citizens charter -

8/13/2019 Citizens Charter -

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1

Mission/Values/Vision 24

ServicePledge 5

FeedbackandRedressMechanism 6

ListofSECHeadOfficeFrontlineServices 7

ListofSECExtensionOfficeFrontlineServices 12

FrontlineServiceProcedures

CompanyRegistrationandMonitoringDepartment 13

OfficeofGeneralAccountant 22

Non

Traditional

Securities

and

Instruments

Department

47

CorporationFinanceDepartment 55

MarketRegulationDepartment 64

EnforcementandProsecutionDepartment 68

EconomicResearchandInformationDepartment 73

FinancialManagementDepartment 79

HumanResourceandAdministrativeDepartment 86

BaguioExtensionOffice 91

CagayanDe

Oro

Extension

Office

94

CebuExtensionOffice 105

DavaoExtensionOffice 114

IloiloExtensionOffice 120

LegaspiExtensionOffice 126

ZamboangaExtensionOffice 129


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2

To strengthen the corporate and capital market infrastructure of the

Philippines, and to maintain a regulatory system, based on international

best standards and practices, that promotes the interest of investors in a

free, fair and competitive business environment.

We shall be guided in this mission by the values ofI

NTEGRITY,

PROFESSIONALISM, ACCOUNTABILITY, INDEPENDENCE and

INITIATIVE.


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3

INTEGRITY We are morally upright, honest and sincerein our private and public lives.

PROFESSION LISM We consistently implement the law, providetimely and accurate information to investors,

and render efficient and competent service

to the public.

CCOUNT ILITY We abide by prescribed ethical and workstandards in government service.

INDEPENDENCE We act without fear or favor, and rendersound judgment in the performance of our

duties and responsibilities

INITI TIVE We are strategic and forward-looking in thefulfillment of our developmental and

regulatory functions.


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4

We foresee that by December 31, 2009, the Securities and Exchange

Commission shall have laid down policies and procedures that will

encourage Philippine business enterprises to be conscious of and

responsive to their corporate social responsibility to their employees,

communitystakeholdersandourcountry.


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5

We, the officials and employees of the Securities and Exchange Commission located at EDSA,

Greenhills corner Ortigas, Mandaluyong City, can be reached at telephone numbers 584 0921

and5840923andthroughourwebsiteatwww.sec.gov.ph24/7.

Ourdoorsareopentoserveyoufrom8:00inthemorninguntil5:00intheafternoon,Mondays

thruFridays,withnonoonbreak.

OurPledge

is

to:

ServeyouwithasmileEnsureefficiencyinservicedeliveryCommitourselvestoaddressyourcomplaints,tosatisfyyouourcherishedclients.We will be guided in this pledge by our values of integrity, professionalism, accountability,

independenceandinitiative.


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6


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7

LISTOF

FRONTLINE

SERVICES

SECHeadOffice

FrontlineServices Fees Forms

ProcessingTime(Under

normalcircumstances

pertransaction)

OfficeinCharge

ProcessingofApplicationfor

PrimaryRegistration

*Subject to modification of procedure

MoneyStampP40.00(Feesunder

MC9)

NameVerificationSlip

Onlineusers:

NameReservationNotice

1020minutes

1020minutes

CPRDCRMD

CPRDCRMD

MonitoringProcedure Guidelinesontheimpositionoffines

datedJuly31,2002;SECMC#15

datedOctober3,2006;SECMC#1

of2004

CPRD/FAADreferralslip/LRD

monitoringslip

1day (Nopenalty)

3daysafter

payment(withpenalty)

LRDCRMD

ProcessingofApplicationfor

Accreditationas

appraisal

company

AuditingFirm

FilingFee:

P5,000.00

LRF* : 50.00

Total : P5,050.00

Applicationletterdulysigned

byauthorized

officer

1dayand1hour

*Processingtimeexclude

mailingperiodtoand

fromtheapplicant.

OGA

AccreditationofExternal

Auditor/AuditingFirm

AuditingFirm

GroupA

FilingFee: P20,000.00

LRF* : 200.00

Total

:

P20,200.00

GroupB


LRF* : 150.00

Total : P15,150.00

Auditing Firm

Initial Application SECForm AuF-002 (Revised2009)

Renewal Application SECForm AuF-002-R (Revised2009)

2daysand1hour OGA


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8

FrontlineServices

Fees

Forms


normalcircumstances

pertransaction)

Officein

Charge

GroupCorD


LRF* : 50.00

Total : P5,050.00

IndividualApplicantPractitioners

GroupA


LRF* : 50.00

Total : P5,050.00

GroupB


LRF* : 30.00

Total

:

P3,030.00

GroupCorD


LRF* : 20.00

Total : P2,020.00

*LegalResearchFee(LRF10%of

FilingFee)

Individual Applicant Practitioners

Initial Application SECForm ExA-001 (Revised2009)

Renewal Application SECForm ExA-001-R (Revised

2009)

IssuanceofCertificateofEligibility

(COE)onSpecialPurposeVehicle

(SPV)

For transfer to be made to an SPVby financial institution under SECjurisdiction

Filing Fee - 0.50% of the transferprice but not below P20,000.00

6 1/2hours OGA


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9

FrontlineServices

Fees

Forms


normalcircumstances

pertransaction)

Officein

Charge

LRF* - 10% of Filing Fee

For secondleg transfer

Filing Fee 0.10% of the transferprice but not below P5,000.00

LRF* - 10% of Filing Fee

* Legal Research Fee

ProcessingofApplication

RegistrationofSecurities

NotmorethanP500Million:

0.10%ofthemaximumaggregate

priceofthesecuritiestobeoffered

MorethanP500Millionbutnot

morethanP750Million:

P500,000plus

0.075%

of

the

excess

overP500Million

MorethanP750Millionbutnot

morethanP1Billion:

P687,500plus0.05%oftheexcess

overP750Million

MorethanP1Billion:


overP1

Billion

SECForm121 45daysafterfilingofRS

(ifcomplete)

CFD

ProcessingofApplication

Registrationasan

Exchange/ExchangeSRO;Clearing

Agencies/ClearingAgencySRO

P50,500.00includingLegalResearch

Fee

A. ForanExchange/Exchange

SROandAmendmentsthereto:

SECForm33/33SRO/33A

B. Fora ClearingAgency/

ClearingAgencySROand

3andmonths MRD


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10

FrontlineServices

Fees

Forms


normalcircumstances

pertransaction)

Officein

Charge

Amendmentsthereto:

SECForm42CA/42SRO

/42AMD

PaymentAssessmentForm

(PAF)

Monitoringof

Foundations

Amount

of

fines/

penaltiesRequest

Slip

for

Monitoring


MonitoringSheet/

ConfirmationofPayment

ConfirmationofPaymentOrder

2hours

EPD

ReceiptandFilingofComplaint FilingFeeofP510 Verifiedcomplaintw/

Certificationon

Non

forum

Shopping


1hourordependsonthe

subjectof

the

Complaint

EPD

PublicAssistance PARUInquirySheet/Form

PARUActionReferraland

ReturnSlip

5minutes ERID

InformationData

Request

P220.00

ordinary

P5,200.00 specialinitialfeedeposit

DataRequest

Form


(PAF)

30minutes ERID

InvestorComplaintsSystem PARUInvestorComplaintForm 25minutes ERID

PurchaseofPinMailer 30minutes FMD

PurchaseofServiceStamps P40.00perServiceStamp 5minutes FMD


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11

FrontlineServices

Fees

Forms


normalcircumstances

pertransaction)

Officein

Charge

PaymentofFeesforRegistration

Transaction

30minutes FMD

PaymentofFeesforNon

RegistrationTransaction

30minutes FMD

ReceivingofDocuments 10minutes HRAD

RetrievalofDocuments AI P100

BL

P100GIS P25

othersP5/page+P20

P100/pinmailer

AI P150

BL P150

GIS P50

others

P5/page+P20/doc

docfromiVIew

P50/docw/ certificate

P20others

PRUForm9705

PRUForm9702

PRUForm9703


(PAF)

45minutes HRAD


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12

LISTOF

FRONTLINE

SERVICES

SECExtensionOffices

FrontlineServices Fees Forms

ProcessingTime

(Undernormal

circumstancesper

transaction

OfficeinCharge

ProcessingofApplicationforPrimaryRegistration AllEOs

Processingof

Name

Reservation

Cagayan

De

Oro

EO

ProcessingofApplicationsforPrimaryRegistration

foraNonStockexcludingapplicationwithrequired

endorsementfromconcernGovernmentAgency

CagayanDeOroEO

ProcessingofApplicationsforPrimaryRegistration

foraStockCorporationwhosepaidupisincash

excludingapplicationwithrequiredendorsement

fromconcernGovernmentAgency

CagayanDeOroEO

Processingof

Applications

for

the

recording

of

aPartnershipwithcapitalcontributionsincash

CagayanDe

Oro

EO

ProcessingofApplicationtoSecureCertificatesof

AuthoritytoOperateasLendingInvestor

(AdditionalFrontlineServiceforCebuEOonly)

