B2B C i E blB2B C i E blB2B Community Enablement B2B Community Enablement GXS Intelligent Web FormsGXS Intelligent Web Forms

Agenda

Trading Partner Enablement Rochelle Cohen– Key Challenges– How GXS Customers Meet the Challenge with GXS Intelligent Web Forms (IWF)How GXS Customers Meet the Challenge with GXS Intelligent Web Forms (IWF)

Intelligent Web Forms Bob DiLeo– Overview– Overview

– Demo

Conclusion Rochelle Cohen Conclusion Rochelle Cohen

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Your Trading Partner Community

LargeTrading Partners

Mid-Sizedd S edTrading Partners

SmallTrading Partners

Maximizing efficiency with your entire supply

chain is critical..

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Your Trading Partner Community

Supply chains arebecoming increasinglybecoming increasingly

global – sourcing from thelowest-cost regions.

LargeTrading Partners

Mid-Sized

Domestic SourcingInternational Sourcing

e

d S edTrading Partners

SmallTrading Partners

ntag

e of

Tra

de

2005 2010 2015

Perc

enMaximizing efficiency with your entire supply

chain is critical..

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Trading Partner Adoption DynamicsLarge TPs Ramp Quickly, but SMBs Are Challengingg p Q y, g g

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Full Suite of B2B Enablers SMB to Enterprise Solutions Match the Needs of All Supplier Typesp pp yp

Size of Supplier

Small Mid-Size Large

SOHO Very Small Small National GlobalMedium

Fax MicrosoftOffice

WebForms

IntegrationBroker

EnterpriseResourcePlanning

DesktopTranslator

SMBAccounting

PackageMobileDevice*

Complexity of B2B Enabler

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* Future Release

GXS Intelligent Web Forms Enabling Your Trading Partner Community—Globally g g y y

Manage Order-to-Cash Process Receive and acknowledge ordersg Advance Ship Notices and barcode

labels Invoices and Remittance Advices Turnaround minimizes errors Portable documents PDF XML Portable documents – PDF, XML

Centralized B2B Dashboard Intelligent document search by

trading partner, date, orderg p , , On-demand customer support Real-time alerts and notifications

Personalized ExperienceR i t li i i tThe Industry’s Fastest and

Easiest Solution for On-Boarding Your

Register online in minutes No paper contracts Flexible payment options Multiple user roles and privileges Multi-lingual capabilities

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O oa d g ouTrading Partner Community

g p Configurable user interface

How Are Customers Leveraging IWF?

100% Supplier Automation

SMB Distributors/Customers

Standard Process Globally = Cost Savings, Speed, Competitive Edge

File Transfer New Document/

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New Business Process(e.g., A/P)

Supplier Program Case Studies100% Supplier Enablementpp

Tier 1 SupplierAccounts Payable & ERS

Leading UK RetailerPurchase-to-Settlement

US Specialty RetailerLogistics Managementy g g

Long-term EDI customer

100% compliance goal

42,000 paper orders, invoices, dit t / th f

Automate document distribution using file & image upload

Suppliers in North America

Implement x-docking process at DCs to eliminate direct store delivery and reduce transportation costs

credit notes/month from thousands of small suppliers

Automate before off-shoring

1000+ implemented to date

Suppliers in North America and Europe

Eliminated all mail and print costs; 400+ implemented to date

Stores need visibility into goods on order, ETA

IWF + Active Logistics

350 suppliers implemented

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date 350 suppliers implemented

Leading Apparel ManufacturerElectronic Invoicing and ASN with 100% of SMB Customers

The Challenge:The Challenge:Large Supplier SMB Customer The Challenge:Cumbersome, Costly,

Manual Invoice Process

The Challenge:Cumbersome, Costly,

Manual Invoice Process

Large Supplier SMB Customer

Thousands of small customers –golf shops, men’s wear, children’s wear

Sends paper invoices; includes packing slips in cartons

Labor intensive effort to manually affix invoices to cartons

Goal: 100% of small and medium-Goal: 100% of small and mediumsize customers receiving invoices and ship notices electronically

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Leading Apparel ManufacturerElectronic Invoicing and ASN with 100% of SMB Customers

The Solution:GXS Intelligent Web

Forms

The Solution:GXS Intelligent Web

Forms

Large Supplier SMB Customer

Electronic Document Exchange

Web Forms for delivery of Invoice and Advance Ship Notice to SMBs

FormsFormsCustomer

Notice to SMBs

Customer enablement program, including webinars, custom micro-site, program-specific documentation

