cfl functions
DESCRIPTION
CFL Functions. computersforlearning.gov. This is what the schools see. computersforlearning.gov. Registration is simple . Schools must have a “Valid” NCES number that matches the NEA database and GSAXcess ®. CFL School Registration. CFL School Registration. - PowerPoint PPT PresentationTRANSCRIPT
Federal Acquisition Service
U.S. General Services Administration
CFL Functions
Federal Acquisition Service
U.S. General Services Administration
computersforlearning.gov
Federal Acquisition Service
U.S. General Services Administration
computersforlearning.gov
Federal Acquisition Service
U.S. General Services Administration
CFL School Registration
Schools must have a valid
NCES number that matches
the NCES database in GSAXcess®
Federal Acquisition Service
U.S. General Services Administration
CFL Non-Profit Registration
Educational non-profits will not be
allowed to register unless they
upload a valid 501 (C) document
Federal Acquisition Service
U.S. General Services Administration
Executive Order 12999
“In order to ensure that American children have the skills they need to succeed in the information- intensive 21st century, the Federal Government is committed to working with the private sector to promote four major developments in American education: making modern computer technology an integral part of every classroom; providing teachers with the professional development they need to use new technologies effectively; connecting classrooms to the National Information Infrastructure; and encouraging the creation of excellent educational software. This Executive order streamlines the transfer of excess and surplus Federal computer equipment to our Nation's classrooms and encourages Federal employees to volunteer their time and expertise to assist teachers and to connect classrooms.”
Federal Acquisition Service
U.S. General Services Administration
Note: CFL is not managed by GSA. GSA hosts the www.computersforlearning.gov website which aims to facilitate transfers between federal agencies and eligible recipients. It is each agency's responsibility to verify eligibility and make allocation determinations.
Federal Acquisition Service
U.S. General Services Administration
Nces.ed.gov
Website resource for Property
Managers to verify registration accuracy,
http://nces.ed.gov, click on Data and
Tools to search
Federal Acquisition Service
U.S. General Services Administration
NCES School Search
Federal Acquisition Service
U.S. General Services Administration
NCES School Search
Enter Criteria and Click Search
Federal Acquisition Service
U.S. General Services Administration
NCES Number
Federal Acquisition Service
U.S. General Services Administration
School Information
Demographic info
Federal Acquisition Service
U.S. General Services Administration
NCES Number
NCES Number Displayed
Student to Teacher Ratio
Lunch Assistance
Federal Acquisition Service
U.S. General Services Administration
CFL School Registration
Questions to help the Property Manager make an allocation decision
Federal Acquisition Service
U.S. General Services Administration
IRS 501 (C) – irs.gov/Charities-&-Non-Profits
Resource To Verify501 (C) Statusat www.irs.gov
Federal Acquisition Service
U.S. General Services Administration
CFL Non-Profit Certification Questions
Non-profit organization
s certify under
penalty of law
Federal Acquisition Service
U.S. General Services Administration
CFL Non-Profit Certification Questions
Non-profit organizations MUST upload
their current 501 (C) to register
Federal Acquisition Service
U.S. General Services Administration
VALIDATION
SCHOOL:
• Valid NCES number• Must serve grades Pre-K through 12th • U.S. students
Federal Acquisition Service
U.S. General Services Administration
VALIDATION
EDUCATIONAL NON-PROFIT:
• Must have a 501 (C) AND their primary business must be education
• Must serve grades Pre-K through 12
• U.S. Students
• Should have a license, certification, or acknowledgement from local, state or federal government
Federal Acquisition Service
U.S. General Services Administration
CFL Selection Screen – What Schools See
Property Manager Enters
CFL Property Reports in
GSAXcess®; Schools see it
immediately on the CFL Website
Federal Acquisition Service
U.S. General Services Administration
Entered in GSAXcess®
Federal Acquisition Service
U.S. General Services Administration
Immediately Visible in CFL
Federal Acquisition Service
U.S. General Services Administration
Property Manager Notification The agency Property
Manager will receive an
email alerting them to school interest
Federal Acquisition Service
U.S. General Services Administration
Property Managers - View/Allocate Requested ItemsProperty Manager
must log into GSAXcess® to
utilize CFL functions
Federal Acquisition Service
U.S. General Services Administration
View/Allocate Requested Items
By clicking on the blue hypertext, you see additional information and can perform
transfers of computer equipment. The hypertext changes colors once you
have clicked on it.
Federal Acquisition Service
U.S. General Services Administration
Activity Address Code View
APO, NUO, or user with
multiple AAC’s must type in AAC
and click submit
Federal Acquisition Service
U.S. General Services Administration
View/Allocate Requested Items by Transfer Control Number
Federal Acquisition Service
U.S. General Services Administration
View/Allocate Requested Items by School Name
Federal Acquisition Service
U.S. General Services Administration
View/Allocate Requested Items by Transfer Control Number
You can see any competing
requests for the item by
clicking on the Item Control
Number hypertext
Federal Acquisition Service
U.S. General Services Administration
Competing Requests for an Item
Federal Acquisition Service
U.S. General Services Administration
Property Item Data Sheet
Federal Acquisition Service
U.S. General Services Administration
Competing Requests for an Item
Click the red Allocate button
Federal Acquisition Service
U.S. General Services Administration
Allocate
Status column changes,
Requested quantity changes
Federal Acquisition Service
U.S. General Services Administration
Return to Complete Allocation
You can complete the
entireallocation or
come back later
Federal Acquisition Service
U.S. General Services Administration
Allocation Confirmation
Whenever you see this
Confirmation button, you can
Confirm your allocation from
the same screen
Federal Acquisition Service
U.S. General Services Administration
Confirmation Allocation
Federal Acquisition Service
U.S. General Services Administration
Confirm Allocations
Another method to
confirm allocations if you forgot or
decided to wait until later.
