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2011/12 SDBIP1ST QUARTER PERFORMANCE REPORT
1st QUARTER PERFORMANCE SCORECARD
Departments Total %
25 18 3 22 0 0 88%
Management Support 2 1 0 0 0 0 0%IDP 4 0 0 4 0 0 100%MIG 2 0 0 2 0 0 100%Monitoring and Evaluation 6 1 0 5 0 0 83%
11 1 3 7 0 0 64%
Internal Audit 4 0 1 2 1 0 75%
Municipal Financial Management 20 1 3 8 2 7 85%Management Support 2 0 0 0 0 2 100%
Revenue Enhancement 2 0 0 0 0 2 100%
Credit Control 3 0 1 1 0 1 67%
Budget and Treasury Office 6 1 0 4 2 0 100%
Supply Chain Management 4 0 1 1 0 2 75%
Expenditure Management 3 0 1 2 0 0 67%
Valuations 0 0 0 0 0 0 _Economic Services 30 3 5 7 7 6 67%Management Support 2 0 0 0 0 0 _
Enterprise Management 12 1 1 5 1 4 83%Development Planning 5 2 1 0 2 0 40%Housing 5 0 2 1 2 0 60%Rural Development 6 0 1 1 2 2 83%Social Services 45 2 2 12 9 20 91%Management Support 2 1 0 0 0 1 50%Social Upliftment 14 0 0 1 3 10 100%Sports and Libraries 13 0 2 4 3 4 85%Public Safety 9 1 0 0 3 5 89%
Licensing 7 0 0 7 0 0 100%
Projected KPIs per Quarter
1 = Poor Performance
2 = Below Average
3 = Average
4 = Above Average
5 = Exceptional Performance
Office of the Chief Operating Officer
Knowledge and Information Management
Departments Total %
Infrastructure Services 67 13 10 15 9 18 63%Management Support 2 0 0 0 0 0 0%
Roads and stormwater maintenance 21 4 2 2 7 6 71%
Water and Sanitation 12 1 2 4 0 5 75%
Electricity Services 11 5 1 1 2 2 45%
Fleet Management 10 2 4 4 0 0 40%
Building maintenance 11 1 1 4 0 5 82%
Corporate Support Services 54 11 7 19 9 8 67%
Management Support 2 0 0 2 0 0 100%Legal Services 6 0 0 3 2 1 100%
Human Capital Management 2 0 1 1 0 0 50%
Corporate Administration 5 0 0 4 1 0 100%
Human Capital Support 31 9 5 7 4 6 55%
8 2 1 2 2 1 63%
DIEM 21 0 5 7 2 7 76%Management Support 2 0 0 0 0 2 100%
Park and Cemeteries 5 0 2 3 0 0 60%
Integrated Environment 5 0 0 2 2 1 100%
Municipal Health 9 0 3 2 0 4 67%
Total Municipal Scorecard 266 48 36 92 39 66 74%
Projected KPIs per Quarter
1 = Poor Performance
2 = Below Average
3 = Average
4 = Above Average
5 = Exceptional Performance
Marketing, Communication and Customer Relations
Internal Audit 75%Office of the COO 88%
Finance 80%
Economic Services 67%
Infrastructure Services 63%
Social Services 91%
76%
Corporate Support Services 67%
Integrated Environmental Management
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
1st Quarter Organisational Performance
Internal Audit
Office of the COO
Finance
Economic Services
Infrastructure Services
Social Services
Integrated Environmental Management
Corporate Support Services
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
1st Quarter Organisational Performance
Internal Audit
Office of the COO
Finance
Economic Services
Infrastructure Services
Social Services
Integrated Environmental Management
Corporate Support Services
INTERNAL AUDIT UNIT
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
Operational Expenditure: Internal Audit
Strategic goal: To ensure sound governance practices within the municipality
Section: Internal Audit
Baseline
Qrt end Sept 2011
Explanation of Variance Mitigation MeasuresProject Name Proj. Act
1 1 _ _
90% 92% 92% 78%
Management Requests
100% 100% _ _ _ _
Audit Committee meetings.
4 4 1 1 _ _
4 4 1 1 _ _
1 1 _ _ _ _
Annual Target
Self Score
Key Performance Indicator
Act
Compilation of Annual Risk-Based Internal Audit Plan.
Time taken( months) to approve the Annual Risk-Based Internal
Audit Plan
Final Plan approved by
Sept 11
Annual Internal Audit Plan approved by
Audit Committee in August 2011
_
Evaluate the adequacy and effectiveness of the system of internal controls.
% completion of the scheduled quarter audits
as per audit plan
Senior Auditor allocated to Sports audit was assisting the prosecutor with the prosecutors investigation process which occurs after IA has issued a preliminary report. Documentation and information relating to the contractual agreement with African Bush not easily retrievable
Both audits will be completed during the
2nd quarter_
% completion of management requests
received within a 6 month period _
No. of Audit Committee meetings held per
annum
_
Conducting of Performance Audits.
No. of performance audits conducted per annum
_
Compilation of the Annual Audit Committee Report.
No. of Annual Audit Committee report tabled submitted for the Annual
Report
_
DEPARTMENT
Office of the COO
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
Strategic goal objectives: To ensure sound governance practices within the municipality
Department: Office of the Chief Operating Officer
Office of the Chief Operating OfficerBaseline Annual Target
Quarter ended September 2011Explanation of Variance
Project NameKey Performance Indicator
Projected target
25% 40% 40% 8%
50% 50% 50% 91%
Actual Performance Achieved
Management Support
% total rand value of all procurement services allocated to Mogale City based service providers Substaintial procurement was done
for IT related infrastructure which was outside Mogale City. No Mogale City
service providers applied for IT contract
% total rand value of all procurement services allocated to BEE service providers
The Department procured substaintial IT infrastructure as per IT
revamping contract.
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
Section: IDP
Baseline Annual Target
Quarter ended September 2011
Explanation of VarianceProject Name Key Performance Indicator Projected target
1 1 1 _
8 8 _ _
3 3 1 1 _
No. of IDP tabled in Council 1 2 _ _
Annual SDBIP 1 1 1 _
No. of Reports submitted 4 3 1 1 _
Actual Performance Achieved
IDP Development and Review
No. of IDP Process Plan tabled in Council
1 Process plan submitted
No. of public participation meetings
Not applicable for the quarter
No. of IDP Public advertisement published on the Website and newspapers
Not applicable for the quarter
No. of 2011/12 SDBIP submitted to the Municipal Manager for approval
1 submitted in July 12
Reports submitted to National and Provincial Departments
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
Section : Monitoring and EvaluationBaseline Annual Target
Quarter ended September 2011Explanation of VarianceProject Name Key Performance Indicator Projected target
Risk Management
1 1 1 1 _
4 4 1 1 _
4 4 1 1 _
4 4 1 1 _
_ 4 1 _
No. of Reports submitted 4 1 1 _
Actual Performance Achieved
No. of Annual Risk Management Plan completed
No. of risk reports submitted to the Audit Committee
SDBIP Quarterly reporting
No. of SDBIP Quarterly Reports submitted to Internal Audit for assessment
No. of Performance Audit Committee meetings held
Monitoring of Council Resolutions implemented
No. of quarterly reports on the implementation of Council Resolutions
There was lack of communication in terms of submission information to
the coordinator.
Reports submitted to National and Provincial Departments
4 Quarterly reports and 1 Annual report
submitted
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
1 1 _ _
1 1 _ _
Annual Report and Oversight report submission No of Report(s) submitted to
Provincial Legislature (SCOPA)Not applicable for the
quarter
Tabling of the Municipal Annual Report
No. of Annual Report submitted to Council
Not applicable for the quarter
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
Section: Project Management Unit (MIG)Baseline Annual Target
Quarter ended September 2011Explanation of VarianceProject Name Key Performance Indicator
Projected target
80% 100% _ _
70% 100% _ _
EPWP programme
4 4 1 1 _
Reporting on MIG No. of quarterly Reports on MIG
4 4 1 1 _
Actual Performance Achieved
Financial Management of the MIG fund
total expenditure as a % of the allocated amount
Not applicable for the quarter
% of funds committed in terms of the allocated amount
Not applicable for the quarter
No of reports submitted in terms of Job creation
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
Section: Knowledge and Information Management Baseline Annual Target
Quarter ended September 2011Explanation of Variance
Project Name Key Performance Indicator Projected target
1 1 Quarterly Report _
4 hours 1 Quarterly Report _
4 hours 1 Quarterly Report _
Actual Performance Achieved
Implementation of Enterprise Resource Planning (ERP) Solution
No .of stages for the approval of the ERP Solution implementation
4 Modules of the ERP solution
implemented
4 Modules of the ERP solution implemented
Stage 5: (1)Functional design specifications for all modules 100% complete. (2) infrastructure implementation 100% complete (3 Contact management and meeting and minute management modules 20% implemented
(1)Functional design specifications for HR, contact management,
development and planning, meeting and minute
management and document management complete. (2)
Infrastructure implementation is 100%
complete. (3) HR, contact management and minute and meeting management
module module 20% complete through
installation of software and business requirements
sessions.
The implementation was amended, the HR module was to be
implemented first. The functional design specifications for the Finance module will commence in November
2011.
Operation of the help desk system
No. of quarterly report completed
4 Quarterly reports
submitted to the COO
4 Quarterly reports submitted to the
COO
Down time of the network
No. of hours taken to resolve network downtime priority 1(critical)
Network downtime resolved within 24 hours (priority 1)
Network downtime resolved within 24 hours (priority 1)
No. of hours taken to resolve network downtime priority 2 (less critical)
Network downtime resolved within 48 hours (priority 1)
Network downtime resolved within 48 hours (priority 1)
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
4 hours 1 Quarterly Report _
_ _
Down time of the network No. of hours taken to resolve
network downtime priority 2 (less critical)
Network downtime resolved within 48 hours (priority 1)
Network downtime resolved within 48 hours (priority 1)
Development of ICT Policies
Time taken to develop and approve the ICT user policy
ICT User policy approved
Approval of the draft ICT User policy by the ICT Steering
Committee
ICT User Policy approved by the Mayoral Committee
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
Section: Knowledge and Information Management Baseline Annual Target
Quarter ended September 2011Explanation of Variance
Project Name Key Performance Indicator Projected target
_ _
_ _
_ _
Actual Performance Achieved
Development of ICT Policies
Time taken to develop and approve of ICT Security Policy
ICT Security Policy approved
Development of the ICT Security policy
ICT Security Policy approved by the Meyoral
Committee
Development of Knowledge Management Strategy
Stages for the Development of Knowledge Management Strategy
Knowledge Management
Strategy approved
Stage1:Research and information gathering
Research and Information gathering was completed
electronically
Development of the GIS Strategy
Stages for the Development of GIS strategy
GIS strategy approved
Stage1:Research and information gathering
Research and Information gathering was completed
electronically
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
Section: Knowledge and Information Management Baseline Annual Target
Quarter ended September 2011Explanation of Variance
Project Name Key Performance Indicator Projected target
_ GIS policy approved
50% _
4 4 1
Actual Performance Achieved
Development GIS policy
Time taken to finalise of GIS policy
Development of the GIS policy and
submission to EXCO
Draft GIS Policy Developed, however not submitted to
Exco yet.
Inputs had to be sought from other stakeholders before submission to
Exco
Updating of the cadastral on GIS
% update of cadastral as compared to the previous financial year
100% updated cadastral
50% updated cadastral
50% update of the cadastral data
Implementation of the Telephone Management System
No of expenditure reports submitted to EXCO
The function was in CSS services during this quarter
in October 2011
The function was in CSS services during this quarter
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
Strategic goal objectives: To ensure sound governance practices within the municipality
Department: Office of the Chief Operating Officer
Mitigation Measures
_
The Department will ensure procurement of Mogale City based
service providers
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
Mitigation Measures
_
_
_
_
_
_
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
Mitigation Measures
_
_
_
_
_
A template has subsequently been developed to track and monitor
Council resolutions for all quarters including the 1st quarter .
Progress made will be monitored and reported on a continuous
basis.
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
_
_
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
Mitigation Measures
_
_
_
_
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
Mitigation Measures
_
_
_
The final go-live date for the ERP system still remains being 31 May
2012
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
_
_
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
Mitigation Measures
_
The report refelcting concrete evidence will be submitted by the
next quarter
The report refelcting concrete evidence will be submitted by the
next quarter
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Office of the Chief Operating Officer
Mitigation Measures
_
_
A draft policy will be submitted to Exco in the second quarter
DEPARTMENT
Municipal Financial Management
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Municipal Financial Management
Strategic goal/ objectives :to ensure sound governance within the municipalityDepartment: Office of the Chief Financial Officer
Section : Finance
Baseline Annual Target
Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject Name Key Performance IndicatorProjected target
25% 40% 40% 36% ###
50% 50% 50% 67% _ ###
Section : Revenue Enhancement
Baseline Annual Target
Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject Name Key Performance IndicatorProjected target
91% 94% 92% 103% _ ###
85% 85% 85% 91% _ ###
Explan
Actu
Actual Performance Achieved
Management Support
% total rand value of all procurement services allocated to Mogale City based service providers
Services required by various departments not available from
local service providers
Advert in local newspaper encouraging potential service providers to reqister on the database and to tender for goods/services advertised
% total rand value of all procurement services allocated to BEE service providers
Majority of goods/ services required by various departments were available from BEE service
providers
Explan
Actu
Actual Performance Achieved
Revenue enhancement
strategy
% actual revenue versus budgeted revenue billed.
High water comsumption of electricity. Billing amounts
seasonal
% of water and electricity meters read monthly
Increased number of faulty meters replaced
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Municipal Financial Management
Section : Credit Control
Baseline Annual Target
Quarter ended September 2011
Explanation of Variance Mitigation MeasuresProject Name
Key Performance IndicatorProjected target
Credit Control
80% 100% 100% 78% ###
91% 93% 93% 92% ###
70% 77% 77% 85% _ ###
Explan
Actu
Actual Performance Achieved
% of indigent households subsidised as compared to the previous financial year.
