agenda orana water utilities alliance (owua) technical ...€¦ · to present in february 2020. 13....

of 13 MINUTES – OWUA TECHNICAL COMMITTEE MEETING 8 As at 6/02/20

AGENDA Orana Water Utilities Alliance (OWUA)

Technical Committee Meeting No. 9

DATE: Thursday 13 February 2020

TIME: 10.00am

LOCATION: Narromine Shire Council Chambers 124 Dandaloo St, Narromine

1. Welcome and Apologies .................................................................................................................. 2

2. Presentation – Central West Project Management ........................................................................ 2

3. Presentation – Regional Water Strategy ......................................................................................... 2

4. Election of Chair .............................................................................................................................. 2

5. Stakeholder Updates ....................................................................................................................... 2

6. Confirmation of Minutes from OWUA Technical Committee Meeting – 12 December 2019 ........ 3

7. OWUA Operators Group Update .................................................................................................... 8

8. Matters in Progress ......................................................................................................................... 9

9. Best Practice Compliance / Asset Management ........................................................................... 11

10. Member Council Updates ............................................................................................................. 13

11. Industry Updates ........................................................................................................................... 13

12. Cold Call Surveys ........................................................................................................................... 13

13. Upcoming Meetings, Events, Conferences and Training Opportunities ....................................... 13

14. Future Meetings ............................................................................................................................ 13

15. General Business ........................................................................................................................... 13

16. Meeting Close................................................................................................................................ 13


1. Welcome and Apologies

2. Presentation – Central West Project Management Chris Milne – CWPM (20 minutes)

3. Presentation – Regional Water Strategy DPIE - Macquarie/Castlereagh Regional Water Strategy Consultation (1 hour)

Michael Scotland, Manager Regional Water Strategies

Meera Rajagopalan, Senior Water Strategies Officer

James McTavish, Cross Border Commissioner

David Swan, Regional Manager West

Julie Lovell, Senior Water Planner

Jenny Meehan, Senior Project Officer Water Relationships

4. Election of Chair Nominations will be called for the position of Chair of the Orana Water Utilities Alliance for a 12 month

period.

5. Stakeholder Updates

5.1 Orana Joint Organisation

5.2 DPIE – Water

5.3 NSW Health

5.4 Roads and Maritime Service (RMS)


6. Confirmation of Minutes from OWUA Technical Committee

Meeting – 12 December 2019

Recommendation: that the Minutes of the OWUA Meeting held on 12 December 2019 be taken as read

and confirmed.

MINUTES MEETING OF: Orana Water Utilities Alliance

Technical Committee Meeting No 8

DATE: Thursday 12 December 2019

VENUE: Mid-Western Regional Council Chambers

MEETING OMMENCED: 1.00pm

Attendees:

Bogan Shire Council Graeme Bourke Trevor Waterhouse

Bourke Shire Council Peter Brown

Central Darling Shire Council Darren Scotti

Gilgandra Shire Council Mark Linton-Harland

Mid-Western Regional Council

Brad Cam (left 3.00pm) Claire Cam Tom Baldwin

Narromine Shire Council Doug Moorby (Chair)

Walgett Shire Council Abhishek Suwal Attilio Scopel

Warren Shire Council Kerry Jones

Warrumbungle Shire Council Cornelia Wiebels (left 3.00pm)

DPIE – Water Brendan Miller

NSW Health Mark Nave

RMS Neil Glastonbury

OWUA Project Officer (PO) Alayna Gleeson

Apologies:

Bogan Shire Council Alister Quarmby

Cobar Shire Council Eric Poga Victor Paperniak

Narromine Shire Council Andre Pretorius

Walgett Shire Council Raju Ranjit

DPIE – Water David Swan

NSW Health Jason Harwood

Orana Joint Organisation Belinda Barlow

Guests

Detection Services Stuart Stapley Alex Norman Dave Curtis (NO-DES)

Demonstration – NO-DES NO-DES is an innovative and effective way of cleaning water mains with virtually no loss of water. It delivers a cost effective solution to traditional methods of cleaning water mains. This technology increases customer confidence, reduces operational costs and conserves water and environmental discharge. Traditionally, water pipes have been flushed by opening fire hydrants and letting water discharge out into the street. The NO-DES system saves this water by attaching to two fi re hydrants and creating a temporary above ground loop through which the water is circulated, cleaned and returned to the pipe. The NO-DES machine flushes the water between the hydrants at a velocity that intentionally stirs up the sediments, and then removes them in the purpose built NO-DES filters.

