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Hazard Hazard Communication/ Communication/

Right to Know Right to Know StandardStandard

Title 29 CFR 1910.1200Title 29 CFR 1910.1200

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Hazard Communication/ Hazard Communication/

Right To Know StandardRight To Know Standard This standard states:This standard states:

the employer must explain the employer must explain or describe any chemical or describe any chemical hazards that an employee hazards that an employee may be exposed to in the may be exposed to in the workplace (during the workplace (during the regular course of duty or regular course of duty or during an emergency).during an emergency).

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What Are My Legal What Are My Legal Rights?Rights?

Short and long term health effects of exposureShort and long term health effects of exposure Symptoms of exposure to chemical substancesSymptoms of exposure to chemical substances Ways to minimize exposure; The common or Ways to minimize exposure; The common or

trade name of the producttrade name of the product Its chemical ingredientsIts chemical ingredients The level at which exposure may be hazardousThe level at which exposure may be hazardous Flammability and reactivity of the productFlammability and reactivity of the product What to do in case of fire, spill or medical What to do in case of fire, spill or medical

emergencyemergency Proper chemical waste disposal practiceProper chemical waste disposal practice

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How do chemicals enter our How do chemicals enter our bodies?bodies? Modes of entry/exposure:Modes of entry/exposure:

Absorption (through the skin)Absorption (through the skin) Penetration/Injection Penetration/Injection

(parenteral/mucous membrane)(parenteral/mucous membrane) Inhalation (vapors)Inhalation (vapors) Ingestion (drink/eat)Ingestion (drink/eat)

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Types of exposureTypes of exposure

Exposure may be: Exposure may be: Acute (short term health effect of Acute (short term health effect of

exposure) exposure) Chronic (long term health effect of Chronic (long term health effect of

exposure)exposure)

Hazard warning words:Hazard warning words:

danger, corrosive, caustic, toxic, noxious, danger, corrosive, caustic, toxic, noxious, flammable, skull and crossed bonesflammable, skull and crossed bones

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The standard states:The standard states:

HAZCOM/RTK PLANHAZCOM/RTK PLAN The employer must have a written The employer must have a written

Hazard Communication Plan Hazard Communication Plan (HCP)(HCP)

The employer must designate a The employer must designate a program coordinator (Site Safety program coordinator (Site Safety Officer)Officer)

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Right to work with properly Right to work with properly labeled products:labeled products:

The common name of the productThe common name of the product The identity of the hazardous The identity of the hazardous

chemicals in the productschemicals in the products An appropriate health hazard An appropriate health hazard

warningwarning The manufacturer’s name and The manufacturer’s name and

addressaddress

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The Chemical InventoryThe Chemical Inventory

Current information concerning the chemicals Current information concerning the chemicals that are in the building is an important tool in that are in the building is an important tool in keeping the work environment safekeeping the work environment safe

A chemical inventory of hazardous chemicals A chemical inventory of hazardous chemicals used, produced, or stored in the building must used, produced, or stored in the building must be updated annually be updated annually

Chemical inventory must be kept in a file, in an Chemical inventory must be kept in a file, in an easily accessible, centralized locationeasily accessible, centralized location

Hazard warning wordsHazard warning words: danger, corrosive, : danger, corrosive, caustic, toxic, noxious, flammable, skull and caustic, toxic, noxious, flammable, skull and crossed bonescrossed bones

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Chemicals on your site to Chemicals on your site to be removed?be removed?

Contact The Division of School Facilities (DSF)Contact The Division of School Facilities (DSF)

(718) 718-610-0166(718) 718-610-0166 mercury spills-- DSFmercury spills-- DSF

large mercury spills-- contact 911!large mercury spills-- contact 911!

(FDNY, DOH, DEC)(FDNY, DOH, DEC)

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Material Safety Data Sheets Material Safety Data Sheets (MSDS) provide useful (MSDS) provide useful

information:information: the name, address, and telephone number the name, address, and telephone number

of manufacturerof manufacturer physical propertiesphysical properties health effectshealth effects what PPE to usewhat PPE to use Exposure limitsExposure limits CAS #CAS # how to clean up spill (is training how to clean up spill (is training

required?)required?)

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MSDS should be:MSDS should be:

readily accessible to employees/ kept readily accessible to employees/ kept on fileon file

available for chemicals used/stored available for chemicals used/stored in the buildingin the building

made available in 72 hours after made available in 72 hours after requestrequest

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Right to refuseRight to refuse

To work with a product if the MSDS To work with a product if the MSDS or other appropriate information is or other appropriate information is not provided within 72 hours.not provided within 72 hours.

