citizens charter

PHILIPPINE AIR FORCE CITIZENS CHARTER

Vision:

A professional and competent Air Force responsive to national security and

development

Mission:

To organize, train, equip, maintain and provide forces in order to conduct prompt and sustained air operations to accomplish the AFP mission.

Philippine Air Force Frontline Services

Personnel Services

Recruitment of Personnel - Officers - Candidate Soldiers

Medical Services

Emergency Room Procedures

Out Patient Department Procedures

Financial Services

External Clients - Commercial Claims

Internal Clients - Collateral & Variable Claims - Commutation of Unused Leave Benefits and Separation

Gratuity - Morale and Welfare Benefits

BE AN OFFICER OF THE PHILIPPINE AIR FORCE Qualifications: Male or Female natural born citizen of the Republic of the Philippines Educational Attainment: Must be a baccalaureate degree holder Height: 50 for both male and female (Indigenous People/ Member should submit

certification from National Commission on Indigenous People Main Office) Age: Not less than 20 y/o and not a day older than 24 y/o upon admission for training. Single and no legal obligation to support a child or children Physically and mentally fit for military training With good moral character

Initial Requirements: (Must be submitted before the day of examination) Fully Accomplished Application Form Authenticated Photocopy of NSO Birth Certificate Authenticated Photocopy of Transcript of Records Two (2) pcs 2x2 Picture with White Background

Graduates Of Following Courses Are Highly Encouraged: Aviation Related Courses Engineering Courses Management Courses Computer Related Courses Legal & Law Enforcement Courses Medical/Dental Courses Information Technical Related Courses Human Resources Related Courses Technical Skills Related Courses

Officer Candidate Processing Processing of Application Conduct of Examination Conduct of Physical Fitness Test (PFT) Conduct of Special Written Examination (SWE) Conduct of Physical and Medical Examination Conduct of Board InterviewJump-off for Training

PROCESSING OF APPLICATION

NR

PROCEDURE / STEPS PERSON

INCHARGE DURATION REMARKS

APPLICANT PAFPMC ACTION

1

Fill-up application form and proceed to station 1 and submit the same with initial requirements

Check authenticity of documents submitted by the applicant.

Recruitment Branch, Procurement & Testing Department (PTD) personnel

2 min Initial Requirements: 1) Authenticated NSO Birth certificate (20 to 24 y/o) 2)Authenticated Transcript of records (Baccalaureate Degree Holder )

2

Proceed to station 2 for height measurement and limited physical checkup

Measure the height and check for any physical disqualifications

Recruitment Branch, PTD personnel

1 min Height Requirement:5 ft Physical Disqualifications: 1) Cross-eyedness 2) Bow-leggedness 3) Excess/Lacking Finger 4) Pierced ear/s for male 5) Extra ear piercing for female 6) Tattoo, etc...

3

Log in to the attendance sheet and wait to be called at station 3 for the examination permit

Review/Check the application form for any wrong entry. Process examination permit.


5 mins

4

Get exam permit and final instruction at station 4

Explain to applicant the schedule of exam and what to bring during the exam

Recruitment Branch,PTD personnel

2 mins -Attire during examination: White T-shirt, Pants and Closed Shoes -Bring 2pcs Nr 2 Mongol Pencils

CONDUCT OF EXAMINATION

NR PROCEDURE / STEPS PERSON



1

Go to the examination area one hour prior the examination.

Control and guide applicants


1 hour -Attire during examination: White T-shirt, Pants and Closed Shoes -Bring 2pcs Nr 2 Mongol Pencils

2

Prepare examination permit and ID card

Check and mark examination permit


1 min

3

Remove shoes, roll sleeves and pants for limited physical examination



1 min

4

Enter the examination area and prepare for the examination proper

Guide applicants on his/her designated seat.


1 min -Attire during examination: White T-shirt, Pants and Closed Shoes -Bring 2pcs Nr 2 Mongol Pencils

5

Wait for instructions from the examiner

Give house rules/ Examination directions


10 mins

6

Answer all questions. Shade the correct answer.

Supervise and watch the examinees

PTD personnel

3 hours

7 If done, wait for final instructions

Give final instructions and briefing

Testing Branch,PTD personnel

10 mins

CONDUCT OF PHYSICAL FITNESS TEST (PFT)

CONDUCT OF SPECIAL WRITTEN EXAMINATION (SWE)




1

Go to PAFPMC at 8AM on the day of Special Written Examination (SWE) for acounting.