CebuEOonly


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PROCESSINGOFAPPLICATIONSFORPRIMARYREGISTRATION

ScheduleofAvailabilityofService:

8:00am5:00pm((withoutnoonbreak,cutoffperiodat4:00pmtofacilitatependingapplicationsreceivedduringtheday)

WhoMayAvailoftheService:

Filipinocitizen,Nonresidentorresidentaliens,atleast18yearsofage,andofgoodmoralcharacter

WhataretheBASICrequirements:

1. CoverSheet*2. NameVerificationSlip*

3. ArticlesofIncorporationandBylaws*

4. JointUndertakingtoChangeName*

5. TaxIdentificationNumbers

NOTE:A4couponbond

HowtoavailoftheService:

Step Applicant/Client ServiceProvider

DurationofActivity

(UnderNormal

Circumstances)

PersoninCharge Fees Form

1*

Name

verification

Applicantgetsandfillsup

VerificationrequestForm

fromtheguard

Getservicenumberfromguardon

duty

Guardonduty Money

Stamp=P40.00

Name

Verification

Slip

*Subjectto

Revisionof

Procedure

Guardondutyaffixesthe

verificationformandservice

numberand

submits

to

verification

officer

Guardonduty


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DurationofActivity

(UnderNormal

Circumstances)


When applicant is called and

company name is allowed, the

Verifier

prints

out

the

ReservationNotice and requires applicant to

submitReservationstamp

NVUVerifier Name

Reservation

Confirmation

ForOnlineUsers: TELLERINGDONE OUTSIDESECApplicantpresents

approvedname

reservationnoticeto

guardonduty

Guard affixes Yellow Card Service

Number to the reservation notice

andsubmitstotheTelleringOfficer

GuardonDuty Money Stamp=

P40.00

Name

Reservation

Noticeand

YellowCard

Service

Number

TelleringOfficerissuesReservation

PaymentConfirmation

TelleringOfficer Reservation

Payment

Confirmation

Registration

(whenmode

ofpayment

for

subscription

isCASH)

Verifies/reserves

proposedcorporate

name,preparesArticles

ofIncandBylawsand

otherpertinent

documents

Assigns application for pre

processing

1minute SupportStaff

Thereisno

attachment

Present application to

CPRD

Evaluatesdocumentstodetermine

completenessofregistration

requirements

1020minutes

dependingonthe

complexityofthe

Securities

Specialist


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15



DurationofActivity

(UnderNormal

Circumstances)


application

Payrequiredfilingfeeat

theCashier

ConfirmsRegistrationPayment 2minutes Securities

Specialist

CASHIER

(not

with

CRMD);

Receiving and forwarding of

application byHRADtoCPRD

FMDStaff/

HRAD

Staff

Encodes financial structure and

issues SEC Number & BIR Tax

IdentificationNumber

3minutes CPRDSupport

Staff

Reviewsapplication 15minutes Securities

Counsel/Assistant

Director

Signscertificate

of

registration 5

minutes

CRMD

Director

Present official receipt

to secure Certificate of

registration

HRADsupport

Staff

ForOnline Users:

Verifies/reserves

proposedcorporate

name,downloads

ArticlesofIncandBy

lawsand

other

pertinent

documents


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DurationofActivity

(UnderNormal

Circumstances)


Pay required filing fee

eitherdirectlyatCashier

orauthorizedbank

Presents

signed

and

notarized application

andproofofpaymentto

CPRDCRMD

Assigns

application

for

pre

processing1minute

Support

Staff

Evaluatesdocumentstodetermine

completenessofregistration

requirements

1020minutes

dependingonthe

complexityofthe

application

Securities

Specialist

HRADReceiving HRADStaff

Encodes

financial

structure

and

issues SEC Number & BIR Tax

IdentificationNumber

3minutes

CPRD

Support

Staff


Counsel/Assistant

Director

Signscertificateofregistration 5minutes CRMDDirector

Present official receipt

to secure Certificate of

registration

Releasesandforwardscertificateto

ReleasingUnit

HRADsupport

Staff


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DurationofActivity

(UnderNormal

Circumstances)


Registration

(whenmode

ofpayment

for

subscription

isOTHER

THANCASH)

Applicantprepares

documentsthen

presentsapplication

for

preprocessingofFAAD

Assigns application to FAAD

Examinerforpreprocessing

1minute FAADAssistant

Director

Notattached

Checks financial aspect of the

application

30to2hours

dependingonthe

complexityofthe

application

FAADExaminer

Assigns

application

to

CPRD

Processorforpreprocessing1minute

CPRD

Support

Staff

Presents application for

preprocessingofCPRD

Checks documents for the

applicationonthefollowing:

Completenessofrequirements

Conformitywithexistinglaws

Alldocumentsrequiringsignatures

andnotarizationaresignedand

notarized

1020minutes

dependingonthe

complexityofthe

application

CPRDProcessor

Pay

required

filing

fee

to

CashierConfirms

Registration

Payment

via

SEC ireport2minutes

SEC

Cashier

(FMD

staff)Refer

to

memorandum

Circular9

(attached)


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DurationofActivity

(UnderNormal

Circumstances)


HRADReceivesandforwards

applicationtoFAAD

HRADstaff

Prepares

Examiners

report 1

to

4hours

dependingonthe

complexityofthe

application

FAADExaminer

ReviewsandapprovesExaminers

report

1to2hours

dependingonthe

complexityofthe

application

FAADAssistant

Director

Preparescertificateforthe

application

3minutes CPRDSupport

Staff


Counsel/Assistant

Director

Signscertificate 5minutes CRMDDirector

Presentofficialreceipt

tosecurecertificateof

increasefromReleasing

Unit

Releasesandforwardscertificateto

ReleasingUnit

HRADStaff

ENDOF

TRANSACTION


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19

MONITORINGPROCEDURE


8:00AM5:00PM(withoutnoonbreak)


CorporationsunderthemonitoringjurisdictionoftheDepartment.

WhataretheRequirements:

1. CPRD/FAAD

Referral

Slip

/LRD

Monitoring

Slip.

2. CertificateofIncorporation.

3. LatestApprovedArticlesofIncorporation.

4. LatestApprovedBylaws.

5. LatestDueGeneralInformationSheet.

6. LatestDueAuditedFinancialStatements.

7. CopyoftheStockandTransferBook/MembershipBookRegistration.

Duration:

Variable*

*DependingoncausesbeyondthecontroloftheDivision,suchasthevolumeofwalkinclientshandled,volumeofpreviousreportsfiled, accessibilityand

performanceofthesystem,etc


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MONITORINGPROCEDURE

HowtoAvailoftheService:


DurationofActivity

(UnderNormal

Circumstances)


1 GetanumberfromGuards

Deskand

wait

to

be

called

inLRDPublicWaitingArea

Giveclientanumber. GuardonDuty

2 ApproachtheFrontDesk

whencalled

PresentCPRD/FAAD

ReferralSliporproperly

filledoutLRDMonitoring

Slipto

LRD

staff

Callnumber.Generate

DocumentIndexList(DIL)and

assignclienttoamonitor/analyst

3minutes LRDstaff Requirement

No.1

3 Waittobecalledbythe

monitorer/analyst

Viewtheclientspreviousfiling

ofreportsinthedatabase.Call

client

30minutes Monitorer/

Analyst

Requirement

No.2to7

4 Present the requirements

with the monitor/analyst

whencalled

Assessthecorporationfor

violationofthelawandSEC

rules.PreparetheMS/COP


Analyst


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21

MONITORINGPROCEDURE


DurationofActivity

(UnderNormal

Circumstances)


5

IfNOPENALTY,wait

for

the

MS/COPtobe

issued.

(ENDof

TRANSACTION)

IfWITHPENALTY,waitforthe

Payment

AssessmentForm

(PAF)tobeissued.

ReviewtheMS/COP.

IfNO

PENALTY,

sign

MS/COP.

Callclientandissuefinal

MS/COP.

(ENDofTRANSACTION)

IfWITHPENALTY,call

clientandissuePAF.