1 Welcome and Apologies Chair, DMoorby welcomed everyone, including guests and thanked NO-DES for the demonstration.

AGENDA – OWUA Technical Committee Meeting 9 – 13 February 2020 Page 4 of 13

2 Presentation – Detection Services – Water Loss Management Plans WLMP recommendations: Leak detection survey, Bulk flow meter calibrations, Update GIS systems, Customer meter audit, Complete water balance for 2018/19FY, Audit current leak repair performance to identify improvements, Train staff in leak detection, Establish DMAs, Establish PMAs. Detection Services/NO-DES contact details: Alex Norman – [email protected] / 0433 825 300 Stuart Stapely – [email protected] / 0434 637 488 Dave Curtis – [email protected] / 0413 363 805

3 Stakeholder Updates 3.1 Orana Joint Organisation Brad Cam on behalf of Belinda Barlow, OJO Executive Officer

OJO resolved at its Board meeting on Monday 9 December 2019 to welcome DRC into OJO.

Correspondence will be sent to Minister for Local Government informing such matter in order for the NSW Government to proceed with formal proclamation of DRC into the Orana JO region.

Minutes from this meeting are still being reviewed and will be released tomorrow – see Orana JO website.

Orana JO is still on track to receive $150K from OLG to implement the SHAPING A RESPONSIVE AND ROBUST REGION Project A skills analysis across the 6 Member Councils of Orana JO to explore and establish targeted programs to address the local government workforce in the highly vulnerable communities of the Orana Region.

The General Managers to consider (early next year) those councils outside the current Orana JO boundary to participate in the Skills project (so we capture the entire OWU Alliance, via a form of financial contribution – that is yet to be determined).

Orana JO has a planning consultant engaged to undertake Crown Reserves and Plans of Management for interested Councils – currently have three councils signed up – only 1 Member Council the other 2 are outside the region. If there is any interest from OUWA members to undertake such work please contact Belinda.

Orana JO Board is continuing to advocate to NSW and Federal Governments in respect of financial measures direct to local government for rate relief for all rate payers in drought affected areas. (South Australia announced this week – only for rural landholders) see below.

Premier, DP and Minister for Local Government visited Narromine on 25 November en route to Bourke for Community Cabinet. This was hosted by NSC (not Orana JO) Mayors – Councils from West of the Newell Highway were invited to participate. Discussion with Premier and DP in respect of increasing flood mitigation capacity of Burrendong from 100% to 120%. This has been followed up with Orana JO writing to Premier directly after the meeting and Member for Dubbo informs me this is under consideration – would have implications in respect of water sharing plan and dam safety guidelines (both state and fed). (someone in the meeting may know a little bit about the flood arrangement with Burrendong and when in flood, water is always released to keep Dam at 100% when it has a capacity of greater than 150%)… Warren town always suffers as a result and the biggest risk is Wellington town..(because of Bell and Macquarie)

Next Orana JO Board Meeting is on 26 March to be held in Parliament House Canberra.

mailto:[email protected]:[email protected]:[email protected]


The following meeting in May will be held at Parliament House Macquarie Street Sydney.

BCam – Delegation to visit Minister Pavey in early 2020 – second Dam at Dicksons Long Point (has been identified and costed) – further 700gL water to catchment. Other alternative preferred by WaterNSW is to increase Burrendong to 120% with 30% FMZ. 3.2 DPIE – Water Brendan Miller

Water Supply Critical Needs Bill adopted – Media Release 14 Nov. Includes Burrendong Dam deep water storage project – additional 21GL which is currently inaccessible.

Funding letters on their way for additional $87 million funding.