1) Get the attendance and account the applicants. 2) Brief applicants regarding the examination

Recruitment Branch, Procurement & Testing Department (PTD) Pers

10 mins Attire: White T-Shirt, shorts and rubber shoes -Bring 2pcs Nr 2 Mongol Pencils

2

Answer all questions. Shade the correct answer.

Give house rules/ examination directions

Testing Branch, PTD personnel

10 mins




1

Go to PAF Gymnasium at 6AM on the day of the Physical Fitness Test (PFT)

Get the attendance, and account the applicants

Recruitment Branch, Procurement & Testing Department (PTD) Pers

1 hour Applicants will be notified regarding the date of the PFT. Attire: White T-shirt, shorts and rubber shoes

2

Perform the PFT Supervise / Conduct the PFT with Air Force Special Service Group (AFSSG) personnel


3 hours PFT Exercises (See PFT form) 1) Push-ups 2) Sit-ups 3) 3.2 km Run

3

Prepare for the briefing

Brief applicants regarding the results


10 mins Results will be posted in the afternoon after PFT at the PAFPMC

3

Wait for instructions from the examiner.



3 hours



Testing Branch,PTD personnel

10 mins

CONDUCT OF PHYSICAL /MEDICAL EXAMINATION




1

Go to PAFPMC at 8AM on the day of Physical / Medical Examination (PE) for accounting.

1) Get the attendance and account the applicants. 2) Brief applicants regarding the PE.


10 mins Applicants will be notified regarding the date of the PE. Attire: White T-Shirt, shorts and rubber shoes

2

Proceed to PAF General Hospital for the Medical Examination.

Guide the applicants.


10 mins

CONDUCT OF BOARD INTERVIEW




1

Go to PAFPMC one hour prior the scheduled Initial/ Final Interview



1 hour Applicants will be notified regarding the date of the Board Interview.

2

Wait for your name to be called.

Arrange applicants alphabetically. Female applicants first


10 mins

3 Be ready for the interview.

Brief applicants regarding the interview


10 mins

4 Enter the venue and answer all the questions.

Conduct the interview based on the prescribed

Board 10 mins Interview proper

5 Wait for final instructions

Give final instructions


10 mins

JUMP OFF WHEN SELECTED

BE A CANDIDATE SOLDIER IN THE PHILIPPINE AIR FORCE QUALIFICATIONS: Male or Female natural born citizen of the Republic of the Philippines Educational Attainment: at least 72 college units Height: 50 for both male and female (Indigenous People/ Member should submit

certification from National Commission on Indigenous People Main Office) Age: Not less than 18 y/o and not a day older than 23 y/o upon admission for training. Single and no legal obligation to support a child or children Physically and mentally fit for military training With good moral character INITIAL REQUIREMENTS: (Must be submitted before the day of examination) Fully Accomplished Application Form Authenticated Photocopy of NSO Birth Certificate Authenticated Photocopy of Transcript of Records Two (2) pcs 2x2 Picture with White Background

GRADUATES OF FOLLOWING COURSES ARE HIGHLY ENCOURAGED: Aviation Related Courses Engineering Courses Management Courses Computer Related Courses Legal & Law Enforcement Courses Medical/Dental Courses Information Technical Related Courses Human Resources Related Courses Technical Skills Related Courses

CANDIDATE SOLDIER PROCESSING Processing of Application Conduct of Examination Conduct of Physical Fitness Test (PFT) Conduct of Physical and Medical Examination Conduct of Board Interview Jump-off for Training

PROCESSING OF APPLICATION

NR PROCEDURE / STEPS PERSON INCHARGE

DURATION REMARKS


1 Fill-up application form and proceed to station 1 and submit the same with initial requirements

Check authenticity of documents submitted by the applicant

Recruitment Branch, Procurement & Testing Department (PTD) pers

2 mins Initial Requirements: 1) Authenticated NSO Birth certifcate (18 to 23 y/o) 2) Authenticated Transcript of records (72 College Units)

2 Proceed to station 2 for height measurement and limited physical checkup



1 min Height Requirement: 5 ft Physical Disqualifications: 1) Cross-eyedness 2) Bow-leggedness 3) Excess/Lacking Finger 4) Pierced ear/s for male 5) Extra ear piercing for female

3 Log in to the attendance sheet and wait to be called at station 3 for the examination permit.

Review/check the application form for any wrong entry. Process examination


5 mins

4 Get the exam permit and final instruction at station 4

Explain to applicant the schedule of exam and what to bring during the exam


2 mins -Attire during examination: White T-shirt, Pants and Closed Shoes -Bring 2pcs Nr 2 Mongol Pencils

PROCUREMENT AND TESTING DEPARTMENT


DURATION REMARKS


1 Fill-up application form and proceed to station 1 and submit the same with initial requirements

Check authenticity of documents submitted by the applicant.


