visioncards - columbia heights...teamworks international, inc. 7037 20th avenue north centerville,...

Columbia Heights Public Schools

VisionCards

December 28, 2012


November, 2011

1

Prepared by

Dennis Cheesebrow

Founder and Principal

TeamWorks International, Inc.

7037 20th Avenue North

Centerville, Minnesota 55038

w. 651-429-7340 c.612-387-0827

[email protected]

Julie Goldsmith

Senior Consultant

TeamWorks International, Inc.

7037 20th Avenue North

Centerville, Minnesota 55038

w. 651-429-7340 c.612-834-5689

[email protected]

Prepared for

Kathy Kelly Superintendent


1440 49th Ave NE

Columbia Heights MN 55421

Phone: (763) 528-4436 Email: [email protected]


November, 2011

2

Introduction The district administrators met for a one day, guided session on the development of District VisionCards, as designed by TeamWorks International and its Education Leadership System (ELS) for the alignment of adults around student learning and development.

In the graphic above, the Strategic Roadmap is a one page document, stewarded by the Board of Education in consultation with the District and community which sets out the Mission, Core Values, Vision and Strategic Directions of the district. The Strategic Roadmap is an act of governance. The VisionCards are an act and tool of district management by defining the measures and metrics of achieving the Vision and organized around the six (6) District Strategic Directions. The VisionCards will become the data source driver of the District Operational Plan and the School and Department Annual Improvement Plans as a act of Consultation. The performance of the Improvement Plans will be reported back to the Board of Education on a scheduled basis throughout the year in Monitoring Reports. Monitoring Reports form the basis of district accountability and Superintendent evaluation.


November, 2011

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STRATEGIC ROADMAP May 2010

Mission Statement Our Core Purpose

Columbia Heights Public Schools create worlds of opportunity for every learner in partnership with supportive small-town communities

by challenging all to discover their talents, unleash their potential, and develop tools for lifelong success.

Core Values: What Drives Our Word and Actions Community: it’s about all of us, all the time Excellence: to be our best, expect our best Collaboration: working together for common goals Integrity: honesty Respect: honor who we are, accepting of our differences Courage: facing challenges with hope & persistence Innovation: finding new ways to excel

Vision 2015 What We Intend To Create Academic Excellence with access to flexible programming and options designed around student needs

An image of pride which attracts and retains students and families

All have a voice and place with differences being our assets

Innovative technology for engaged learning, effective communication and preparation for success

Community culture of collaborative partnerships

Best practices and resource management; “We do school well”

Irresistible employment with creative and collegial staff

Strategic Directions Focus of Our Time and Resources A. Expand access & opportunities by turbo charging what works &

redesigning what needs to be better

B. Innovate to close the achievement gap with accountability and efficiency

C. Know & honor who we are to build strong relationships

D. Acknowledge and address tensions & opportunities for employments & partnership between employees

E. “Tell our story,” brand development, reputation management, to increase partnership & enrollment

F. Remain fiscally responsible


November, 2011

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VisionCard System

Early Childhood

Grades K - 5

Grades K - 8

Grades 6 - 12

Grades 9 - 12

PreK - 12

District


November, 2011

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Strategic Direction A: Expand access and opportunities by turbo charging what works and redesigning what needs to be better

Measure Wt Level 1 Intervention

1.0 – 1.9

Level 2 High Concern

2.0 – 2.9

Level 3 Baseline 3.0 – 3.9

Level 4 Progressing

4.0 – 4.9

Level 5 Vision 5.0 +

Score Trend Line

I N S T R U C T I O N

50 %

A1: Use of articulated, standards-based curriculum

15 %

Less than 75 % of all classrooms

75 – 79 % of all classrooms



90 % + of all classrooms

A2: Licensed staff actively engaged in PLC’s 4 questions monthly at the minimum

15 %

Less than 30% of all licensed staff

30- 49% of all licensed staff

50 - 69% of all licensed staff

70 - 89% of all licensed staff

95% + of all licensed staff

2012 - 2013

A3: Use of formative student learning data to differentiate instruction

20 %






2013-2014

A4: Use of effective teaching strategies resulting in student engagement in the learning objectives though walk-through protocol feedback and coaching