Bill Ho and Roshan Iyadurai have been out on the road and given a holistic view of the situation. Roshan has provided and will continue to provide task lists to Councils to progress IWCM. Narromine ToRs is what DPIE is after. DM to share when completed.

Thanks to CWiebels and PBrown for assisting Walgett by providing copies of their water carting plans

Project Management costs – reminder that when applying for funding, it is presumed that PM costs are built in to total estimated cost. Projects need to start progressing. Suggestion to pool monies to engage PM services as an Alliance.

DMoorby – Critical Drought Subsidy Grants. Is it 100% funded? Normal claims process by-passed – BM to email details.

DMoorby – thanks to Brendan for showing initiative and touring Bill and Roshan around the region.

3.3 NSW Health Mark Nave

Operators Workshop held in November – thanks to Councils who attended, Narromine Council for hosting and OWUA for background help.

Outstanding reports – letters being sent to GM’s

DMoorby – Crypto risk packages? MNave – letters to be emailed with follow up teleconference with high risk Councils. MNave to check timing.

3.4 Transport for NSW Neil Glastonbury

Regional Environmental Manager – Western Region (60% of state)

Major concern is amount of roadworks committed and the amount of water used to build roads.

Definition between critical and capital works? Contractual issues for bigger projects will be hard. Supply issues are being experienced already. DMoorby – roads projects also competing with Inland Rail project.

4 Confirmation of Minutes – OWUA Meeting 10 October 2019 Motion: K Jones/C Cam That the Minutes of the OWUA Technical Committee Meeting held in Narromine on 10 October 2019 be taken as a true and accurate record. CARRIED


5 OWUA Operators Group Update Noted.

6 Matters in Progress/Projects Update 5. Reservoir Inspections – program completed for Bourke, Brewarrina, Central Darling Walgett and Warren. 114 critical maintenance items across 25 reservoirs. Gilgandra and Warrumbungle will be visited in early 2020 to conduct their inspections. 10. Bore Assessments – Tender document still being finalised – finalising contractor engagement/induction requirements from Warrumbungle before we can proceed. Narromine no longer participating. 12. Future presentations – PO to invite Chris Milne from Central West Project Management to present in February 2020. 13. WIOA Interest Day being held in Parkes on 26 February – Operators encouraged to attend with intention to have a OWUA Interest Day in late 2020. 26. Stockholm Junior Water Prize – PO working with Macinley Butson to tour the region in late February 2020, culminating in attending the St Matthews Catholic School Mudgee Maths, Engineering and Science Careers Expo and High Tea. 28/30. Future Projects – suggestion that action plan be developed during February Meeting 31. Smart Meters – some Councils have budget allocated in Operational Plans. PO to seek grant opportunities and assist with applications. Future project ideas: Drought Management Plans NSW Health - Water Unit Funding – risk management training for Operators? Performance Monitoring and Annual Reports Business Continuity Plans – Water Directorate. Strategic Business Plan updates – Bourke (following completion of IWCM to come in line with four-year cycle)

7 Best Practice Compliance Noted. PO to update table to reflect IWCM target of June 2021 and SBP to be completed in line with four-year cycle thereafter.

8 Asset Management Noted. PO to combine with BPM report.

9 Member Council Updates Each Council in attendance provided an update on their current status. Bogan – leaking storage dam empty, tenders now closed for repairs. Repairs to commence January. $8.2million for second storage will commence mid-year, SSWP funding for APC syphon, test bores commencing next week, aquadam in river, WTP – seeking advice from Public Works to review project scope.