10minutes

3minutes

Assigned

Specialist

AssistantDirector/LRD

Officer

Monitor/Analyst

6 PaymentattheCashier ProcesspaymentandissueO.R. Cashier Penalty

Assessed

7 Returntothe

monitorer/analystand

presenttheO.R.with

cashiervalidatedPAF

WaitforthefinalMS/COP

tobeissuedtoyou

PreparethefinalMS/COP(with

O.R.anddateofpayment)

Reviewandsignthefinal

MS/COP

Callclientandissuefinal

MS/COP


Analyst

Monitorer/

Analyst

O.R.and

cashier

validated PAF

ENDOFTRANSACTION


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22

ACCREDITATIONOFEXTERNALAUDITOR/AUDITINGFIRMS


MondaystoFridays

8:00am5:00pmwithoutnoonbreak


` AuditingFirms

IndividualPractitioners/ExternalAuditors

WhatAretheRequirements:

INDIVIDUAL

1. Fullyaccomplishedapplicationformforexternalauditor(SECFormExA001Revised2009).

2. CertificateofRegistrationaspublicpractitionerissuedbyBOA.

3. Copiesofcertificateofparticipationinseminars/trainings

4. QualityAssurance

Manual

5. IncaseofGroupA,B,andCaccreditation,notarizedcertificationthattheapplicanthasfundamentalknowledgeoftheregulatoryrequirementsoneach

oftheothersecondarylicenseesoftheCommission.

6. CopyofAuditedFinancialStatements(AFS)oftheapplicantstwo(2)largestclientsintermsofassets.

7. CertificateofAccreditation issuedbytheBangkoSentralngPilipinas(BSP)andInsuranceCommission(IC)forthoseavailingthemutualrecognitionof

accreditation.

AUDITINGFIRM

1. Fullyaccomplishedapplicationformforauditingfirm(SECFormAuF002Revised2009).

2. CertificateofRegistrationissuedbyBOAtothefirmwhichiscurrentandeffective.

3. QualityAssuranceManual.

4. CopyofAuditedFinancialStatements(AFS)ofthefirms two(2)largestclientsintermsofassets.

5. CertificateofAccreditation issuedbytheBangkoSentralngPilipinas(BSP)andInsuranceCommission(IC)forthoseavailingthemutualrecognitionof

accreditation.


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Duration:

Preevaluationofapplication: 1hour

Processingofapplication: 2days

Mailingperiod(estimate): ___ 40days_____

Totalduration: 42daysand1hour


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24


HowtoAvailoftheServices


DurationofActivity

(UnderNormal

Circumstances)


PREEVALUATION

PROCEDURES

1 Secures application form from

theOGA.

Provides client application

form, and checklist of

requirements. Advises client

that the Revised Guidelines on

Accreditation of External

Auditors is available for

download at the SEC website

(www.sec.gov.ph).

5minutes OfficeroftheDay

ofOGA

AuditingFirm

Initial

ApplicationSEC

FormAuF002

(Revised2009)

Renewal

ApplicationSEC

FormAuF002R

(Revised2009)

Individual

Applicant

Practitioners

Initial

ApplicationSEC

FormExA001

(Revised

2009)

Renewal

ApplicationSEC

FormExA001R

(Revised2009)


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DurationofActivity

(UnderNormal

Circumstances)


2 Presents application and

supportingdocuments

1. Preevaluates application

andsupportingdocuments.

a. If application and

supporting

documentsare not complete, the

same are returned to

applicant with list of

requirements not

compliedwith

b. If application and

supporting documents

are complete, the

Officer

of

the

Day

clears application for

payment of the

prescribed fees

(proceedstoNo.2)

2. Prepares Payment

AssessmentForm(PAF)and

instructs

applicant

to

leavethe three (3) sets of

applicationdocumentswith

OGAandtoproceedtothe

Cashier.

30minutes

10minutes

OfficeroftheDayof

OGA

ExecutiveAssistant


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DurationofActivity

(UnderNormal

Circumstances)

Personin

Charge

Fees Form

3 PresentsthePAFattheCashier

andsettlestherequiredfee

ProcesspaymentandissueO.R. 10minutes Cashier AuditingFirm

GroupA

FilingFee:

P20,000.00

LRF* : 200.00

Total : P20,200.00

GroupB


LRF* : 150.00

Total : P15,150.00

GroupCor

D


LRF* : 50.00

Total : P5,050.00

IndividualApplicant

Practitioners

GroupA


LRF* : 50.00

Total : P5,050.00


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DurationofActivity

(UnderNormal

Circumstances)

Personin

Charge

Fees Form

GroupB


LRF* : 30.00

Total

:

P3,030.00

GroupCorD


LRF* : 20.00

Total : P2,020.00

*LegalResearchFee

(LRF10%ofFilingFee)

4 Submits the machinevalidated

PAFtoOGA.

1. Secures and attaches the

machinevalidated PAF to

applicationdocuments.

2. Stamps receive the three

(3) sets of application

documents

3. Returnsone(1)copyofthe

application

documents

to

theclient.

1minute

3minutes

1minute

Executive

Assistant


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28



DurationofActivity

(UnderNormal

Circumstances)


PROCESSINGPROCEDURE

1 Assigns application to specific

personnel and inputs to Index

TrackingSystem.

5minutesExecutive

Assistant

2 Forwards documents to assigned

personnel. 5minutesIndexTracking

Personnel

3 Reviews application and supporting

documents using the OGAs

EvaluationSheet

4hoursAssigned

Personnel

4 EvaluatesAFSoftoptwoclientsand

notesallfindings do

5 Prepares comment letter to

applicantsdo

6 If the applicant has a client under

monitoring of MRD, NTD or CFD,

indorses thru a Memo the

applicationtosuchdepartment

do

7 Reviews and signs comment letter

andMemo

10

minutes

General

Accountant

8 Upon receipt of comments from

MRD, NTD or CFD, GO TO STEPS 5

and7,andthenSTEP9.

Assigned

Personnel


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29



Durationof

Activity(Under

Normal

Circumstances)

Personin

Charge

Fees Form

9 Ifnocomplianceismadewithinthe

prescribedperiod(allowa30day

mailingandreplyperiodfromdate

ofletter):

a. Preparesaletterdenyingthe

applicationforfailureto

complywiththerequirements.

b. Reviewsandsignsletter

10minutes

10minutes

do

General

Accountant

10 If there is a submission but still not

fully

compliant

with

the

requirements, GO TO STEP 5 but

with a written warning that failure

to comply shall result to the denial

oftheapplication

2hours Assigned

Personnel

11 If applicant fully complies with the

requirements and presents all

original documents for

authentication

against

submittedphotocopieswithapplication:

a. For Group A/B (Initial

Applications), prepares Memo

to En Banc (thru Comm.

Venturanza) then GO TO STEP

12,13,and16.

2hours do


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30



Durationof

Activity(Under

Normal

Circumstances)

Personin

Charge

Fees Form

b. ForGroupC/D(Initial

Applications)andGroupA/B

(Renewal),finalizeEvaluation

Sheetfor

submission

to

Comm.

Venturanza,thenGOTOSTEP

14,15and17

12 ReviewsMemo

13 Signs and presents Memo to the

Commission En Banc for

consideration

1hourGeneral

Accountant

14 ReviewsEvaluationSheet

15 Signs final Evaluation Sheet and

forwards to Comm. Venturanza for

approval


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31



DurationofActivity

(UnderNormal

Circumstances)

Personin

Charge

Fees Form

16 Receivesadviceoftheresolution

oftheCommissiononthe

applicationforGroupA/B:

a. If

approved,

GO

TO

STEP

17.

b. Ifdenied/deferred:

Denial: Notifiesthe

applicantofthedenial

andreasonsthereof.

Deferment: Notifiesthe

applicantofthe

defermentand

the

requirementstobe

compliedwithor

necessaryactionto

correctthedeficiency:

GOTOSTEPS5,7and9

onwards.

30minutesAssigned

Personnel


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32



DurationofActivity

(UnderNormal

Circumstances)

Personin

Charge

Fees Form

17

Presents authority to receive

thecertificate

PreparesCertificateof

Accreditation (groupA/B/C/D)

a. Printstwo(2)copies

b. Initialsoncopies

c. Signscertificates

d. Notifiesapplicantthatthe

Certificatemaybepickedup

(incase

of

representative,

subjecttopresentationof

authorizationletter)

e. ReleasesCertificateof

Accreditationandforwards

duplicatefiletotheClerk.

f. LogsinregistryofAccredited

Firm/ExternalAuditor;

informsIndexTracking

Personneloftheissuanceof

theCertificate.

10minutes

5minutes

5minutes

5minutes

10minutes

5minutes

Executive

Assistant

Assigned

Personnel

General

Accountant

Executive

Assistant

do

do


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33



DurationofActivity

(UnderNormal

Circumstances)

Personin

Charge

Fees Form

g.Provide MIS with updatedlist.

h. Updatestrackingsystem.

30minutes

30minutes

do

IndexTracking

Personnel

ENDOFTRANSACTION


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34

ISSUANCEOFCERTIFICATEOFELIGIBILITY(COE)ONSPECIALPURPOSEVEHICLE(SPV)


MondaystoFridays



SpecialPurposeVehicle(SPV)Companies


1. NotarizedApplicationletter,signedbyaseniorofficerwitharankofatleastVicePresidentoritsequivalent. Describingthefollowing:

a. Proposedtransactions;

b. Counterparty/ies;

c. TermsandConditions;and

d. Allmaterialcommitmentsrelatedtothetransactions.