25 %

Less than 50 % of all teachers

50 – 69 % of all teachers



90 % + of all teachers 2012 - 2013

A5: Presence and use of classroom - embedded 21

st Century learning

15 %






2013 - 2014

A6: Percentage of evaluated teaching staff at the basic/ proficient for non-tenured and proficient /distinguished level for tenured on instruction measures

10 %

Less than 50 % of all teachers

50 - 59% of all teachers



80% + of all teachers 2014-2015


November, 2011

6

S U P P O R T

30 %

A7: Presence of multi-tiered interventions for academics Reading and Math 2012 Science 2013

30 %

Less than 75 % of all Students

75 – 79 % of all Students



90 % + of all Students 2012-2013

A8: Presence of multi-tiered interventions for behavior RC / PBiS / DD

30 %






2013 -

2014

A9: Presence of elements of STEAM curriculum and classroom instruction - grades K-12

20 %



30 –39 % of all classrooms



2013 -

2014

A10: Presence of Achievement Via Individual Determination (AVID) strategies grades 9-12

20 %






2012 -

2013

A11: Parent involvement (student achievement Examples: Parent Portal

% Less than 50 % of 50 – 59 % of parents 60 – 69 % of parents 70 – 79 % of parents 80 % + of parents 2013 -

2014

A12: 1-5 Participation in arts, activities and athletics

30 – 34 % of students are engaged



45 - 49 % of students are engaged

50 % + of students are engaged

P A R T I C I P A T I O N

20 %

A13: 6-12 Participation in arts, activities and athletics

30 %

Less than 65 % of students are engaged




80 % + of students are engaged

2012 -

2013

A14: Participation gap between student groups participating in arts, activities and athletics (groups include gender, F/R, ethnicity)

30 %

30% - 26% gap 25% - 21% gap 20% - 16% gap 15% - 10% gap >10% gap 2012 -

2013

A15: Parent engagement in points of contact grades E – 12 Examples: attendance at student events, volunteering in schools, PTO etc.

-

20 %

Less than 50 % of parents surveyed self identify more than one point of contact with district beyond conferences

50 – 59 % of parents surveyed self identify more than one point of contact with district beyond conferences



80 % + of parents surveyed self identify more than one point of contact with district beyond conferences

2012 -

2013

A16: Participation in Early Childhood programming

20 %

<40% of resident children are screened at age 5

40% - 49% of resident children are screened at age 5



70% + of resident children are screened at age 5


November, 2011

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VisionCard A Weighted Score


November, 2011

8


Strategic Direction B: Innovate to close the achievement gap with accountability and efficiency

Measure Wt. Level 1 Intervention

1.0 – 1.9


2.0 – 2.9


Level 4 Progressing

4.0 – 4.9


Score Trend Line

G R O W T H

40 %

B1: NWEA MAP Growth Math by Student

20 %

<45% of elementary students meet or exceed their annual growth targets

45% - 54% of elementary students meet or exceed their annual growth targets



75% + of elementary students meet or exceed their annual growth targets

2012 -

2013

<45% of secondary students meet or exceed their annual growth targets

45% - 54% of secondary students meet or exceed their annual growth targets



75% + of secondary students meet or exceed their annual growth targets

2012 -

2013

B2: NWEA MAP Growth Reading by Student

30 %

<45% of elementary students meet or exceed their annual growth targets




75% + of elementary students meet or exceed their annual growth targets

2012 -

2013

<45% of secondary students meet or exceed their annual growth targets




75% + of secondary students meet or exceed their annual growth targets

2012 -

2013

B3: Percentage of students by student group meeting NWEA MAP growth target.