Federal Acquisition Service
U.S. General Services Administration
Confirm Allocation
Federal Acquisition Service
U.S. General Services Administration
Confirm Allocation
Federal Acquisition Service
U.S. General Services Administration
Confirmation Allocation
Confirmation Success Message
Federal Acquisition Service
U.S. General Services Administration
Transfer Order
Schools receive an email after allocation
and confirmation.
Federal Acquisition Service
U.S. General Services Administration
Transfer Order
Transfer Order
Federal Acquisition Service
U.S. General Services Administration
Transfer Requested Items
The transaction is not complete until
theSchool or
educational non-profit picks up the
Property and you go into the CFL Functions
Menu to the Transfer function and select
Transfer.
Federal Acquisition Service
U.S. General Services Administration
Transfer Requested Items
Click on the Transfer Control Number thatyou want to transfer
Federal Acquisition Service
U.S. General Services Administration
Transfer Requested Items
The Transfer screen displays. Make any adjustments as needed and click the red
Transfer button.
Federal Acquisition Service
U.S. General Services Administration
Transfer Requested Items
The system displays a confirmation message. You can only change your transfer informationthe day of the transfer action. If you transferbefore pick-up and the organization changes
their mind, you will need to contact yourGSA Area Property Officer for assistance.
Federal Acquisition Service
U.S. General Services Administration
Change Transfer
To change or delete the
transfer the day of the transfer.
Federal Acquisition Service
U.S. General Services Administration
Change Transfer – Requestor Info
Enter the transfer control
number and click Submit
Federal Acquisition Service
U.S. General Services Administration
Change Transfer
Enter the transfer control
number and click Submit
Federal Acquisition Service
U.S. General Services Administration
Change Transfer
You have until the nightly
cycle of the day of transfer to
change transfer quantity. To
deny the transfer, enter
a zero
Federal Acquisition Service
U.S. General Services Administration
School Search
Federal Acquisition Service
U.S. General Services Administration
School Search
Enter School Name and/or State
and/or Zip to Search
Federal Acquisition Service
U.S. General Services Administration
School Search Criteria
You Can Search by Any
Or All Three Criteria
Federal Acquisition Service
U.S. General Services Administration
School Registration Information
Displays School
Registration Information
Federal Acquisition Service
U.S. General Services Administration
Resend School Transfer Order
Sometimes you need a copy of
the transfer order resent because:
RTF file was unreadable or customer lost
original
Federal Acquisition Service
U.S. General Services Administration
Resend School Transfer Order
If you check send only to above, it only goes to the email address
you enter. Otherwise, it goes to all original
recipients.
If you send to yourself, you can reformat into a word
document and forward on
Federal Acquisition Service
U.S. General Services Administration
Resend School Transfer Order
Confirmation message
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Two Ways To Go To the
Post Transaction
Module
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
WHAT IS THE POST TRANSACTION MODULE (PTM)?
The PTM is a method to enter your CFL information when you don’t go through the regular GSAXcess® CFL online process. This is an alternative method that captures the
CFL Agency transaction and automatically sends the required Non-Federal Recipients report at Fiscal year end to the Office of Governmentwide Policy for your Agency.
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Displays with prefilled Transfer Control Number and
Agency Identifier
Click Private or Public School to search fora school and pre-fill data
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Results for All Private Schools. Search for school by entering criteria and
Click on NCES ID hypertext to pre-fill data form.
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Results for All Public Schools. Search for school by entering criteria and
Click on NCES ID hypertext to pre-fill data form.
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
All School Information Is Prefilled From NCES
Database
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
The educational non-profit
must provide a 501C number
You can verify
accuracy at www.irs.gov,
then Charities and Non-
Profits
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Select the FSC from the from the dropdown
listing.
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Select the type of equipment.
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Select hard disk status
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Select disposal condition.
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
By adding either the unit cost or total cost, the system
calculates the remaining values.
Click submit.
Federal Acquisition Service
U.S. General Services Administration
Post Transaction Module
Transfer Control Number Created Success Message
Federal Acquisition Service
U.S. General Services Administration
CFL Agency Reports
Agency Downloadable Reporting Data
Federal Acquisition Service
U.S. General Services Administration
CFL Agency Reports
You can only see your AAC of
responsibilitySelect Month, Year (FYTD), Type,
and click the red Submit button. All results are displayedand can be downloaded by clicking the Excel
hypertext to the right.
Federal Acquisition Service
U.S. General Services Administration
CFL Agency Reports
Federal Acquisition Service
U.S. General Services Administration
CFL Agency Non-Federal Recipient Report
Federal Acquisition Service
U.S. General Services Administration
CFL Total Transfer to a School
Federal Acquisition Service
U.S. General Services Administration
CFL Total Transfers to a School
Federal Acquisition Service
U.S. General Services Administration
CFL Agency Total Transfers to a School
Federal Acquisition Service
U.S. General Services Administration
CFL Total Transfers to a School
Federal Acquisition Service
U.S. General Services Administration
QUESTIONS?
If you have questions, contact CFL Staff
by email: [email protected]
or by phone: (866) 333-7472, Option 2