2. Copyof

Notarized

Contract

to

Sell

or

Deed

of

Absolute

Sale

with

an

undertaking

to

notarize

within

fifteen

(15)

days

from

issuance

of

COE

3. AssetPurchaseAgreement(forthefirstlegsaleofROPOAandNPL)

4. PhotocopyofPromissoryNotes(fortransferofNonPerformingLiabilities)

5. NotarizedDeedofDationinPaymentorDeedofAssignmentorDeedofConveyance(fordacionenpagotransaction)

6. CopyoftheTransferCertificateofTitle(TCT)oftheproperty,whichmustbeinthenameofthesellingSPVorborrowerorassignorincaseofdacionen

pagotransactions

7. ForthetransferoftheNPLandROPOA(RealandOtherPropertiesOwnedorAcquired)bytheSPVtoathirdparty,acertifiedtruecopyoftheCOE

previouslyissuedbytheBSPorbyanyappropriateregulatoryauthority,asthecasemaybe.

Duration:

Preevaluationofapplication: 30minutes

Processingofapplication: 6hours

Mailingperiod(estimate): 35days__

Totalduration: 35daysand6hours


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35


HowtoAvailoftheServices:


DurationofActivity

(UnderNormal

Circumstances)

Personin

Charge

Fees Form

PREEVALUATIONPROCEDURES

1

Presents

application

and

supportingdocuments1.

Pre

evaluates

application

and

supportingdocuments.

a. Ifapplicationand

supportingdocumentsare

notcomplete,thesame

arereturnedtoapplicant

withlistofrequirements

notcompliedwith

b. If

application

and

supportingdocumentsare

complete,theOfficerof

theDayclearsapplication

forpaymentofthe

prescribedfees(proceeds

toNo.2)

2. PreparesPayment

AssessmentForm

(PAF)

and

instructsapplicanttoleave

thethree(3)setsof

applicationdocumentswith

OGAandtoproceedtothe

Cashier.

10minutes

5minutes

Officerof

the

DayofOGA

Executive

Assistant


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36



DurationofActivity

(UnderNormal

Circumstances)

Personin

Charge

Fees Form

2

Presents

the

PAF

at

the

Cashier and settles the

requiredfee

Processpayment

and

issue

O.R. 10

minutes

Cashier For

transfer

to

be

madetoanSPVby

financialinstitution

underSECjurisdiction

FilingFee 0.50%of

thetransferpricebut

notbelowP20,000.00

LRF* 10%ofFiling

Fee

Forsecondlegtransfer

FilingFee0.10%of

thetransferpricebut

notbelowP5,000.00

LRF* 10%ofFiling

Fee

*LegalResearchFee


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37



Durationof

Activity(Under

Normal

Circumstances)


3 Submits the machine

validatedPAFtoOGA.

1. Secures and attaches the machine

validated PAF to application

documents.

2. Stamps receive the three (3) sets of

applicationdocuments

3. Returnsone(1)copyoftheapplication

documentstotheclient.

1minute

3minutes

1minute

Executive

Assistant

PROCESSINGPROCEDURE

1 Indicates in the application the specific

personnelthat

will

process

it

and

forwards

toIndexTrackingPersonnel.5minutes

Executive

Assistant

2 Encodesthedocumentstotrackingsystem

andforwardstoassignedpersonnel 5minutesIndexTracking

Personnel

3 Reviewsapplicationandsupporting

documentsusingtheOGAsEvaluation

Sheet. Ifbasedonevaluation:

c. Applicationdocumentsaresufficient

andin

accordance

with

the

requirementsofSPVLawandIRR,GO

TOSTEP8

d. Therearequestionsordeficienciesin

theapplicationdocuments,GOTOSTEP

4

2hoursAssigned

Personnel


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38



DurationofActivity

(UnderNormal

Circumstances)

Personin

Charge

Fees Form

4 Prepares comment letter to

applicants

5 Reviews and signs comment letter

andMemo

10

minutes

General

Accountant


prescribedperiod(allowa30day

mailingandreplyperiodfromdate

ofletter):

a. Preparesaletterdenyingthe

applicationforfailureto

complywith

the

requirements.

b. Reviewsandsignsletter

10minutes

10minutes

do

General

Accountant

7 Ifthere is a submission butstillnot

fully compliant with the

requirements, GO TO STEP 4 but

with a written warning that failure

to

fully

comply

shall

result

to

the

denialoftheapplication

1hourAssigned

Personnel


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39



DurationofActivity

(UnderNormal

Circumstances)

Personin

Charge

Fees Form


requirements and presents all

original documents for

authentication against submitted

photocopieswithapplication:a. FinalizesEvaluationSheet;and

b. PrintsdraftofCOE

35minutes

do

9 Reviews Evaluation Sheet and draft

COE10minutes

General

Accountant

10 Prints three (3) copies of approved

CertificateofEligibility5minutes

Executive

Assistant

11

SignsCOE

10minutes GeneralAccountant

12

Presents

authority

to

receivethecertificate

NotifiesapplicantthattheCertificate

maybepickedup(incaseof

representative,subjectto

presentationofauthorizationletter)

a. ReleasesCertificateof

Accreditation andforwards

duplicate

file

to

the

Clerk.

b. LogsinregistryofIssuedCOEs;

informsIndexTrackingPersonnel

oftheissuanceoftheCertificate.

c. ProvidesMISwithupdatedlist

10minutes

5minutes

30minutes

Executive

Assistant


40/132

40



DurationofActivity

(UnderNormal

Circumstances)

Personin

Charge

Fees Form

13 Updatestrackingsystem 30minutes IndexTracking

Personnel

ENDOFTRANSACTION


41/132

41

ACCREDITATIONOFAPPRAISALCOMPANIES


MondaystoFridays



Appraisalcompanies


a. Notarizedapplicationforaccreditation;

b. Companyprofileindicatingthehistory,scopeofservices,listofkeyofficersandtechnicalstaff,biodataofthechiefprincipalappraiseranddeputy

chiefappraiser;

c. PhotocopyofthelicensesissuedbyDepartmentofTradeandIndustry(DTI)tothecompanyandtoprofessionalappraiser;

d. CertificationissuedbyInstituteofPhilippineRealEstateAppraisersthattheapplicantisamemberingoodstandinganditsappraiserisamemberin

goodstanding;

e. Listofexistingandpastclients;

f. Certificationsofclients;

g. AffidavitexecutedunderoathbythecompanysPresidentwhichstatesthatthecompanymeetsalltherequirementsunderSec.2oftheGuidelines

forAccreditationofAppraisalCompanies,thecompanyhasnotbeendeclared liablebytheCommissionorbyanycompetentcourtforviolationof

the Corporation Code or Securities Regulation Code and the company or any of its directors/executive officers has no adversejudgment or any

administrative,civilorcriminalcaseinvolvingitsappraisalbusiness;

h. LatestauditedfinancialstatementsandGeneralInformationSheet.

Duration:

Preevaluationofapplication: 1hour

Processingofapplication: 1day

Mailingperiod(estimate): ___ 30days_____

Totalduration: 31daysand1hour


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42



Durationof

Activity(Under

Normal

Circumstances)

Personin

Charge

Fees Form

PREEVALUATION

PROCEDURES

1 Secureschecklistof

requirementsfrom

the

OGA.

Provides client a checklist of

requirements,

and

copy

of

SEC

Memo

CircularNo.3,Seriesof2003

5minutes Officerofthe

Dayof

OGA

Application

letterduly

signedby

authorized

officer

2 Presentsapplicationand

supportingdocuments

1. Preevaluates application and

supportingdocuments.

c. If application and supporting

documents are not complete, the

sameare

returned

to

applicant

with

list of requirements not complied

with

d. If application and supporting

documents are complete, the

Officer of the Day clears

application for payment of the

prescribedfees(proceedstoNo.2)

2. Prepares Payment Assessment Form

(PAF)and instructsapplicantto leave

the three (3) sets of application

documentswithOGAandtoproceed

totheCashier

30minutes

10minutes

Officerofthe

DayofOGA

Executive

Assistant


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43



Durationof

Activity(Under

Normal

Circumstances)

Personin

Charge

Fees Form

3 Presents the PAF at the

Cashier and settles the

requiredfee

ProcesspaymentandissueO.R. 10minutes Cashier FilingFee: P5,000

UPLRF: ___ 50

Total P5,050

4

Submits

the

machine

validatedPAFtoOGA1. Secures

and

attaches

the

machine

validated PAF to application

documents.

2. Stampsreceivethe three(3)setsof

applicationdocuments

3. Returns one (1) copy of the

application

documents

to

the

client.

