2011-2016 strategic plan update january 21,...

Francis Howell School District

2011-2016 Strategic Plan Update

January 21, 2016

Mission

•Preparing students today for success tomorrow

Vision

•Every student will graduate with college and career readiness skills

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Values

• Provide a consistent and comprehensive education that fosters high levels of academic achievement

• Operate a safe learning environment for all students

• Recruit and retain a high quality staff

• Promote parent, community, student and business involvement in support of the school district

• Ensure fiscal responsibility

• Develop responsible citizens

• Operate as a professional learning community

• Make appropriate use of technology

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ACADEMICS

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2015-2016 Achievement Goal

Earn 100% of APR points and earn accreditation with distinction.

Goal Progress: • TBD • 2014-2015: Earned 98.6% of APR points

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Achievement Strategy Progress

Standard 3.1 will increase from 6.0 to 6.5 This standard was 6.2 across the District at by March 15, 2016. the end of second quarter.

50% of walkthroughs will include QFIC 47% of walkthroughs included QFIC objectives based on quarterly objectives at the end of second quarter. walkthroughs.

50% of walkthroughs will include one 49% of walkthroughs included one additional QFIC strategy. additional QFIC strategy at the end of

second quarter.

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Achievement

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Strategy Progress

78% of students in grades 3-8 will be at or Available in late Spring 2016. above grade level reading based on the Gates.

77% of Elementary students and 70% of Baseline data established through Middle School students in ELA will benchmarks. Next benchmark is scheduled demonstrate mastery on priority for March 2016. standards.

71% of Elementary students and 46% of Baseline data established through Middle School students in Math will benchmarks. Next benchmark is scheduled demonstrate mastery on priority for March 2016. standards.

Achievement

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Strategy Progress

100% of priority standards targets will Priority standards for elementary super-be met for super-subgroup on subgroup are not met: quarterly tracking in ELA and Math.

• Math – Grades K-5: 62.50%

• ELA – Grades 1-5: 51.33%

Middle school data is TBD.

ACT composite will increase from 22.3 In reviewing ACT data for the class of 2016, it to 22.4. appears participation rate will again increase,

making the composite score gain difficult; however, no adjustment was made.

Schools that are less than 90% on APR 17 of 18 schools had APR above 90%. Strategy will improve by 5%. adjusted: Schools with predictive scores less

than 80% on APR will improve by 5%.

Achievement

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Strategy Progress

The number of drop-outs will decrease to less than 27.

The number of drop-outs in December 2015 was 14, which is a decrease from 19 drop-outs during the same time period in 2014-2015. The District drop-out rate for 2015-2016 is 0.25%.

FHSD will hit 359.2 target in American Government Super Subgroup.

Available in Spring 2016.

2015-2016 Attendance Goal

Each level will hit the following 90/90 targets: • HS: 90%

• MS: 95%

• EL: 97%

• EC: 97.2%

Goal Progress: • HS is the only level on target to hit goal • Daily attendance is the highest in five years • District 90/90 attendance is the highest since

calculation began

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Proportional Attendance Rate Percentage of Students at/above 90% Attendance

End of Year Final % at 90% Attendance Current

2015-2016 2012-2013 2013-2014 2014-2015

Elementary Average 95.7% 95.8% 95.5% 95.1%

Middle School Average

92.6% 92.4% 93.8% 93.2%

High School Average 88.9% 89.5% 89.5% 90.3%

District Average 92.8% 92.9% 93.1% 93.2%

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Attendance

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Strategy Progress

Schools not meeting level targets will HS: 1 of 3 at target; 2 of 2 decreased from increase the percent of students attending Quarter 1 to Quarter 2 90% of the time based on quarterly reports. MS: 1 of 5 at target; 1 of 4 increased from

Quarter 1 to Quarter 2

EL: 0 of 10 at target; 7 of 10 increased from Quarter 1 to Quarter 2

2015-2016 Behavior Goal

All schools will demonstrate a 3% decrease in ISS and a 5% decrease in OSS.