Indigents that captured during the month of septenber 2011 will
reflect on the list but will receive subsidy the foloowing month and the other problem is that indigent are subsidises for the services
they have and if they do not those services, there will be no subsidy
This will away be the case because we do not provide sudsidy by the end of every
months
% payment level as compared to the previous financial year.
There is an increase in the number of people who do not
afford to pay services and this is reflected in an icrease in the
number of indigents registered by social services and another factor is government that is not paying
their accounts timeously.
Vigorous credit control and cut off action and continous
engagement of government on their outstanding accounts
% of credit control measures executed (cut-offs) as compared to the previous financial year.
The execution of cut offs is improving due to the fact that
UMS is cutting until late during the day and on saturdays
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Municipal Financial Management
Section : Budget and Treasury Office
Baseline Annual Target
Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject Name Key Performance Indicator Projected target
4 4 1 2 ###
3 3 1 1 _ _ ###
10 10 _ _ _
1 1 1 _ _ ###
Explan
Act
Actual Performance Achieved
Budget Committee
No. of Budget Committee meetings
The budget Committee recommeded monthly meetings rather than quarterly meetings during end August
3 monthly report would be submitted henceforth.
Budget Compilation Process plans
No. of Budget plans submitted to Council
MFMA interactive training
No. of Staff that completed MFMA interactive training
Not applicable for the quarter _
Annual Financial Statements
2010/11 Annual Financial Statements produced by August
financial statement
submitted to the AG
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Municipal Financial Management
Section : Budget and Treasury Office
Baseline Annual Target
Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject Name
Key Performance IndicatorProjected target
12 12 3 3 _ _ ###
12 12 3 3 ###
4 4 1 1 ###
Expla
Actu
Actual Performance Achieved
Financial Reporting
No. of monthly reports submitted to the Provincial Treasury
No. of In year monitoring report submitted to Portfolio Committee
Finance Portfolio Committee will sit on the 19 October 2011 to
discuss September 2011 report.
Finance Department will try in future to align the Section 80
meetings.
No. of In year monitoring report submitted to Council
The council meeting to discuss the first quarter report will be on
the 28 October 2011
Section 52 of the MFMA states that the Mayor of a municipality must within 30 days of the end of each quarter, submit a report to
the council on the implementation of the budget and the financial state of affairs of the
affairs of the municipality.
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Municipal Financial Management
Section: Supply Chain Management
Baseline Annual Target
Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject Name Key Performance IndicatorProjected target
25% 40% 40% 36% ###
40% 50% 50% 67% _ ###
69% 70% 70% 75% _ ###
4 4 1 1 ###
Explan
Actu
Actual Performance Achieved
Supply Chain Management
% total rand value of all procurement services (R30000 and more) allocated to Mogale City based service providers as compared to the previous financial year.
Specialised services required by various departments not available
from local service providers
Advert in local newspaper encouraging potential service providers to reqister on the database and to tender for goods/services advertised
% total rand value of all procurement services (R30000 and more) allocated to BEE service providers as compared to the previous financial year.
Majority of goods/ services required by various departments were available from BEE service
providers
% of tenders finalised within 3 months as compared to the previous financial year. Majority of tenders awarded
within 3 months during the first quarter.
No. of invitations (Newspaper adverts) to vendors to register on Mogale City database of suppliers Last advert appeared in
newspaper on 17 June 2011
Invitation for vendors to register on the database, is permanently
placed on the website. By placing it in the newspaper,
service providers from outside our area, flood our database.
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Municipal Financial Management
Section: Valuations
Baseline Annual Target
Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject Name Key Performance Indicator Projected target
_ _ _ _
_ _ _ _
_ _ _ _
Expla
Actu
Actual Performance Achieved
Implementation of the Municipal Property Rates
Act
Time taken to complete and submit Supplementary Valuation roll as compared to the previous financial year.
2011/12 Supplementary Valuation roll
Supplementary Valuation roll submitted to
Council
Not applicable for the quarter
Time taken to review of property rates policy as compared to the previous financial year.
2011/12 Property rates policy reviewed
100% submitted by March 12
Not applicable for the quarter
Time taken to review by-laws as compared to the previous financial year.
final draft by-law reviewed and submitted to
Council
final draft by-law reviewed and submitted to
Council
Not applicable for the quarter
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Municipal Financial Management
Section: Expenditure Management
Baseline Annual Target
Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject Name Key Performance Indicator Projected target
90% 90% 85% 82% ###
Salary payment monthly
_ _ ###
_ _ _ ###
12 3 3 _ _ ###
Departmental Self score
Actu
Actual Performance Achieved
Expenditure Management
% of All creditors settled within 30 days.
82.07% - Due to Cash Flow constraints, we were unable to
achieve targets.
82.07% - Compillation and implementation of a Turn Around
Cash flow Strategy.
12 monthly salary payment
processed on payday
12 monthly salary payment processed on
payday
3 monthly salary payment processed
on payday
3 monthly salary payment processed on payday
Annual VAT aportionment ratio calculation
9 months after year-end VAT
aportionment ratio
9 months after year-end VAT aportionment
ratio
Not applicable for the quarter
No. of all Grants and subsidies expenditure and income monthly report
12 reports submitted on the
due date
DEPARTMENTEconomic Services
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Economic Services
Strategic goal/ objectives: to provide sustainable services to the communityDepartment: Economic Services
Baseline Annual Target
Quarter ended September 2011
Explanation of Variance Mitigation MeasuresProject NameProjected target
25% 40% 40% _ _
50% 50% 50% _ _
Key Performance Indicator Actual Performance
Achieved
Management Support
% total rand value of all procurement services allocated to Mogale City based service providers
No procurement of services from local service providers
% total rand value of all procurement services allocated to BEE service providers
No procurement of external service providers
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Economic Services
Section: Enterprise Management
Baseline Annual Target
Quarter ended September 2011
Explanation of Variance Mitigation MeasuresProject NameProjected target
_
_ appointment outstanding
SMME Programme No. SMMEs trained
120 120 30 99 _
No. business registered
240 180 45 64 _
No. of Plato pilot projects
8 9 3 3 _ _
Business licensing
25% 25% 25% 33% 33%(30applications& 10 issued)
Key Performance Indicator Actual Performance
Achieved
Tourism Research and Strategy Development
Stages for development of the Tourism Research and Strategy
Draft Tourism research and
strategy completed
Stage 1: Procurement process completed
project advertised for tender
procurement process not yet complete
evaluation and adjudication process in progres
Local tourism promotion video
No. of DVD copies developed for tourism promotion
Approved DVD and 5000 copies
Procurement process completed
Procurement process completed, appointment
outstanding
awaiting for the cash flow situation to improve
high demand for the training in cooperatives establishment and
governance
high demand for the cooperatives registration
% of business licenses complying with by-laws completed within 3 months
applicants submitted required documents timeously
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Economic Services
Section: Housing
Baseline Annual Target
Quarter ended September 2011
Explanation of Variance Mitigation MeasuresProject NameProjected target
_
_ _ _
_
_
_ _ _
Key Performance Indicator Actual Performance
Achieved
Formalisation of informal settlement
Stages for formalisation of informal settlement in Hekpoort portion 265 (detailed planning studies)
Draft township establishment and studies completed
Stages 1: Geotech studies and EIA
Geotech studies completed.EIA not yet
started
The town planning consultant was appointed but the SLA not signed. EIA can not start before
SLA is signed
Speed up the signing of SLA by consultant
Stages for formalisation of informal settlement in Hekpoort Portion 1 Volgezang (Detailed planning studies)
Township establishment and studies completed
Stages1: Town establishment
process commencement
comments received from sector Departments was
submitted to Town Planning.Section 7 Gautrans report is
completed. EIA Specialist studies completed.
Formalisation of informal settlement
Stages for formalisation of informal settlement in Hekpoort (Toud Tree Farm)
Draft studies Completed
Stage 1:Procurement process completed
The permission to advertise for a tender has
been approved by Municipal Manager.
Delay was experienced to secure approval to advertise.
Approval to advertise has been granted by the Municipal
Manager.
Formalisation of informal settlement
Stages for formalisation of informal settlement in Tarlton Wolvekrans 110
Draft studies Completed
Stage 1:Procurement process completed
The tender was advertised and proposals
received.
Tender advertising was delayed and this affected realisation of
stage 1 goal.
Proposals will be taken through procurement process for
finalisation before end of stage 2.
Inclusionary housing plan
Stages for the development of the inclusionary housing plan
Draft inclusionary Housing plan
completed
Stage 1:submission of 1st draft
The draft has been developed and copy was
circulated to other ES sections for comments.
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Economic Services
Section: Development and Planning
Baseline Annual Target
Quarter ended September 2011
Explanation of Variance Mitigation MeasuresProject NameProjected target
80% 80% 80% 93%
80% 80% 80% 95%
_
_
Key Performance Indicator Actual Performance
Achieved
Development planning applications
% of the total compliant planning applications submitted for approval to Section 80 within 3 months
Section 80 Committee LED re-established following the Local Government Elections and high
volumes of applications are referred for approval
Another 3 meetings to be concluded before December 2011 to finalise outstanding applications that awaited re-establishment of Section 80 Portfolios after LG Elections
Building plans applications
% of total complaint building plans submitted for approved within 3 months
A number of compliant applications awaited final town
planning approvals which lagged resulting from Section 80 not sitting due to LG Elections
Focussed on apprvoals to clear backlogs
Establishment of the land entitiy
Time taken to establishment and operation of land entity
Hand over of the operation of the land entity and
Establishment of board
Hand over of the operation of land
entity and Establishment of
board
Presentation to Mayoral Comimittee for approval of
project
Referred back from Mayoral committee for amendment of
proposal
Consultant in process with the amendment of the proposal to
exclude Municipal Buildings and Building Maintenance
Integrated Land use Management system : land use Audit, GIS and ERF Schedules
Stages for development of the Integrated Land Use Lanagement system
Draft Integrated land use
management Plan
Stage1:land use Audit
Land Use Audit for Kagiso, Munsieville,
Azaadville Completed . Krugersdorp 30%
complete. All land uses for completed areas
captured on GIS
Audit only commenced end July 2011 and will be finalised in
February 2012
GIS Extension for Erf Schedules in process with Lefatshe
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE: Economic Services
Section: Rural Development
Baseline Annual Target
Quarter ended September 2011
Explanation of Variance Mitigation MeasuresProject NameProjected target
80% 80% 80% _
_ _
Site and Services
Stands allocated
Key Performance Indicator Actual Performance
Achieved
Rural Development Strategy
Time taken to complete the Rural Developmenrt Strategy
Incomplete Draft Rural
Development Strategy
Final Draft Rural Development
Strategy
Final Draft Rural Development Strategy
1st Draft Rural Development Strategy
completed, however the draft still needs to be circulated for public
comments.
Public Participation to develop the framework for strategy was delayed due to non attendance
by targeted communities.
rescheduled public participation meetings with targeted
communites.
Emergency relief interventions (Evictions and other Natural disaster)
% of total number of emergency cases attended to as compared to cases resolved
100% of the 46 cases reported in the areas of Magaliesburg, Hekpoort
and Tarlton were resolved.
Effective response to all emergency cases reported through the assistance of
Services Providers.
Commonage Programme Implementaiton
stages for planning and implementation of projects
Planning and Approval : EIA
process
Stage1:Appointment of Service providers
Service Provider to conduct EIA have been appointed and currently
finalizing the cost proposals
Approval of the Commonage Business Plan was delayed by council processes, however, RDS continued with the EIA
appointments.
stages for layout site and services plans developed
Site and Services allocated
stage 1:land identification and
Authorisation MEC GDARD
Two sites identified one in Muldersdrift and the other in Magaliesburg and both have been submitted for authorisation by MEC-
GDARD
One of the two identified sites (Mgaliesburg) was declined by
the MEC-GDARD wherereas the other site (Muldersdrift ) is yet to
be approved
Identification of alternative site to substitute for the declined site.
DIEM to intervene in fast tracking the approval of the other
site.
2011/12 Service Delivery and Budget Implementation plan for Mogale City Local Municipality
CAPITAL EXPENDITURE : Economic Services
Department: Enterprise Management
Baseline Annual Target
Quarter ended September 2011
Mitigation MeasuresProject Name Key Performance Indicator Projected target
1= 1
4 Site identification - -
2= 23= 4
Business hives
_
Organic farming
_
_
- -
Annual Performance Measurement
Explanation of VarianceActual Performance
Achieved
Business Information Platform
No. of business information platforms in Townships operating
4 business information platforms operational
in Townships
Sites identified, Munsieville library, Rietvallei Thusong Centre, Ext 12 Kagiso Thusong Centre and Kagiso Library4
. 5. Stages for construction of
business hives completed1=No planning and designs
Completion of the business hives
construction
Stage 1:Planning, designs and
procurement of contractors
Plans and Designs completed
No procurement of contractors because of
budget constraints
available budget only caters for plans, designs
and geotech
2=Pl
3=Co4=Co4=CoStages for Development of
organic farming project completed
1=No Organic farming
project implementedStage 1: Procurement
processProcurement processes not
yet started
Procurement processes not yet
started
Application for funding to top up the allocated budget submitted to
Development Banks of SA
2=No3=Or4=Or5=Or
Carpentry and furniture incubator
Stages of development for carpentry and furniture incubator completed
1=No Carpentry and furniture
incubatorStage 1: Procurement
process and recruitment
18 Candidates recruited, Lancaster Mine will pay for
the training
No procurement processes required
An MoU with Lancaster has been signed for
Lancaster to pay for the training.