5minutes

Executive

Assistant

PROCESINGPROCEDURE

1 Assigns application to specific personnel

andinputstoIndexTrackingSystem. 5minutes do

2 Forwards documents to assigned

personnel. 5minutesIndexTracking

Personnel

3 Reviews application and supporting

documents

using

the

OGAs

EvaluationSheet. Ifcompleteand qualified,GOTO

STEP8. 2hours

AssignedPersonnel

4 If not compliant, prepares comment

lettertotheapplicant do


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44



Durationof

Activity(Under

Normal

Circumstances)

Personin

Charge

Fees Form

5 Reviewsandsignscommentletter10minutes

General

Accountant


prescribedperiod

(allow

a30

day

mailing

andreplyperiodfromdateofletter):

c. Preparesaletterdenyingthe

applicationforfailuretocomply

withtherequirements.

d. Reviewsandsignsletter

10minutes

10minutes

do

General

Accountant

7

If

there

is

a

submission

but

still

not

fully

compliantwiththerequirements,GOTO

STEP 4 but with a written warning that

failuretocomplyshallresulttothedenial

oftheapplication

2hoursAssigned

Personnel


requirements and presents all original

documents for authentication against

submitted

photocopies

with

application,

prepares MemotoEnBanc (thruComm.

Venturanza).

2hours

do


45/132

45



Durationof

Activity(Under

Normal

Circumstances)

Personin

Charge

Fees Form

9 ReviewsMemo1hour

General

Accountant

10

Signs

and

presents

Memo

to

theCommissionEnBancforconsideration

11 Receivesadviceoftheresolutionofthe

Commissionontheapplication.

Ifapproved,GOTOSTEP12.

a. Ifdenied/deferred:

Denial:

Notifiesthe

applicant

of

thedenialandreasonsthereof.

Deferment: Notifiestheapplicant

ofthedefermentandthe

requirementstobecomplied

withornecessaryactionto

correctthedeficiency: GOTO

STEPS4and

onwards.

30minutesAssigned

Personnel


46/132

46



DurationofActivity

(UnderNormal

Circumstances)

Personin

Charge

Fees Form

12

Presents authority to

receivethecertificate

PreparesCertificateof

Accreditation

a. Printstwo(2)copies

b. Initialson

copies

c. Signscertificates

d. Notifiesapplicantthatthe

Certificatemaybepickedup

(incase

of

representative,

subjecttopresentationof

authorizationletter)

e. ReleasesCertificateof

Accreditationandforwards

duplicatefiletotheClerk.

f. LogsinregistryofAccredited

AppraisalCompanies;informs

IndexTrackingPersonnelof

theissuance

of

the

Certificate.

g. ProvideMISwithupdatedlist.

h. Updatestrackingsystem.

10minutes

5minutes

5minutes

5minutes

10minutes

5minutes

30minutes

30minutes

Executive

Assistant

Assigned

Personnel

General

Accountant

Executive

Assistant

do

do

do

IndexTracking

Personnel

ENDOFTRANSACTION


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47

PROCESSINGOFREGISTRATIONOFPRENEEDPLAN

ScheduleofAvailabilityofService

8:00AMto5:00PM(withoutnoonbreak)


RegisteredPreNeedCorporationswithDealer'sLicenseforthecurrentyear


1.ActuarialFeasibilityStudy

2.LatestAuditedFinancialStatements

3.SpecimenPlanContracts

4.ContractPriceScheduleshowingminimumandmaximumpricingbytypeofpaymenttermusingtheSECformat.

5.InformationBrochure/Literature(Updatedforregisteredpreneedplans)

6.SpecimenofInsuranceContract(fornewpreneedplans)

7.Training

Program

(Updated

for

registered

pre

need

plans)

8.TrustAgreement

9.CorporateSecretary'sCertificatereflectingtheboardresolutionauthorizingtheregistrationofapplicant'ssecurities

10.Opinionofindependentcounselonthelegalityoftheregistrationstatements

11.LatestArticlesofIncorporationandByLawsofthePreNeedCorporation

12.CopiesofAgencycontractswithgeneralagents,andsalesmen.

13.LatestInterimFinancialStatementsignedbythePresidentandCFO

14.ListofAffiliated/ContractedMortuarytogetherwiththeupdatedmortuaryagreementandauditedfinancialstatementsofthe

preneedcorporationsbiggestserviceprovider.

Duration:45workingdaysfromreceiptofcompleteapplicationandofpaymentfees


48/132

48




DurationofActivity

(UnderNormal

Circumstances)


1

Presents

the

documents

for

assessment.Reviews

compliance

status

of

preneedcorporationagainst

thechecklistofdocumentary

requirements.

15minutes

Specialist

2 Preparestheassessmentform

for thecorrespondingfiling

feesandadvisesregistrantto

payattheCashier'sOffice

using

cash

or

Manager's

chequeonlyandtofilethe

documentsattheNTD.

10minutes Specialist

3 ProceedtotheCashier Acceptspayment. Cashier 1/10of1%ofthe

maximum

aggregatepriceat

whichpreneed

plansareproposed

tobe offeredplus

legalresearch

fee

of1%ofthetotal

assessment


49/132

49



DurationofActivity

(UnderNormal

Circumstances)


4 Presentsthedocuments

togetherwiththereceipt.

Receivesthedocuments 3minutes SupportStaff

5 Encodespreneedformtype,

dateof

receipt

of

application,

andpaymentsmadeusingthe

iRegisterSystemandthen

forwardsdocumentstothe

RegistrationandLicensing

Division.

3minutes SupportStaff

6 Recordsandforwards

documentsforprocessingby

thestaff.


7 Evaluatesthedocuments

accordingtoitscompleteness,

substanceandconsistencyof

informationamongthe

documentsandcompliance

withPreneedRulesand

Regulations

46hours Specialist

8 Ifpreliminaryreviewshows

incompletesubstantialcomplianceasregardsthe

registrationstatements,sends

lettertopreneed

corporation.

12hours Specialist


50/132

50



DurationofActivity

(UnderNormal

Circumstances)


9 Ifpreliminaryreviewshows

substantialcomplianceas

regardstheregistration

statements,prepares

and

initialstheNoticefor

publicationinthenewspaper.

30minutes Specialist

10 Reviewsandinitials the

Notice.

10minutes AssistantDirector

11 Signsthe Notice. 5minutes Director

12 ReleasestheNotice. 3minutes SupportStaff

13 Undertakesthefinancial,

actuarialand

legal

review

of

thedocuments.

Threetofivedays Specialist/Securities

Counsel

14 Presentstheactuarialfeasibility

study/productdesign/actuarial

valuationreport

Conductsconferenceon

matterstobeclarified.

23 hours Director,Assistant

DirectorandSpecialist

15 Preparesandsubmits

Memorandumtothe

CommissionEnBanc

12days Specialist

16Reviews

and

signs

the

memorandum 4

hours

Assistant

Director

17 Makesfinalreviewandsigns

thememorandumfor

clearancebytheSupervising

Commissioner

30minutesto1hour Director


51/132

51



DurationofActivity

(UnderNormal

Circumstances)


18 Reviews and affixes initials in

thememorandum.

30minutesto1hour Supervising

Commissioner

19 Presentsthememorandum

duringthe

Commission

En

Bancmeeting.

1015minutes Director

20 Preparesandsubmitsthe

OrderandCertificateof

PermittoSellorOrder

disapprovingtheregistration.


21 Reviewsandinitialseitherthe


Permitto

Sell

or

Order


5minutes Specialist

22 Reviewsandinitialseitherthe


PermittoSellorOrder


5minutes AssistantDirector

23 Makesfinalreviewandsigns

theOrderandCertificateof

PermittoSellorOrder


5minutes Director


52/132

52



DurationofActivity

(UnderNormal

Circumstances)


24 IfsignedOrderandCertificate

ofPermittoSell,indicatesthe

PreNeedOrderNumberin

theOrder

and

stamps

the

notarial(gold)sealofSECon

theCertificateofPermitto

Sell


25 Receives the Certificate of

Registration of Preneed Plans

andPermittoSell

ReleaseoftheCertificateof

RegistrationofPreneedPlans

andPermittoSell


26 Encodesthedateof

approval/disapprovalof

applicationusingtheiRegister

Systemandforwardstwo

copiesofthe

approved/disapproved

documentstothe

MicrographicsUnitandPublic

ReferenceUnit.


ENDOFTRANSACTION


53/132

53

PROCESSINGOFCOMPLAINTSFILEDBYTHEPLANHOLDER

ScheduleofAvailabilityofService

8:00AMto5:00PM(withoutnoonbreak)


PlanholderofaPreneedCorporation


1.