20 %

Greater than 40 % difference between any student group to target

30 - 39 % difference between any student group to target



Less than 10 % difference between any student group to target

2012 -

2013

B4: Curriculum Based Management (CBM) Reading – K-5

30 %

<35 % of Tier II and III students assessed twice monthly using CBMs

35% - 49% of Tier II and III students assessed twice monthly using CBMs



80% + of Tier II and III students assessed twice monthly using CBMs

2012 -

2013


November, 2011

9


Strategic Direction B (continued): Innovate to close the achievement gap with accountability and efficiency


1.0 – 1.9


2.0 – 2.9


Level 4 Progressing

4.0 – 4.9


Score Trend Line

P R O F I C I E N C Y

30 %

B5: Minnesota Comprehensive Assessment (MCA) Reading scores all grades tested

30 %

<60% of all elementary students assessed are proficient

60% - 64% of all elementary students assessed are proficient



75% + of all elementary students assessed are proficient

2012 -

2013

<49% of all secondary students assessed are proficient

50% - 54% all secondary students assessed are proficient


60% - 64% of all secondary students assessed are proficient

65% + of all secondary students assessed are proficient

B6: MCA Math scores all grades tested

30 %

<60% of all elementary students assessed are proficient




75% + of all elementary students assessed are proficient

2012 -

2013

<35% of all secondary students assessed are proficient



45% - 49% of all secondary students assessed are proficient

50% + of all secondary students assessed are proficient

B7: MCA Science scores all grades tested

10 %

<35% of all students assessed are proficient

35% - 39% all students assessed are proficient

40% - 44% all students assessed are proficient

45% - 49% of all students assessed are proficient

50% + of all students assessed are proficient

2012 -

2013

B8: MCA gap to standard for student groups in Reading or Math

30 %

Greater than 45 % difference for any student group to standard

35 - 44 % difference for any student group to standard



Less than 14 % difference for any student group to standard

2012 -

2013


November, 2011

10


Strategic Direction B (Continued): Innovate to close the achievement gap with accountability and efficiency


1.0 – 1.9


2.0 – 2.9


Level 4 Progressing

4.0 – 4.9


Score Trend Line

R E A D I N E S S

20 %

A C T

50 %

B9: ACT Plan and Explore: college readiness benchmarks in each of the 4 content areas reported

30 %

Less than 20% of all students tested achieve college readiness benchmarks

20 – 29 % of all students tested achieve college readiness benchmarks

30 to 39 % of all students tested achieve college readiness benchmarks

40 to 59 % of all students tested achieve college readiness benchmarks

Greater than 60% of all students tested achieve college readiness benchmarks

2012 -

2013

B10: Equity in ACT Plan and Explore: college readiness benchmarks

30 %

Greater than 40 % difference between highest and lowest student group

30 to 40 % difference between highest and lowest student group



Less than 10 % difference between highest and lowest student group

2012 -

2013

B11 ACT participation grades 11 – 12

10 %

Less than 25 % of students participating

25 - 40 % of students participating



70 % + of students participating

2012 -

2013

B12 ACT composite scores of students in district since 8

th

grade

30 %

17 or below average composite score

18-19 average composite score



23 + average composite score

2012 -

2013

B E H A V 20 %

B13 Referrals out-of-class (6-12 only)

50 %

Greater than 3,000 referrals per year

3,000 - 2,500 referrals per year



Less than 1500 referrals per year

2012 -2013

B14: Difference between student groups in referrals out-of-class

30 %

Greater than 40 % difference for any student group to demographics

30 - 39 % difference for any student group to demographics



Less than 10 % difference for any student group to demographics

2012-2013

B15 Out-of-school suspension incidents

20 %

Greater than 425 incidents per year

425 - 400 incidents per year



Less than 350 incidents per year

2012 -2013


November, 2011

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P O S T H S 30 %

B16 Advance Placement (AP) participation and success

20 %

< 20% of students in a graduating class take at least one AP test and score 3 or better

20 - 39% of students in a graduating class take at least one AP test and score 3 or better

40-49% of students in a graduating class take at least one AP test and score 3 or better