2=Ca
3=Ca4=Ca5=Ca
Hawker Trading Infrastructure
Stages for construction of 4 Hawkers infrastructure
1. N
construction of 8 gaziboos
4 Hawkers infrastructure constructed
Stage1: Land identification and public
participation
Land identified in ward 1 next to lodirile High,public
participation conducted
2. N3. c4.Co
2011/12 Service Delivery and Budget Implementation plan for Mogale City Local Municipality
CAPITAL EXPENDITURE : Economic Services
- -
_ - -
Hawker Trading Infrastructure
Stages for construction of 4 Hawkers infrastructure
construction of 8 gaziboos
4 Hawkers infrastructure constructed
Stage1: Land identification and public
participation
Land identified in ward 1 next to lodirile High,public
participation conducted
5.Co
Cultural Village and nursery
Stages for EIA and designs completed
1=No
Approved EIA and design completed
Stage 1: Land identification and
procurement process for EIA
Site identified, Newtown consultants appointed for EIA,Portion 40,ERF 7731
2=EI3=Ap4=Ap5=Appr
2011/12 Service Delivery and Budget Implementation plan for Mogale City Local Municipality
CAPITAL EXPENDITURE : Economic Services
Section: Development Planning Baseline Annual Target
Quarter ended September 2011Mitigation Measures
Project NameKey Performance Indicator
Projected target
_
Section: Rural Development
_
5=All in 4 by May 12
80 80 80 stands serviced _
2= 50 sites3=80 stands
Annual Performance Measurement
Explanation of VarianceActual Performance
Achieved
Neighbourhood Development Grant
Stages for the approval of regeneration plan and business plan
1=Ge
Approved business plan
Stages 1:terms of reference,advertising
and procurement
Terms of reference finalised and confirmed with NT.
On advice of NT MCLM approached
Jo'Burg Metro in order to Appoint one of their
procured consultants to draft Regeneration
Plan but could not due to closure of project
Letter has been forwarded to Greater
Tubhatse Municipality to request their assistance
2=Ge3=Ap4=Ap3=Ap
Acquisition of land - Rural
No. of stages for land acquisition 1=No Approval of land
acquisition Stage 1:Site identification
Land identified in Muldersdrift report
submitted for approval
Awaiting approval of the land idenfication
report for the earmarked portions.
Follow-up on the approval process of land
indentification report
2=ne3=Ap
4= TEmergency Site and
ServicesNo. of stands serviced - Monitoring (water and sanitation)
1= N
297stands in Muldersdrift, Kroomdraai, Hekpoort and
Magalies have been serviced
Inclusion of the DMA into MCLM increased
the demand on provision basic
services.
4=105= 1
DEPARTMENTSocial Services
2011/12 Service Selivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITUREDepartment : Social Services
Strategic goal/ objective: to ensure sustainable service delivery to the community
2011/12 Service Selivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITUREDepartment : Social Services
Department: Social Services
Baseline
Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject Name Projected target
All wards
25% 40% 40%
All wards
50% 50% 50% _
Section: Social upliftment
Baseline
Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject Name Projected target
All wards
10,000 15,000 3000 _
_ 2,000 400 _
3 4 1 _
All wards
50 50 10 _
3 4 1 _
All wards
4 6 2 _
Disability Support All wards
3 4 1 _
Annual Target
Project Location (Ward)
Key Performance indicator
Actual Performance Achieved
Management Support
% total rand value of all procurement services allocated to Mogale City based service providers
Total Departmental Procurement - R7 919 646.66 % allocated to Moagle based Services Providers- 8%
There is hope that the % will increase in the remaining 3 quarters.
% achievement of the Department will be discussed at the BAC. Focus will also be on localizing quotations allocated.
% total rand value of all procurement services allocated to BEE service providers
Total Departmental Procurement - R7 919 646.66 % allocated to BEE Services Providers- 93%
In line with the Supply Chain Management Policy , more BEE companies were awarded tenders.
Annual Target
Project Location (Ward)
Key Performance Indicator
Actual Performance Achieved
Poverty Alleviation
No. indigent households registered in the Database
4133 indigent househlds registered in the databse.
Positive variance as a result of ward based registration campaigns and IPIMEC meeting twice per month to approve applications.
No. new indigent households to be registered
2278 indigent households registered.
Positive variance as a result of ward based registration campaigns.
No. of proverty alleviation project implemented targeting poor and vulnerable household
4 projects implemented namely, food gardens, sewing,baking and poultry.
Positive response of community led to over achievement on target.
Local Action Programme for Children
No. of ECD centres audited
11 ECD Centers audited. ECD audits prioritized for quarter 1 & 2 to allow results to be used for implementation of programmes.
No. of children programmes implemented
3 programmes implemented namely, ECD training,After Care and Support Groups.
Positive response of community led to over achievement on target.
Gender empowerment
No. of gender empowerment pojects implemented
3 projects implemented namely, parenting skills,teenage pregnancy and dialogues.
Positive response of community led to over achievement on target.
No. of projects on persons with disability implemented
4 projects implemented namely, capacity buiding for NGO`s, Disability awareness,Support group and Community Education
Increased community participation due to awareness campaigns conducted in previous year.
2011/12 Service Selivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITUREDepartment : Social Services
Disability Support All wards
3 4 1 _
All wards
4 4 1 _
No. of projects on persons with disability implemented
4 projects implemented namely, capacity buiding for NGO`s, Disability awareness,Support group and Community Education
Increased community participation due to awareness campaigns conducted in previous year.
Support of the elderly
No. of projects implemented for elderly in all clubs
5 projects: Healthy llifestyle,Receational, Arts & Craft, Educational and Support for Granny/Grandpa headed households.
Luncheon clubs and elderly forum are used as a vehicle to reach out to the elderly.
2011/12 Service Selivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITUREDepartment : Social Services
Section: Social upliftment
Baseline
Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject Name Projected target
All wards
_ 4 1 _
Grant in Aid
All wards No.of NGOs monitored
_ 60 20 _
All wards
100% 100% 100% _
All Wards
70000 80,000 20,000
168 384 Condoms
_
All Wards
14000 15,000 3,750
11 377 Condoms
_
All Wards
50000 60,000 15,000
71 678 People reached
_
Annual Target
Project Location (Ward)
Key Performance Indicator
Actual Performance Achieved
Youth development
No. of youth development projects implemented
3 projects namely , Lifeskills and Capacity building for Youth NGO`s and skills development.
Positive response of community led to over achievement on target.
31 NGO`s monitored in different wards.
NGO monitoring has been added to monthly plans of each social worker.
% consideration of grant in aid applications received as compared to the previous financial year
30 applications received and considered. 6 approved to the value of R44 800.
Requests attended as received on monthly basis.
Management of HIV and Aids
No. of male condoms distributed
increase as a result of condoms now counted individually rather than per pack. Pack has 10 individual condoms.Distribution area has also increased from 32 to 34 wards.
No. of female condoms distributed
Positive variance as through education, the usage of female condoms has increased.
No. of people benefiting from the HIV&AIDS Ward Based Door-door program
Wards increased from 32 to 34 and volunteers increased from 130 to 147.
2011/12 Service Selivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITUREDepartment : Social Services
Section Sport, Arts, Culture & Recreation
Baseline
Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject Name Projected target
All wards 300,000 320 000 80 000 122 334 _
All wards 300,000 320 000 80 000 79 912 _
All wards 4 8 2 6 _
All wards 1 1 _ 1 _
All wards 80% 100% 25% 25% spent R79 999.71 _ _
All wards 0 350 000 87,500 55 393
All wards 4 8 2 4 _
Annual Target
Project Location (Ward)
Key Performance indicator
Actual Performance Achieved
Delivery of library and information's services
Documented headcount benefiting from library services
The library closing hours changed from 17h00 to 18h00 thereby enabling more users to come to the library
Circulation of library resources( Books, Tapes and CDs, Manuals, periodicals and newspapers)
Azaadville Library was closed until the second week of July because of the installation of new furniture
No. of Library Outreach Programmes presented
There was a need to commemorate National days thus the increase in projects implemented
No. of SLA agreement signed
The process of signing the SLA was quicker because the concerned parties agreed on the contents.
% Provincial Budget spent on library resources
Support of Mass Participation Programme
Headcount benefiting from sport facility usage
Implementation of tariffs means that all users now have to pay for usage of the facility thus the decrease
All non profit making organiisations are now
granted expemption from payment of tariffs
on request.
No. of local sport and Recreation programmes implemented
There was a need to commemorate National days thus the increase in projects implemented
2011/12 Service Selivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITUREDepartment : Social Services
Section: Sport and Libraries Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject NameBaseline Projected target
All wards 0 200 40 126 _
All wards 3 000 3 100 775 1 319 _
All wards 4 4 1 2 _
All wards No. of exhibitions staged 2 2 - 3 _
Project Location (Ward)
Key Performance Indicator
Annual Target Actual Performance
Achieved
No. of visits for sports fields maintenance
The condonation of the turfs warranted more attention to bring them to an acceptable standard
Heritage Resources Development Promotion and Management
No. of visitors and learners hosted at Mogale Museums
Number of visitors increased because of the programmes implemented at the Museum
No. of heritage art and culture programmes implemented
An additional new programme was implemented as per request
Exhibitions were staged as per requests
2011/12 Service Selivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITUREDepartment : Social Services
Section: Public Safety
Baseline
Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject NameProjected target
All wards
6500 6500 1500 5152 _
All Wards 1200 1500 375 396 _
All Wards 1022 1050 250 277 _
Annual Target Project
Location (Ward)
Key Performance Indicator Actual Performance
Achieved
Traffic Law Enforcement
No. of of children reached through road safety campaigns
More requests were received for training and weather conditions permitted more training
No. of roadblocks conducted for traffic law enforcement
To comply with the request from Province ( One Million Vehicle Stop project) focus on drunken driving towards the festive season
No. of inspections conducted on by-law enforcement
Combined operations (influx control)
2011/12 Service Selivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITUREDepartment : Social Services
Section: Public Safety
Baseline
Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject Name
Projected target
All Wards
No. of traffic citation issued
270000 120,000 30000 41426 On target, transport month _
All Wards 8000 5000 1250 1329 _
All Wards Km of road painted 180 180 45 109 _
All Wards 88 88 88 97 _
All Wards 36 36 9 12 _
Annual Target
Project Location (Ward)
Key Performance Indicator Actual Performance
Achieved
Traffic Law Enforcement
No. of execution of warrants
High frequency offenders targeted
Additional paint received, reseal program
Security Management
No. of municipal facilities with security guards posted on a daily basis
Awareness built up to festive season
No. of inspections undertaken for invasion on Municipal land
Combine operations with Red Ants company
2011/12 Service Selivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITUREDepartment : Social Services
Section: Licensing and Vehicle Registration
Baseline
Quarter ending September 2011
Explanation of Variance Mitigation MeasuresProject Name
Projected target
All Wards 100% 100% 100% _ _
All Wards 100% 100% 100% _ _
All wards 100% 100% 100% _ _
All Wards 100% 100% 100% _ _
All Wards 100% 100% 100% _ _
All Wards 100% 100% 100% _ _
All Wards 100% 100% 100% _ _
Annual Target
Project Location (Ward)
Key Performance Indicator
Actual Performance Achieved
% Learners Licence applications recieved vs application attended to.
100% 1 545
% Drivers Licence applications recieved vs application attended to.
100% 1 735
% of motor vehicle licence renewal applications vs application attended to.
100% 21 993
% applications for registration of motor vehicles received ve attended to.
