yale law library emergency flip guide
TRANSCRIPT
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Lillian Goldman Law Library New Haven, CTYale Law School
LAW LIBRARY EMPLOYEEEMERGENCY FLIP GUIDE *
In Case of Emergency Call:
On campus emergencyPolice (non-emergency)Preservation Emergency Phone
911432-4400203-530-5414
Building / Maintenance Emergency (Day)Law School Building Services 432-4980
Building / Maintenance Emergency (Night)Guard desk, Wall Street entrance 432-8284
Health Services/ Acute Care 432-0123
Escort Services 432-9255
Nighttime Shuttle/Minibus Service 432-6330
Lillian Goldman Law Library, 2012
* Guide format and some content taken from University of Illinois at Urbana-Champaign Employee Emergency Procedures booklet.
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INTRODUCTION TO THE EMERGENCY FLIP GUIDE
This booklet outlines how Law Library staff should respond to some types of emergencies. This guide is notcomprehensive. It is a reference to assist you in responding to the emergency. In responding to any emergency, remember
these three things:1. Do not take unnecessary risks.
2. There is no substitute for remaining calm.
3. Always use common sense.
For Medical and Fire emergencies call 911 . For Collections emergencies (events that threaten the Librarys physical collections), call the
Preservation Emergency Phone (24 hours) at 203-530-5414 . For any emergencies that are a threat to personal safety (e.g. bomb threat, explosion) call On-Campus
Emergency at 911 , and then notify Library Administration at 432-7593 . For non-emergency facilities-related issues, call Shana Jackson at 432-7593 , or email her at
with the pertinent information.
Introduction
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Lillian Goldman Law Library New Haven, CTYale Law School
EVACUATION PROCEDURES1) Stay calm.2) Proceed to the nearest exit.
o Use alternate exit if primary exit is obstructed.o Close of ce doors behind you as you leave.o Do not use the elevator.o Keep low to the oor if smoke is present.
3) Check-in with designated of cial outside nearest exit. S/he will be holding a clipboard.Designated exits are:
o Wall Streeto High Streeto York Streeto Grove Street
DO NOT re-enter building until emergency personnel declare it is safe to do so.
4) If smoke, heat or ames block your exit routes, or you are unable to evacuate on your own, stay in the room with thedoor closed. Place a rolled towel underneath the door. Signal for help by waving a brightly colored cloth or shining a
ashlight at the window. If there is a telephone in the room, CALL 911 and let them know your exact location. 5) If you need assistance evacuating, please review Special Needs Guidelines in this document.
Evacuation Procedures
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SMOKE / FIRE / EXPLOSIONWARNING : Do not take unnecessary risks
Call Emergency only if it is safe to do so
1. Sound alarm immediately (if not already sounding) by activating a pull station2. IMMEDIATELY evacuate the building. Follow the building re system
announcements for evacuation instructions.You are not responsible for clearing the library.
3. Report smoke/ re/explosion from a safely located telephone
Call Emergency: 911 or pick up Red Phones in library or call from Blue light phone outside and report: Building location and room number Nature and extent of emergency Whether there are people with disabilities requiring assistance in the library and
where those people are located Your name The number/location from where you are calling
3) Check-in with designated of cial outside nearest exit. S/he will be holding a clipboard. 4) DO NOT re-enter the building until emergency personnel declare it is safe to do so.
Smoke / Fire / Explosion
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MEDICAL EMERGENCYWARNING : Do not move the injured person.
1) CallEmergency: 911
2) Report Location: Sterling Law Building room number Best entrance for responder to go to
o Someone should meet responder atentrance
Nature and extent of emergency Your name The number from where you are calling
Notify Law Library administration:o Shana Jackson: 432-7593o Library administration will notify
YLS administration Complete and le an incident report:
o Incident report form on last page of this booklet
3) Request Immediate medical assistance Follow instructions of emergency personnel
4) Assist IF you are trained, assist with First Aid or CPR
There is a de brillator located in the hallwaynext to the dining hall. Use only if trained.Call Library Administration to locate peoplewho are trained: 432-7593
Security will Escort EMS to the location of the emergency
upon arrival to the campus
Medical Emergency
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WATER OR FLOODDANGER : Possibility of electric shock in ooded areas.