Bourke – new WTP works to commence Feb, funding for additional bores, 220km pipe to town from Walkdens bores, pretty much drought secure. No longer carting water to Byrock. Grateful for amount of Government assistance provided. Central Darling – White Cliffs supply augmentation RFT issued, White Cliffs and Ivanhoe sound water supply, Level 4 restrictions in Wilcannia, bore water supply, running out of Darling River weir pool supply. Cobar – not in attendance – Eric Poga retiring. Position currently advertised. Gilgandra – continuing to work on IWCM, about to sink 1 of 2 bores – Tooraweenah and Gilgandra, Bill Ho visited WTP – follow up meeting in New Year with BMiller, DSwan and BHo to get steps forward, detailed Business Case for STP, effluent reuse and rising main. MWRC – Water Filtration Plant upgrade design expected now, recycled water management plan in progress for re-use on roads, Boil Water Alter issued in November due to source water turbidity issue – will present reports to the group when finalised. Sludge rake and filter media need replacement. Narromine – Level 3 restrictions in Narromine, bore field still dropping and failing further, redrilled bore 8 as part of drought works, temporary iron and manganese system on bore 6, Trangie on Level 2 restrictions. Warren – bores running ok, STP project to go to tender in January using local labour. Walgett – Levy modification underway, Collarenebri bore being drilled, raising weir in mid-January, RO plant running.

10 Industry Updates 10.1 NSW Water Directorate Recent submissions

- State Water Strategy (Jim Bentley) - IPART regulatory burdens report

Bore construction, maintenance and operation manual to be released early in 2020.

11 Cold Call Surveys Noted.

12 Upcoming Meetings, Events, Conferences and Training Opportunities As per Agenda.

13 2020 Meeting Dates Thursday 13 February – Narromine Wednesday 8 April – moved due to Easter Thursday 11 June Thursday 13 August Thursday 8 October Thursday 10 December

14 General Business Nil.

15 Close Meeting closed at 4.25pm.


7. OWUA Operators Group Update Registrations are now open for the WIOA Interest Day to be held in Parkes on

Wednesday 26 February 2020.

For further information (including the preliminary program) and to register, please visit the following

link:

https://wioa.org.au/nevent/wid-nsw-feb2020/

Once you have registered, please let me know so I can track OWUA attendance numbers.

Preliminary Program

10.00am – Meet and Greet, Tea & Coffee on Arrival

10.10am – Introduction / Housekeeping (Central NSW Joint Organisation/WIOA)

10.15am – Wonga Wetlands reclaimed water reuse – (John Hawkins Albury City Council)

10.45am – Recycled Water incident – Key Learnings and Outcomes – Alan Butler (PMHC)

11.05pm – Potable Reuse – (David Sheehan)

11.20am – Short break

11.45am – Misunderstanding how to determine % reuse and Storage Requirements for irrigation of

agricultural schemes – Clara Laydon (HunterH20)

12.15pm – Use of Recycled Water for dust suppression for road works – (Parkes SC)

12.35pm – WIOA Update

12.45pm – Lunch

1.15pm – Outline of the Parkes Recycled Water Treatment plant operation – (Parkes SC)

1.35pm – Tour of the Parkes Recycled Water Treatment plant – (Parkes SC)

2.45pm – Close and safe travel home

https://wioa.org.au/nevent/wid-nsw-feb2020/


8. Matters in Progress As at 04/02/2020

ID MINUTE ITEM WHO PROGRESS STATUS

2 11-18-5.2 11-18-9.1 06-19-7.1

Best Practice/Asset Management Update

AG Ongoing ONGOING

5 11-18-9.3 04-19-6.3

Reservoir Inspections

AG Gilgandra and Warrumbungle to be completed. Reports received for other participating Councils Critical maintenance report compiled – 114 actions

IN PROGRESS

7 02-19-11.1 Drinking Water Quality MWRC with NSW Health & Public Works

MWRC Bring SOP’s to future meeting IN PROGRESS

9 02-1912.2 04-19-6.8

Liquid Trade Waste On HOLD

AG LTW Compliance Officer - INTERESTED x 7 – on hold Contract with Councils to be developed if progresses. Include backflow prevention in PD. LTW Policy – update MWRC for adoption by OWUA (GMAC recommendation), guidelines currently being updated by DoI – on hold until new guidelines adopted?

ON HOLD

10 02-19-14.1 Bore Assessments – SSWP ALL Signed deed received – reporting commences from 1 Feb

RFT opened 4/2/20 and closes 28/2/20 IN PROGRESS

11 04-19-12.1 Project Officer Tour of OWUA Region AG

12 Future Meeting Presentations

CW Project Management (Chris Milne) CleanTeQ (Justine/Willem) WSAA – Adam Lovell Water Directorate – Brendan Guiney

February 2020 April 2020 Invite to JO Meeting?