2 mins Initial Requirements: 1) Authenticated NSO Birth certificate (18 to 23 y/o) 2) Authenticated Transcript of records (72 College units) 3) 2pcs 2x2 pictures

2 Proceed to station 2 for height measurement and limited physical check-up



1min Height Requirement: 5 ft Physical Disqualifications: 1) Cross-eyedness 2) Bow-leggedness 3) Excess/Lacking Finger 4) Pierced ear/s for male 5) Extra ear piercing for female

3 Log in to the attendance sheet and wait to be called at station 3 for the examination permit.

Review/check the application form for any wrong entry. Process examination permit.


5 mins

CONDUCT EXAMINATION


DURATION REMARKS


1 Go to the examination area one hour prior the examination.

Control and guide applicants


1 hour -Attire during examination: White T-shirt, Pants and Closed Shoes -Bring 2pcs Nr 2 Mongol Pencils

2 Prepare examination permit and ID card

Check and mark examination permit


1 min No permit, No exam

3 Remove shoes, roll sleeves and pants for limited physical examination.



1 min

4 Enter the examination area and prepare for the examination proper

Guide applicants on his/her designated seat


1 min

5 Wait for instructions from the examiner

Give house rules/ examination directions


10 min

6 Answer all questions. Shade the correct answer.


PTD personnel 3 hours




10 mins

CONDUCT OF PHYSICAL FITNESS TEST

CONDUCT OF PHYSICAL/MEDICAL EXAMINATION


DURATION REMARKS


1 Go to PAF Gymnasium at 6AM on the day of the Physical Fitness Test (PFT)



1 hour Applicants will be notified regarding the date of the PFT. Attire: White T-shirt, shorts and rubber shoes

2 Perform the PFT Supervise / Conduct the PFT with Air Force Special Service Group (AFSSG) personnel


3 hours PFT Exercises (See PFT form) 1) Push-ups 2) Sit-ups 3) 3.2 km Run

3 Prepare for the briefing

Brief applicants regarding the results


10 mins Results will be posted in the afternoon after PFT at the PAFPMC.


DURATION REMARKS


1 Go to PAFPMC at 8AM on the day of Physical / Medical Examination (PE) for accounting.

1) Get the attendance and account the applicants. 2) Brief applicants regarding the PE.


10 mins Applicants will be notified regarding the date of the PE. Attire: White T-shirt, shorts and rubber

CONDUCT OF BOARD INTERVIEW

2 Proceed to PAF General Hospital (PAFGH) for the Medical Examination.

Guide the applicants.


10 mins

3


DURATION REMARKS


1 Go to PAFPMC one hour prior the scheduled Initial/ Final Interview



1 hour Applicants will be notified regarding the date of the Board Interview. Attire: Business Attire

2 Wait for your name to be called.

Arrange applicants alphabetically. Female applicants first.


10 mins

3 Be ready for the interview.

Brief applicants regarding the interview procedure.


10 mins

Emergency Room/Out Patient Department Procedures for Civilian Patients to avail at the Air Force General Hospital

CIVILIAN PATIENTS:

Direct Dependents of Surviving Spouse - Unmarried and unemployed legitimate, legitimated, illegitimate, acknowledge children as appearing in the birth certificate; legally adopted below 21 yrs of age; and children who are 21 yrs old or above with congenital disability or any disability acquired that renders total dependence.

CE of OSND and AFP - Those employed in the OSND and the AFP whose appointments are in the nature of permanent, casual, emergency and contractual status duly approved by the DND.

