chair, moira adams dwf chp general manager, susan...

DUNFERMLINE & WEST FIFE COMMUNITY HEALTH PARTNERSHIP

COMMITTEE BUSINESS PROGRAMME 2013/2014

(For the Business Period 1st April 2013 – 31st March 2014)

As a formal Sub-Committee of Fife NHS board, the DWF CHP Committee is chaired by a Non-Executive Director:

Chair, Moira Adams DWF CHP General Manager, Susan Manion

DWF CHP Corporate Office: Dunfermline & West Fife Community Health Partnership Lynebank Hospital Halbeath Road DUNFERMLINE KY11 4UW Tel: 01383-565380 Fax: 01383-565324 Email: [email protected]

Agenda Item 11.1

mailto:[email protected]

DUNFERMLINE & WEST FIFE CHP COMMITTEE BUSINESS PROGRAMME: BUSINESS YEAR 1st APRIL 2013 – 31st MARCH 2014

Item 11.1-COMMITTEE BUSINESS PROGRAMME 2013-2014 Version 0.3 Working Document

Originator: L Cooper-King of 24 Last Updated 06/03/2013

1. DWF CHP Organisational Leadership - The Committee




2. Committee Membership & Circulation List:

Committee Members: In Attendance:

[Committee Chairperson] Non-Executive Member, NHS Fife, Moira Adams Lorraine Cooper-King, DWF CHP [Committee Secretariat]

[Committee Vice-chair] Non-Executive Member, NHS Fife Susan Archibald Dougie Dunlop, Senior Manager, Social Work, Fife Council

Allied Health Partnership Representative, Karen Baxter Val Hatch, Depute General Manager, DWF CHP

Pharmacy Representative, Amanda Dellar Andrew McCreadie, Assistant Director of Finance, NHS Fife

Carer Representative Support, Trudy Doidge [Enable Scotland] Sandra Raynor, Senior HR Manager

PPF Representative, Harry Dunn

Optometry Representative, Andy Hepburn

Non-GP Medical Representative, Dr Mark Jones

Fife Council member, Cllr. Lesley Laird

Fife Council member, Cllr. Helen Law

Fife Council member, Cllr. Peter Lockhart

Nurse Representative, Susan McLeod

Clinical Director, DWF CHP, Dr Alan McGovern

Non-Executive Member, NHS Fife, Anne McGovern

General Manager DWF CHP, Susan Manion

Local Partnership Forum Representative, Lynne Parsons

Carer Representative, Lawson Rennie

Associate Nurse Director, DWF CHP, Pauline Small

PPF Representative, Isobel Vernolini

Further Education Representative, Carnegie College, Marion Walker

Non-Executive Member, NHS Fife, John Winton

GP Services Representative, Dr Anne Woods

Dental Representative, [Vacant]

Voluntary Sector Representative, [vacant]




Items Distributed for Information to: Karen Banks, Secretary to Ann Hatton Gillian McKinnon, PA to NHS Fife Chief Executive

Vicki Chesher, Personal Secretary to Lesley Eydmann Evelyn McPhail, Director of Pharmacy, NHS Fife

Eileen Clinton, Facilities Administrator Isabel Middlemass, Secretary to Dougie Dunlop

Dr Edward Coyle, Director of Public Health, NHS Fife Lisa Milligan, Service Manager, PCES

Carol Cummings, Personal Assistant to Andrew McCreadie Belinda Morgan, Head of Improving Health, DWF CHP

George Cuthill, Local Officer, Scottish Health Council Valerie Muir, Personal Assistant to Chief Executive, NHS Fife

Dougie Dunlop, Senior Manager, Social Work, Fife Council Julia Ogilvie, Secretary to Learning Disabilities Lead Nurses

Lesley Eydmann, Localities Manager, DWF CHP Catherine Penman, Secretary to Sandra Raynor

Malcolm Gordon, Lead Nurse, Community LD Service Margaret Pirie, Chair Learning Disabilities Management Team

Joanne Hannah, PA to Dr Mark Jones Jane Ratcliffe, Secretary to Pauline Small

Val Hatch, Depute General Manager, DWF CHP Sandra Raynor, Senior HR Manager

Ann Hatton, Clinical Governance Lead, DWF CHP Isabel Ritchie, Secretary, CVS Fife

Kirsty Hutchison, Personal Assistant to Norma Wilson Fiona Robertson, Management Accountant DWF CHP

Carol Jaundrill, Personal Assistant to Susan Manion Jim Rotheram, Facilities Manager

Ruth Lonie, Communications Manager, NHS Fife Andrea Smith, Development Pharmacist

Christine McCafferty, Personal Assistant to Val Hatch Norma Wilson, Head of Corporate Services

Andrew McCreadie, Assistant Director of Finance, NHS Fife John Wilson, Chief Executive, NHS Fife