Letter2. PlanContract



DurationofActivity

(UnderNormal

Circumstances)


1

Files

lettercomplaint

personally

orbyemailPre

evaluates

and

receives

lettercomplaint

2 Undertakesthefollowing

activities

3 a. ReferraltoPreNeed

Corporation

4 a.1Preparesreferralletter to

preneedcorporationfor

comment/appropriateaction

within15

days.

15minutes Supportstaff

5 a.2.Reviewsandsignsreferral

letter.

3minutes SecuritiesCounsel

III/ChiefCounsel

6 b. FollowuptoPreNeed

Corporation


54/132

54

PROCESSINGOFCOMPLAINTSFILEDBYTHEPLANHOLDER


DurationofActivity

(UnderNormal

Circumstances)


7 b.1 Sends followup letter to

preneed corporation if there

is no response from the pre

need

corporation

within

5

days.

15minutes Supportstaff

8 b.2 Reviewsandsignsreferral

letter

3minutes SecuritiesCounselIII

/ChiefCounsel

9 c. Conductsmediation

conferenceheldforletter

complaints/walkin

complaints

30minutes

10

Determinesthe

following

actioninresponsetoaction

takenbypreneedcorporation

15minutes

Specialist

and

Lawyer

a. Settled

b.Denied

c. Failedmediation/lackof

interesttopursueclaimby

planholder

ENDOFTRANSACTION


55/132

55

PROCESSINGOFAPPLICATION

REGISTRATIONOF

SECURITIES


8:00AM5:00PMonweekdaysexceptholidayswithoutnoonbreakattheCorporationFinanceDepartment

NOTE:Thisprocedureisapplicablefortheregistrationofsecuritiestobesoldtothepublic

WhoMay

Avail

of

the

Service:

Anycorporationthatintendstosourceitsfundingneedsorsolicitinvestmentsfromthepublic.


1. SECForm121,AsAmended(RegistrationStatement)

Duration:45daysafterdateoffilingofRS(ifcomplete)


56/132

56


REGISTRATIONOF

SECURITIES

HowtoavailoftheService:

STEP PROCEDURE APPLICANT/

SERVICE

PROVIDER

DURATIONOF

ACTIVITY

FEES FORM

1 Accomplishformbyreferringtotheformand

contentsunderAnnexCofSRCRule12andSRC

Rule68.1,asAmended

Applicant NotmorethanP500Million:

0.10%of

the

maximum

aggregate

price

ofthesecuritiestobeoffered

MorethanP500Millionbutnotmore

thanP750Million:


overP500Million

Morethan

P750

Million

but

not

more

thanP1Billion:

P687,500plus0.05%oftheexcessover

P750Million

MorethanP1Billion:


overP1Billion

Form121

2

2.1

Present

computation

sheet

2.2 IssuePaymentAssessmentForm

2.3 PaytotheCashiertherequired

filingfee

Applicant

Specialist

Applicant

10 minutes

10minutes

10minutes


57/132

57


REGISTRATION

OF

SECURITIES


SERVICE

PROVIDER

DURATIONOF

ACTIVITY

FEES FORM

3 Receivesdocumentsandforwardto:

a.) Asst.Directorforstaffassignment,ifnewfiling.

b.)Handling

Specialist,

if

amended

filing.

Division

SupportStaff

30minutes

4 ReviewsRegistrationStatements(RS).

4.1FormReview

4.2SubstantiveReview(FinancialandNonfinancial

matters)

4.3RefertoMRD(DraftUnderwriting

Agreement/ManagementAgreement/Distribution

Agreement)

4.4RefertoOGA(FinancialStatements)

4.5OcularInspection(2days)

Specialist/

LegalCounsel

9days

5 Notesallfindings Specialist/

LegalCounsel

6 Preparescommentletterbased onfindings. Specialist/

LegalCounsel

7

Forwards

documents/comment

letter

to

Assistant

Director

forreview Specialist/

LegalCounsel

8 8.1Reviewsdocuments/commentletter

8.2ForwardstoDirectorforreview

Assistant

Director

1day


58/132

58


REGISTRATION

OF

SECURITIES


SERVICE

PROVIDER

DURATIONOF

ACTIVITY

FEES FORM

9 9.1Reviewscommentletter

9.2ReturnsalldocumentstoSpecialistand

LegalCounsel

for

preparation

of

final

commentletter

Director 1day

Iftherearecorrections,backtoSteps5to9

10 Finalizes/initialscommentletterandforwardstoAssistant

Director

Specialist/

LegalCounsel

3hrs

11 Reviews/initialsfinalcommentletterandforwardsto

Director

Asst.Director 3hrs

12 Reviews/signsfinalcommentletter/transmittaltothe

registrant

Director 1hr.

13 IfamendedRSisreceived:

13.1Within

the

prescribed

period

GO

TO

STEP

4.

13.2Ifregistrationrequirementisfullycompliedwith,GO

TOSTEP16.

SupportStaff


59/132

59


REGISTRATION

OF

SECURITIES


SERVICE

PROVIDER

DURATIONOF

ACTIVITY

FEES FORM

14 IfnoamendedRegistrationStatementisfiled.

14.1Conference/hearing

14.2Application

is

considered

abandoned/rejected

for

failuretocomplywithrequirements,prepares

rejectionletter.GOTOSTEP16.

IftheamendedRSfiledisincomplete,inaccurate,

misleadingorfraudulent.

14.2GOTOSTEPS5TO9.

14.3Prepare

transmittal

memo

and

refer

to

Enforcement

andProsecutionDepartmentwhenthereisfraud.

Specialist/

LegalCounsel

Specialist/

LegalCounsel

2hrs.

1hr.

1hr.

15 Reviewsoncopies Specialist/

LegalCounsel

2days

16 Printstwocopiesofletter/memo. Specialist/

LegalCounsel

3hrs.

17

Forwardsto

Assistant

Director

for

review

and

initials Specialist/

LegalCounsel3hrs.

18 Ifapplicationisfullycompliantwithrequirements,prepares

draftMemoaddressedtotheCommission.

Specialist/

LegalCounsel

2days


60/132

60


REGISTRATION

OF

SECURITIES


SERVICE

PROVIDER

DURATIONOF

ACTIVITY

FEES FORM

19 AttachesdraftMemotoRegistration

StatementandforwardstoAssistantDirector

Specialist/

LegalCounsel

1hr.

20 ReviewsdraftMemo. Asst.Director 2hrs.

21 ForwardsdraftMemowithRegistrationStatementfor

superiorsreview.

Asst.Director 2hrs.

22 ReviewsdraftMemoandReturnsalldocumentsto

Specialistand

Legal

Counsel

for

preparation

of

final

Memo

Director 1hr.

23 Preparesfinalmemowithsuggestedrevisions

incorporated.

Specialist/

LegalCounsel

1day

24 Printstwocopiesofmemorandum Specialist/

LegalCounsel

2hrs.

25

Initialthe

memorandum

Specialist/

LegalCounsel2hrs.


61/132

61

PROCESSING

OF

APPLICATION

REGISTRATIONOFSECURITIES


SERVICE

PROVIDER

DURATIONOF

ACTIVITY

FEES FORM

26 Forwardstosuperiorforsignatureandsecuresapprovalof

theSupervising

Commissioner

for

presentation

to

the

CommissionEnBanc

Specialist/

LegalCounsel

2hrs.

27 PresentationtotheCommissionEnBanc Director

28 ReceivesadvicefromDirectorofactionbyCommissionon

theRegistrationStatement:

28.1If

approved

and

securities

being

registered

are

for

listingwithPSE,:GOTOSTEP29

28.2Ifapprovedandsecuritiesbeingregisteredarenot

forlistingwithPSE:GOTOSTEP30.

28.3Ifdenied/deferred:notifyregistrantof

denial/defermentandcompliancerequirementsto

correct

reason

for

denial/deferment.

28.3.1Reviewcompliance.

28.3.2Ifcomplied,GOTOSTEP18.

28.3.3Ifnotcomplied,GOTOSTEP5.


62/132

62


REGISTRATION

OF

SECURITIES


SERVICE

PROVIDER

DURATIONOF

ACTIVITY

FEES FORM

29 IftheSecuritiesareforlistingwiththePSE.

29.1Prepares

pre

effective

letter.

29.2ForwardslettertoAssistantDirectorandDirectorfor

signature&release.

29.3ReviewsFinalProspectusuponsubmission.

29.4Checksinformationofofferingperiodandother

materialinformation.

29.5Computesadjustmentfee,ifnecessary

29.6Informsissuerofnetfee.

29.7Iffinalprospectusiscomplete,GOTOSTEP30.

29.8Iffinalprospectusisincomplete.

29.8.1Notifies

registrant.

29.8.2Oncecomplete,GOTOSTEP30.

Specialist/

LegalCounsel

1day


63/132

63


REGISTRATION

OF

SECURITIES


SERVICE

PROVIDER

DURATIONOF

ACTIVITY

FEES FORM

30 PreparesCertificateofPermittoSellandOrderof

Registration.