1) Call
YLS Building Services: 432-4980
AND
Law Library Administration:Shana Jackson: 432-7593
AND
Preservation: 203-530-5414
After Hours
Call YLS Security Desk: 432-8284
AND
Call Preservation: 203-530-5414
2) Report
Location Building and room number Best entrance for responder to go to
o Someone should meet responder at entrance
Nature and extent of emergency
Your name The number you are calling from
3) Request
Immediate assistance Ask for further instructions before hanging up If appropriate, communicate with rst responders
if there is any sensitive, valuable or irreplaceableassets
Additional Contacts:
YLS Building Services:Dean Mike Thompson432-4041
Backup:Kevin Rose432-4786
Water or Flood
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SUSPICIOUS MAIL/ PACKAGE
WARNING : Do not touch, move, or open object. Treat items as suspect. Isolate area.
Evacuate immediate area.
Helpful tips from the US Postal Service :Watch for misspelled words, restrictive markings (con dential or personal), oily stains on wrappings, excessive
postage, ctitious or unfamiliar or no return address. Watch for wires protruding, odor, or powder.
1) Call/ Notify
Warning: DO NOT USE CELL PHONE OR PORTABLE RADIO Signal could detonate bomb Use landline phone only
YLS Security Desk: 432-8284
AND
Police: 911
AND
YLS Building Services:
Dean Mike Thompson432-4041
Backup:Kevin Rose432-4786
2) Report
Building location and room number Best entrance for responder to go to
o Someone should meet responder at entrance
Nature and extent of emergency Your name The number from where you are calling DO NOT HANG UP UNTIL INSTRUCTED TO
DO SO
3) Request
Immediate assistance
Follow instructions of emergency personnel
Suspicious Mail/ Package
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BOMB THREAT
CAUTION : Do not evacuate unless told to do so by emergency personnel
When you receive a phone call:
1) Remain calm and obtain as much information as possible from the caller:a. When is it going to explode?
b. Where is it?c. What does it look like?d. What will cause it to explode?e. Why did you place the bomb?
2) Remember:a. Woman or mans voice?
b. Approximate age?c. Accent?d. Tone of voice?e. Background noise?
3) Notify Yale Police: 911or 432-4400
Warning: DO NOT USE CELL PHONE IF A BOMB IS PRESENT, THE SIGNAL COULDDETONATE IT
4) Report:a. Location - Building and Room Number
b. Nature and extent of emergencyc. Your name and a number to reach you
5) Request immediate assistance
6) Follow instructions of emergency personnel
7) Do not evacuate unless told to do so by emergency personnel
Bomb Threat
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RESPONDING TO A PERSON WITH A GUN
ATTENTION: Remember OUT!
Get OUT!
o If possible, leave the area and seek cover.
Call OUT!
o Once you reach a safe area, call 911.
Hide OUT!
o If you cant leave, take cover where you are.
Keep OUT!
o Barricade doors to keep shooter out.
Take OUT!
o As a last resort, consider aggressive action against the shooter
Person with a Gun
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UNWANTED GUEST
1. If you nd yourself in a situation with an unwanted or threatening individual orobserve that a fellow employee is in this kind of situation, you should telephonesomeone in the of ce who is out of the direct sight and hearing of the unwanted or threatening individual.
2. Ask for: (our code word)
3. This message will signal to your colleague that you need police assistance, withoutrevealing to the threatening individual that the Police are on their way or are going to be
contacted.
4. The person receiving the message about should immediately call the Yale Police Department at 432-4400 to explain the situation (Sterling Law Building,
oor number, room number) of the person who called you.
5. Police will respond accordingly.
6. The person receiving the call should stay in contact with the person who is with theunwanted guest.
7. If at any time you feel threatened or unsafe, call 911 directly.
UNWANTED GUEST
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TORNADO
What to do during a tornado. ( www.fema.gov )
Familiarize yourself with these terms to help identify a tornado hazard:
Tornado Watch - Tornadoes are possible. Remain alert for approaching storms. Watch the skyand stay tuned to NOAA Weather Radio, commercial radio, or television for information.
Tornado Warning - A tornado has been sighted or indicated by weather radar.
Take shelter immediately.
If you are under a tornado WARNING, seek shelter immediately!
If you are in: Then:A structure (e.g.residence, small
building, school, nursinghome, hospital, factory,shopping center, high-
rise building)
Go to a pre-designated shelter area such as a safe room, basement,storm cellar, or the lowest building level. If there is no basement,go to the center of an interior room on the lowest level (closet,interior hallway) away from corners, windows, doors, and outsidewalls. Put as many walls as possible between you and the outside.