Goal Progress:

• 55% of schools hit 3% decrease in ISS • 55% of schools hit 5% decrease in OSS

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ISS and OSS Data

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Total District

ISS OSS

2015-2016 552 369

2014-2015 1,222 704

2013-2014 1,670 1,037

2012-2013 1,522 949

2011-2012 1,923 1,099

YTD District

ISS OSS

2015-2016 552 369

2014-2015 541 325

2013-2014 706 436

2012-2013 665 448

2011-2012 832 511

Behavior

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Strategy Progress

90% of schools will meet the quarterly building SIP target connected with their behavior SMART goal.

93% of schools reported being on target at the end of first quarter.

FHSD will perform at or below state average on the drug and alcohol components of the Missouri Student Survey in spring 2016.

The number of COCs related to drugs/alcohol for August-December in 2015-2016 was 32 compared to 30 in 2014-2015.

The number of students who respond that they were bullied will decrease by 3% on the district student survey given in spring 2016.

TBD

2015-2016 Climate Goal

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All schools will have 80% of teachers report on the building clim ate survey they “agree” or “strongly agree” on all 5 staff questions. All schools will have 30% of parents participate in the building parent survey.

Goal Progress: • 86.96% of buildings have an 80% “agree” or “strongly agree”

on all 5 staff questions. • Parent participation rate is a new expectation and results are

TBD. At the midway point in the school year, 18 schools have completed their parent surveys, and of the 18, 15 are at a 30% or greater parent response rate.

District Staff Climate Survey Spring 2015 to Spring 2016

Question 1 - I take pride in working at my school.

Question 2 - Our staff holds high expectations for student learning.

Question 3 - There are open channels of communication in our school.

Question 4 - There are opportunities for shared decision making in our school.

Question 5 - Our school has clear direction on how to improve student learning.

District

Fall 2014 Spring 2015 Fall 2015 Spring 2016

98.2% 98.0% 98.9%

98.4% 97.5% 98.8%

91.1% 88.5% 91.9%

90.9% 90.5% 92.4%

93.1% 91.1% 94.1%

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Climate

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Strategy Progress

Schools with 2 or more questions less than 80% on spring 2015 staff climate survey will demonstrate improvement on quarterly surveys.

Schools with 2 questions below 80% on spring 2015 staff climate survey demonstrated gains on first quarter climate survey.

The parent participation rate will increase to 30% in all schools in the 2015-2016

TBD

school year.

Climate

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Strategy Progress

The percent of schools meeting 90% TBD expectation will increase in the 2015-2016 school year.

100% of schools will demonstrate Student surveys have not yet been improvement on the lowest student survey administered. question.

July - December 2015 Priority Work

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Synthesize and analyze all 2014-2015 data and adjust CSIP strategies

• Completed

Review and adjust plans based on MSIP 5 adjustments from DESE • Ongoing

Evaluate preparation for state testing including technology and test content

• Ongoing

Review SIPs, complete Site Visit 1, and provide feedback to all schools

• Completed

• Ongoing throughout 2015-2016school year

Provide tiered support to schools based on school accountability measures

January - June 2016 Priority Work

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Prioritize academic budget and identify reductions

• February 2016

Identify leverage areas for improvement, draft 2016-2017 CSIP, outline SIP admin training

needs

• May 2016

Hold Site Visit 2 and provide feedback

• March 2016

Prepare information regarding building and district academic performance to support new

superintendent transition

• February 2016

FINANCE

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Using input from financial planning session with the Board of Education, the Finance and Operations Committee will develop strategies to help ensure a fund balance of 15% through the end of FY18 to meet cash flow requirements and provide for student learning needs consistent with the District’s strategic plan.