30.1PrintsthreecopiesofCertificateofPermittoSelland

OrderofRegistration.

30.2Initialsoncopiesexceptoriginal.

30.3ForwardstoAssistantDirectorandDirectorforreview

andsignature.

30.4Notifies

issuer

and

PSE

if

listing

is

intended

and

advisesthattheregistrationiseffectiveandordermay

bepickedupfrom releasingunitattheCFD.

Specialist/

LegalCounsel

1day

ENDOFTRANSACTION


64/132

64


REGISTRATION

AS

AN

EXCHANGE/EXCHANGE

SRO;

CLEARINGAGENCIES/CLEARINGAGENCYSRO


8:00AM5:00PMonweekdayswithoutnoonbreakattheMarketRegulationDepartment

NOTE: Thisapplicationprocedureisapplicablefortheregistrationofthefollowing:

A. Exchange/ExchangeSRO

B. ClearingAgency/Clearing

Agency

SRO


A. AsanExchange/ExchangeSRO

AnyStockCorporation,Provided;that:

1. Nopersonmaybeneficiallyownorcontrol,directlyorindirectly,morethanfivepercent(5%)ofthevotingrightsoftheExchange.

2. Noindustryorbusinessgroupmaybeneficiallyownorcontrol,directlyorindirectly,morethantwentypercent(20%)ofthevotingrightsof

theExchange.

B. AsaClearingAgency/ClearingAgencySRO

AnyentityasmaybeallowedbytheCommission.

WhatAretheRequirements;

A. ForExchange/Exchange SRO

1. AlldocumentsenumeratedinSECForm33/33SRO/33A;

2.

Anyadditional

document

that

the

Commission

may

require.


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REGISTRATIONASANEXCHANGE/EXCHANGESRO;


B. ForClearingAgency/ClearingAgencySRO

1. AlldocumentsenumeratedinSECForm42CA/42SRO/42AMD;

2. AnyadditionaldocumentthattheCommissionmayrequire.

Duration:3andmonths



DurationofActivity

(UnderNormal

Circumstances)


1 Requestforthenecessary

applicationform

Giveclientthenecessary

applicationformand

additionalinstructions

Within30minutes MRD

Specialist

A. Foran

Exchange/ExchangeSRO

andAmendmentsthereto:

SECForm33/33

SRO/33A

B. Fora Clearing

Agency/

ClearingAgency

SRO

and

Amendmentsthereto:

SECForm42CA/42

SRO

/42AMD

PROCESSING OF APPLICATION


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DurationofActivity

(UnderNormal

Circumstances)


2 Filingofapplicationand

supportingdocuments

to

MRD

forpreprocessingbytheMRD

staff. Followupontheresultof

thepreprocessingmadeonthe

givenperiod.

Preprocessdocuments

receivedto

determine

its

completeness.Ifnot

complete,advisethe

applicanttocompletethe

documents.Ifdocumentsare

complete,gotostep3.

Withinaweek MRDSpecialist/

SecuritiesCounsel

3 Wait forfeedbackfromthe

MRDstaffifapplicationisokfor

payment

PreparationofPayment

AssessmentForm(PAF)and

adviseclienttopaythe

prescribedfee

at

the

Cashier

Within30minutes Specialist

4 Paymentoftheassessedfeeto

thecashier

Acceptpayment Within30minutes Cashier P50,500.00

includingLegal

ResearchFee

Payment

Assessment

Form(PAF)

5 Submitapplication, supporting

documentsandproofof

paymenttotheCRRD

Receiptofapplication,

supportingdocumentsand

proofofpaymentas

submitted

by

the

applicant

Within30minutes CRRD

6 Receiptandassignmentof

theapplicationwith

supportingdocumentstothe

MRDSpecialist/Securities

Counsel

Within30minutes MRDDirector/

Asst.Director

PROCESSING OF APPLICATION


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DurationofActivity

(UnderNormal

Circumstances)


7 WaitforfeedbackfromtheMRD

staffonthestatusofthe

application.

Reviewandevaluationof

applicationandsupporting

documents.Ifthedocumentsaredeficient,

advisetheapplicantto

correctdeficiencies. Ifthe

documentsarecompliant,

preparerecommendation

Within90days MRDSpecialist/

SecuritiesCounsel

Reviewrecommendation

andforwardtotheDirector

forfinal

comment

Withinaweek MRDEDAsst.

Director

Presenttheapplicationwith

thefinalrecommendation

totheCommissionEnBanc

forapproval.

Within2days MRDDirector

ENDOFTRANSACTION

MONITORING OF FOUNDATIONS


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MONITORINGOFFOUNDATIONS


8:00AM5:00PMwithoutnoonbreak


Requestingparty

What

Are

The

Requirements:

1. OriginalandamendedArticleofIncorporationandByLaws

2. GeneralInformationSheet

3. LatestFinancialStatements

4. MembershipBook

5. CertificationandSwornStatementsrequiredbySECMCNo.8,Seriesof2006

Duration:2hours

Howto

Avail

of

the

Service:


DurationofActivity

(UnderNormal

Circumstances)


1

Registerwiththeguard(lobby)and

waittobecalled

Give client Request Slip for

Monitoring

5minutes GuardonDuty none RequestSlipfor

Monitoring



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DurationofActivity

(UnderNormal

Circumstances)


2 AccomplishRequestSlipfor

MonitoringandsubmittoISD

DocumentIndexing 5minutes

Inspection&

SurveillanceDivision

(ISD)Staff

none

3

RequestSlipwithDocument

Indexisassignedtotechnical

staffforevaluationand

assessment

5minutes ISDAssistantDirector none

4

Submissionoftherequired

documents

Evaluationoftherequired

documentsvisvisDocument

Index

30minutes ISDStaff none

5Submit

any

lacking

document(s)

toCentralReceivingUnitorto

EPD

5minutes CentralReceivingUnit

orEPDStaff

none

6

Assessment/computationof

fines/penalties 20minutes ISDStaff none

7

Ifsubjecttopenalty,Payment

AssessmentFormisissuedto

theclient

5minutes ISDStaff

Payment

AssessmentForm



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DurationofActivity

(UnderNormal

Circumstances)


8 Paymenttocashier Cashier

Amountof

fines/

penalties

9 ShowPaymentAssessmentForm

andproofofpaymenttoISD

Uponpayment(orifnotsubject

tofine/penalty),Monitoring

Sheet/Confirmationof

Paymentisissued

15minutes ISDStaff MonitoringSheet/

Confirmationof

Payment

10 Preparationandreleaseof

ConfirmationofPaymentOrder

30minutes ISDStaff Confirmationof

PaymentOrder

ENDOFTRANSACTION

RECEIPTANDFILINGOFCOMPLAINT


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Public(investors,members,stockholders,officers,NGOs etc.)

WhatAreTheRequirements:

1. VerifiedComplaint

Affidavit

with

Certification

on

Non

Forum

Shopping

2. Supportingdocuments,evidences

3. FilingfeeP500



DurationofActivity

(UnderNormal

Circumstances)


1

Register with the guard (lobby)

andwaittobecalled

Conference/meeting with the

Client

1hourordependson

thesubjectofthe

Complaint

OfficeroftheDay none none

2

Assessment of the verbal

complaint to determine

whether the Commission has

jurisdiction

and

if

withoutjurisdiction, recommends

appropriateaction

RECEIPTANDFILINGOFCOMPLAINT


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DurationofActivity

(UnderNormal

Circumstances)


3 IftheCommissionhas

jurisdiction,theclientisasked

toprepareandsubmitaverified

complaintwithCertificationon

NonforumShoppingandother

supportingdocuments

OfficeroftheDay none none

4 Submissionofaverifiedcomplaint

withCertificationonNonforum

Shoppingandothersupporting

documentstotheOfficeofthe

Director

Officeofthe

DirectorsStaff

none Verifiedcomplaint

w/Certificationon

Nonforum

Shopping

5 Assessment of the verified

complaint

if

it

satisfies

the

formalrequisites

15minutes OfficeroftheDay

6 If the verified complaint is

acceptable, Payment

Assessment Form for the filing

feeisissued

5minutes Officeofthe

DirectorsStaff

Payment

AssessmentForm

7 ProceedtotheCashier Cashier P500

8 Upon payment, go back to the

Office

of

the

Director,

presentproof of paymentand submit the

receiving copy of the Verified

Complaint

10minutes Officeofthe

DirectorsStaff

ENDOFTRANSACTION

PUBLICASSISTANCESERVICES


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MondaytoFriday


Walkinpublicclients/customers

WhatAre

the

Requirements:

1. FullyaccomplishedPARUInquirySheet/Form

2. PublicAssistanceandReferenceUnit(PARU)ActionReferralandReturnSlip

Duration: 5minutes



DurationofActivity

(UnderNormal

Circumstances)


1 Clientapproachesthe counter GiveclientPARUInquiry

Sheet/Form

30seconds Complaints

Specialist

PARUInquiry

Sheet/Form

2 FilloutthePARUInquiry

Sheet/Form,submitsaid

accomplishedform

to

the

counterandwaitforhisnameto

becalled

Callpriorityclientname 1minute Complaints

Specialist

PUBLICASSISTANCESERVICES


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DurationofActivity

(UnderNormal

Circumstances)


3 Approachthecounterwhen

nameiscalled, handinthe

PARUformwiththe

query/question/inquiryand

waitfor

the

assigned

staffs

response/explanation

ReadthePARUformand

respondtothe

query/question/inquiryas

written/indicated

4minutes Complaints

Specialist

Ifquery/inquiryneedsfurther

discussionandclarification,

givethePARUActionReferral

Slipandrefertheclienttothe

staffinchargeofthe

appropriate

department/office,and

requesttheclienttoreturn

thefullyfilledupAction

ReferralSlipbyconcernedSEC

staff.

