justified.

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6.3.0 Mechanical Department (BKN/WS)


Workload

Critical Analysis

Vehicle no. : RJ-07 UA

2152

Model: Innova Toyoto

Make Year: 2010

Kms run in 2016-17: 8080

Kms




Rs. 69100/-

Vehicle Driver-01

01 Vehicle Driver is

nominated to perform

duty on Innova.

It is used for CWM.


II/1/10; dated: 24.05.2006 –





07 Years.


Years.


Years.

4. Tractors -10 Years.


25 Years.


E (G) 2007 AL4/6; Dated:



using departmental

transportation.

The vehicle will complete the

codal life in year 2017.



should be initiated and a

vehicle may be hire for

transportation of CWM as per

requirements.

It has been informed by SSE

(Progress)/WS that purchase of

a Material Carrying Camper has

been initiated. To operate this

vehicle a Vehicle Driver will

required. Hence, it is being

advised that the Vehicle Driver

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will be release from vehicle no.

RJ-07 UA 2152 may be used

on this new vehicle going to be

purchased.

Vehicle no. : RJ-07 GA

3478

Model: Truck

Make Year: 2007

Kms run : 17000 Kms




Rs. 15770/-

Other expenditure: Rs.

11129/-

Vehicle Driver-01

He performs duty on

truck, which is used

for transportation of

material from

workshop to general

store and to other

units.


II/1/10; dated: 24.05.2006 –





07 Years.


Years.


Years.



25 Years.

The vehicle has completed the

codal life in year 2017..



should be initiated and a

vehicle may be hire for

transportation of material and

scrap as per requirements.

It has been informed by SSE

(Progress)/WS that purchase of

a tractor with 02 trolleys has

been initiated. To operate this

vehicle a Vehicle Driver will

required. Hence, it is being

advised that the Vehicle Driver

will be release from vehicle no.

RJ-07 GA 3478 may be used

on this new vehicle going to be

purchased.

Vehicle no. : RJ-07 G 2838

Model: Truck

Vehicle Driver- Nil

Vehicle is out of order


II/1/10; dated: 24.05.2006 –


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Make Year: 1998

Kms run : Nil Kms


on fuel: Nil Rs/ Month


Rs. Nil.

from March’ 2015. being used by the Indian



07 Years.


Years.


Years.



25 Years.


completed the codal life in

year 2008. It has already used

09 years addition to its normal




a vehicle may be hire for

transportation of material and

scrap as per requirements.

6.3.1 Recommendations No.3: Existing sanctioned strength of Vehicle Drivers for

Workshop-BKN is 04 out of which 02 staff are on roll and 02 posts are lying vacant. It

has been advised to condemn all three existing vehicles with Workshop as these have

completed their codal life. It has been informed that 02 Vehicles are in process of

purchasing. Therefore, 02 vehicle drivers which will be released after condemnation of

existing vehicles may be utilized for new vehicles in process of purchase. 02 vacant

posts of Vehicle Driver Gr.-I of GP 2800 have been considered surplus and advised to


of 39

CHAPTER 7 OBSARVATIONS & COMPARISIONS OF EXPENDITURES

7.1 During the course of works study, work study team visited every

Department/Units of Bikaner Division and collected data regarding the function

of Departmental vehicles and deployment of Vehicle Driver for those vehicles.

7.2 As per D.O. no. E(MPP)2006/01/59; dated: 04..10.2006 of Executive Director

(Training & MPP) Vehicle Drivers and Vehicle Maintenance staff have been

considered as diminishing category and advised to outsource the activities.

7.3 As per RB letter no. 2002/AC-II/1/10; dated: 24.05.2006–Codal life of motor

vehicles being used by the Indian Railway is as under:

1. Staff cars including Jeeps 07 Years.

2. Light Motor Vehicles 10 Years.

3. Heavy Motor Vehicles 10 Years.

4. Tractors 10 Years.

5. Diesel Hydraulic Cranes 25 Years.

7.4 As per RB letter no. Letter no. E (G) 2007 AL4/6; Dated: 08.08.2007 in

divisions only DRM & ADRM are entitled for using departmental transportation.