Sharon MacDonald, Secretary to Dr Alan McGovern




3. DWF CHP Governance Structure & Corporate Communication Framework

Fife

NHS Board

DWF CHP

Committee

PFPI

Standing

Committee

Clinical

Governance

Committee

Health &

Safety

Committee

NHS Fife

Redesign

Committee

Local

Partnership

Forum

Public

Partnership

Forum

DWF CHP

Clinical

Governance

Group

Incl Risk

Management

DWF CHP

Health

& Safety

Group




4. Dunfermline & West Fife CHP has a geographical population of 142,184 [as at 2010]. Clinical Services, managed and

provided locally to the population of NHS Fife include all aspects of the following Services:

Services Host-Managed on a Fife-wide basis:

Child Health

Child Protection

Clinical Psychology

Community Pharmacy

Continence

Learning Disabilities

Primary Care Emergency Service (PCES)

Practice & Professional Development

Resuscitation Service

Speech & Language Therapy

Equality & Diversity

Other Services the CHP is responsible for:

Community Nursing

Health Improvement

Occupational Therapy

Older People

Podiatry

Physiotherapy




5. KEY REPORTING CYCLES: 5.1 NHS Fife Balanced Scorecard

DWF CHP BSC presented 3 times per annum:

Period of Reporting Board Report CHP Committee Report 1st April - 31st July August September 1st Aug – 30th Nov December January 1st Dec – 31st Mar April May

5.2 DWF CHP Staff Governance Action Plan - Annual reporting July 5.3 DWF CHP Service Delivery Work Plan - Annual reporting July 5.4 Annual Business Items

CHP Committee Annual Report (Presented annually in May)

Committee Terms of Reference (approved by Board for year ahead in May)

Committee Business Programme for year ahead (Presented annually in March)

Committee dates (for business year ahead annually in March) 5.5 Clinical Governance Action Plan - Presented bi-annually in (July/Jan)




6. KEY MEETING DATES:

Public Partnership Forum Dates

*3rd Wednesday bi-monthly

Clinical Governance Health & Safety Dates

*3rd Tuesday bi-monthly

Clinical Services Management Team Dates

*3rd Tuesday bi-monthly

DWF CHP Committee Dates *2nd Thursday Monthly

17-Oct-12 → 20-Nov-12 → 11-Dec-12 → 10-Jan-13 Formal Committee

14-Feb-13 Development Session

19-Dec-12 → 15-Jan-13 → 19-Feb-13 → 14-Mar-13 Formal Committee

11-Apr-13 Development Session

20-Feb-13 → 19-Mar-13 → 16-Apr-13 → 09-May-13 Formal Committee

13-Jun-13 Development Session

17-Apr-13 → 21-May-13 → 18-Jun-13 → 11-Jul-13 Formal Committee

Aug-12 No session /

Holiday Season

19-Jun-13 → 16-Jul-13 → 20-Aug-13 → 12-Sept-13 Formal Committee

10-Oct-13 Development Session

21-Aug-13 → 17-Sept-13 → 15-Oct-13 → 14-Nov-13 Formal Committee

12-Dec-13 Development Session

16-Oct-13 → 19-Nov-13 → 17-Dec-13 → 09-Jan-14 Formal Committee

13-Feb-14 Development Session

18-Dec-13 → 21-Jan-14 → 18-Feb-14 → 13-Mar-14 Formal Committee

10-Apr-14 Development Session

19-Feb-14 → 18-Mar-14 → 15-Apr-14 → 08-May-14 Formal Committee




7. COMMITTEE MATRIX - BUSINESS ITEMS

Business Item to Mar 2014 RECURRENCE May-13 Jul-13 Sep-13 Nov-13 Jan-14 Mar-14

Adult Protection ANNUALLY Scheduled

Attendance Management ANNUALLY Scheduled

Child Protection ANNUALLY Scheduled

Delayed Discharge Report BI-ANNUALLY Scheduled Scheduled

Dental Services ANNUALLY Scheduled

Early Years BI-ANNUALLY Scheduled Scheduled

Equality & Diversity, including Business Programme & Service Action Plan

ANNUALLY Scheduled

Health Inequalities Team Update BI-ANNUALLY Scheduled Scheduled

Health & Social Care Partnership/Integration BI-MONTHLY Scheduled Scheduled Scheduled Scheduled Scheduled Scheduled