Goal Progress: • FY15 ending fund balance = 21.6% • FY16 ending fund balance projected to be 15.4%

2015-2016 Finance Goal

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Finance

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Strategy Progress

Conduct financial planning sessions with the Board of Education.

Conducted a series of meetings with the Board to review revenue and expenditure trends, and develop 5-year projections based on common goals.

Maintain 15% fund balance through the end of FY18.

Completed FY16 Forecast and developed projections for next 5 years.

Incorporated $4 million in personnel and non-personnel reductions for FY17.

Ensure adequate resources are available for programs as measured through feedback from principals during budget review process.

Planned budget meetings with principals to address areas of concern.

Developed plans to allocate funds to address those concerns, as resources allow.

Finance

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Strategy Progress

Review Key Performance Indicators (KPI) benchmarking data.

Determined Key Performance Indicators (KPI) for each Manager and Director.

Incorporated discussion of KPIs into quarterly review meetings.

Added Forecast5 benchmarking tool and participated in training sessions on its use.


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• Completed all end-of-year processes

• Uploaded FY16 budget into financial softwareand provided buildings with updated budgetreports

• Compiled necessary data for on-site visits

• Prepared final report for presentation to BOE inDecember 2015

• Trained individuals on use of reports

• Analyzed results to improve practices andprocedures

• Developed educational materials

• Presented information to community membersand staff

Transition to new fiscal year

Initiate FY15 External Audit

Continue development of benchmark data using

Forecast5

Prepare for ballot initiative


Develop FY17 budget by June 30, 2016

• Conduct meetings with budget administrators

• Compile budget document

• Conduct Budget Workshop with BOE

Prepare for operating levy on the April 2016 ballot

• Conduct financial planning work sessions withBOE

• Complete transition to payroll interface fornew substitute employee reporting system

• Update CAFR software to SQL

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Prepare for transition to next fiscal year

HUMAN RESOURCES

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2015-2016 Human Resource Goal The HR department will provide high quality workforce planning and operational support to principals as measured by:

• 90% of building principals responding “agree” or “strongly agree” on a June 2016 survey that the HR department provides an ample supply of high quality candidates

• 90% of principals responding “agree” or “strongly agree” to all questions on a quarterly climate survey

Goal Progress: • Progress on first measurement will occur in June 2016 • 100% of principals responded “agree” or “strongly agree” on all

questions on the first quarter, 2015 climate survey

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Human Resources

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Strategy Progress

Compile data and determine preliminary staffing plan by December 17, 2015 that aligns to finance, enrollment, and academic goals.

Presented staffing plan to the BOE on December 17, 2015, and BOE will consider approving the plan on January 21, 2016.

Maintain a daily fill rate of 98.8% for teacher substitutes and a daily fill rate of 95% for paraprofessionals.

As of November 2015:

• 98.5% teacher fill rate

• 72.1% paraprofessional fill rate


Finalize teacher evaluation plan for 2016-2017

• Convened work group Fall 2015

• Reached consensus on revisions

• BOE approval and training in 2016

Develop calendar for 2017-2018

• Developed draft calendar

• Surveyed community and staff

• Recommended for BOE vote in December

Negotiate with employee groups

• Concluded FHEA negotiations

• Scheduled support staff negotiations

Develop 2016-2017 staffing plan

• Presented to BOE in December 2015

• Board to consider approval January 2016

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• Completed FHEA negotiations in December 2015

• Scheduled support staff negotiations to begin in January 2016

Conduct negotiations with employee groups

• Present staffing plan for approval at January 21 BOE meeting

• Implement approved plan

• Place all employees awaiting assignment

• Complete hiring process for new 2016-2017 staff

Complete building staffing

and hiring

Complete teacher evaluation revisions for 2016-2017

• Submit revisions to BOE for approval

• Provide training to teachers and administrators

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COMMUNITY RELATIONS

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2015-2016 Community Relations Goal

The District will receive a grade of “B” or better from community members on a May 2016 survey that they feel informed about District initiatives and have opportunities to provide input. Goal Progress: • Completed a district-wide communication

(newsletter) • Meet with seniors and parents of the

community

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Community Relations Strategy Progress

Identify method(s) to reach all community members.