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MSDS may be obtained MSDS may be obtained by:by:

Calling the 800 # on the label– Calling the 800 # on the label– request a faxrequest a fax

Using the form letter in the back of Using the form letter in the back of the planthe plan

Online: search word: MSDS or Online: search word: MSDS or msdssearch.com, msdsonline.com, msdssearch.com, msdsonline.com, msdsprovider.com, company’s msdsprovider.com, company’s websitewebsite

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MSDS may be obtained MSDS may be obtained by:by:

Cornell Center for Materials Research Cornell Center for Materials Research Computing FacilityComputing Facility

http://www.ccmr.cornell.edu/helpful_data/http://www.ccmr.cornell.edu/helpful_data/msds.htmlmsds.html

University of CaliforniaUniversity of California

http://www.ucop.edu/riskmgmt/ohp/msds.htmlhttp://www.ucop.edu/riskmgmt/ohp/msds.html

Lab safetyLab safety

http://www.che.ilstu.edu/chemsafety/msds.htmlhttp://www.che.ilstu.edu/chemsafety/msds.html

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Information and Information and TrainingTraining

Your Employer must provide an Your Employer must provide an educational program for you about educational program for you about the health hazards in your work site the health hazards in your work site and ways to protect yourselfand ways to protect yourself

employees must be trained annually, employees must be trained annually, upon hiring, and when a new hazard upon hiring, and when a new hazard is introduced into the workplaceis introduced into the workplace

Training record must be maintained Training record must be maintained for three yearsfor three years

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Personal Protective Personal Protective EquipmentEquipment

Personal Protective Equipment must Personal Protective Equipment must be provided by the employerbe provided by the employer

For the most part-- glovesFor the most part-- gloves

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Record keepingRecord keeping

Your employer must keep records of Your employer must keep records of your exposuresyour exposures

For the duration of your employment For the duration of your employment and 30 years afterand 30 years after

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SH 900, 900.1, 900.2SH 900, 900.1, 900.2

SH 900, the Log of Work Related SH 900, the Log of Work Related Injuries and IllnessesInjuries and Illnesses

SH 900.1, Summary of Work-Related SH 900.1, Summary of Work-Related Injuries and IllnessesInjuries and Illnesses

SH 900.2, Injury and Illness Incident SH 900.2, Injury and Illness Incident Report Report

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But Why the Change??But Why the Change??

12NYCRR Part 801, is the portion of law 12NYCRR Part 801, is the portion of law on the books of New York State that on the books of New York State that determines how occupational injuries determines how occupational injuries and illnesses are reported.and illnesses are reported.

As there have been changes in the As there have been changes in the Federal Register, as required by the NY Federal Register, as required by the NY State plan agreement, Part 801 must State plan agreement, Part 801 must also be revisedalso be revised..

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SH 900, the Log of Work Related Injuries and Illnesses SH 900, the Log of Work Related Injuries and Illnesses form is used to record occupational injuries and illnesses form is used to record occupational injuries and illnesses in each DOE facility.in each DOE facility.

SH 900.1, Summary of Work-Related Injuries and Illnesses SH 900.1, Summary of Work-Related Injuries and Illnesses

“provides additional data to make it easier for employers “provides additional data to make it easier for employers to calculate incidence rates.”to calculate incidence rates.”

SH 900.2, Injury and Illness Incident Report now includes SH 900.2, Injury and Illness Incident Report now includes more data about how the injury or illness occurred.more data about how the injury or illness occurred.

Copies of these records accompanied by supporting Copies of these records accompanied by supporting documents must be received by the Regional Operation documents must be received by the Regional Operation Center Office by February 1 and by OOSH by February 15Center Office by February 1 and by OOSH by February 15

SH 900, 900.1, 900.2SH 900, 900.1, 900.2

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Why keep these Why keep these records?records?

Record keeping provides many benefits:Record keeping provides many benefits: It provides information to employers and It provides information to employers and

employees on work related illnesses and employees on work related illnesses and injuriesinjuries

It provides information about work hazardsIt provides information about work hazards For Employers, it serves as a management For Employers, it serves as a management

tool for developing safety & health programstool for developing safety & health programs For Employees, is raises awareness of For Employees, is raises awareness of

workplace conditions workplace conditions Used to track industry illness and injury Used to track industry illness and injury

trendstrends

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Please NotePlease Note:: PESH injury and illness record PESH injury and illness record

keeping and Worker’s Compensation keeping and Worker’s Compensation are independent of each other.are independent of each other.