Get under a sturdy table and use your arms to protect your headand neck. Do not open windows.
VehicleGet out immediately and go to the lowest oor of a sturdy, nearby
building, or storm shelter.
Outside with no shelter
Lie at in a nearby ditch or depression and cover your head withyour hands. Be aware of the potential for ooding.
Do not get under an overpass or bridge. You are safer in a low, atlocation.
Never try to outrun a tornado in urban or congested areas in a car or truck. Instead, leave the vehicle immediately for safe shelter.
Watch out for ying debris. Flying debris from tornadoes causesmost fatalities and injuries.
Tornado
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INCLEMENT WEATHER
Danger: Slippery/icy conditions on roadway or sidewalks.Excessive water on walkways and roadways. Possible slips and falls.
1) Call
YLS Security Desk: 432-8284
2) Report
Slippery, icy condition Location: Parking lot, sidewalk, building Your name
The number from where you are calling Complete and le an incident report if you slipped and report to supervisor (employee OR member of
the public). See form attached at end of this book
Other Helpful links
Security: n http://www.yalesecurity.yale.edu/
Inclement Weather:
n http://www.yale.edu/snow
Traf c Cameras: n http://www.ct.gov/dot/cwp/view.asp?a=2354&Q=290242&dotNav=|
Inclement Weather / Other Links
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SPECIAL NEEDS GUIDELINES
1. Preparation for those with disabilities Get involved in emergency and evacuation planning. If you are a part of the discussion,
you can provide information on your speci c abilities and limitations and tell people how best to provide you with effective assistance.
Practice drills increase skills and instill con dence in ones ability to cope in anemergency.
Know how to get to all the exits and review them regularly. Report safety hazards ( re extinguishers, blocked exits, furniture, etc). Teach your support network how to operate your equipment in an emergency (i.e. how to
disengage the gears of a power wheelchair). If you are hard of hearing or deaf, practice having co-workers commu nicate important
information to you through gestures. If you are blind, have co-workers practice guiding you. If you use a service animal, include the animal in drills. Carry emergency health information and emergency contact numbers with you at all
times. Make multiple copies of this information to keep in your emergency supply kits,car, workplace, wallet, wheelchair pack, backpack, etc.
2. During evacuation
If you need assistance evacuating a building, determine the most direct evacuation route. Identify your evacuation assistant. This person should know how to help you without
causing injury to themselves, to you, or to others, even if you need to be lifted or carried. Be prepared to quickly give critical information on how someone can as sist you without
causing injury. Take charge and practice how to quickly explain to people how to bestassist you.
Dont wait until an emergency occurs: prepare now! Talk to your supervisor, a buildingmanager, or the Universitys Of ce for Equal Opportunity programs. They can help youthrough the planning process.
SPECIAL NEEDS GUIDELINES
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PERSONAL SAFETY
Top 10 Personal Safety Tips - PROVIDED BY THE YALE UNIVERSITY POLICE DEPARTMENT
1. No lock works UNLESS YOU LOCK IT.
2. Lock public doors or gates to your apartment building, or of ce. Lock your doors when you leave your of ce or apartment. Lock your doors before you go to sleep. Always lock windows that are accessiblefrom the outside.
3. Never leave a public door propped open, even for a friend. Leave spare keys with a trusted neighbor or friend, never hidden near your door.
4. Take precaution in safeguarding your valuables (i.e. laptops, cell phones I-Pads etc.) Do not leavevaluables unsecured and unattended. Register your bikes and laptops (more info at http://publicsafety.
yale.edu). Write down the Serial Numbers of valuable items.
5. Keep house and car keys on separate key chains. When leaving your car for service, or at a parking lot,leave only the car keys. Never attach your address to your keychain. Yale urges you never to attach your Yale ID tag to your keychain.
6. Identify visitors through a window or peephole before opening the door.
7. Request that service people show proper credentials before you let them in. If necessary, call thecompany to verify employment. Do not lend your keys or Yale ID tag to anyone.
8. If a stranger asks to use your telephone, politely refuse. Offer to call for assistance for them.
9. Please do not walk alone at night. Remain aware of your surroundings (i.e. remove ear buds.) Uselighted pathways. When well-lit areas are not available, please call 432-WALK (432-9255). A uniformedSecurity Of cer will be dispatched to your location and escort you to your on-campus destination. Youwill recognize these of cers by their white shirts, navy pants, prominent SECURITY labels, and anof cial security badge on the left side of their chest.