13

OPERATORS 11-18-6.2 02-19-16.1 04-19-6.1

11-18-6.1 WIOA Support AG Interest Day – Late 2020? IN PROGRESS

2020 Operators Group Meetings Dates TBC

Risk Management Training NWPGEN001

Training for Operators and Engineers Funding through NSW Health TBC – 2019/20 or 2020/21 FY?

IN PROGRESS

OTHER

14 ICWM AG Proceed with working with other JO’s on regional approach

Teleconference 15 Jan IN PROGRESS

15 LGNSW Water Management Conf EOI AG Awaiting outcome (LGNSW received 10 x EOI)

Awaiting outcome

16 OJO Report – OWUA Update AG 2020 Meeting Dates

- 26 March - 11 May

23 CWUA/OWUA Taskforce Training/Skills analysis, IWCM, Procurement, Joint strategies IN PROGRESS

24 Workforce Development OJO Capacity Building Fund

WIOA + CENTROC Skills Analysis Template Salary benchmarking/PD gathering

IN PROGRESS

26 Stockholm Junior Water Award Winner (Macinley Butson)

AG St Matthews (Mudgee) Maths, Engineering and Science Expo – 28 February 2020 (1.20pm to 3.20pm) + High Tea? Project Officer to work through logistics and costs

IN PROGRESS

27 Water Supply Fact Sheets Drafts with DM for feedback IN PROGRESS

28 Future Projects Refer to project ideas list

30 OWUA Action Plan To be determined by Technical Committee – Feb Meeting

31 Smart Meters Provide assistance with grant applications etc.?

32 Strategic Plan Update Update to 2014 LMWUA Strategic Business Plan and Strategy?

33 NSW Health Funded Projects Current projects – Warren, Warrumbungle and Coonamble

Requested – MWRC and Cobar

34 Leak Detection Project Funding?

35 Capital Works Report Update Emailed Councils 31/20, Responses due 28/2/20

26 Business Continuity Plans Staff development workshop using WD template?

RFQ to be sent

27 Circular 18 Reports To be discussed at Meeting

28 Asset Condition Assessments MWRC – water (hydrants) and sewer

Future Meetings

Refer to 2020 Meeting Dates AG


Project Participation Table – as at 4 February 2019

Council Project

TVC WLMP BORE

ASSESSMENTS RESERVOIR

INSPECTIONS

LTW COMPLIANCE

OFFICER

Water Saving Videos

Skills Analysis

& Training TOTAL % NOTES

Expected Completion 31/07/2020 30/06/2020 NOT PARTICIPATING

STATUS COMPLETE COMPLETE Tender Open

COMPLETE Except GIL and

WBL ON HOLD COMPLETE WITH

JO NO RESPONSE

Bogan Shire Council 1 1 X 1 1 1 1 6 100%

Bourke Shire Council 1 X X 1 X 1 TBC 3 50% Skills Analysis - approach to be made by OJO

Brewarrina Shire Council 1 X X 1 1 1 TBC 4 67% Skills Analysis - approach to be made by OJO

Central Darling Shire Council 1 1 1 1 1 TBC 5 83% Skills Analysis - approach to be made by OJO

Cobar Shire Council 1 X X X 1 1 TBC 3 50% Skills Analysis - approach to be made by OJO

Gilgandra Shire Council 1 1 X 1 1 1 1 6 100%

Mid-Western Regional Council 1 X X X 1 1 1 4 67%

Narromine Shire Council 1 1 1 X 1 1 1 6 100%

Walgett Shire Council 1 1 1 1 1 1 TBC 6 100% Skills Analysis - approach to be made by OJO

Warren Shire Council 1 X 1 1 X 1 1 5 83%

Warrumbungle Shire Council X 1 1 1 X 1 1 5 83%

TOTAL 10 6 5 8 7 11 6

% 91% 55% 45% 73% 64% 100% 55%


9. Best Practice Compliance / Asset Management

Report By: Alayna Gleeson

Position: Project Officer, OWUA

Date: 18 September 2019

RECOMMENDATIONS

That the OWUA Technical Committee: 1. Note the report on Best Practice Compliance / Asset Management 2. Provide updates to status table as required

The Vision of the OWUA is to provide a unified approach to the sustainable delivery of water and

sewerage services, and to achieve and maintain gazetted Best Practice by the earliest feasible date.