Win-Win for manufacturer and customers:

– Manufacturer eliminates paper invoices, manual process of affixing invoices t t bli f tto cartons, enabling faster payments

– Customers get advance notice of goods arrival, faster invoice reconciliation

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Major CPG ManufacturerElectronic Ordering from SMB Customers

The Company Markets more than 100 consumer brands

P d t f t d i 15 t i d

Customer

Products manufactured in 15 countries and available in more than 100

The Business Issue SMB customers sending POs on paper, requiring

l i b f t Creates PO using

Calculates order totals and validates shipping selections

Populates PO forms manual processing by manufacturer SMBs sending POs via error-ridden Excel

spreadsheets―incorrect product, incorrect pricing, incorrect address

The Solution

gcustomized, pre-populated form

Enters PO# and Shipping Date

Completes form header using

Populates PO forms with customer-specific product info in real-time

Translates into to CPG Manufacturer format The Solution

Internet Forms – Customers enter PO via customized forms including business rules to validate accuracy

Integration to Catalogue – Real-time requests to

header using values from drop-down menus

Enters item quantities

format

CPG Integration to Catalogue – Real-time requests to catalogue to deliver the latest product information relevant to customer’s buying profile while the customer is creating PO

Hosted Translation – Forms are translated to

Receives POs directly into EDI system

Returns POA to

Manufacturer

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manufacturer’s EDI formatCustomer

Demo

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Registration Process

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Customized Registration Email with Embedded Link

Registration email is easily configured with your company’s logo and specific invitation message.

Embedded link takes the supplier to the Trading Grid registration process.

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Scenario 1

Supplier Receives an Order and Creates a Turnaround Invoice

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Inbound Document Email Alert

Your company name will appear in the sender column along with key information pertaining to the document like the purchase order numberthe document, like the purchase order number.

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Access the Document Manager Inbox

Click on Document Manager to access the Inbox.

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Access an Inbound Order

Select an Order then click on the View action.

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View the Order Header Information

Header Information Tab; scroll down for details.

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View the Order Item Information

Item Information Tab

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Turn Around Order

Click on the Turn Around action.

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Select Invoice Turnaround

Select Invoice from Turn Around list.

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Complete the Invoice Header Info

Required data elements appear shaded to inform the user they must be entered.

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Key Field Features Drop-Down Lists, Business Rules, Calendar

Data fields can have drop down lists, business rules, or as in this case, a calendar to streamline data entry

and ensure data qualityand ensure data quality.

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Complete the Invoice Item Info and Send

Fields in the document can be pre-populated left blank for the user to

Click on the Sendaction when complete.

populated, left blank for the user to enter, or locked.

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Completed Invoice in Sendbox

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Options to View/Edit/Resend

Sendbox options include View / Modify, Resend, Edit & Resend and Turn Around.

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Scenario 2

Supplier Creates an Invoice from a Template

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Select Templates on Left Menu

Click on Templates to view pre-created form options.

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Select a Template

Select a Trading Partner and the Template you

would like to complete.

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Complete the Invoice Header Info

Templates offer options to pre-populate certain fields while

others are left blank for user entry.

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Complete the Invoice Line Info

This template has been pre-populated except for the Quantity Invoiced; notice how this fieldfor the Quantity Invoiced; notice how this field

is mandatory and therefore shaded.

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Review and Send the Invoice

Click on the SendClick on the Sendaction when complete.

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Completed Invoice in Sendbox

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Conclusion

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Why GXS for SMB Enablement?

A Complete B2B Solution Single point of accountabilityg p y Machine-to-machine and Web Forms Easily extensible to fax, Microsoft EXCEL

2007 integration, accounting package integration, or translatorsg ,

Strong Community Management Global reach into the Americas, Europe,

and Asia-Pacific Expert on-boarding methodology Tens of thousands of small and medium

businesses

Hosted Service ModelHosted, Service Model Low-maintenance, hosted service Ease of upgrading and expanding

functionality

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y Focus on your business

Thank You For Your Participation!For more information…

Flash Demo:Flash Demo:http://www.gxs.com/flashdemo/IWF-

demo.swf?width=820&height=620

GXS web siteUS: www.gxs.comEMEA

Phone

EMEA: www.gxs.euASPAC: www.gxs.asia.com

PhoneUS: 1-800-334-5669, option 3EMEA: +44 (0) 1932 776047ASPAC: li t ASPAC b it b

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ASPAC: see list on ASPAC website above