100% 6 681
% applications for conversion of foreign Drivers Licences recieved vs attended to
100% 6
% applications for temporary drivers licenses vs attended to received
100% 1 411
% applications for roadworthy vehicle certificates vs attended to
100% 405
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
CAPITAL EXPENDITURE: Social Services
Section: Sports and Recreation
Baseline Annual Target
Quarter ending September 2011
Project Name Projected target
_ _ SLA signed _ _ ###
2 2 Not applicable for the quarter _ _ _ _
Ward 31
_ _ _ ###
Section: Public Safety
All Wards _ ###
Explanation of Variance
Mitigation Measures
Departmental Self score
Project Location (Ward)
Key Performance Indicator
Actual Performance
Achieved
Procurement of library furniture: Sakkie Nel library
Time taken to supply library furniture
100% supply of furniture at Sakkie
Nel library
Signing of the SLA with the Provincial Department of Sports, Arts, Culture and
Recreation
Security systems for Desmond Tutu & Lusaka Libraries (book security)
Munsieville and Lusaka
No. of libraries installated with book security system
Upgrade of Ga Mogale Sports Complex
Time taken to complete designs for upgrading Ga Mogale Sport Complex
Planning process and designs completed
Request to assign a consultant
Project assigned to the consultant
designs completed
Procurement of a portable weighbridge
Stages for the supply of the portable weighbridge
Portable weighbridge
supplied
Stages: Request for permission to advertise
No weighbridge was purchased
No budget was allocated for the purchase of a
portable weighbridge
To be address in the revised budget and
IDP process
DEPARTMENTInfrastructure Services
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE : Infrastructure Services
Strategic goal/ objectives: to ensure sustainable service delivery to the communityDepartment: Infrastructure Services
Section: Infrastructure Services
Baseline Annual Target
Quarter ending September 2011Project Name
Key Performance IndicatorProjected target
Management Support
All wards
25% 40% 40% _ _ _
All wards
_ 50% 50% _ _ _
Section: Building Maintanance
Baseline Annual Target
Quarter ending September 2011Project Name
Key Performance IndicatorProjected target
various wards 7 halls renovated _ _
All wards _ _
All wards Man- hours of workdone
3 000 man hours worked 3300 _ _
Explanation of Variance
Mitigation MeasuresProject
Location Actual Performance Achieved
% total rand value of all procurement services allocated to Mogale City based service providers
% total rand value of all procurement services allocated to BEE service providers
Explanation of Variance
Mitigation MeasuresProject
Location Actual Performance Achieved
renovation of community halls
7 halls repaired and renovated by 30 June
2012
Appointment of consultants, designs completed, define
scope of work to be carried out and compilaion of tender
documents
Consultant appointed completed all designs,
scope odefined. Tender document 95% complete
General maintenance of municipal buildings
Time taken to maintain Municipal buildings in respect of plumbing, electrical, painting and buiding works
Planned approved work carried out within 6 weeks of request
Planned approved work carried out within 2 weeks of request
Planned approved work carried out within 2weeks of request
Planned approved work carried out within 2weeks of request
Job Opportunities created through General maintenance of Municipal Building
10 000 man hours worked
12 000 man hours worked
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE : Infrastructure Services
Section: Fleet Management
Baseline Annual Target
Quarter ending September 2011Project Name
Key Performance IndicatorProjected target
All Wards
90%Availabiliy _ _
All Wards
90%Availabiliy _ _
All Wards
90%Availabiliy _ _
All Wards
60%Availabiliy
All Wards
86%Availabiliy Leased Vehicles
All Wards
90% availability of the vehicles 90%Availabiliy _ _
Explanation of Variance
Mitigation Measures
Project Location Actual Performance
Achieved
Full maintenance lease of 103 specified vehicles
% availability of vehicles (1 landfill compactor) compared to the previous financial year
90% availability of vehicle ensured
90% availability of vehicle ensured
90% availability of vehicle ensured
% availability of vehicles (6 waste management trucks) compared to the previous financial year
90% availability of vehicles ensured
95% availability of vehicles ensured
90% availability of vehicle ensured
% availability of vehicles (1st 6 refuse compactors) compared to the previous financial year
90% availability of vehicles ensured
95% availability of vehicles ensured
90% availability of vehicle ensured
% availability of vehicles (2nd 6 refuse compactors) compared to the previous financial year
90% availability of vehicles ensured
90% availability of vehicles ensured
90% availability of vehicle ensured
New vehicles commenced on
01/08/2011
6 X refuse Compactors were
hired
% availabilty of vehicles(54 general vehicles) compared to the previous financial year
90% availability of vehicles ensured
95% availability of vehicles ensured
90% availability of vehicle ensured
5X Vehicles commenced om
01/08/2011
% availability of vehicles (30 public safety sedans) compared to the previous financial year
90% availability of vehicles ensured
95% availability of the vehicles
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE : Infrastructure Services
Section: Fleet Management
Baseline Annual Target
Quarter ending September 2011Project Name
Key Performance IndicatorProjected target
All Wards _ _ _
All wards Stages for advertising for tender _ Awarded tender _ _
All wards _ _ _
All Wards _ Awarded tender _ _
Explanation of Variance
Mitigation Measures
Project Location Actual Performance
Achieved
Maintenance of 150 Municipal Owned vehicles
150 Municipal owned vehicles to be available for service delivery 90% of the time
150 Municipal owned vehicles
available 90% of the time
150 municipal owned vehicles maintained and
available 90% of the time
150 municipal owned vehicles maintained and available 90%
of the time
Advertisement for maintenance of 150 Council owned vehicles
Stage 1:Tender process completed and a tender
awarded
Project on hold considering new vehicles
Advertisement for testing and certification of crane, hoist ,plant and equipment according to OHS requirements
Stages for procurement of testing and certification of crane, hoist,plant and equipment according to OHS requirements
Testing and certification of crane, hoist, plant
and equipment according to OHS
requirements
Stage 1:advertise and internal process completed
Specification done tender must be advertised
Repair and maintenance of mechanical installations (garage doors, lifts and compressors)according to OHS requirements
Stages for advertising for repair and maintenance of mechanical installations
Stage 1:Advertise and internal process completed
Specification done tender must be advertised
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE : Infrastructure Services
Section: Road and Surface Drainage
Baseline Annual Target
Quarter ending September 2011
Project NameKey Performance Indicator
Projected target
All Wards
_
All Wards
_ 5 Stormwater drains upgraded _
All Wards
No. of Culverts/outlets cleaned _ 10 Culverts cleaned 12 Culverts cleaned. _
All Wards
_ _
All Wards
No. of catchpits cleaned _ 150 catchpits cleaned 231 catchpits cleaned _
Explanation of Variance
Mitigation Measures
Project Location Actual Performance
Achieved
Storm water maintenance through the engagement of community based co-operatives and contractors
No. of manholes built and lids replaced
4 manholes build and 28 lids replaced by 30
June 2012
1 manhole built & 7 lids replaced
2 manholse built & 10 lids replaced as per service and
damaged requests.
Project on track to meet our planned
targtes.
This work is mainly done on service requests as we receive them.
No. of Stormwater drains upgraded
20 Stormwater drains upgraded by 30 June
2012
10 Stormwater drains upgraded
Project on track to meet our planned
targtes.
40 Culverts/outlets cleaned by 30 June
2012
Project on track to meet our planned
targtes.
No. of stormwater channel cleaned and repaired
6km of stormwater channels cleaned by 30
June 2012
1.5km of stormwater channel cleaned and repaired
1.7 km of stormwater channel cleaned and
repaired
Project on track to meet our planned
targtes.
600 catchpits cleaned by 30 June 2012
Project on track to meet our planned
targtes.
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE : Infrastructure Services
Section: Road and Surface Drainage
Baseline Annual Target
Quarter ending September 2011
Project Name Key Performance IndicatorProjected target
_
_
No. of speed humps constructed 5 speed humps constructed _
Explanation of Variance
Mitigation Measures
Project Location (Ward)
Actual Performance Achieved
Storm water maintenance through the engagement of community based co-operatives and contractors
4,5,6,7,8,9,10,11,12,
15,16,18,20,25,27
km of roads cleaned, m2 paved sidewalks cleaned and kerbs repaired
200 km of roads cleaned, 40,000m2 paved sidewalks
cleaned and 200m of kerbs repaired
200 km of roads cleaned, 40,000m2 paved sidewalks
cleaned and 200m of kerbs repaired by 30
June 2012
Cooperatives appointed and trained
Cooperatives appointed in August and receive
training, start with some of the planned maintenace
work.
Project start slow but we will be able to meet
our planned targtes.
6,17,20,21,22,29
No. of intersections provided with street name boards
100 Intersections provided with street
name boards
100 Intersections provided with street name boards by 30
June 2012
25 Intersections provided with street name boards
47 Intersections provided with street name boards
Project on track to meet our planned
targtes.
Implementation of speed calming measures
4,6,7,8,9,10,13,17,18,19,20
,21,27,
20 speed humps constructed
20 speed humps constructed by 30 June
2012
10 speed humps constructed
Project on track to meet our planned
targtes.
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE : Infrastructure Services
Section: Road and Surface Drainage
Baseline Annual Target
Quarter ending September 2011
Project Name Key Performance IndicatorProjected target
Gravel road maintenance
_
km of paved road rehabilitated _ 345679-
__
km of road rehabilitated _
_
Explanation of Variance
Mitigation Measures
Project Location (Ward)
Actual Performance Achieved
31,32,30,23,28,29,2,3,14
km of gravel road re-gravelled and km of gravel roads maintained
6 km of gravel road re-gravelled and 100
km of gravel road maintained
6 km of gravel road re-gravelled and 100 km of gravel road maintained
by 30 June 2012
1.5km of gravel road re-gravelled and 25km of gravel
road maintained
2.8 km of gravel road re-gravelled and 68.6 km of gravel road maintained
Project on track to meet our planned
targtes.
6,7,8,9,15,16,17,18,20 and
26 8 km of paved road
rehabilitated
8 km of paved road rehabilitated by 30 June
2012
2 km of paved road rehabilitated
Project on track to meet our planned
targtes.
m2 of road repaired (patching, potholes etc.) 4000m2 repairs 4000m2 repairs by 30
June 2012 1000m2 of road repairs
614 m2 (approx 920 potholes) (maint. section)
(P2) & 489 m2 (approx 900 potholes) (P3) roads repaired (patching,
potholes etc. 1884m2 (maint section), 2008m2
(P2) & 1589m2 (P3) of road repairs
Project on track to meet our planned
targtes.
Main arterials Roads rehabilitation and resurface (Tar patching and pothole repairs) (Paardekraal, Voortrekker etc)
14,18,20,21, 22 and 24
4 km of paved road rehabilitated
4 km of paved road rehabilitated by 30 June
2012
1 km of paved road rehabilitated
2 km of paved road rehabilitated
Project on track to meet our planned
targtes.
m2 of roads maintaned 1000m2 repairs 1000m2 repairs by 30 June 2012 250m2 of roads maintained
1,1,67m2 (approx 235 potholes) of roads
maintained(patching, potholes etc1167m2 of
roads maintained
Project on track to meet our planned
targtes.
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE : Infrastructure Services
Section: Electricity Maintenance
Baseline Annual Target
Qrt end Sept 2011
Project NameKey Performance Indicator Projected target
Maintainance of streetlights All Wards Tender awarded _ _ _
Maintanance of traffic lights All Wards
_ _ _
Network 11/6.6kV All Wards
Mainatence and repairs of 11/6.6 kV Voltage Networks
1120 280 314 _
1100 280 314 _
Electricity Network 33kV All Wards
Maintenance and repairs of 33 kV Voltage Networks
120 120 30 33 _
60% 60% 30 33 _
Explanation of Variance
Mitigation MeasuresProject
Location Actual Performance Achieved
No. of Street lights repaired and maintained
Completion installation and energization of the
transformers
Final inspection of tranformers at the factory (pre-delivery)
No. of Traffic lights repaired and maintained
15 Traffic lights repaired and maintained
16 Traffic lights repaired and
maintained by 30 June 2012
4 Traffic lights repaired and maintained
Inspectin: Substations and Miniature Substation
Inspection done on a schedule and when
required base
No. of inspection substations undertaken
Depending on a number of inspections
No. of inspection substations undertaken
Inspection done on a scheduled and when
required base
- Substation functional from the inspection programme
Depnding on numbers of inpsection
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATIONAL EXPENDITURE : Infrastructure Services
Section: Water and Sanitation
Baseline Annual Target
Qrt end Sept 2011
Project Name Key Performance Indicator Projected target
All Wards
90% 90% of demand met 90% 90% _ _
All Wards
_ 80% 80% _ _
All Wards
_ 80% 80% _ _
All Wards
_ 90% 90% 100% _ _
All Wards
_ 90% 90% 100% _ _
All wards
_ 90% 90% 100% _ _
All wards
_ 90% 90% 100% _ _
All wards
_ 40% 40% 47% _ _
Explanation of Variance
Mitigation MeasuresProject
Location (Ward)
Actual Performance Achieved
Bulk potable water distribution
% of demand met as compared to the previous year
Bulk potable water network maintance programme
Extent of planned maintenance work carried out as compared to the previous year
80% of planned work done
Bulk waste water network maintance programme
Extent of planned maintenance work carried out as compared to the previous year
80% of planned work done
Bulk potable water quality monitoring
90% compliance with National Legislation as compared to the previous year
Rural water quality monitoring 90% compliance with National
Legislation as compared to the previous year
Potable water provision to informal settlement and rural communities Portable water delivered to
communities on 90% of time scheduled
Sanitation provision to informal settlement and rural communities Sanitation services rendered to
communities on 90% of time scheduled
Bulk wastewater quality management for all three treatment works
% Attained Wastewater Quality Green Drop Management Rating
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
CAPITAL EXPENDITURE : Infrastructure Services
Section: Water and Sanitation
Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProject Name Key Performance indicator Projected target Actual Performance Achieved
Munsieville Ext 4 and 5 Bulk sewer network 25 and 27 _
Lusaka Ext 2 & 3 renewals phase 3 6 No contract awarded as yet
Section: Water and Sanitation
Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProject Name Key Performance indicator Projected target Actual Performance Achieved
_
Inlet works completed Inlet works completed _ _
Mitigation Measures
Project Location
(ward)
Stages for Planning construction of bulk sewer network and upgrading of sewer pump station in Munsieville Ext 4 to accomodated development of Munsieville Ext 5
Service provider assigned, conceptual and detailed designs completed and EIA applications submitted to GDARD
Stage 1: Civil Engineering, Environmental conceptual designs completed and EIA application submitted GDARD
Stage 1:Pro-Plan Engineers assignment completed, Civil
Engineering, and conceptual designs completed
EIA application submission outstanding
Assignment of Environmental
consultant to be followed through
Stages for replacement and upgrading of sewer reticulation network
Phase 2: Detail design and tender stage completed
8,25km main sewer pipeline and connections to 2111 households
Stage 1:contract awarding and site handover to the contractor
Pre-evaluation report by Engineer took longer than
envisaged to be competed due to complexity of work.
Report to be presented in BEC
and BAC as soon as it is completed.
Mitigation Measures
Project Location (Ward)
Percy Stewart 10Ml/d extension (Civil,Building works , Electrical, Mechanical and Instrumentation)
20,21,26 and 27
Time taken to complete of Civil works, electrical, instrumentation and mechanical plant components including area lighting substation and pump house.
Civil, work, electrical, instrumentation and mechanical Contractors appointed and are on site
100% completion of Civil works, electrical, instrumentation and mechanical plant components including area lighting substation and pump house.
PST 100% completed and BNR 50% complete
PST 50% completed and BNR 50% complete
Structure walls are still on going for PST and BNR
Refurbishment of Flip Human WWTW (Electrical and Mechanical plant components)
1,2,3,4,5,6,7,8,9,10,11,12,13,14,15 and 19
Refurbishment of electrical, mechanical and instrumentation controls completed
Electrical, instrumentation and mechanical Contractors appointed and are on site
Inlet works, PST, BNR and chemical dosing completed
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
CAPITAL EXPENDITURE : Infrastructure Services
Section: Building Projects
Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProject Name Key Performance indicator Projected target Actual Performance Achieved
WARD 20
_ 10 job opportunities created 4 job created 9 _ _
NEW MUSIEVILLE MPCC (Phase 2) ward 27
_ _
_ 11 ###
NEW KAGSIO MPCC (phase 2) Ward 7
_ 8 _ _
NEW MUNSIEVILLE HUB SPORT HUB WARD 27
_ _
_ 0 0 _ _
Mitigation MeasuresProject
Location (Ward)
INSTALLATION OF THE NEW STEEL PERIMETER SECURITY FENCE AROUND
THE CIVIC CENTRE
600 meters of steel security perimeter fence gate point installed by 30 Oct 2011
Contractors on site 80% of the 600 meters of steel secirity peremiter fencing completed. 40% of the access control gate points installed by 30 June 2011
Completed 600m of perimeter fence with access control points installed before 30 June 2011
90% Completion of the steel perimeter fencing
installed 70 %completion of the access control gate
completed
82.5% of the 600m steel perimeterfencing completed and 50 of the access control completed
Potentially emgeging contractor took longer to complte the defined scope of work. Awaitng appointments of Nominated sub-contractor for specia;ised work MM aaproval, finance took longer to approve due to cash flow constraints
extension of time to ge granted for time to enable the contractor to completed the work.