7.5 Comparison with outsourced vehicle:

Sr.

No.

Description Expected

Amount (Rs.)

A Total expenditure of departmental vehicle

a. Average Salary of Driver 458388

b. Average Yearly Fuel consumption of vehicle 60000

c. Average Yearly maintenance charges of vehicle 30000

(A) Total Expenditure Cost per Annum over Departmental

Vehicle

548388

B Total expenditure of outsourced vehicle

a Yearly expenditure of hiring vehicle as per LPR.

(As per Sr. DME/BKN letter no.-124M/Vehicle

hiring/ADRM/C&W/M-2, dated-17.04.2017)

323750

(B) Annual expenditure on hired vehicle 323750

C Total Annual Recurring Saving on Per Vehicle Hired(A-B) 224638

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7.5.1

7.5.2 Hiring of vehicles is much more economical in comparison to maintaining

departmental vehicle. Therefore, it is suggested that after condemnation of

departmental vehicles, these may be replaced by hiring vehicles.

7.6 However, during the collection of data, work study team also observed

that most of vehicles which are very old and have crossed the

prescribed norms for condemnation. It is often noted that the old vehicles

are not fuel efficient and may face the problem of break down. This

may result into increase in operational & maintenance expenses, this

may also cause failure during vary urgent operations. To avoid this it is

inevitable that old vehicles must be phased out in timely manner.

7.7 The list departmental Vehicles over Bikaner division, Store & WS:

Sr.

No.

Vehicle Number Make Model Total

running KM

Used by

1 RJ 07 GA 3243 1987 Truck 150000 Gen. Store.

2 RNF 4132 1988 Gypsy 849132 C&W

Control

3 DDV 7884 1988 Gypsy 105723 CMS

4 DDV 7882 1988 Gypsy 99695 CMS

5 RJ 07 C 2643 1996 Gypsy 31730

(Last 01

year)

Sr. DSO

6 RJ 07 C 1816 1996 Car Not in use. C&W

7 RJ 07 2598 1998 Tata Sumo 236423 Sr. DCM

8 RJ 07 G 2838 1998 Truck Not in use. WS

9 RJ 19 1G 4510 1999 Truck Not in use Gen. Store

Sr.

No.

Vehicle Number Make Model Total

running KM

Used by

0.00

2.00

4.00

6.00

Departmental Vehicle Hiring VehicleA

nn

ual

Exp

en

dit

ure

Comparision of Expenditure Department Vehicle V/s Hiring Vehicle

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10 RJ 07 4562 2000 Tata Sumo 409322 Sr, DEE

11 RJ 07 U 0086 2003 Quails 281841 Sr. DSTE

12 RJ 07 U 367 2004 Tata Sumo 16922 Sr.DFM

13 RJ 07 C 0067 2004 Quails 198461 Sr. Den.

(C)

14 RJ 07 U 0501 2006 Tavera 162430 Sr. DOM

15 RJ 07 GA 3780 2007 Truck 400000 C&W

16 RJ 07 GA 0464 2007 Toyota - Elect.

Control

17 RJ 07 GA 3478 2007 Truck 17000

( Last 1

year)

WS

18 RJ 07 CA 3554 2008 Ambassador 106000 DRM

19 RJ 07 UA 2152 2010 Innova 8080

( Last 1

year)

WS

20 RJ 07 U 1520 2011 Tavera 53640 Sr. DCM

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CHAPTER 8 SUMMARY OF SURPLUS POSTS

Sr.

No.

Deptt. /

Unit

SS OR Vac. Prop

osed

Surplus

Posts

Remarks

1

Under DRM

office, BKN

19

14 05 02 17 I. As per D. O. no. E(MPP)

2006 /01 /59; dated:

04.10.2006 of Executive

Director (Training & MPP)

Vehicle Drivers and Vehicle

Maintenance staff have

been considered as

diminishing category and

advised to outsource the

activities.

II. As per RB letter no.

2002/AC-II/1/10; dated:

24.05.2006 – codal life of

motor vehicles being used

by the Indian Railway is as

under:


07 Years.


Years.