PARUAction

Referraland

ReturnSlip

ENDOFTRANSACTION

INFORMATIONANDDATAREQUEST


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8:00AM5:00PM(withoutnoonbreak)

MondaytoFriday


Walk

in

public

clients/customers


FullyaccomplishedDataRequestForm

Duration: 30minutes

HowtoAvailoftheService


DurationofActivity

(UnderNormal

Circumstances)


1 RegisterwiththeGuardatERID

andapproachthecounter

GiveclienttheDataRequest

Form

2minutes GuardonDuty

ExecutiveAssistant

DataRequest

Form

2 FillouttheDataRequestForm,

submitsaidaccomplishedform

tothe

EA

and

wait

for

his

name

tobecalled

Callpriorityclientname,

discussthedatarequested

withthe

client

and

issue

PaymentAssessmentFormfor

theminimumfee

20minutes SupportClericalI Payment

AssessmentForm

(PAF)

INFORMATIONANDDATAREQUEST


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DurationofActivity

(UnderNormal

Circumstances)


3 ProceedtotheCashier Processpaymentandissue

O.R.

Cashier P220.00

ordinary

P5,200.00

specialinitial

feedeposit

4 GobacktoERIDand present

theO.R.toSupportClerk

Indicatethepickupdatefor

requesteddataonthe

detachedslipoftheData

RequestForm

3minutes ExecutiveAssistant

5 Presentthedetachedslipofthe

DataRequestformtoEA

GivetherequesteddatainCD

formattotheclient

5minutes ExecutiveAssistant

Ifadditionalpaymentin

excessoftheinitialfee

depositwas

assessed,

issue

anotherPAF

ENDOFTRANSACTION

INVESTORCOMPLAINTSSYSTEM


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MondaytoFriday




FullyaccomplishedInvestorComplaintForm

Duration: 25minutes



DurationofActivity

(UnderNormal

Circumstances)


1 Clientapproachesthe PARU

counter

GiveclientPARUInvestor

ComplaintForm

1minute Complaints

Specialist

PARUInvestor

Complaint

Form

2 FilloutthePARUInvestor

ComplaintForm,submitsaid

accomplishedformtothe

counterandwaitforhisnameto

becalled

Callpriorityclientname 4minutes Complaints

Specialist

INVESTORCOMPLAINTSSYSTEM


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78


DurationofActivity

(UnderNormal

Circumstances)


3 Approachthecounterwhen

nameiscalled,handinthePARU

Formwiththecomplaintstated

thereinandwaitforthe

instructions

of

the

assigned

PARUstaff.

Readtheclientaccomplished

PARUFormanddiscussthe

natureofcomplaintwiththe

client

20minutes Complaints

Specialist

Ifthe

complaint

needs

further

researchandclarification,

requesttheclienttocome

backtothePARUcounterona

datespecifiedforthe

appropriate

feedback/response

ENDOFTRANSACTION

PURCHASEOFPINMAILER


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79


8:00AMto5:00PMwithoutnoonbreak

MondaytoFriday




1. Fully accomplished Purchase Order Slip2. Payment

Duration: 30minutes

Howto

Avail

of

the

Service:

Step Applicant/Client ServiceProvider DurationofActivity

(UnderNormal

Circumstances)

PersonInCharge Fees Form

1 Getpriorityservicenumber 1minute Guardonduty

(lobby)

2 WaittobecalledbytheCashier Nodefinitetime

dependingonthevolumeof

transaction(s)that

day

PURCHASEOFPINMAILER


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80


(UnderNormal

Circumstances)


3 PaytotheCashier Processpayment

andissueO.R.

togetherwiththe

PINMailer

15minutes SECCashier

ENDOFTRANSACTION

PURCHASEOFSERVICESTAMPS


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81



MondaytoFriday




Payment

Duration: 5minutes



(UnderNormal

Circumstances)


1 PaydirectlytotheCashier

withoutaneedofpriorityservice

number

Processpayment

andissueService

Stamp

5minutes SECCashier P40.00per

ServiceStamp

ENDOFTRANSACTION

PAYMENTOFFEESFORREGISTRATIONTRANSACTION


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82



MondaytoFriday


Filer(s)orcompanyRepresentative(s)


1. Registration Notice2. Payment Assessment Form (PAF)3. Registration Documents4. Payment

Duration: 30minutes



(UnderNormal

Circumstances)



(lobby)

2 WaittobecalledbytheCahier Nodefinitetime

dependingonthe

volumeof

transaction(s)thatday

PAYMENTOFFEESFORREGISTRATIONTRANSACTION


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83


(UnderNormal

Circumstances)



byencodingthe

PAFnumberwith

SECiReport

Cashiering

Module.

Ifinorder,issue

O.R.together

withthemachine

validatedPAF,

Registration

Noticeand

RegistrationDocuments

SECCashier

4 Gobacktotheconcerned

operatingdepartment

ENDOFTRANSACTION

PAYMENTOFFEESFORNONREGISTRATIONTRANSACTION


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84



MondaytoFriday


Filer(s)orcompanyRepresentative(s)


1. Payment Assessment Form (PAF)2. Registration Documents3. Payment

Duration: 30minutes



(UnderNormal

Circumstances)



(lobby)

2 WaittobecalledbytheCahier Nodefinitetime

dependingon

the

volumeof

transaction(s)that

day

PAYMENTOFFEESFORNONREGISTRATIONTRANSACTION


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85


(UnderNormal

Circumstances)



byencodingthe

PAFnumberwith

SECiReport

Cashiering

Module.

Ifinorder,issue

O.R.together

withthemachine

validatedPAFand

Registration

Documents

SECCashier

4

Goback

to

the

concerned

operatingdepartment

ENDOFTRANSACTION

RECEIVINGOFDOCUMENTS


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86


MondaytoFriday,8:00amto5:00pm(withoutnoonbreak)


GeneralPublic


Conformswith

the

physical

filing

criteria

Duration:10minutes


Step

Applicant/Client

ServiceProvider

DurationofActivity

(UnderNormal

Circumstances)Person

in

Charge

Fees

Form

1 Getaqueuenumberthenwait 1.Calltheclientonqueue,

submitreports

1minute

ReceivingOfficer None None

2.ReceivingOfficerchecks

completenessofdocuments

3minutes

3.

Receiving

Officer

receives/submitsthedocument

intotheISubmitModule

3

minutes

RECEIVINGOFDOCUMENTS


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87


DurationofActivity

(UnderNormal

Circumstances)


4.ReceivingOfficerretainstwo

copies&returnsthirdcopy

alongwithanacknowledgment

pageto

client

3minutes ReceivingOfficer None None

ENDOFTRANSACTION

RETRIEVALOFDOCUMENTS


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88


MondaytoFriday,8:00amto5:00pm(withoutnoonbreak)


GeneralPublic


1) FullyaccomplishedClearanceForm(PRUForm9705)

2) FullyaccomplishedRequestForm(PRUForm9702and/orPRUForm9703)

3) PaymentAssessmentForm(PAF)

Duration: 45minutes



(UnderNormal

Circumstances)


1 a)FilloutClearanceForm;

b)SubmittoInformation

Counterforverification

a)StampstimeIN

andgivesClearance

Formtoclient;

b)Verifiesrequest;

2minutes&30

seconds

a)Guardonduty;

b)Information

CounterPersonnel

PRUForm9705

2 FilloutRequestFormand

submitto

Paper

/Film

Counterpersonnel;waitfor

numbertobecalled

Callspriorityservice

number

710minutes SectionCounter

Personnel

PRUForm9702

PRUForm

97

03

RETRIEVALOFDOCUMENTS


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89


(UnderNormal

Circumstances)


3 Presentsrequestformwith