Number of job opportutnities created during the repairs Council Halls
100 % complletion thDay Care Cenre completed by 30 June 2012
Contractor on site 20% Day Care Centre copleted by 30 June 2012
Day Car Centre 100% completed by 30 June 2012
35% of the day Care Centre completed
35% of the day Care Centre is completed
Number of job opportunities created during the contruction of the New
Munsieville MPCC
8 Job oppertunites created Created
5 Job oppertunities created
100% Completion of the Day Care Centre
Contractors on site 0% day care Centre
completed by 30 June 2011
Day Care Centre 100% completed by 30 June 2012
25% of the Day Care Centre Completed
20% of the Day Care Centre completed
Potentially Emerging Conractor. Financial cash flow
constriant encounter due to payment turnaround time
payment need to be process timeously to enable contractor to
perfrom faster
Number of job opportunities created during the contruction of the New
Munsieville MPCC
8 Job oppertunites created Created
5 Job oppertunities created
100% Completion of the Munsieville Spport Hub completed by 30 June 2012
Contractors on site 97% of the Sports Hub completed by 30 June 2011
Munsieville Sport Hub 100% completed by 30 June 2011
Munsieville Sport Hub 100% completed by 30 September 2011
Munsieville Sport Hub 100% completed by 30 September 2011
Number of job opportutnities created during the parameter fencing
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
CAPITAL EXPENDITURE : Infrastructure Services
Section: Roads and Surface Drainage
Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProject Name Key Performance indicator Projected target Actual Performance Achieved
Pr 2 Lusaka Road: Roads and Stormwater Lusaka Project implementation
_ _
Lusaka _ 51 jobs created
_
13 Jobs Created
_ _
Pr: 10 Lusaka Road: Roads and Stormwater Lusaka
_ _
Lusaka No. of jobs per km road constructed _ 51 jobs created _ 30 Jobs created.
_ _
Mitigation Measures
Project Location (ward)
km of road and km storm water constructed
Contractor appointed
Site handover to contractor
Site handover to contractor during 2 nd week of August 2011
No. of jobsCreated of per km road constructed
km of road and storm water constructed
Contractor appointed
1,8km's of road and 1,1km storm water constructed
Site handover to contractor
Site handover to contractor during 4 th week of July’11, 30 jobs created.
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
CAPITAL EXPENDITURE : Infrastructure Services
Section: Roads and Surface Drainage
Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProject Name Key Performance indicator Projected target Actual Performance Achieved
Ga Mogale
_
Ga Mogale _ 60 jobs created _ 0 Jobs created.
_ _
Kagiso New project
_
Protea dal New project RoD granted
_ _
Rangeview Ext. 2 Roads and Stormwater 21 EIA process RoD granted EIA process completed
_
Mitigation Measures
Project Location (ward)
Pr 9: Ga Mohale: Construction of roads and stormwater
km of road and km storm water constructed
Contractor appointed
2,2km's of road and 0,5km storm water constructed
Site handover to contractor
Tender close and busy with tender evaluation, BEC refer the item back for further evaluation.
BEC refer the item back for further evaluation.
No. of jobs created km road constructed
Kagiso Ext 6: Roads and Stormwater construction (flood damaged)
km of roads and km of stormwater constructed
0,7km of roads and 0,7 km of stormwater constructed
Roads and stormwater design approval and tender process
Tender close and busy with tender evaluation, BEC refer the item back for further evaluation.
BEC refer the item back for further evaluation.
Protea Dal: Roads and stormwater construction (unlock development)
Planning of construction of 0,6 km of roads
Submission of the EIA application to GDARD
Layout Plan of Infrastructure to be presented to the SDF Meeting in October 2011.
Road and storm water constructed (new scope not identified)
Infrastructure revised cost estimate to be received from Ilifa consulting engineers.
Await the information from Ilifa and the Water and Sanitation Section.
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
CAPITAL EXPENDITURE : Infrastructure Services
Department : Electricity Services
Electricity Key Performance Indicator Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProjected target Actual Performance Achieved
20 Tender awarded
###
20 _
###
25 _ Award contract
###
All Wards _ Tender awarded
###
_ _ ###
Project Location (ward)
Mitigation Measures
**1**Krugersdorp North Substation Upgrade
Completion installation and energization of the transformers
Complete installation and energization of the transformers
Final inspection of transformers at the factory (pre delivery)
A.-The 20MVA 33/11kVtransformer tank has passed the DYE penetrant ispection holding point. B. -The 7.5MVA 11/6.6kV transformer tank is in the welding bays being assembled.
This project had been delayed due to strike action from the Unions.
**2** Krugersdorp North substation upgrading
% Completion construction and installation of equipment for commissioning
Complete construction and installation of equipment for commissioning
Site handover and construction commenced
A. A prelimanary Designs report had been completed. B. The line route had been surveyed C. Detail design & tender documents iis in final stages.
**3** Condale to Boltonia Transmission Lines. 1, Supply, Delivery, Installation erection, Testing and Commissioning of Overhead Transmission line from Condale to Boltonia Line
Design, procure and order the transformers
Assemble proffessional team
3.1 A. A prelimanary Designs report had been completed. B. The line route had been surveyed . C. Detail design & tender documents iis in final stages. .
**4** Chamdor 33kV Condale transmission Lines. 1. Supply, Delivery, Installation erection, Testing and Commissioning of Overhead Transmission line from Condale to Chamdor 33kV lines. 2. Supply, Delivery, Installation erection, Testing and Commissioning og Overhead Transmission line from Condale to Chamdor 33kV
Procurement process for the upgrading of the Condale substation
Assemble proffessional team
4.1 A. A prelimanary Designs report had been completed. B. The line route had been surveyed . C. Detail design & tender documents iis in final stages. 4.2 A. A prelimanary Designs report had been completed. B. Detail design & tender documents iis in final stages.
**5** Condale Subsatstion Upgrading 1. Supply, Delivery, Installation erection, Testing and Commissioning equipment for the upgrade and refurbishment of the Condle /Teddy Neil Substation (condale yard and switchgear upgrade. 2. Supply, Delivery, Installation erection, Testing and Commissioning of one
Assemble proffessional team
5.1 A. A prelimanary Designs report had been completed. B.The substation and new line connection points had been surveyed. C: DEtail design & tender documents is in Final stages. The interfacing with the OHL and remote substations are now being finalised. 5.2 A:- the tender had been awarded to Powertech Transfomers.
DEPARTMENTCorporate Support Services
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Corporate Support Services
Strategic Goal / objectives: to ensure sound governance practices within the municipality Section : Corporate Support Services
Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProject Name
Key Performance IndicatorProjected target Actual Performance Achieved
25% 40% 40% _ _ ###
_ 50% 50%
Mitigation Measures
Expla
Management Support
% total rand value of all procurement services allocated to Mogale City based service providers
The total rand value awarded to service providers during the quarter equals R81 891.50 and total awarded to Mogale based equals R64 691.50 which is 79%.
Mitig
% total rand value of all procurement services allocated to BEE service providers
The total rand value awarded to service providers during the quarter equals R81 891.50, and total awarded to BEE service providers R5197.50, which equals to 6%
The BEE status of other service providers could not be ascertained as it was not provided.
Request service Providers to provide their BEE status for future tenders and quotations
Procurement quarterly report
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Corporate Support Services
IDP Strategic Goal : ensure sound governance practices within the municipality
Section : Legal Administration Baseline Annual Target
Qrt end Sept 2011Explanation of Variance
Project Name Key Performance Indicator Projected target Actual Performance Achieved
100% 100% 100%
20% 20% 20% _ _ 1
_ 6 _ _ _ _
_ 3 months 1 3
_ 100% 25% _ _
*maintaining litigation cost will be 20% throughout the financial year to ensure consistency in reporting.
Mitigation Measures
Expl
Litigation Management
Management of civil cases instructed to attorneys including giving of instructions and proress
2 instructions were given to attorneys 3
% litigation cost maintained as compared to the previous year
The total spent for the last quarter amounted to R1 307 140.00 and the total spent for the first quarter equals to R1 160 086.00. which indicates a decrease of R147 053.00 which is whithin the 20%.
months taken to finalise all bargaining Council and CCMA matters
Not applicable for the quarter
months taken to finalise the disciplinary hearing report from Departments
6 Instuctions were received and 2 finalised. 1 within a week and the other within 3 months.
4 instructions received during September
Ensure that the finalisation of the matters will be within 3 months
Contract Development
% of request received versus preliminary drafts produced
10 requests recieved. 20% finalized within 7 days, 60% within 14 days, 20% within 21 days
4
Miti
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Corporate Support Services
Section : Legal Administration Baseline Annual Target
Quarter ending September 2011Explanation of Variance
Project Name Key Performance Indicator
Projected target Actual Performance Achieved
_ 100% 25% _ _
_ 100% 25% _ _
_ 100% 25% _ _
__ 100% 25% _ _
Mitigation Measures
Expla
General legal administration
% Section 43 (1) application, Section 46 (1) application& Section 68 (1) application completed within 21 days from the date of receipt.
Received one section 31(4) (a) certificate application and finalised within 7 days. 100%
5
% of Railway Siding Agreements received completed within 21 days from the date of receipt
Received one Railaway siding agreement application and finalised within 21 days. 100%
5
% of consent certificates received completed within 14 days from the date of receipt
Received 5 consent certificate applications and finalised within 14 days. 100%
5
% of permanent road/parks closures received completed within 6 months
from the date of receipt
No applications for permanent road/parks closures received
_
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Corporate Support Services
Section : Human Capital Management
Baseline
Quarter ending September 2011
Explanation of VarianceProject Name Key Performance Indicator Projected target Actual Performance Achieved
_ 30% 30% _ _ 5
_ 1 report (425) _
*The reduction in labour related disputes will be maintained at 30% throughout the year.
Annual Target Mitigation Measures
Explan
Labour relations management
% reduction in labour related disputes referred to the Bargaining Council
3 matters were refered to the Bargaining Council during the quarter. At the end of the last quarter of the last financial year, 8 cases were refered, which indicates a 38% reduction.
Leave Reconcilations
No. quarterly report reconcilations of leave days due and taken
1700 (employees reconciled report)
159 reconcilations completed between July and August
Due to Auditor General term of audit review and appointment of Intergrasol, Leave function was interrupted as Intergrasol took over
1
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Corporate Support Services
Section : Corporate Adminstration Baseline Annual Target
Quarter ending September 2011Explanation of VarianceProject Name Key Performance Indicator Projected target Actual Performance Achieved
_ 100% 100% _ _
_ 3 _ _ _ _
_ 3 _ _ _
4 4 1 1 _ _
_ 100% 100%
100% 100% 100% _ _
_ 4 1 _ _ 4
Mitigation Measures
Departmental Self score
Dissemination of Council Resolutions
% dissemination of Council resolution to Departments within 14 days after the meeting
2 (100%) Council meetings held - resolutions sent out within 14 days 3
Twinning agreements
No. of Twinning agreement committee meetings held
Not applicable for the quarter
No. of programmes/ projects identified for sharing and benchmarking
Not applicable for the quarter _
Compliance with PAIA
No. of quarter reports to the Human Rights Commission 3
Council and Council Committees Secretariat
Minutes circulated within 14 working days of the meeting
47 meetings deadlined were reached during the quarter and 100% of the deadlines were met within 14 days, however, 47% of the 100% were sent out within 7 days after the meetings.
3
Records Management
% Development of Records Management Policy, Development of Registry Procedure Manual and Development of Control Registers
100%. The Records Management Policy, and the Registry Procedure Manual were approved by Mayoral Committee on 15 September 2011.
Expl
Renaming of City, Streets and Other Public Features
No. of meetings of the Local Geographic Names Committee
1 meeting held and 1 Workshop was conducted for the members of the Committee and Councillors
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Corporate Support Services
Section: Human Capital SupportBaseline Annual Target
Quarter ending September 2011Explanation of Variance
Project Name Key Performance Indicator Projected target Actual Performance Achieved
No. of employees counselled 150 100 employees 25 72 employees were counselled
No. of HIV & Aids interventions held 8 16 interventions 4 _ _
No of life skills intervention held 8 16 interventions 4 14
No. of National & Priority Events held 8 16 interventions 4
150 100 employees 25 employees 175
8 16 interventions 4 2
Mitigation Measures
Departmental Self score
EAP (organisational Programmes implemented)
4
5 intervensions conducted - 1100 Pamphlets distributed - 12 400 Condoms distributed - 1 person refered for VCT - 5 people referred for ART - 2 Meetings attended
4
5
2 Natinal and Priority events coordinated - Womens Day Celebration and Prostate Cancer awareness campaign
2
No. of Primary health Care services provided to employee 5
No. of substance dependency interventions held
The Specialist EAP was suspended and further resigned end August 2011
2
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Corporate Support Services
Section: Human Capital SupportBaseline Annual Target
Quarter ending September 2011Explanation of Variance
Project Name Key Performance Indicator Projected target Actual Performance Achieved
_ 4 1 1 Report submitted to EXCO _ _ ###
2 1 3 EE meetings held _ ###
5 8 Job Profiles _ _ _
Organizational Structure reviewal 1 _ _ _
5 _ _ _
10 1 1 _ _ ###
Mitigation Measures
Departmental Self score
Organisational Design and development
No. of reports on Implementation of the Employent Equity Plan
Expl
No. of Employment equity committee meetings held
4 meetings annually
Needed to have monthly meetings to address the implementation of the EE
Plan
Job Profile Development (No. of Job profiled)
Not applicable for the quarter _
1 reviewal amended
organisational structure
Not applicable for the quarter _
Policy Development - No. of policies to be revised and submitted to different
committees for approval
2 Draft Policies Submitted
Not applicable for the quarter _
Policy Development - No. of new policies to be developed and submitted
to different committees for approval
4 Draft Policies Submitted
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Corporate Support Services
Section: Human Capital Support
Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProject Name Key Performance Indicator Projected target Actual Performance Achieved
4 1 1 meeting was held _ _ ###
No. of new employees inducted 50 100 25 ###
16 4 _ _ ###
No. of employees trained as per WSP 816 60 79 _ _ ###
Mitigation Measures
Departmental Self score
Re-establishment of the Development and Training Committee
No of Training and development committee meetings held
Established committee
Induction programme
0 Employees were inducted, however, data was requested from finance on the total number of employees appointed since September 2008.