Years.


5. Diesel Hydraulic Cranes- 25

Years.

III. As per RB letter no. Letter

no. E (G) 2007 AL4/6;

Dated: 08.08.2007 in

divisions only DRM & ADRM

are entitled for using

departmental

transportation.

IV. Hiring of vehicles is much

more economical in

comparison to maintaining

departmental vehicle.

2 Gen. Store,

BKN

01 01 0 01 0

3 Workshop,

BKN

04 02 02 02 02

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Therefore, it is suggested

that after condemnation of

departmental vehicles,

these may be replaced by

hiring vehicles.

Therefore, process for

condemnation of these

vehicles should be initiated and

vehicles may be hired for

transportation as per

requirement.

Hence the 20 posts of Vehicle

Drivers have been considered



Total 24 17 7 5 19 SS=24, OR=17, Vac. =07,

Proposed cadre= 05, Surplus

posts=19.

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CHAPTER 9 SUMMARY OF RECOMMENDATIONS

Sr.

No.

Recommendations Para

No.

Accepting/

Implementing

Authority

1 Recommendations No.-1:

Out of total 19 vehicle drivers under DRM Office,

Bikaner; 17 posts of Vehicle Drivers {includes 02 posts

of Sr. Vehicle Driver of GP 4200, 07 posts of vehicle

driver Gr.-I of GP 2800, 04 posts of Vehicle Driver Gr.-II

of GP 2400 & 04 posts of Vehicle Driver Gr.-III of GP

1900} have been considered surplus and advised to

surrender soon after hiring of vehicles.

6.1.0

DRM/JU

2 Recommendations No.2:

It is recommended that Vehicle no. RJ-19 1G 4510 &

RJ- 07 GA 3243 have already completed the codal life,

therefore process for condemnation of these vehicle

should be initiated. For distribution of the store material

at Road side station with periodical interval a vehicle

along with driver is requisite. Hence, existing 01 post of

Vehicle Driver has been considered justified.

6.2.0 SMM/BKN

3 Recommendations No. 3:

Existing sanctioned strength of Vehicle Drivers for

Workshop-BKN is 04 out of which 02 staff are on roll

and 02 posts are lying vacant. It has been advised to

condemn all three existing vehicles with Workshop as

these have completed their codal life. It has been

informed that 02 Vehicles are in process of purchasing.

Therefore, 02 vehicle drivers which will be released after

condemnation of existing vehicles may be utilized for

new vehicles in process of purchase. 02 vacant posts

of Vehicle Driver has been considered surplus and

advised to surrender forthwith.

6.3.0 CWM/BKN

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Sr.

No.

Recommendations Para

No.

Accepting/

Implementing

Authority

4 Recommendations No.4:

During discussion it was informed by the users that at

present outsourcing are done by individual department

for 01 or 02 vehicle for which reputed firms/agencies

do not turn up and at later stage these small agencies

unable to manage operation of the vehicle well. This

causes hindrance in day to day movement and

inconvenience in the working.

Therefore, it is being recommended that comprehensive

outsourcing of the Vehicles for transportation through

reputed firms may be invited. Vast experience of

managing the operation of vehicles by these agencies

will address the concern of users.

- DRM

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CHAPTER 10 FINANCIAL SAVINGS

With the proposal of surrender of 19 posts of Vehicle Drivers, the recurring savings

per annum in money value amount to as given below:-

Sr.

No.

Category Pay Leval Mean

Pay

DA

4%

Total

Pay

No. of

posts

Total

saving per

month

(Rs.)

Total

saving per

year (Rs.)

1 Vehicle

driver

35400 112400 73900 2956 76856 2 153712 1844544

29200 92300 60750 2430 63180 9 568620 6823440

25500 81100 53300 2132 55432 4 221728 2660736

19900 63200 41550 1662 43212 4 172848 2074176

Total 19 1116908 13402896

Total recurring savings per annum comes to approx Rs. 134.02 Lac.

vehicle driver of bikaner division general store depot and workshop...

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