Other Civilian Patients - Refers to persons, such as but not limited to PNP, Coast Guard Personnel, dependents other than direct, or plain civilian clientele who are granted authority. (Ref: Circular Nr 1 dtd 20 Jan 2004)

EMERGENCY ROOM PROCEDURES:

1. Receiving of Patients 2. Recording of Patients 3. Management of Patients 4. Observation and Laboratory Examination 5. Resolution of Patient Admit or Discharge

1. RECEVING OF PATIENTS:

Nr PROCEDURE IN-CHARGE DURATION REMARKS

1

All ER personnel shall attend to all patients whom seek consultation at the ER

All ER Personnel (inclusive Medical and Nursing Services)

Depends upon the severity of condition

2. RECORDING OF PATIENTS:


2

Proper identification and categorized of patients (Military Dependents, RMP, Civilian Employees and Civilians) will be properly observed and recorded in their respective Patients Logbook

Nurse on Duty

3. MANAGEMENT OF PATIENTS:


3

Patients must be assessed by PGI/MOD/Civilian Doctor on duty prior to initiation of medical or surgical management of patients

PGI (Post Graduate Intern) MOD (Medical Officer on Duty) Civilian Doctor

Depends upon severity of condition

Civilian patients who consult at the ER will be assessed, recorded and managed like all other patients; outpatient consultation shall be instructed to pay at the Final section

4. OBSERVATION AND LABORATORY EXAMINATION:


4

Laboratory and other ancillary procedures requests must be ordered by the MOD or Civilian Doctor on duty. Results will be followed up from the laboratory to guide proper management of patient

MOD (Medical Officer on Duty) Civilian Doctor Laboratory Personnel

5. RESOLUTION OF PATIENTS ADMIT OR DISCHARGE:


5

If a civilian is deemed admissible he/she needs to have their Authority for Admission duly signed by any active military personnel in the PAF Patients who are assessed and evaluated for admission by MOD/Civilian Doctor on duty will be admitted and logged in with proper ID number Patients admitted will be given a Phil Health form upon admission PGIs on duty at the ER will be responsible for completing the patient consultation logbooks and the Admitting History and Physical Examination. Civilian Patients who opt to transfer to their hospital of choice should

Civilian Doctor Laboratory Personnel

Depends upon severity of condition or length of recovery of patients

All medications/supplies utilized by civilian patients either out-patient or admitted will be replaced with the same medication/supply prior to discharge. Changes will only be made if the medication or supply is not routinely available at local pharmacies. Civilian patients will be charged accordingly under the fees authorized by Circular Nr. 1

sign at the logbook for proper documentation.

OUT PATIENT DEPARTMENT PROCEDURES:

1. Presentation of valid ID to OPD personnel 2. OPD personnel fills up Medical Record Form 3. Baseline Vital Signs recorded 4. Payment of consultation fees 5. Specialty treatment room 6. Patient Admit or Discharge 7. Payment of Ancillary Procedure 8. Proceed to Ancillary Section 9. Interpretation of result and treatment 10. Patient Admit or Discharge

1. PRESENTATION OF VALID ID TO OPD PERSONNEL


1

Patient must present a valid identification prior to consultation

OPD Personnel

Present Military Dependents ID for Direct Dependents

2. OPD PERSONNEL FILLS UP MEDICAL RECORD FORM


2

OPD personnel will accomplish the patients medical record form for documentation

OPD Personnel

3. OPD PERSONNEL FILLS UP MEDICAL RECORD FORM


3

OPD personnel will record patients body temperature, pulse rate (Or hurt rate), blood pressure, and respiratory rate

OPD Personnel

4. PAYMENT OF CONSULTATION FEES


4

Patient will proceed to the Finance section for payment of consultation fees

Finance Section

Civilian Patients exclusive of Military Dependents are classified as paying patients

5. SPECIALTY TREATMENT ROOM


5

Patients are instructed to proceed with the relevant specialty treatment room which suits with the patients conditions. A patient is directed to a medical consultant often a specialist with expertise in a particular field of medicine

Finance Section


6. PATIENT ADMIT OR DISCHARGE


6

Patients major concern is evaluated by the physician through physical examination then further procedure (if deemed necessary) is required in the diagnosis of the condition

Consultant Some patients are given prescription, needs no further work up and may rest at home.

7. PAYMENT OF ANCILLARY PROCEDURE


7

Patients who needs further work up proceeds to the finance section for the payment of ancillary procedures he/she needs

Finance Section


8. PROCEED TO ANCILLARY SECTION


8

Patients proceed to corresponding ancillary section for work up

Ancillary service personnel

Hospital Ancillary Services are those support services other than room, board, medical and nursing services. Hospitals normally outsource such services as laboratory radiology, pharmacy and physical therapy services.