51-60% of students in a graduating class take at least one AP test and score 3 or better

> 60% of students in a graduating class take at least one AP test and score 3 or better

2012-2013

B17 On-Track-to-Graduate rate for grades 8-12

30 %

<80% of students on track per grading period

80% - 84% of students on track per grading period



95% + of students on track per grading period

2013 -

2014

B18 Graduation rate (4 year cohort model)

30 %

Lower 75 % of all districts in the State

Top 25 % of all districts in the State




2012 -2013

B19 Post-secondary enrollment entrance rate

10 %

<50% of graduating class enter into postsecondary options within one year

50 - 59% of graduating class enter into postsecondary options within one year

60 - 69% of graduating class enter into postsecondary options within one year

70 - 79 % of graduating class enter into postsecondary options within one year

80% + of graduating class enter into postsecondary options within one year

2012 -2013

B20 College entrance rate after a readiness program Achievement Via Individual Determination (AVID) /Admission Possible

10 %

<60% of students 60% - 69% of students

70% - 79% of students

80% - 89% of students

90 % + of students 2012 -

2013

VisionCard B Weighted Score


November, 2011

12


Strategic Direction C: Know and honor who we are to build strong relationships


1.0 – 1.9


2.0 – 2.9


Level 4 Progressing

4.0 – 4.9


Score Trend Line

C1 increase enrollment in pre-ap & ap classes for students of color commensurate with white peers

5 %

>40% gap between other student groups and white students

40% - 31% gap between other student groups and white students



<10% gap between other students groups and white students

C2 Enriched curriculum with a variety of cultural perspectives in 80% of courses

10 %

<20% of courses contain enriched curriculum

20% - 39% of courses contain enriched curriculum



80% + of courses contain enriched curriculum

2013 - 2014

C3 Family involvement programs (REACH) for targeted families of color

5 %

<40% of targeted families participating

40% - 49% of targeted families participating



70% + of targeted families participating

C4 Equity Teams established at each building with a variety of employee groups

10 %%

1-2 buildings out of 6 implementing plan

3/6 buildings implementing plan




2013 - 2014

C5 Cultural Family Events with community members sharing

5 %

<2 times per year per building

2 times per year per building



>4 times per year per building

C6 Reduce suspensions and referrals of students of color to reflect general population

20 %

>25% difference between referred student demographics and the general population

25% - 21% difference between referred student demographics and the general population



<10% difference between referred student demographics and the general population

C7 Licensed staff demographics as compared to student populations (white – color)

5 %

Lowest 2 out of our District cohort group

Top 8 out of our District cohort group




C8 Students/families feel welcomed into district/schools measured by family satisfaction (climate survey)

30 %

<60% of respondents surveyed report feeling welcomed and safe at school

60% - 69% of respondents surveyed report feeling welcomed and safe at school



90% + of respondents surveyed report feeling welcomed and safe at school

C9 Digital divide (access) after school hours

10 %

<45% of students surveyed report access to technology

45% - 59% of students surveyed report access to technology



90% + of students surveyed report access to technology

VisionCard C Weighted Performance


November, 2011

13


Strategic Direction D: Acknowledge and address tensions & opportunities for employments & partnership between employees


1.0 – 1.9


2.0 – 2.9


Level 4 Progressing

4.0 – 4.9


Score Trend Line

D1 Percentage of new hires who completed the on-boarding process (licensed)

10 %

<70% complete on-boarding process

70% – 74% complete on-boarding process

75% - 79% complete on-boarding process


85% + complete on-boarding process

D2 Percentage of new hires who completed the on-boarding process (non-licensed)

10 %

<10% complete on-boarding process




85% + complete on-boarding process

D3 Retention of desired employees

25 %

<90% planned retention

90% - 91% planned retention



95% + planned retention

D4 Evaluation completed within contract evaluation period

15 %

<80% completed 80% - 84% completed 85% - 89% completed 90% - 94% completed 95% + completed