Completed district-wide printed newsletter sent to 50K+ households.

Planned meeting with civic organizations for February 2016.

Planned district-wide “Ask the District” Twitter chat for March 2016.

Conduct face-to-face community events.

Planned and scheduled 3 Senior Breakfast events for second semester.

Held Board of Education meetings with 21C Task Force, Parent Involvement and Superintendent Search.

Discussed the forming of a Senior Advisory Council.

Conduct electronic and paper survey of community.

Scheduled for May 2016.

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Identify and implement strategies to inform the community of District

initiatives and progress • Ongoing

Develop communication materials for tax levy (dependent on January 2016 BOE

meeting outcome) • TBD

Provide opportunities for community input

• Completed

Conduct events to engage senior community

• Planned 3 breakfast events for second semester


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Conduct community survey • May 2016

Tax Levy Campaign • TBD

Create Senior Advisory Council • February-April

May 2016 2016 - first meeting in

GOVERNANCE

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2015-2016 Governance Goal Policy Strategic Committee

By June 30, 2016, policy/regulation sections 0000, 2000 and 7000 will be reviewed and approved by the Board of Education and all recommended updates to policy will be completed.

Goal Progress: • Completed Section 2000 • Addressed all updates from Missouri

Consultants for Education (policy service)

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Governance

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Strategy Progress

Create a timeline for review and approval Completed. by September 15, 2015.

100% of MCE updates will be reviewed Completed all updates received to date. and/or revised by June 30, 2015.


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Complete review of section 2000 and begin review of 0000 and 7000 • August 2015

Review and apply July MCE updates • September 2015


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Complete review of policy section 0000 and 7000

• By June 2016 – approximately 75% complete

Update policies with recommendations from MCE following legislative session

• By June 2016

TECHNOLOGY

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2015-2016 Technology Goal (not a BOE Strategic Committee)

By June 30, 2016, leverage current district technologies to improve 2 district or building processes by 25%.

Goal Progress:

• 1st district process identified and improved

• 2nd improvement opportunity identified and plan developed for implementation

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Technology

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Strategy Progress

Compile list of potential problems or Discussed with Finance and HR at bi-weekly issues to be improved. project meetings.

Developed list of potential projects.

Identified 2 processes to be improved;

Project A - Implement Position Budgeting

Project B - Utilize Employee Online for address changes

Determine human and technological Reviewed system features and requirements for resources needed for selected Project A. projects of improvement by October 1, 2015 for first process and February 1, 2016 for second process.

Developed plan and completed Project B – December 2015.


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Upgrade VoIP phone system • Completed

Complete wireless in all elementary classrooms • Moved to 2nd semester

Upgrade district servers • Completed

Limited implementation of digital learning platform • On Hold due to funding

Investigate transitioning from Microsoft to Google for students and teaching staff

Pilot team approach vs building assignments for district technicians

• Completed

• Moved to 2nd semester for new manager to address


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Upgrade district devices to Windows 10 (limited basis)

• January – April 2016

Complete wireless for all elementary classrooms

• January – March 2016

Implement Position Budgeting System • January – March 2016

Prepare for Spring Online State Assessments • March – May 2016

Develop transition materials for new CIO • March – June 2016

FACILITIES

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2015-2016 Facilities Goal (not a BOE Strategic Committee)

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90% of principals will respond “agree” or “strongly agree” on a Spring 2016 survey question that the buildings and grounds adequately met the learning needs of the students.

Goal Progress: • Survey to be conducted in Spring 2016

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Strategy Progress

Be proactive in informing all schools, PTOs, and community members on the process of developing the list of capital projects to be completed.

Presented to Finance and Operations Committee.