Integrated / Modernising Children’s Services ANNUALLY Scheduled

Modernising Nursing in the Community ANNUALLY Scheduled

Patient Safety in Primary Care ANNUALLY Scheduled

Primary Care Emergency Service Report ANNUALLY Scheduled

Pharmacy Contract ANNUALLY Scheduled

Prescribing Update ANNUALLY Scheduled

Primary Care Capital Report ANNUALLY Scheduled

Queen Margaret Development Update QUARTERLY Scheduled Scheduled Scheduled

Working with the Voluntary Sector ANNUALLY Scheduled

Winter Planning ANNUALLY Scheduled




8. COMMITTEE MATRIX - GOVERNANCE ITEMS

Governance Items to Mar 2014 RECURRENCE May-13 Jul-13 Sep-13 Nov-13 Jan-14 Mar-14

Balanced Scorecard / Best Value Governance

SUBSTANTIVE X X X

Best Value ANNUALLY X

Clinical Governance Action Plan & Risk Management

BI-ANNUALLY X X

CHP Finance Reporting SUBSTANTIVE X X X X X X

CHP Committee Annual Statement of Assurance

ANNUALLY X

CHP Committee Terms of Reference ANNUALLY X

Minute - Local Partnership Forum SUBSTANTIVE X X X X X X

Minute - Clinical Governance Group SUBSTANTIVE X X X X X X

Minute - Health & Safety Group SUBSTANTIVE X X X X X X

Patient Focus Public Involvement Progress Report

SUBSTANTIVE X X X X X X

Proposed Committee Dates ANNUALLY X

Proposed Committee Business Programme ANNUALLY X

Service Delivery Work Plan ANNUALLY X

Staff Survey TWO-YEARLY X




9. COMMITTEE MATRIX – INFORMATION ITEMS

Information Items to Mar 2014 RECURRENCE May-13 Jul-13 Sep-13 Nov-13 Jan-14 Mar-14

Minute of DWF CHP Clinical Services Management Team Meeting SUBSTANTIVE X X X X X X

Minute of Learning Disabilities Management Team Meeting SUBSTANTIVE X X X X X X

Minute of the Child Health Management Team Meeting SUBSTANTIVE X X X X X X

Minute of the Child Protection (Health) Steering Group SUBSTANTIVE X X X X X X

Minute of the DWF CHP General Practice & Primary Care [GP&PC] Group SUBSTANTIVE X X X X X X

Queen Margaret Development Project Board SUBSTANTIVE




10. COMMITTEE MATRIX AT A GLANCE

Business Item to Mar 2014 RECURRENCE Governance Items to Mar 2014 RECURRENCE Information Items to Mar 2014 RECURRENCE

Adult Protection ANNUALLY Balanced Scorecard QUARTERLY Minute of DWF CHP Clinical Services Management Team Meeting

SUBSTANTIVE Attendance Management ANNUALLY Best Value ANNUALLY

Child Protection ANNUALLY Clinical Governance Action Plan & Risk Management

BI-ANNUALLY Minute of the DWF CHP GP & PC Group

SUBSTANTIVE

Delayed Discharge Report BI-ANNUALLY CHP Finance Reporting SUBSTANTIVE Minute of the Child Health Management Team Meeting

SUBSTANTIVE Dental Services ANNUALLY

Committee Annual Statement of Assurance

ANNUALLY

Equality & Diversity ANNUALLY Committee Terms of Reference ANNUALLY Minute of the Child Protection (Health) Steering Group

SUBSTANTIVE Health Inequalities Team Update BI-ANNUALLY Minute - Clinical Governance Group SUBSTANTIVE

Integrated / Modernising Children’s Services

ANNUALLY Minute - Health & Safety Group SUBSTANTIVE Minute of Learning Disabilities Management Team Meeting

SUBSTANTIVE Modernising Nursing in the Community

ANNUALLY Minute - Local Partnership Forum SUBSTANTIVE

Patient Safety in Primary Care ANNUALLY Patient Focus Public Involvement Progress Report

SUBSTANTIVE Minute of the Queen Margaret Development Board

SUBSTANTIVE Primary Care Emergency Service Report

ANNUALLY Proposed Committee Dates ANNUALLY

Pharmacy Contract ANNUALLY Proposed Committee Business Programme

ANNUALLY

Primary Care Capital Report ANNUALLY Service Delivery Work Plan ANNUALLY

Queen Margaret Development Update ANNUALLY Staff Survey TWO-YEARLY

Working with the Voluntary Sector ANNUALLY

Winter Planning ANNUALLY




11. Committee Business Programme by Month

11 APRIL 2013 – COMMITTEE DEVELOPMENT SESSION

Welfare Reform: Andy Price, Operations Manager, Citizens Advice and Rights Fife

Health & Social Care Partnership / Integration: Susan Manion, General Manager, DWF CHP




09 MAY 2013 – FORMAL MEETING

BUSINESS ITEMS GOVERNANCE ITEMS

FOR INFORMATION

Chair’s Report [Moira Adams] Public Partnership Forum Feedback (PFPI Progress Report) [Isobel Vernolini]