D5 Staff satisfaction with working conditions

10 %

<50% of staff surveyed are satisfied to highly satisfied

50% - 54% of staff surveyed are satisfied to highly satisfied



70% of staff surveyed are satisfied to highly satisfied

D6 Staff satisfaction with labor/ management communications

10 %






D7 Staff satisfaction with informal recognition at the building level

10 %






D8 Staff satisfaction with informal feedback from building administrators

10 %






VisionCard D Weighted Performance Score


November, 2011

14


Strategic Direction E: “Tell our story,” brand development, reputation management, to increase partnership & enrollment


1.0 – 1.9


2.0 – 2.9


Level 4 Progressing

4.0 – 4.9


Score Trend Line

E1 Market share of school-age children in district schools

30 %

<60% of E-12 students living in district

60% - 69% of E-12 students living in district



90% + of E-12 students living in district

E2 Columbia Heights Public Schools (CHPS) students and families connected using digital media

15 %

<35% of students and families reporting a connection to district communications or district website

35% - 49% of students and families reporting a connection to district communications or district website



80% + of students and families reporting a connection to district communications or district website

2013 - 2014

E3 CHPS staff demonstrate the district’s core values on their everyday work

15 %

<40% of staff demonstrate core values

40% - 58% of staff demonstrate core values



95% + of staff demonstrate core values

2013 - 2014

E4 Percentage of performing arts and activities communications which include the mission of CHPS

10 %

<40% communicating the Mission

40% - 58% communicating the Mission



95% + communicating the Mission

E5 District published materials with CHPS logo and mission statement

10 %

<40% have logo and Mission displayed

40% - 58% have logo and Mission displayed



95% + have logo and Mission displayed

E6 Favorable responses to 3 universal climate questions embedded within all district surveys/evaluations

20 %

<45% of those surveyed provide favorable responses to all 3 questions

45% - 54% of those surveyed provide favorable responses to all 3 questions



75% + of those surveyed provide favorable responses to all 3 questions

VisionCard E Weighted Performance Score


November, 2011

15


Strategic Direction F: Remain fiscally responsible


1.0 – 1.9


2.0 – 2.9


Level 4 Progressing

4.0 – 4.9


Score Trend Line

F1 Unrestricted fund balance

20 %

Negative fund balance 0 – 1% fund balance 2% - 3% fund balance 4% - 5% fund balance 6% + fund balance

F2 Annual variation from established budgets: All schools and departments

25 %

>2.5% variation from budget

2.5% – 2.1% variation from budget

2.0% - 1.6% variation from budget

1.5% - 1.0% variation from budget

<1% variation from budget

F3 Budget alignment % of general fund applied directly to the classroom 200, 300, 400 UFARS program codes

10 %

45% - 49% 50% - 54%

55% - 59%

60% - 65%

65% +

F4 Approved capital projects completed on time

10 %

<60% completed on time

60% - 69% completed on time

70% -79% completed on time

80% - 89% completed on time

90% + completed on time

F5 Approved capital projects completed within budget

10 %

<60% completed within budget

60% - 69% completed within budget

70% -79% completed within budget

80% - 89% completed within budget

90% + completed within budget

F6 Quality of facilities & grounds climate survey

15 %

<20% of those surveyed, report satisfaction to high satisfaction

20% - 34% % of those surveyed, report satisfaction to high satisfaction



65% + % of those surveyed, report satisfaction to high satisfaction

F7 Operating levy in comparison to similar metro districts

10 %

Lowest quartile of similar districts

Lowest half of similar districts

Highest half of similar districts

Highest quartile of similar districts

Highest quintile of similar districts

F8 Community satisfaction with district financial decisions

10 %

<20% of community member surveyed, report satisfaction to high satisfaction with districts decisions

20% - 34% of community member surveyed, report satisfaction to high satisfaction with districts decisions



65% + of community member surveyed, report satisfaction to high satisfaction with districts decisions

VisionCard F Weighted Performance Score

visioncards - columbia heights...teamworks international, inc. 7037 20th avenue north centerville,...

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