10. Sign up for the Bulldog Mobile Program: http://publicsafety.yale.edu/bulldog-mobile. Bulldog Mobilegives students, staff and faculty on campus an effective way to coordinate with Yale Police (YPD) viamobile device to help provide a safe and secure campus environment. With Bulldog Mobile, you can useyour cell phone as a personal security device to activate the GPS tracking technology and escort timer options.
11. Report to police any unusual or suspicious activity near your home, room, or around your neighborshomes or apartments. Program the Yale Police Phone number into your cell phone: 203-432-4400 OR TEXT at 67283, type yaletip and add a space, after the space type a message, hit send.Remember, IF YOU SEE SOMETHING, SAY SOMETHING.
PERSONAL SAFETY
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LAW LIBRARY FLOOR PLAN L5, L4, L3
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LAW LIBRARY FLOOR PLAN L2, L1, UES, LES
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Injury/Exposure
Equipment Breakdown,Malfunction or Failure
Incident Reporting Form
Property Damage/Environmental
Near Incident/Dangerous Act or Activity
The Supervisor, Principal Investigator or Business Manager of the area where the event occurred must complete this form and submit it within24 hours. Be as specific as possible and include drawings, photos, or additional narrative, as needed. For fatalities, injuries requiring
hospitalization, or property damage estimated to be in excess of $10,000, notify Risk Management immediately at 203 432-6606. For spills or exposures, immediate notify Environmental Health and Safety at 203 785-3550
CONTACT INFORMATIONName of Department Contact (Dept.Supervisor/ PI): Title: Department Tel: and e:mail
INCIDENT DETAILS (MUST BE COMPLETED FOR ALL INCIDENT TYPES) Date (mo/day/yr)of Incident:
Time of incident:a.m.p.m.
Date (mo/day/yr)of Report:
Building Name & Address: Floor Room #:
Describe what happened.
Investigate scene of incident or conditions on campus. Talk to others that witnessed or have knowledge of the incident and facts. Describe who wasinvolved, when and where the incident happened, what happened, and how.
Why did it happen?What caused the incident?
List immediate actions taken and results, including actions to protect the scene:
Witnesses (name and contact information) (Attach Witness Statement)
Contractor or other outside party involved ? If yes, name of outside party and contact information:
COMPLETE APPROPRIATE SECTION(S) FOR SPECIFIC INCIDENT TYPE(S)INJURY/EXPOSURE If no injury, check box and skipthis section.
No injury
Injured partysname:
Injured party contact information:
Insured Partys Classification:Faculty Staff Undergraduate Student Graduate Student Volunteer Contractor Visitor Other (describe):
Injury description:
Cut or punctured by sharps/needlestick? Yes No
Injured Body Part: Sought Medical Treatment? Yes NoWhere?
Did response require:Eyewash Emergency Shower
Personal Protective Equipment In UseSafety Glasses Footwear Gowns Gloves Other____________ N/A
Submit Form
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PROPERTY DAMAGE/ENVIRONMENTALType
Fire/Smoke Theft Flood Wind Damage Chemical Release Odor Suspicious Material/Package Alarm Spil
Material or Agent involved, if any:Biological Chemical Radioactive Recombinant DNA Other(describe):
Property /material/equipment damaged or lost(attach photos)
Nature of damage:
Object / substance inflicting damage: Approximate value of damage:
Chemical/Hazardous Material Involved: EHS Notified? Yes YPD Notified? Yes Fire Dept. Notified? Yes No No No
Was anyone injured or exposed? Yes (if yes, please also complete injury/exposure section above) No
EQUIPMENT BREAKDOWN/MALFUNCTION OR FAILUREType
Breakdown Malfunction Failure
Equipment Name/Manufacturer/Model Describe any resulting damage (to research, other equipment, injuries to person(s):
NEAR MISS/DANGEROUS ACT OR ACTIVITYType
Near Miss Dangerous Activity
Describe What Happened:
Involved Partys Classification:Faculty Staff Undergraduate Student Graduate Student Volunteer Contractor Visitor Other (describe):
CORRECTIVE ACTIONS (MUST BE COMPLETED FOR ALL INCIDENT TYPES)List action(s) that have or will be taken to prevent a recurrence. By whom Scheduled date Actual end date
Send this form to: [email protected] [email protected]
Please consult www.yale.edu/riskmanagement for additional information on reporting claims resulting from incidents
REPORTING INFORMATIONName of Person Submitting Report: Title: Department Telephone Number Email