The Minute of the Dunfermline & West Fife CHP Clinical Services Management Team

General Manager’s Report [Susan Manion]

CHP Finance Reporting (Income & Expenditure) [Andrew McCreadie]

The Minute of the Learning Disabilities Management Team meeting

Health & Social Care Partnership / Integration [Susan Manion]

The Minute of the Local Partnership Forum [Lynne Parsons/Susan Manion]

The Minute of the Child Health Management Team

DWF CHP Delayed Discharge Report [Val Hatch]

The Minute of the Clinical Governance Group [Dr McGovern]

The Minute of the Child Protection (Health) Steering Group

Attendance Management [Lisa Milligan] The Minute of the Health & Safety Group [Dr McGovern]

The Minute of the DWF CHP GP & PC Group

Working with the Voluntary Sector [Belinda Morgan]

Balanced Scorecard Update 2012/13 [Val Hatch

The Minute of the Queen Margaret Project Board

Patient Safety in Primary Care [Pauline Small]

Balanced Scorecard Notification 2013/14

Early Years [Val Hatch] CHP Draft Committee Annual Statement of Assurance including Best Value reporting [Moira Adams]




13 JUNE 2013 – COMMITTEE DEVELOPMENT SESSION

Local Community Planning: Donald Grant, Joe McGuiness & Kevin Sayer, Community Planning Officers, Fife Council

Family Nurse Partnership: Lesley O’Donnell, Family Nurse Supervisor, NHS Fife




11 JULY 2013 – FORMAL MEETING


FOR INFORMATION

Chair’s Report [Moira Adams] Public Partnership Forum Feedback (PFPI Progress Report)[Isobel Vernolini]








Dental Service Update [Graham Pettigrew]



Queen Margaret Development Update [Ann Hatton]

The Minute of the Health & Safety Group [Dr McGovern]


Keep Well Update against Targets & future mainstreaming [Belinda Morgan]

Clinical Governance Action Plan & Risk Management Reporting [Ann Hatton]


Committee Terms of Reference [Moira Adams]

Service Delivery Workplan [Val Hatch]

Staff Survey Update [Lynne Parsons / Sandra Raynor]




09 AUGUST 2012 – COMMITTEE DEVELOPMENT SESSION

There is no Development Session due to holiday season.




12 SEPTEMBER 2013 – FORMAL MEETING


FOR INFORMATION

Chair’s Report [Moira Adams] Public Partnership Forum Feedback (PFPI Progress Report) [Isobel Vernolini]








Modernising Children’s Services [Val Hatch]



Community Pharmacy Contract [Evelyn McPhail]



Equality & Diversity Update. Business Programme & Service Action Plan (Susan Manion/Angela Heyes)

Balanced Scorecard Report 2013/14 [Val Hatch]


PCES Annual Report (Lisa Milligan)


Prescribing in the CHP [Fiona Forrest]

Health Inequalities Team Update [Belinda Morgan]




10 OCTOBER 2013 – COMMITTEE DEVELOPMENT SESSION

(TBC)

(TBC)




14 NOVEMBER 2013 – FORMAL MEETING


FOR INFORMATION

Chair’s Report [Moira Adams] Public Partnership Forum Feedback: (PFPI Progress Report)[Isobel Vernolini]








Reshaping Care for Older People [Val Hatch / Anne McAlpine]



Winter Planning [Val Hatch / Claire McKee]


The Minute of the DWF CHP GP&PC Group

Delayed Discharge Update (including LD & MH) [Val Hatch / M Pirie]

Best Value [Moira Adams]


Primary Care Capital Report [Jim Rotherham]




12 DECEMBER 2013 – COMMITTEE DEVELOPMENT SESSION

(TBC)

(TBC)




09 JANUARY 2014 – FORMAL MEETING


FOR INFORMATION

Chair’s Report [Moira Adams] Public Partnership Forum Feedback (PFPI Progress Report)[Isobel Vernolini]











Adult Protection [Margaret Pirie] The Minute of the Health & Safety Group [Dr McGovern]


Early Years [Val Hatch] Balanced Scorecard Report 2013/14 [Val Hatch]


Clinical Governance Action Plan & Risk Management Reporting [Ann Hatton]




13 FEBRUARY 2014 – DEVELOPMENT SESSION

Hospital at Home (Liz Mitchell, Gwyneth Thom, Dr Sue Pound) (TBC)




13 MARCH 2014 – FORMAL MEETING


FOR INFORMATION

Chairs Report [Moira Adams] Public Partnership Forum Feedback [Marilyn Dennison]








Modernising Nursing in the Community [Pauline Small]



Health Inequalities Team Update [Belinda Morgan]



Child Protection [Val Hatch] Annual Proposed Committee Dates to March 2015


Annual Committee Business Programme for 2014/2015

chair, moira adams dwf chp general manager, susan...

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