Failure by the recruitment Unit to provide data in the newly recruited employees in time.
Induction will be scheduled in the second quarter
Workplace skills plan (WSP)
No. of training programmes implemented
12 programmes implemented
5 Training Programmes implemented. - Supply Chain Management - Project Management - CPMD (Wits Business School) - MFMP Training Programme - SDBIP and Performance Management Workshop
240 employees trained
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Corporate Support Services
Baseline Annual Target Quarter ending September 2011
Explanation of VarianceProject Name Key Performance Indicator Projected target Actual Performance Achieved
Learnerships
###
20 45 0 ###
ABET Programme 64 _ ###
Skills audit 1300 1200 employees 300 0 _ ###
Section: Human Capital Support: Training and Development Mitigation
Measures
Departmental Self score
No of leanership programmes implemented
1 leanership programmes implemented
3 leanership programmes implemented
advertise and placement of learners
Adverts were placed, however, learners were not placed
Report was APPROVED very late. Failed to meet the deadline for the submission of the documents to LGSETA.
Ensure that for future opportunities of leanerships documents are completed and submitted in time
Number of learners accomodated in the learnership programmes
45 leaners registered and
monitored in the learnership programme
Funding was withdrawn due to non submission of required documents by LGSETA
Ensure that for future opportunities of leanerships documents are completed and submitted in time
No. of employees participating in ABET Programme (10 months)
57 employees to participate in ABET
Procurement process and placement of learners
The advertisement was placed in July 2011 and 28 application forms were received.
Lack of interest Withdrawn by the prospective learners
No. of new and old personal data information captured on the webtool
Employees were requd to update information electronically.The HCS could not access the Skills Audit WebTool due to Internet access a problem.
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Corporate Support Services
Section: Training and DevelopmentBaseline Annual Target
Quarter ending September 2011Explanation of VarianceProject Name Key Performance Indicator
Projected target Actual Performance Achieved
Internship 30 _ _ ###
Bursary scheme 66 100% ###
2 _ _ ###
% data captured in the ERP System 100% 0% ###
Mitigation Measures
Departmental Self score
No. of interns participating in the internship (six months)
32 interns participated in the
internship programme
SLA signing, selection and placement
SLA Signed in July 2011, in total 7 interns were placed and all before September. Saice 2 interns placed, Finane 5 internes placed. .
% employees awarded bursaries as per applications received
100% bursaries awarded to employees
Seventy eight (78) application forms were distributed. Only six (6) application forms have been returned so far.
The Unit is still accepting application forms. Closing date is the 30th October 2011
A comprehensive report will be given in the second quarter
Scarce and critical skills programmes (Artisan training)
No. of scarce and critical skills programes implemented
1 programme implemented (electrical)
Monitoring of the programme
1 programme being implemented. 3 employees currently participating in the programme. Two with FET and One with IFTA. Employees have submitted their progress reports in relation to their marks.
Data cleansing (Capturing of qualifications)
130 Skills Audit
100% data captured in the ERP System
ERP Steercom to provide a intergrated plan on how to implement data cleansing
ERP Steercom to provide a intergrated plan on how to implement data cleansing
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Corporate Support Services
Section: Human Capital SupportBaseline Annual Target
Quarter ending September 2011Explanation of Variance
Project Name Key Performance Indicator Projected target Actual Performance Achieved
_ 1 No Audit Conducted yet ###
_ 5 14 _ _ ###
_ _ _
_ _ _ ###
Mitigation Measures
Departmental Self score
Occupational Health and Safety (Legal
Compliance)
No. of legal compliance Audits conducted
4 OHS legal Compliances
Auidts
The plan is to have the OHS Hygiene surveys conducted before Audits are conducted
Audits will commence shortly after the completion of the Hygiene Surveys
No. of OHS Compliance Inspections conducted on all municipal buildings
20 Inspections conducted
No. of OHS Training interventions implemented
8 OHS Training
Interventions done in 2010-
2011
8 OHS Training Interventions
Not applicable for the quarter _
Stages for conducting OHS hygiene surveys
6 OHS Hygiene Surveys conducted
Stage 1: Appointment of the service provider
Service provider Appointed 31 August 2011 and two plennery meetings held in the first quarter
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Corporate Support Services
Section: Human Capital SupportBaseline Annual Target
Quarter ending September 2011Explanation of Variance
Project Name Key Performance Indicator Projected target Actual Performance Achieved
_ 1 No Audit Conducted yet ###
_ 5 14 _ _ ###
_
_ _ _
OHS Medical Survillances conducted _ Service provider Appointed ###
Stage 1:Approval by EXCO ###
_ 5 ###
Mitigation Measures
Departmental Self score
Occupational Health and Safety (Legal Compliance)
No. of legal compliance Audits conducted
4 OHS legal Compliances
Auidts
the plan is to have the OHS Hygiene surveys
conducted before Audits are conducted
Audits will commence shortly
after Hygine Surveysare done
No. of OHS Compliance Inspections conducted on all municipal buildings
20 Inspections conducted
No. of OHS Training interventions implemented
8 OHS Training
Interventions done in 2010-
2011
8 OHS Training Interventions
Not applicable for the quarter
training will be conducted in the third quarter of the financial year 2011/2012
Request to advertise and
adevertising of the sourcing of service
provider will be done in the second
quarter
_
Stages for conducting OHS hygiene surveys
6 OHS Hygiene Surveys conducted
Stage 1: Appointment of the service provider
Service provider Appointed and two plennery meetings held in the first quarter
_
200 Base-line Medical
Surveillance conducted
Appointment of the service provider
Stages for the approval of the OHS Policy
Draft policy develop
OHS policy approved by 30
June 2012
OHS Policy conditionally approved by EXCO on its meeting held on17
August 2011 on condition that comments from EMI are
incorporated
No. of OHS Evacuation Drill Exercises conducted
20 Evacuation drills to be
conducted by 30 June 2012
5 Evacuation drills exercises conducted
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Corporate Support Services
Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProject Name Key Performance IndicatorProjected target Actual Performance Achieved
No of key forums held 4 4 1 0
###
10 8 2 3 _ _ ###
1 _ _ _
Section: Marketing, Communication and Customer Relations Management
Mitigation Measures
Qrt Proj
Customer satisfaction
Focus on buidling relationships on a one-on-one
To have 2 in 2nd quarter.
SLA sign
_
Number of mass customer awareness forums held
Customer satisfaction survey conducted
1 Customer satisfaction survey report completed
Not applicable for the quarter _
2011/12 Service Delivery and Budget Implementation Plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Corporate Support Services
Baseline Annual TargetQuarter ending September 2011
Explanation of VarianceProject Name Key Performance Indicator Projected target Actual Performance Achieved
10 10 2 11 _ _
12 12 3 _ _ ###
100% 100% 100% 100% _ _
100% 100% _ _ _
_Profiling of the City
No. of adverts on City Profile 6 6 1 2 _ _
Website Updates No. of updates done versus received 48 48 Annually 12 ###
Quarterly Reports
Media relations _ 100% 100% ###
Section: Marketing, Communication and Customer Relations Management Mitigation
Measures Proj
Public events to showcase Mogale City Local Municipality
No. of public events and exhibitions held
exhibitions
Key Documents placed on the website
No. of IDP and Budget related documents placed on the City's
website
3 documents placed. - 2011/16 IDP - 2011/12 Budget - 2011/12 to 2013/14 Annual Budget
% of all procurement activities placed on the website
_
No. of Section 57 2011/12 performance Agreements received and
placed on the website
Not applicable for the quarter _
newspape
10 requests received and updated on the website
To increase our presence at municipal events
% media enquiries responded to by the municipality
A total of 13 queries were received, 62% (8) of which were responded to, 31% (4) were acknowledged and 7% (1) no action taken.
Challenges getting feedback from departments.
Identify ways to improve processes and systems in place to improve response rate.
DEPARTMENTIntegrated Environmental Management
2011/12 Service Delivery and Budget Implementation plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Integrated Environmental Management
Strategic Goal? objectives: to provide sound environmental management Department: Integrated Environmental Management
Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProject Name Projected target
All wards 25% 40% 40% 54% _ _
All wards 50% 50% 50% 54% _ _
Mitigation Measures
Project Location (Ward)
Key Performance Indicator
Actual Performance
Achieved
Management Support
% total rand value of all procurement services allocated to Mogale City based service providers
% total rand value of all procurement services allocated to BEE service providers
2011/12 Service Delivery and Budget Implementation plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Integrated Environmental Management
Section: Park and Cemeteries
Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProject Name Projected target
All wards _ 960 jobs 76 Jobs _ _
All wards _ 90.15Ha of grass cut _ _
All wards _ _ _
Food gardens All wards _ 2 2 _ _
Mitigation Measures
Project Location (Ward)
Key Performance Indicator
Actual Performance
Achieved
Maintenance of side walks, main routes and parks ( Grass Cutting) jobs created
no. of jobs created through grass cutting projects
Not applicable for the quarter
Maintenance of side walks, main routes and parks ( Grass Cutting)
Hectares of grass cut
1400 hectare of grass cut
1600 hectares of grass cut
Open space master plan
Stages for the approval of the Open Space Framework implemented
Open Space Framework completed,
approved at Exco and Mayco, and
implemented
Stage 1: Stakeholder engagement completed
Stakeholder engagement completed
No. of food garden supported in terms of the food garden policy
5 food gardens supported
2011/12 Service Delivery and Budget Implementation plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Integrated Environmental Management
Section: Municipal Health
Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProject Name Projected target
Health Care Waste
All wards _ 20 5
All wards 50% 25% 100% _
All wards 270 400 100 135 _ _
All wards _ 2 areas cleaned 2 areas cleaned _ _
Mitigation MeasuresProject
Location (Ward)
Key Performance Indicator
Actual Performance
Achieved
Establish Health Care Waste database for service providers
80 total to be registered service
providers on database
all resources deployed to complete the shopping
centre database with the understanding that during
the 2nd quarter more resources will be deployed
on this KPI
more focus in the second quarter will be to achieve the
target set for the 1st and 2nd quarter
Database for shopping centres
% establishment of database for shopping centres for refuse removal purposes
50% of Shopping centres recorded
on database
the annual target has been achieved due to the fact that for the expansion of refuse collection this information became critical so extra resources were made available to gather this information during the
reporting period
Inspection of food premises
No of inspections conducted
Clearing of illegal dumping
Cleaning of illegal dumping on 7 areas(Kais, Munsieville, West village/Krugersdorp West, CBD and Rural areas)
Cleaning of illegal dumping on 7 areas(Kagiso,
Munsieville,West village/Krugersdo
rp West, CBD and Rural areas)
2011/12 Service Delivery and Budget Implementation plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Integrated Environmental Management
Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProject Name Projected target
All wards 50 80 20 40 _ _
All wards 11 11 3 8 _ _
All wards _ 40 10 7 _
All wards 1500 2000 500 1000 _ _
Section: Municipal Health Mitigation
MeasuresProject Location (Ward)
Key Performance Indicator
Actual Performance
Achieved
Air Quality Management
Establishment of database of factories to be licence
routine industrial air quality inspection reports conducted
Environmental Awareness programme
No of environmental programmes implemented
more emphasis will be put on this KPI in
the next quarter
Waste Management and Environmental Health
No. of 240 litre bins procured
2011/12 Service Delivery and Budget Implementation plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Integrated Environmental Management
Section: Integrated Environmental Management
Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProject Name Projected target
All wards _ 100% 100% _ _
All wards 50% 75% _ _
All wards _ 100% _ _
Mitigation MeasuresProject
Location (Ward)
Key Performance Indicator Actual
Performance Achieved
Environmental Management including biodiversity issues inputs provided
% land use applications received and finalised within 30 days
100% finalised within 30 days
% development and submission of the Integrated Water Resource Management Strategy (IWMS)
100% approval by MayCom
IWRMS submitted to Portfolio for noting
Environmental Complains Management
% of complaints received versus attended to.
100% complaints attended to
100% complaints attended to in 25
days
2011/12 Service Delivery and Budget Implementation plan for Mogale City Local Municipality
OPERATION EXPENDITURE: Integrated Environmental Management
Baseline Annual Target
Quarter ending September 2011
Explanation of VarianceProject Name Projected target
All wards 1 3 1 3 projects monitored _ _
All wards 3 2 1 _ _
Kugersdorp _ 1 _ _
Section: Integrated Environmental
Mitigation Measures
Project Location (Ward)
Key Performance Indicator Actual
Performance Achieved
Compliance monitoring of municipal projects authorised in terms of the EIA
No. of monitoring conducted in a catchment
Integrated Catchment Management: Status Monitoring of water resources (including bio-monitoring)
Number of catchments available versus monitoring conducted
5 catchment areas monitored
Annual Game Count conducted
Number of annual game counts conducted
1 Game count conducted
Game Count conducted 11 July 2011 after take-over of
the KGR; Game Audit completed for Valuation & Internal Audit (Sep 2011).