9. INTERPRETATION OF RESULT AND TREATMENT


9

Physician reviews the patients medical history examines the result of laboratory/radiology reports and makes recommendations as to care and treatment

Ancillary service personnel

.

10. PATIENT ADMIT OR DISCHARGE


10

After result are interpreted, patients will be advised either to go home and are given prescription or if admission is recommended (patient is endorsed to ER for admission)

Consultant

.

EXTERNAL CLIENTS

Commercial Claims

I. System Used and Description:

Collateral Claims Payment System (CCPS) - an automated system which caters the processing and payment of Commercial Claims thru Automated Debit Advice (ADA).

II. Entitled to Receive: Suppliers/Dealers of PAF

III. Requirements:

1. Unit Procurement Request 2. Business Name/DTI (Contracting Company) 3. Certificate of Funding Chargeability 4. Annual Procurement Plan 5. Project Procurement Management Plan 6. OBR/BUR/SAA 7. Certificate of Availability of Funds signed by Chief Accountant (If items procured are aircraft

parts and supplies) 8. Acknowledgement Receipt for Equipment ( If items procured are aircraft spares) 9. Invitation To Bid (If bidding) 10. Minutes of Conference (If bidding) 11. Abstract of Bids as calculated (If bidding) 12. Contract Signed by PAF Bidding committee and contracting parties 13. Notice to Proceed (If Shopping/Negotiated) 14. Canvass Proposal (If Shopping) 15. Notice of Award 16. Technical Inspection and Acceptance Report by 520TH ABW ( If items delivered are Quarter

Master, Office Supply, Medicine ) 17. Delivered Items Inspection Report by 420TH SW (If items are CCIE and Ammunition) 18. Certificate of Acceptance 19. Notice of Delivery 20. Notice of Receipt

IV. Procedure: CCPS Process Flow Chart

Commercial Claims Processing

STEP OFFICE ACTIVITY DURATION

1 PAF Unit Generate SAA,UPR and CFC 1 day

2 PAF PROCO Prepares Notice of Procurement 1 day

3 PAF PROCO Deliberates Canvass, Award and Create PO 7-15 days

4 PAF Unit Print OBR day

5 AFAC For JEV 2 days

6 PAF PROCO Procurement Process (time of process varies with the Mode of Procurement)

30 -100 days

7 PAF PROCO Compute Taxes and Print DV 1 day

8 AFAC/FAU For JEV 2 days

9 AFFC (BFSO) Pre Audits Hard Copy of Documents vs System Based Checklist

day

10 AFFC (MFO) Requests NCA 10 min

11 AF MFO Releases NCA to AFFC 2 Hrs

12 AFFC(DRBr) Preparation and submit Check and ACIC to LBP

2 Hrs

13 LBP Credit Amount to Suppliers Account thru ADA day

Note: Payment Process starts in step #9

INTERNAL CLIENTS

Collateral & Variable Claims

I. Description:

A. Collateral Claims - refers to payment of performed Special Skill, special assignment and designation of PAF Personnel in the accomplishment of their duties and responsibilities for a certain period.

Types of Collateral Claims:

1. Flying Pay (FP) 2. Hazardous Duty Pay (HDP) 3. Radiation Hazard Pay (RHP) 4. Combat Duty Pay (CDP) 5. Instructor Duty Pay (IDP) 6. Parachutist Pay (PP) 7. Air Specialist Pay (ASP) 8. Hardship Allowance (HA) 9. Magna Carta (MC) 10. Cold Weather Allowance (CWA) 11. Additional Subsistence Allowance (ASA) 12. Re-Enlistment Clothing Allowance (RCA)

B. Variable Claims - refers to payment attributed to promotion, change in longevity pay and to any kind of regular pay and allowances which are not included in the preparation, processing and payment under the PAF Payroll System within the pay period.

