countrystat / fenix · countrystat / fenix overview of the preparation of tables in the new...

CountrySTAT / FENIX

Overview of the preparation of tables

in the new CountrySTAT platform

REFRESHER TRAINING OF FOCAL POINTS ON THE CountrySTAT/FENIX SYSTEM

24 – 28 July 2016

ECO Secretariat, Teheran, Iran

Stefania Bacci, FAO Statistician

Overview

Work flow

Preparing tables in CountrySTAT

Important rules to create tables

• Have the data ready

25/07/2016 3

Work flow

• Create your table following

the rules

• Have the metadata ready

• Use the right codification

• Fill all metadata

• Create the DSD structure

• CVS format

• No columns with labels

• Upload the values

• Go to the metadata editor

• Title

• Subject

• Data type

• Domain

Your table is

published

• CPC 2.1

• HS

• GAUL

• CountrySTAT indicators

• Unit of Measurement

• DAC

• Attributes

• Flag

• Forestry production

• Fishery production

• Scientific Fishery production

Unit of measurement: code and label 2° dimension :

code and label

1° dimension : Year 3° dimension : code and label

Value

Flag

Preparing tables in CountrySTAT

Preparing tables in CountrySTAT Unit of measurement: code and label 2° dimension :

code and label

Once done, DELETE ALL LABEL COLUMNS

1° dimension : Year 3° dimension : code and label

Value

Flag

Preparing tables in CountrySTAT

Preparing tables in CountrySTAT

year Indicator (code) species (code) Value Flag um (code)

1990 0102 21115 454 0101

1990 0102 21113 15532 0101

1990 0102 21116 1534 0101

1990 0102 21121 19000000 0101

1990 0102 21111 126318 0101

1991 0102 21111 124281 0101

1991 0102 21115 285 0101

1991 0102 21113 16189 0101

1991 0102 21116 2166 0101

1991 0102 21121 19500000 0101

1992 0102 21116 1107 0101

1992 0102 21113 13155 0101

1992 0102 21111 114086 0101

1992 0102 21121 18000000 0101

1992 0102 21115 297 0101

1993 0102 21113 7000 0101

1993 0102 21115 176 0101

1993 0102 21121 17500000 0101

This is how a table should look like after deleting its label columns!

Preparing tables in CountrySTAT

• Save it and keep the Excel table open

• Go in the Metadata Editor

• Go in the DSD Editor

• Save the file in CVS and close it

Important rules for creating tables

NEVER use comma or dot for separating the thousands

e.g. one thousand: NO 1.000 NO 1,000 YES 1000

Always use a dot for separating decimals

e.g. three dot four: NO 3,4 YES 3.4

In each “value cell” input only a numeric value or only text

e.g. two tons: NO 2 tons YES 2 in the other column called “unit” write tons

Important rules for creating tables

The Excel spreadsheet must be formatted as text

The name of the Excel file must NOT contain any accent and/or symbol and/or numbers and/or empty spaces

Always convert to CSV file at the very end and do not open the CSV file afterwards!

Important rules for creating tables

Always start the table beginning with the cell A1 (the upper side left corner)

Never use the "merge“ function

Important rules for creating tables

Never write some text out of the table

Important rules for creating tables

Never have more than one sheet within the same Excel file

Important rules for creating tables

Never have columns with the same title

OK

NO

Important rules for creating tables

Never have two or more tables in the same Excel file

Important rules for creating tables