Updated completed projects list on District website.

Met with building administrators to discuss projects.

Survey building administrative teams and facility support staff members on building conditions by October 2015.

Completed survey.

Met individually with each site administrator in September and October 2015.

Review capital needs District-wide and complete Facilities Committee report by May 2016.

Work in progress; draft copy of report will be issued in January 2016.

Prioritize needs for large scope capital improvements by May 2016.

Work in progress; design phase underway.

Facilities

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Strategy Progress

Review projected enrollments at each building to determine potential facilities impact due to increases/decreases in enrollment.

Reviewed building utilization at each site; no boundary changes required for FY17.

Continue review of safety and security procedures and equipment.

Reviewed safety procedures and updated SEOP manuals.

Provided monthly safety reminders to principals (ongoing).

Issued protective equipment to all Facilities employees (safety glasses, gloves and visible shirts/vests).

Conducted monthly meetings with all SROs (ongoing).

Conducted monthly meetings with District safety committee (ongoing).

Facilities

Local 1 Climate Survey Data % Strongly % Strongly

Question Agree/Agree Agree/Agree March 2015 November 2015

I feel good about my working conditions 93% 100%

I feel my job is personally rewarding 90% 98%

I feel that the rules are enforced fairly and consistently

71% 92%

I feel that there are open channels of communication between our departments and 78% 94% the schools

I feel I am recognized when I do a good job 84% 94%

I feel that employees outside of my job classification treat me with respect

88% 95%

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July - December 2015 Updates Facilities

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Convene District Strategic Planning Facilities Committee and develop a revised, prioritized list of

significant capital projects and ongoing capital improvements

• Held three meetings thus far this year

• Report completion projected for February 2016

Evaluate District capacity to determine desirable usage of each facility and to make necessary

boundary adjustments

• Presented to Facilities Committee at its November meeting

• Ongoing

Complete summer capital projects, including Phase I field renovations at FHN, electrical upgrades district-

wide, and Hollenbeck HVAC renovation • Completed

Work with principals to develop action plans to address goal of buildings meeting

learning needs of students • Completed

Hire and transition to new Director of Operations and Facilities

• Completed

July - December 2015 Updates Safety

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Transition safety responsibilities to new Project/Safety Manager

• Completed

Review District safety and security procedures and update SEOP Manual as necessary

• Completed

Comply with SB75 Active Shooter Drill requirements • Completed

Review and implement recommendations of

School Safety Task Force

• Completed some of the recommendations during the 2015-2016 school year

January – June 2016 Priority Work Facilities

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Finalize Facilities Committee report and recommendations

• In progress; to be completed January 2016

Implement plan and budget for summer capital projects

• In progress

Replace existing exterior stair at Barnwell Middle

• Bidding scheduled for January/February 2016

• Work scheduled for early summer

Develop action plans with building principals to address the goal of buildings meeting the learning

needs of students

• In progress

• Principals’ meetings

scheduled for early spring

January – June 2016 Priority Work Safety

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Install new exterior door locks throughout the District

• Eight buildings complete

• Remaining buildings in progress

Audit existing camera system • In progress

• Report will be issued to District Safety Committee

Work with District Safety Committee to refine Active Shooter Drills

• Agenda item for District Safety Committee

Construct new entrance vestibules at FH Central High and FH North High

• Design phase in progress (Safety Task Force recommendation)

FUTURE CHALLENGES

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ca

dem

ics

A

• Middle School performance

• Loss of student supports

• Changing standards and assessments

• Maintaining APR

• Early Learning for all

• Staffing Reductions

in

anci

alF

• Additional revenue to support expectations

• Staffing Reductions

• Aging technology

ffatS

• Attracting and retaining

• Staff Climate

• National Teacher Shortage

• Aging technology

egic

ta

trS

New Strategic Plan

• New Superintendent

• ESEA Reauthorization

2011-2016 strategic plan update january 21,...

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