2011/12 Service Delivery and Budget Implementation plan for Mogale City Local Municipality
CAPITAL EXPENDITURE : Integrated Environmental Management
Department: Integrated Environmental Management
Baseline Annual Target
Quarter ending September 2011
Project Name Projected
Kagiso Cemetry 6 _ Tender process
Kagiso Regional Park 13 _ _ _
Explanation of Variance
Mitigation Measures
Project Location (Ward) Key Performance
Indicator Actual Performance
Achieved
Upgrading and extension of Kagiso Cemetery
Fencing and layout of the new extension and
upgrading of the existing entrance
completed
Tender process underway (specifications
developed, approval obtained to advertise)
Development of specifications
delayed by consultant
Specifications now completed and
tender to be advertised by end
October
Construction of phase 2 of the Kagiso regional park
Construction of Amphitheatre, parking and rehabilitation of
the area
Cleaning and rehabilitation of the
area
Cleaning and rehabilitation of area
completed
2011/12 Service Delivery and Budget Implementation plan for Mogale City Local Municipality
CAPITAL EXPENDITURE : Integrated Environmental Management
Department: Integrated Environmental Management
Baseline Annual Target
Quarter ending September 2011
Project Name Projected target
All wards No. of small parks upgraded _ _ _
Tree Planting
All wards Number of trees planted 1000 trees 1200 trees planted 600 trees planted 590 trees planted _ _
All wards Luipaardsvlei expansion _ Tender process 90% completed
Explanation of Variance
Mitigation Measures
Project Location (Ward) Key Performance
Indicator Actual Performance
Achieved
Small park development/ upgrading
2 parks upgraded
3 small parks upgraded (Kagiso ext
6 Hospital view, Silverfields, Munsieville)
Kagiso Hospital view park contractor appointed
and work commenced
Landfill Site Development Phase 4
Development of the new landfill cell
email recieved from Proplan explains the delay as attributed
to geotechnical studies
appointed geotechnical
consultant together with Proplan are requested to fast
track this process
DEPARTMENTALPROJECTIONS
2010/2011 APPROVED SECURED IDP LINK CAPITAL PROJECTS BUDGET SCHEDULE 2a)
CAPITAL BUDGET CC 2010/11 2011/12 2012/13
POLITICAL OFFICES 200,000 - - - - - - - 200,000 ###CHIEF WHIP 200,000 - - - - - - - - -
Office Furniture & Equipment 1142 200,000 - - - - 200,000 - - TOTAL MAYOR 200,000 - - - - - - 200,000 - -
###CORPORATE SUPPORT SERVICES 1,970,312 - - - - - - - 1,970,312 - - Acqusition of Hall assets(tables,Chairs and Podiums) 1644 1,120,312 1,120,312 sCouncil Upgrade 1629 850,000 850,000 sTOTAL CORPORATE SUPPORT SERVICES 1,970,312 - - - - - - - 1,970,312 - -
###ECONOMIC SERVICES 19,825,000 - - - 20,000,000 - - - 39,825,000 86,150,000 97,150,000
Sustainable Human Settlement - - - - - - - - - - - Rural Development Site and Service scheme 1502 - ###
Special Projects - Rural Development 19,500,000 - - - - - - - 19,500,000 56,000,000 57,000,000 Acquisition of Land - Rural 1330 16,000,000 16,000,000 30,500,000 31,000,000 Provision of Site and Services 1330 3,500,000 3,500,000 25,500,000 26,000,000
Enterprise Development 325,000 - - - - - - - 325,000 150,000 150,000 Business Information Platform 1326 100,000 100,000 ###Hawkers Trading Infrastructure 1326 225,000 225,000 150,000 150,000
Development and Planning - - - - 20,000,000 - - - 20,000,000 30,000,000 40,000,000 Chief Mogale Absa Development 10,000,000 10,000,000 15,000,000 20,000,000 Munsieville,Kagiso & Leratong Precint( NDPG) 10,000,000 10,000,000 15,000,000 20,000,000 TOTAL ECONOMIC SERVICES 19,825,000 - - - 20,000,000 - - - 39,825,000 86,150,000 97,150,000
INTEGRATED ENVIRONMENTAL MANAGEMENT 1,152,955 - 14,551,509 - - - - - 15,704,464 12,500,000 11,511,455
Parks Management 1,152,955 - 7,160,082 - - - - - 8,313,037 5,000,000 6,584,921 Kagiso Regional Park - Development (Phase 2) 1220 168,754 3,490,473 - - - 3,659,227 3,000,000 5,111,819 Azaadville Park Development 1220 847,475 847,475 ###Parks Development and Upgrading 400,000 400,000 ###Rural Cemetry Upgrading 1232 584,201 584,201 Kagiso Cemetry Upgrading 1231 2,822,134 2,822,134 2,000,000 1,473,102
Environmental Management - - 7,391,427 - - - - - 7,391,427 7,500,000 4,926,534 Luipaardsvlei landfill site 1211 7,391,427 7,391,427 7,500,000 4,926,534 TOTAL ENVIROMENTAL MANAGEMENT 1,152,955 - 14,551,509 - - - - - 15,704,464 12,500,000 11,511,455
###INFRACTUCTURE SERVICES 76,901,800 8,609,000 33,927,943 1,317,565 - 5,000,000 - - 125,756,308 101,271,226 141,620,393
Roads and Stormwater 23,620,000 - 4,004,559 - - - - - 27,624,559 37,659,684 69,341,746 Uthlanong Stormwater Upgrade 1460 4,900,000 4,900,000 6,500,000 5,000,000 PR 2 : Rietvallei Ext 2 Roads and stormwater 1460 591,300 591,300 6,083,582 PR 10 : Rietvallei Ext 1 Roads and stormwater 1460 2,703,699 2,703,699 1,000,000 3,586,459 PR 9 : Ga Mohale Roads and stormwater - 2,487,684 4,561,550 PR 15 : Western Rural Areas - Roads and Stormwater 1460 709,560 709,560 5,500,000 21,220,955 LEFTE : Site and Service,access gravel roads and storm 1460 2,520,000 2,520,000 5,000,000 10,000,000 Ethembalethu Village Access Routes 1459 4,900,000 4,900,000 5,194,000 5,713,400 Rietfontein Village Access Routes 1459 8,800,000 8,800,000 9,328,000 10,260,800 Rangeview Ext 2 roads and stormwater 1460 2,500,000 2,500,000 2,650,000 2,915,000
FUNDING SOURCE:OWN
FUNDINGFUNDING
SOURCE:DWAF FUNDING
SOURCE:MIG FUNDING
SOURCE:DLG FUNDING
SOURCE:NDPG FUNDING
SOURCE:INEP FUNDING
SOURCE:SRAC
FUNDING SOURCE:DEPART
OF SOCIAL DEVELOP
Electricity 20,400,000 - - - - 5,000,000 - - 25,400,000 4,950,000 16,390,000 Additional 33kv line Condale/KDP North(Upgrade Phase 1440 8,900,000 - - - - 8,900,000 4,450,000 8,690,000 Rangeview Ext 2 distribution network 1439 1,000,000 - - - - 1,000,000 500,000 1,100,000 Munsieville Renewals: Extention 4 Electrification 1440 1,000,000 5,000,000 6,000,000 - 6,600,000 Streetlight & High Mast for Rural & Informanl Setllement 6,000,000 6,000,000 - - Ingident Prepaid Conversion 3,500,000 3,500,000 - -
Building Facilities 2,700,000 - - - - - - - 2,700,000 - - Civic Centre - Upgrading and Fencing 1410 2,200,000 2,200,000 ###Johanna Botha Sports Complex - installation of cables 1410 500,000 500,000 ###
Water and Sanitation 30,181,800 8,609,000 29,923,384 1,317,565 - - - - 70,031,749 58,661,542 55,888,647
Water 9,000,000 650,000 2,865,090 1,317,565 - - - - 13,832,655 4,000,000 4,068,444 eThembalethu Village Water 1450 500,000 - - - 500,000 - - Rietfontein Village Water 1450 500,000 - - - - 500,000 - - Rural Water and Sanitation - Elandsdrfit Water Pipeline 1450 2,865,090 1,317,565 4,182,655 3,000,000 3,000,000 Rural Water and Sanitation - Emergency site and service 1450 1,000,000 1,000,000 - - Rangeview Ext 2 Water 1450 3,500,000 - - - 3,500,000 1,000,000 - Water Demand and Conservation Management 1450 650,000 650,000 - - Muldersdrift 6ml Water Reservoir pipeline - - 1,068,444 National Water Targets - Magaliesburg Bulk Water Pipeli 1450 3,000,000 3,000,000 - - Hekpoort: Prepaid Stand-Up Pipes 1450 72,732 72,732 - - Tarlton: Prepaid Stand-Up Pipes 1450 134,976 134,976 - - Magaliesburg: Prepaid Stand-Up Pipes 1450 78,884 78,884 - - Muldersdrift: Prepaid Stand-Up Pipes 1450 213,408 213,408 - -
Sanitation 21,181,800 7,959,000 27,058,294 - - - - - 56,199,094 54,661,542 51,820,203 Percy Stewart 10 Ml Extension - Professional fees 1474 5,681,800 7,959,000 13,803,676 - - - 27,444,476 39,728,808 31,652,381 Flip Human WWTW refurbishment 1476 3,901,402 - - - 3,901,402 5,105,149 - Magaliesburg WWTW upgrade 1477 2,484,255 - - - 2,484,255 2,034,500 6,167,822 Rangeview Ext 2 Sanitation 1470 3,500,000 - - - 3,500,000 1,000,000 3,500,000 Rietfontein Village Sanitation 1470 7,500,000 - - - 7,500,000 1,000,000 3,500,000 eThembalethu Village Sanitation 1470 4,500,000 4,500,000 1,000,000 3,500,000 Lusaka Extension 2 & 3 renewals - Phase 2 1470 788,400 788,400 ###Lusaka Extension 2 & 3 renewals - Phase 3 3,942,510 3,942,510 2,000,116 1,000,000 Muldersdrift Bulk Outfall Sewer 1470 2,138,051 2,138,051 2,792,969 2,500,000 TOTAL INFRASTRUCTURE SERVICES 76,901,800 8,609,000 33,927,943 1,317,565 - 5,000,000 - - 125,756,308 101,271,226 141,620,393
###SOCIAL SERVICES 10,621,256 - 9,884,051 - - - 369,000 10,000,000 30,874,307 13,523,846 64,426,926
Sports,Arts,Culture and Recreation 3,100,000 - 9,884,051 - - - 369,000 10,000,000 23,353,051 13,523,846 56,100,000
Libraries - - - - - - 369,000 - 369,000 - 20,000,000 Construction of Library Facility - Tarlton 1208 - - - - - 20,000,000 Security systems for Kagiso & Azaadville Libraries 310,000 310,000 Acquisition of study Chairs and Tables 1202 59,000 59,000 ###
Recreation - Sports and Swimming Pools 3,100,000 - 9,884,051 - - - - 10,000,000 22,984,051 13,523,846 36,100,000 Floodlights - Muldersdrift Sports Complex 1272 1,500,000 - - - - 1,500,000 759,291 ###Upgrade of Rietvallei Ext 2 & 3 Sports Complex 1240 200,000 - - - - 200,000 - - New Munsieville Sports Hub 1258 9,884,051 - - - 9,884,051 739,555 - Aged Day Care Centre : Construction - Kagiso 5,000,000 5,000,000 6,012,500 8,050,000 Aged Day Care Centre : Construction - Munsieville 5,000,000 5,000,000 6,012,500 8,050,000 Upgrade of Ga Mogale Sports Complex - Professional Fe 1241 1,400,000 - - - 1,400,000 20,000,000
Public Safety 7,521,256 - - - - - - - 7,521,256 - 8,326,926 Speed Law Enforcement 1802 3,449,256 3,449,256 5,000,000 Offence Recognition System 1802 920,000 920,000 1,326,926 Security of infrastructure other than substations 1802 3,000,000 3,000,000 2,000,000 Refurbishment of boardroom at Traffic & Security 1802 152,000 152,000 TOTAL SOCIAL SERVICES 10,621,256 - 9,884,051 - - - 369,000 10,000,000 30,874,307 13,523,846 64,426,926
###
TOTAL PROPOSED CAPITAL BUDGET 110,671,323 8,609,000 58,363,503 1,317,565 20,000,000 5,000,000 369,000 10,000,000 214,330,391 213,445,072 314,708,774
2010/2011 OUT OF BOOKS CAPITAL PROJECTS BUDGET SCHEDULE 2(b)
OUT OF BOOKS CAPITAL BUDGET 2010/2011 2011/2012 2012/2013
ECONOMIC SERVICES 30,093,950 - 30,093,950 59,000,000 43,930,000 Sustainable Human Settlement 30,093,950 - 30,093,950 59,000,000 43,930,000 Demolition and Refurbishment of Houses - Munsieville 1504 13,600,000 13,600,000 13,600,000 13,600,000 Magaliesburg Housing Project 1504 7,000,000 ###Rietvallei Proper & Extension 1 PHP 1504 6,500,000 9,750,000 Munsieville Extension 4 PHP 1504 6,500,000 ###Rietvallei Extension 2 & 3 PHP 1504 6,500,000 9,750,000 Rietvallei Extension 2 PHP 1504 6,500,000 9,750,000 Tarlton Housing Project 1504 7,000,000 ###Rietfontein Village 1504 11,093,950 11,093,950 ###Kagiso Ext 12 PHP 1504 5,400,000 5,400,000 5,400,000 1,080,000 TOTAL ECONOMIC SERVICES 30,093,950 - 30,093,950 59,000,000 43,930,000
SOCIAL SERVICES - 6,000,000 6,000,000 - - Public Safety - 6,000,000 6,000,000 - - SOCIAL SERVICES 1802 6,000,000 6,000,000 ###TOTAL SOCIAL SERVICES - 6,000,000 6,000,000 - -
TOTAL PROPOSED OUT OF BOOKS CAPITAL BUDGET 30,093,950 6,000,000 36,093,950 59,000,000 43,930,000
COST CENTRE
FUNDING SOURCE:DEPART OF
HUMAN SETTLEMENT
FUNDING SOURCE:NATIONAL DEPARTMENT OF
TRANSPORT
A4 Fi
Vote Description Ref 2006/7 2007/8 2008/9 Current Year 2009/10
R thousand
