picto enterprise resource planning (erp) system

PICTO Enterprise Resource Planning (ERP) System

Ayla Information Technologyinfo@aylait.com

AgendaOverviewSystem Management ModuleAccounting ModuleInventory ModuleManufacturing ModuleCheques ModulePurchasing Module

PICTO Overview

PICTO Overview PICTO is designed to meet the needs of

company managers

It aims at facilitating the process of managing companies.

Provides managers and owners more insight into the resources of their business

PICTO Overview

And English interfaces

Offers both Arabic

PICTO Overview Designed in a modular fashion to

enable customers to purchase only the needed system for their business.

System Management Module

The system management module includes the following functionalities:

Account Setup

Determine the starting balances for each account in the company account tree

Starting Balances

Year Ending

View a list of currently logged in users

Grant users accessibility to certain system accounts

Manage unlimited number of users

Manage Store Security for each user

User Management

The back-up & restore functionalities enable users to back-up or restore company data by a click of a button

Backup/Restore

Log History: Follow up the Transaction that happened on the vouchers and the work of users

Log History

Accounting Module

The accounting module is divided into:

Create an unlimited number of accounts

Accounts Management

Ability to search for an account using any of the entered data

Accounts Management

Using Accounts hierarchy

Ability to view all information related to an account and important numbers

Accounts Management

Accounts Transactions

Using F1 Using F2

The accounting module supports the following vouchers

Normal Vouchers

Service/

Assets

Cash Payment

Bank Payment

Payment Receipt

Services invoices

Users can move between vouchers using the arrows at the bottom

Accounting Module

Accounts Transactions

Ability to quick search accounts

Using the F3 key

Accounts Transactions

Ability to view all descriptions

Accounting Module

Using the F6 key

Ability to Use the immediately previous voucher description

Accounts Transactions

Users are able to update any number of vouchers at the same time Ability to search for a

certain voucher using any entered data

Accounts Transactions

ReportsAccounting Module

Unique, multipurpose reports

That Are :

1. Analytical

2. Graphical

3. Easy to comprehend

4. Can be easily transferred to Excel

Reports

Inventory ModuleThe Stocks Module is divided into:

Items Management

The Item Management enables users to manage the stocks items

Items hierarchy enable users to divide stocks items into three group levels.

Groups

Items Management

The forth level includes actual stocks items.

Items

Items Management

Four different Price levels

Items Management

The user is able to view the items details

Items Management

Items Management

Users are able to search for an item using any entered data

Users should setup stores before they are allowed to use the stocks module

Stocks Setup

Unlimited number of stores along with separate system accounts for each stores

Users are able to create new stores and

connect it to the accounting system by

Stocks Module

PICTO supports:

Stocks Module

Items TransactionsThe stocks vouchers supports the following transactions

Items Receipt

Invoices

Items Adjustment

Returned Sales

Stocks Transfer

Issue Voucher

Sample

Items Transactions From the search results,

vouchers can be printed and viewed

Ability to search for a certain voucher

Users are able to update any number of vouchers at the same time

Items TransactionsStocks Module

Stocks Module

Reports

Cheques ModuleThe Cheques Module is divided into:

Issued Cheques

The system presents the user with the Bank Payment voucher

Issued Cheques

Issued Cheques

The system presents the user with a search option

Using Any of the data entered

To edit Or View

Or manage accounts

or print chq

Issued Cheques

Manage accounts is divided into

Issued ChequesCheques Module

Receipt Cheques

The system presents the user with the Receipt voucher

Receipt Cheques

Receipt Cheques Cheques Module

The system presents the user with a search option with similar functionalities as that of the issued cheques

Reports Cheques Module

Reports The user will be able to choose the following before running the report:

Reports/Customize Cheques Report

Reports/Customize Cheques Report

Reports/Customize Cheques Report

The report will display:

Purchasing Module

Quotations

Quotations

Post Quotations Go to Internal Requests

Internal Requests

Internal Requests

Approve Internal Request

Move to Formal Requests

Formal Requests

Formal Requests

Post Formal Request Move to Order

Orders

Post Order to show on delivery or to close order (to show qty on order)close order… when QTY delivery and finish –

Orders

Deliveries

To Delivery the actual QTY received

Post Delivery to shown in the item receipt under Inventory Module

Reports

Manufacturing ModuleThe Manufacturing Module is divided into:

Equations Manufacturing Module

Users are able to add and edit various manufacturing equations

Equations

Users are able to search and view equations

Equations

Users are able to enter the availability of a particular product

Batches Manufacturing ModuleUsers are able to enter various information about batches :

Manufacturing Batches

Packaging Batches

Users are able to update particular batches and view them

Sales ModuleSales module have the following Functionalities:

Approved Quotation

Order

user creates quotations by entering items details (Like price, quantity, and discount) , quotation Period and sales man.

After creating these quotations user sends them to clients to gain their responses.

When the user have the customer response, they may send the accepted quotation to the order section or reject the quotation

user able to create orders for approvedQuotations

User here edits the quantities and the order to satisfy the client needs and finally issues orders to delivery section.

Posted order Delivery

The user could search for the pending orders, choose the order and create delivery for that order

The user can transfer accepted delivery to issued invoices

Also the sales module may be used for the services company

Quotation

Send to the customer and accepted by them

order

Posted

Delivery

Updated Delivery

Issue invoices

Thank You