Recording or reporting a work-Recording or reporting a work-related illness, injury, or fatality, is related illness, injury, or fatality, is not an implication of fault not an implication of fault Does not mean that a PESH violation Does not mean that a PESH violation

existsexists Does not mean that the employee is Does not mean that the employee is

eligible for Worker’s Compensation or eligible for Worker’s Compensation or other benefitsother benefits

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Changes have occurred in Changes have occurred in

the following:the following: As of January 2004, the SH 900, SH As of January 2004, the SH 900, SH 900.1 and SH 900.2 forms have been 900.1 and SH 900.2 forms have been revised.revised.The SH 900-Log of Work Related Injuries The SH 900-Log of Work Related Injuries and Illness: Section M has been renumbered. and Illness: Section M has been renumbered.

The SH 900.1-Summary of Work-Related The SH 900.1-Summary of Work-Related Injuries and Illnesses: Section 5 has been Injuries and Illnesses: Section 5 has been renumbered to reflect the SH 900 form. renumbered to reflect the SH 900 form.

The SH 900.2-Injury and Illness Incident The SH 900.2-Injury and Illness Incident Report-The instructions regarding when an Report-The instructions regarding when an employee may independently and voluntarily employee may independently and voluntarily request their name be withheld have been request their name be withheld have been limited to illness rather than either injury limited to illness rather than either injury or or illness.illness.

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What is Recordable?What is Recordable? Recordable means that the injury/illness is Recordable means that the injury/illness is reported on the SH 900, in addition to other reported on the SH 900, in addition to other

reporting forms.reporting forms.Employers must record each Employers must record each fatality, injury or illness that:fatality, injury or illness that:

Is work-related, andIs work-related, and Is a new case, andIs a new case, and Meets one or more of the criteria Meets one or more of the criteria

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Record on the SH 900Record on the SH 900General Recording CriteriaGeneral Recording Criteria

An injury or illness is recordable if it An injury or illness is recordable if it results in one or more of the following:results in one or more of the following:

--death--death --days away from work--days away from work --restricted work activity--restricted work activity --transfer to another job--transfer to another job --medical treatment beyond first aid--medical treatment beyond first aid --loss of consciousness--loss of consciousness --significant injury or illness diagnosed by --significant injury or illness diagnosed by

a PLHCP (Physician or licensed health a PLHCP (Physician or licensed health care practitioner)care practitioner)

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What is Recordable?What is Recordable?

INJURYINJURY Any wound or Any wound or

damage to the body damage to the body resulting from an resulting from an event in the event in the workplaceworkplace

Includes damage to Includes damage to muscles, joints, and muscles, joints, and connective tissue connective tissue when resulting from when resulting from slips, trips, and fallsslips, trips, and falls

ILLNESSESILLNESSES Musculoskeletal Musculoskeletal

disordersdisorders Skin disease or Skin disease or

disordersdisorders Respiratory Respiratory

conditionsconditions PoisoningPoisoning Noise-induced Noise-induced

hearing losshearing loss All other All other

occupational occupational illnessesillnesses

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Did the employee experience an injury or illness?

Is the injury or illness work related?

Is the injury or illness a new case?

Update the previous injury or illness entry is necessary.

Does the injury or illness meet the general criteria or applicable criteria for case?

Do not record the injury or illness. Record the injury or illnesses.

YES

YES

YES

YES

NO

NO

NO

NO

NO

Decision Making Tree

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Work RelatednessWork Relatedness

Injuries resulting from events in the Injuries resulting from events in the work environmenwork environment are generally t are generally presumed to be work relatedpresumed to be work related

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Work-related ExceptionsWork-related Exceptions

Certain injuries or illness, even though they Certain injuries or illness, even though they occur at “work” or at the work site are not occur at “work” or at the work site are not recordable some examples include:recordable some examples include:

Being present at the work site as a member of Being present at the work site as a member of the general public (ex: before work time)the general public (ex: before work time)

Symptoms arising in work environment but Symptoms arising in work environment but are due to a non –work related event or are due to a non –work related event or exposureexposure

Voluntary participation in a wellness program, Voluntary participation in a wellness program, medical fitness or recreational activitymedical fitness or recreational activity

Consumption or preparation of “outside” food Consumption or preparation of “outside” food for personal consumption.for personal consumption.

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At Work but not At Work but not RecordableRecordable

Certain injuries or illness, even though they Certain injuries or illness, even though they occur at “work” or at the work site are not occur at “work” or at the work site are not recordable some examples include:recordable some examples include:Personal tasks /errandsPersonal tasks /errandsPersonal grooming, self medication Personal grooming, self medication for non-work related condition, or for non-work related condition, or intentionally self- inflictedintentionally self- inflictedMotor vehicle accident in parking lotMotor vehicle accident in parking lot

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At Work But At Work But Not RecordableNot Recordable

Common cold or fluCommon cold or flu Mental illness, unless employee Mental illness, unless employee

voluntarily provides a medical voluntarily provides a medical opinion from a physician or licensed opinion from a physician or licensed health care professional (PLHCP) health care professional (PLHCP) having appropriate qualifications having appropriate qualifications and experience that affirms work and experience that affirms work relatednessrelatedness