Revenue by Vote 1Vote1 - POLITICAL OFFICE – 147 52 – – – – – – Mayor's Office – 145 52 – – – – – – Speaker's Office – 2 – – – – – – – Subvote example 1Vote2 - MUNICIPAL MANAGER'S OFFICE 653 2,440 784 4,504 2,850 2,850 4,466 2,720 3,178 Adminstration 6 – – – – – – – – Internal Audit – – – – – – – – – Project Management Office – 1,705 777 3,978 2,692 2,692 4,198 2,430 2,865 Marketing & Communication 647 734 7 526 159 159 268 289 313 Vote3 - CORPORATE SUPPORT SERVICES 12,550 8,675 3,436 5,209 7,345 7,345 5,540 5,991 6,503 Corporate Services 10,665 8,669 3,346 3,662 3,743 3,743 4,040 4,363 4,712 Human Capital 1,885 6 90 1,547 3,602 3,602 1,500 1,628 1,790 Vote4 - MUNICIPAL FINANCIAL SERVICES 241,982 250,635 226,368 214,367 278,615 278,615 314,126 336,578 364,010 Adminstration – 1 – – – – – – – Valuations – – 0 – – – – – Revenue 181,446 177,767 221,688 183,714 246,899 246,899 274,512 296,364 319,965 Credit Control 1,374 11,444 111 10,391 10,391 10,391 12,997 14,037 15,159 Creditors 982 901 410 1,299 1,134 1,134 1,452 1,595 1,751 Supply Chain Management 58,179 609 4,160 454 1,235 1,235 1,354 790 1,000 Budget & Treasury 59,913 18,508 18,956 18,956 23,811 23,793 26,135 Vote5 - INTEGRATED ENVIRONMENTAL MANAGEM 58,501 54,364 158,472 96,054 110,838 110,838 137,197 144,005 152,711 Adminstration – – – – – – – Environmental Management 56,685 148 158,400 503 594 594 1,160 119 128 Municipal Health 1,622 48,535 – 90,020 104,711 104,711 127,322 137,207 144,184 Parks Management 195 5,681 72 5,531 5,534 5,534 8,715 6,679 8,398 Vote6 - ECONOMIC SERVICES 4,455 4,763 4,747 46,092 4,489 4,489 22,419 32,612 42,821 Development & Planning 4,139 4,708 2,769 43,737 2,115 2,115 22,337 32,524 42,726 Enterprise Development & Tourism 55 – 61 74 74 81 88 95 Rural Development 2 – – – – – – – – Human Settlement 314 – 1,978 2,294 2,300 2,300 – – – Vote7 - SOCIAL SERVICES 23,657 43,401 69,421 97,959 109,542 109,542 120,147 119,611 129,779 Community Services 10,247 13,051 56,600 67,977 74,214 74,214 82,981 82,407 92,536
Public Safety 13,409 30,349 12,821 29,982 35,328 35,328 37,166 37,204 37,244 Vote8 - INFRASTRUCTURE SERVICES 490,309 486,297 557,753 779,060 755,783 755,783 868,267 1,030,221 1,260,290 Adminstration – – – – – – – – Water & Sanitation 229,597 221,889 184,719 284,974 256,167 256,167 292,706 329,657 372,850 Electricity Distribution 258,626 253,600 347,500 480,783 486,462 486,462 569,196 691,468 865,744 Municipal Buildings – – 18 18 – – – Fleet Management 3 – – 13 13 – – – Roads & Stormwater 2,083 10,808 25,535 13,303 13,124 13,124 6,365 9,096 21,696 Example 9 - Vote9 – – – – – – – – – Subvote example 9Example 10 - Vote10 – – – – – – – – – Subvote example 10 Example 11 - Vote11 – – – – – – – – – Subvote example 11Example 12 - Vote12 – – – – – – – – – Subvote example 12Example 13 - Vote13 – – – – – – – – – Subvote example 13
Example 14 - Vote14 – – – – – – – – – Subvote example 14Example 15 - Vote15 – – – – – – – – – Subvote example 15
Total Revenue by Vote 2 832,108 850,722 1,021,034 1,243,245 1,269,463 1,269,463 1,472,162 1,671,738 1,959,292 ###
Expenditure by Vote 1Vote1 - POLITICAL OFFICE 10,285 19,391 7,199 32,446 35,454 35,454 36,274 38,047 41,436 Mayor's Office 4,165 9,648 4,004 15,586 17,436 17,436 16,989 17,244 18,765 Speaker's Office 6,121 9,743 3,194 16,860 18,018 18,018 19,285 20,803 22,671 Subvote example 1Vote2 - MUNICIPAL MANAGER'S OFFICE 9,586 17,538 8,595 45,527 44,419 44,419 36,331 39,399 42,949 Adminstration 4,167 2,926 1,933 4,642 4,844 4,844 3,205 3,499 3,847 Internal Audit 833 1,846 727 3,924 3,536 3,536 4,304 4,693 5,150 Project Management Office 140 7,144 3,999 23,096 24,033 24,033 17,763 19,205 20,862 Marketing & Communication 4,447 5,622 1,935 13,865 12,006 12,006 11,059 12,002 13,091 Vote3 - CORPORATE SUPPORT SERVICES 22,080 25,178 16,476 52,524 42,765 42,765 60,067 63,867 69,308 Corporate Services 12,670 17,233 12,082 36,809 26,798 26,798 41,851 45,099 48,717 Human Capital 9,410 7,945 4,394 15,715 15,968 15,968 18,216 18,768 20,591 Vote4 - MUNICIPAL FINANCIAL SERVICES 44,836 158,237 168,855 127,425 156,583 156,583 145,371 169,928 166,146 Adminstration 3,403 4,679 17,750 13,296 13,259 13,259 11,364 12,801 14,026 Valuations 4,263 – 2,712 2,893 2,893 3,012 3,299 3,642 Revenue 11,493 104,083 98,917 30,358 63,928 63,928 52,178 74,806 64,630 Credit Control 4,348 10,763 5,250 25,398 19,873 19,873 22,064 23,911 26,029 Creditors 2,962 8,551 4,001 9,886 10,721 10,721 12,018 13,206 14,639
2010/11 Medium Term Revenue & Expenditure Framework
Audited Outcome
Audited Outcome
Audited Outcome
Original Budget
Adjusted Budget
Full Year Forecast
Budget Year 2010/11
Budget Year +1 2011/12
Budget Year +2 2012/13
Supply Chain Management 21,413 4,552 26,634 10,465 11,801 11,801 13,148 10,961 12,042 Budget & Treasury 1,217 21,348 16,303 35,311 34,107 34,107 31,587 30,946 31,139 #REF!
Vote5 - INTEGRATED ENVIRONMENTAL MANAGEMEN 112,913 89,830 103,299 123,529 105,766 105,766 138,550 161,588 174,653 Adminstration 6,422 – 2,341 – – – – – – Environmental Management 77,930 3,985 61,386 11,983 12,591 12,591 14,478 14,776 16,332 Municipal Health 3,855 54,343 3,749 66,621 57,476 57,476 83,347 102,451 109,699 Parks Management 24,705 31,502 35,823 44,926 35,699 35,699 40,725 44,362 48,622 Vote6 - ECONOMIC SERVICES 20,360 22,110 23,771 63,091 28,577 28,577 38,319 41,669 45,568 Development & Planning 10,321 11,051 15,397 32,601 13,600 13,600 16,018 17,512 19,285 Enterprise Development & Tourism 2,407 – 12,159 3,901 3,901 4,527 4,967 5,495 Rural Development 2,051 1,285 2,223 9,407 5,299 5,299 9,758 10,469 11,244 Human Settlement 7,989 7,368 6,151 8,925 5,777 5,777 8,015 8,721 9,545 #REF!Vote7 - SOCIAL SERVICES 79,462 96,548 131,470 138,096 114,043 114,043 123,518 135,978 150,378 Community Services 37,655 40,537 75,560 68,032 48,892 48,892 56,695 63,044 70,231 Public Safety 41,807 56,011 55,910 70,064 65,152 65,152 66,823 72,933 80,146 Vote8 - INFRASTRUCTURE SERVICES 434,322 373,727 415,240 660,605 589,330 589,330 679,402 807,817 954,145 Adminstration 601 893 – – – – – – Water & Sanitation 222,119 153,658 135,232 251,891 181,760 181,760 215,012 230,161 255,189 Electricity Distribution 186,993 189,859 247,051 330,424 352,214 352,214 391,114 501,293 616,692 Municipal Buildings 4,706 7,501 – 21,951 20,379 20,379 32,024 34,318 36,800 Fleet Management 4,389 6,703 – 7,007 6,312 6,312 6,958 7,630 8,437 Roads & Stormwater 15,515 16,006 32,064 49,332 28,664 28,664 34,294 34,414 37,026 Total Expenditure by Vote 2 733,844 802,560 874,904 1,243,245 1,116,937 1,116,937 1,257,832 1,458,293 1,644,583 ###
Surplus/(Deficit) for the year 2 98,264 48,162 146,129 (0) 152,526 152,526 214,330 213,445 314,709 ###References1. Insert 'Vote'; e.g. Department, if different to standard structure2. Must reconcile to Financial Performance ('Revenue and Expenditure by Standard Classification' and 'Revenue and Expenditure')3. Assign share in 'associate' to relevant Vote
check revenue 1 0 13,878 -0 0 0 0 0 -0 check expenditure -0 -3 -1 - -0 -0 -0 -1 2
GT481 Mogale City - Table A4 Budgeted Financial Performance (revenue and expenditure)
Description Ref 2006/7 2007/8 2008/9 Current Year 2009/10 LTFS
R thousand 1
Revenue By SourceProperty r 2 135,880 136,631 160,155 180,505 232,451 232,451 232,451 255,696 276,151 298,243
Property rates - penaltie – – – – – – – – – –
Service ch 2 241,026 233,149 318,430 447,868 452,134 452,134 452,134 524,984 660,430 831,481
Service ch 2 129,411 120,027 126,932 163,139 138,140 138,140 138,140 157,618 181,734 209,539
Service ch 2 55,575 50,588 57,179 61,229 50,486 50,486 50,486 55,535 59,978 64,776
Service ch 2 48,333 48,022 50,953 54,877 69,546 69,546 69,546 76,500 82,620 89,230
Service charges - other 5,265 10,932 11,815 10,391 10,391 10,391 10,391 12,997 14,037 15,159
Rental of facilities and e 2,946 3,572 3,730 3,805 3,804 3,804 3,804 4,185 4,519 4,881
Interest earned - externa 12,585 3,866 15,170 2,400 2,940 2,940 2,940 2,940 – –
Interest earned - outstan 32,816 40,045 16,920 1,952 13,810 13,810 13,810 16,920 18,274 19,736
Dividends received – – – – – – – – – –
Fines 5,119 17,228 12,657 17,026 22,117 22,117 22,117 20,567 20,567 20,567
Licences and permits (96) 10 14 11 28 28 28 31 34 37
Agency services 8,170 12,775 16,135 12,744 12,744 12,744 12,744 16,135 16,135 16,135
Transfers recognised - op 80,379 94,855 127,173 153,446 154,057 154,057 154,057 195,103 214,748 236,795
Other rev 2 26,467 21,927 14,499 18,328 20,370 20,370 20,370 16,861 9,279 9,942
Gains on disposal of PP 8,873 5,185 4,147 21,000 372 372 372 – – – 792,749 798,809 935,910 1,148,720 1,183,391 1,183,391 1,183,391 1,356,072 1,558,506 1,816,521
Expenditure By TypeEmployee r 2 233,224 271,304 294,228 351,288 329,695 329,695 329,695 382,976 422,189 469,508 Remuneration of councill 8,326 12,943 14,246 15,518 15,518 15,518 15,518 16,943 18,261 19,989 Debt impa 3 130,156 98,830 37,658 268,523 134,286 134,286 134,286 99,908 145,371 144,041 Depreciati 2 3,407 6,117 9,965 5,276 9,965 9,965 9,965 10,533 11,186 11,846 Finance charges 35,146 35,725 36,053 24,935 24,935 24,935 24,935 20,994 19,479 18,699 Bulk purc 2 209,204 223,994 278,895 296,849 327,087 327,087 327,087 399,512 491,926 607,045 Other mate 8 – – – – – – – – – – Contracted services 10,988 19,994 45,394 55,179 58,101 58,101 58,101 67,219 87,174 92,282 Transfers and grants 5,735 6,950 6,536 9,656 10,754 10,754 10,754 12,177 13,702 15,496 Other expe 4, 5 97,657 126,705 151,932 216,021 206,597 206,597 206,597 247,569 249,004 265,678 Loss on disposal of PPE – – – – – – – – – –
Total Expenditure 733,844 802,560 874,904 1,243,245 1,116,937 1,116,937 1,116,937 1,257,832 1,458,293 1,644,583
Surplus/(Deficit) 58,905 (3,751) 61,005 (94,524) 66,454 66,454 66,454 98,240 100,213 171,938 Transfers recognised - ca 30,037 41,208 70,373 81,057 75,584 75,584 75,584 103,659 113,232 142,771 Contributi 6 9,322 10,705 14,737 13,468 10,488 10,488 10,488 12,431 – – Contributed assets –
98,264 48,162 146,115 – 152,526 152,526 152,526 214,330 213,445 314,709
Taxation 98,264 48,162 146,115 – 152,526 152,526 152,526 214,330 213,445 314,709
Attributable to minorities 98,264 48,162 146,115 – 152,526 152,526 152,526 214,330 213,445 314,709
7
Surplus/(Deficit) for the ye 98,264 48,162 146,115 – 152,526 152,526 152,526 214,330 213,445 314,709
References1. Classifications are revenue sources and expenditure type2. Detail to be provided in Table SA13. Previously described as 'bad or doubtful debts' - amounts shown should reflect the change in the provision for debt impairment4. Expenditure type components previously shown under repairs and maintenance should be allocated back to the originating expenditure group/item; e.g. employee costs5. Repairs & maintenance detailed in Table A9 and Table SA34c6. Contributions are funds provided by external organisations to assist with infrastructure development; e.g. developer contributions (detail to be provided in Table SA1)7. Equity method8. All materials not part of 'bulk' e.g road making materials, pipe, cable etc.
2010/11 Medium Term Revenue & Expenditure Framework
Audited Outcome
Audited Outcome
Audited Outcome
Original Budget
Adjusted Budget
Full Year Forecast
Pre-audit outcome
Budget Year
2010/11
Budget Year +1 2011/12
Budget Year +2 2012/13
Forecast 2013/14
Total Revenue (excluding capital
Surplus/(Deficit) after capital transfers & contributionsSurplus/(Deficit) after taxation
Surplus/(Deficit) attributable to municipality
Share of surplus/ (deficit) of associate
heck balance -1 -3 -13,879 0 -0 -0 ### -0 -1 2
Total revenue 832,108 850,722 1,021,020 1,243,245 1,269,463 1,269,463 1,269,463 1,472,162 1,671,738 1,959,292