An outline of the status of each Council is outlined below.

BEST PRACTICE ELEMENTS

1 Integrated Water Cycle Management (IWCM) Strategy & Financial Plan

2 Water Conservation Measures (WCM)

3 Strategic Business Plan (SBP)

4 Drought Management Plan (DMP)

5 Pricing & Regulation of Water Supply, Sewerage & Trade Waste

6 Performance Monitoring

Council IWCM WCM SBP DMP PRICING/REG PERF MON

Bogan Target June 2021 Complete following IWCM

(2025 - 4 year cycle) 2010

Bourke Target June 2021 Complete following IWCM

(2025 - 4 year cycle)

Brewarrina Target June 2021 Complete following IWCM


Central Darling 2026 Complete following IWCM

(2025 - 4 year cycle) 2019

Cobar Target June 2021 Complete following IWCM

(2025 - 4 year cycle) 2005

Gilgandra Target June 2021 Complete following IWCM


Mid-Western

In progress Issues paper with

DPIE Target June 2021

Complete following IWCM (2025 - 4 year cycle)

Narormine Target June 2021 Complete following IWCM

(2025 - 4 year cycle) 2010

Walgett Target June 2021 2018

Warren Target June 2021 Complete following IWCM

(2025 - 4 year cycle) 2007

Warrumbungle Target June 2021 Complete following IWCM

(2025 - 4 year cycle) 2018

Approved DPIE - Water action required Council action required

Consultant action required Lodged with DPIE Water


Asset Management

ASSET MANAGEMENT PLANS

1 Does your Council have an AMP?

2 What stage is your AMP at?

3 Is your AMP linked to your Council’s Financial Plan?

Council AMP? STAGE? LINKED TO FP? NEXT UPDATE REQUIRED?

4 year cycle

Bogan Shire Council Yes - April 2017 2nd Generation Yes 2021

Bourke Shire Council Yes Yes Yes

Brewarrina Shire Council

Yes Updated 2018

Completed Current Yes

Central Darling Shire Council Yes

Updated draft completed 2019

No Finance check

required on draft AMP

Cobar Shire Council Yes

Completed Feb 2011 Yes DUE NOW

Gilgandra Shire Council Yes- 2016 2020

Mid-Western Regional Council Yes - 2016 Preliminary Yes 2020

Narromine Shire Council

Yes 2017 Adopted 2018 Yes 2022

Walgett Shire Council Yes Mature Yes DUE NOW

Warren Shire Council Yes Adopted 2019 Yes

Warrumbungle Shire Council

No - awaiting finalisation of

IWCM/SBP


10. Member Council Updates Update from each Member Council on the current situation in their LGA.

11. Industry Updates

11.1 NSW Water Directorate

12. Cold Call Surveys No organisations have approached OWUA to promote their products/services since the last meeting.

13. Upcoming Meetings, Events, Conferences and Training

Opportunities

MEETING/EVENT DATE LOCATION

WIOA Interest Day (CNSWJO) 26 February Parkes

WIOA NSW Conference 2020 1 and 2 April Tamworth

Ozwater ‘20* 5 to 7 May Adelaide

LGNSW Water Management Conference 15 to 17 July Narrabri

Notes:

- Ozwater ’20 – 1 x Complimentary registration (valued at $1,735) as part of Association

Platinum Membership available. Committee to determine who attends on OWUA behalf.

- LGNSW Water Management Conference – Presentation proposals being sought, refer to

attachment. Deadline 28 February 2020.

- DPIE 2020 Course Schedule – refer to attachments.

14. Future Meetings DATE LOCATION

Wednesday 8 April TBC

Thursday 11 June TBC

Thursday 13 August TBC

Thursday 15 October TBC – joint meeting with CNSWJO

Thursday 10 December TBC

15. General Business

16. Meeting Close

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