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looks like a miniature of the old DOSH 900looks like a miniature of the old DOSH 900 should not be postedshould not be posted may be updated as the case is updatedmay be updated as the case is updated is this a privacy case?is this a privacy case? maintain records for 5 years following the maintain records for 5 years following the

year covered. For example, the 2003 SH year covered. For example, the 2003 SH 900 may be discarded as early as January 900 may be discarded as early as January 2009.2009.

let’s get to know it personallylet’s get to know it personally

SH- 900– Log of Work Related Injuries and Illnesses

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THE SH 900 & SH 900.1THE SH 900 & SH 900.1

Group ExercisesGroup Exercises Getting FamiliarGetting Familiar DiscussionDiscussion

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The SH 900.1– Summary of The SH 900.1– Summary of Work-Related Injuries and Work-Related Injuries and

IllnessesIllnesses should be postedshould be posted no later than no later than

February 1February 1 post from Feb 1-April 30 of the post from Feb 1-April 30 of the

subsequent year the record is forsubsequent year the record is for must be signed off by the must be signed off by the highest highest

ranking official working at the ranking official working at the establishmentestablishment (Principal) or place of (Principal) or place of maintenance of the records to certify the maintenance of the records to certify the summary for accuracy and completionsummary for accuracy and completion

should be not updatedshould be not updated

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The SH 900.1– Summary of The SH 900.1– Summary of Work-Related Injuries and Work-Related Injuries and

IllnessesIllnesses

Information, in part, comes from SH Information, in part, comes from SH 900900

Calculations on the back of form Calculations on the back of form must be brought over to the front must be brought over to the front sideside

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The SH 900.2– Injury The SH 900.2– Injury and Illness Incident and Illness Incident

ReportReport----should have one for each recordable should have one for each recordable

work injury/illness casework injury/illness case--employee must sign to indicate if it is --employee must sign to indicate if it is

desirable to have name on SH 900, if desirable to have name on SH 900, if they do not want name/do not sign, they do not want name/do not sign, the other information is entered on the other information is entered on SH 900 without the name.SH 900 without the name.

--do not post--do not post--do not update--do not update

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SH 900.2– Injury and Illness SH 900.2– Injury and Illness ReportReport

Contains information about employee Contains information about employee health issues health issues

Details what happened Details what happened Must be kept confidentialMust be kept confidential Filled out within 7 days after informed Filled out within 7 days after informed

of recordable injury/illnessof recordable injury/illness Employee must choose a disclosure Employee must choose a disclosure

option on the bottomoption on the bottom Employee is entitled to a copyEmployee is entitled to a copy

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SH FORMS AND SH FORMS AND INSTRUCTIONSINSTRUCTIONS

PACKAGEPACKAGE INSTRUCTIONS FOR COMPLETING INSTRUCTIONS FOR COMPLETING

THE SH 900, 900.1, 900.2 FORMSTHE SH 900, 900.1, 900.2 FORMS SH 900-LOG OF WORK RELATED SH 900-LOG OF WORK RELATED

INJURIES AND ILLNESS FORMINJURIES AND ILLNESS FORM SH 900.1 CALCULATION SAMPLE SH 900.1 CALCULATION SAMPLE

FOR EMPLOYMENT INFORMATIONFOR EMPLOYMENT INFORMATION SH 900.1-SUMMARY OF WORK-SH 900.1-SUMMARY OF WORK-

RELATED INJURIES AND ILLNESSES RELATED INJURIES AND ILLNESSES FORM FORM

SH 900.2-INJURY AND ILLNESS SH 900.2-INJURY AND ILLNESS INCIDENT REPORT FORMINCIDENT REPORT FORM

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Right to be notified:Right to be notified:

Your Employer must inform you of Your Employer must inform you of your rights by posting noticesyour rights by posting notices

In addition, you Employer must post In addition, you Employer must post notice of your rights and notice of your rights and responsibilities under the Public responsibilities under the Public Employees Safety and Health Act Employees Safety and Health Act (PESH)(PESH)

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POSTERSPOSTERS

Please post: Please post: DOE/RTK posterDOE/RTK poster PESH posterPESH poster SH 900.1 (Feb.-April)SH 900.1 (Feb.-April) DOL/RTKDOL/RTK BBPBBP Safety & Health Safety & Health

Bulletin BoardBulletin Board

Please file:Please file: Chemical Chemical

inventory inventory MSDSMSDS SH 900, SH 900,

900.1, 900.2900.1, 900.2

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THE ENDTHE END

Questions and DiscussionQuestions and Discussion

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VIDEOVIDEO

LET’S GO TO THE VIDEOLET’S GO TO THE VIDEO