Types of Variable Claims

1. Promotion Differential 2. Restored Pay 3. Longevity Pay Differential 4. Fractional Pay 5. Step Increment Differential for Civilian Personnel

II. Entitled to Receive: PAF Military and Civilian Personnel

III. Requirements:

COLLATERAL CLAIMS

Flying Pay HDP,RHP,CDP,IDP,PP,ASP, HA,MC,CW,ASA

RCA

1. Rated Officers Certification of Flying Time duly signed by the Director of Operations. 2. Non-Rated Officers & EP Certification of Flying Time duly signed by the Unit Director of Operations. - Renewal Orders of Flying Status (every six (6) months January and July)

1. Unit Order 2. HPAF Confirmation order 3. Certification of Actual Performance duly signed by the Unit Commander

1. Reenlistment Unit Order 2. HPAF Confirmation Order (if photocopy, must be authenticated by OAFA) 3. Tally sheet (RIV) from 421st Supermart (Original Copy)

VARIABLE CLAIMS

Promotion Differential

Restored Pay

Longevity Pay

Differential

Fractional Pay

Step Increment Differential

Officer - GO from GHQ, AFP

EP - SO from Unit and

Confirmed SO from HPAF (A2C)

- SO from HPAF (A1C-CMSG)

Certification from CPO,

AFFC

Officer - GO from HPAF

EP - Unit

Order - HPAF

Confirmation Order

Certification from CPO,

AFFC

SO,HPAF Order

IV. Procedure:

Publication of Order Flow Chart through Finance Collateral Processing System (FiCoPS)

(for Collateral Claims)

FiCoPS Process

STEP OFFICE/UNIT ACTIVITY DURATION 1 PAF UNIT Encode and Print PO for Collateral Claim 2 days 2 BFSO Validates Electronic PO Vs Hard Copy of PO 2 days 3 OA-1 Validates claim (PAF Wide) 2 days 4 AFA Confirmation and Publication of Order 2 days 5 AFFC (CCPBr) Consolidates Confirmed Orders and Unit PO 2 days

Payment Flow Chart though PAF Variable and Collateral Claims System (PAF VCS)

PAF VCS Payment Process

STEP OFFICE/UNIT ACTIVITY DURATION

1 PAF Personnel Submits Confirmed order from AFA to AFFC (VCS) in five (5) copies

day

2 AFFC (VCS) Encodes Individual Claim 1 day

3 AFFC (VCS) Print encoded claims for pre-audit/ evaluation 10 min

4 AFFC (CCPBr) Forwards Orders to AFAC 10 min

5 AFAC Allow or disallow encoded claims and compare with submitted documents

1-4 days

6 AFAC Returns back the Orders to AFFC 10min

7 AFFC (CCPBr) Approves encoded claims and print payroll with designated no.

day

8 AFFC (CCPBr) Print Payroll for signature of Chief, CCPBr and Head, Finance Opns Dept

1 day

9 AFFC (CCPBr) Payroll grouped according to Batch for request of Fund to AFMFO

1 day

10 AFMFO Issues SAA per unit and NCA per payroll number 3 - 5 days

11 AFFC( MFO) Attach obligation request per unit per SAA and transfer voucher

1-2 days

12 AFFC (DRBr) Chief, DRBr Pre audit obligated VCS payroll 1-2 days

13 AFFC (MFO) Forwards payroll to AFAC pre-audit to certify adequate funds, properly approved, supported by documents legal

5-7 days

& proper and account codes proper

14 AFAC Releases payroll to AFFC for Issuance of checks per payroll no.

3-5 days

15 AFFC (DRBr) For Issuance of Check to be signed by EX-O and CO , AFFC

1-2 days

16 AFFC (DRBr) Check is forwarded to CCPBr for deposit slip day

17 AFFC (DRBr) Prepare and submit ACIC to AGDB (LBP) 1 day

18 AFFC (CCPBr) Deposit check at LBP with attached database 1 day

19 LBP Credits to individual ATM Account Numbers 1 day

Commutation of Unused Leave Benefits and Separation Gratuity

I. Description:

A. Commutation Benefit - refers to the sum of money given to PAF Personnel upon retirement from the active service which is the equivalent of the Unused Leave Balances during their active service in the military.

B. Separation/Retirement Gratuity - refers to the sum of money given to a Military Officer and

Civilian Personnel upon resignation/discharge from the PAF which is the equivalent of the length of Service during their active service in the PAF.

II. Entitled to Receive: PAF Military and Civilian Personnel who Compulsory/Optionally Retired, Resigned and Honorably Discharge/Separated from the service.

III. Requirements:

Commutation of Unused Leave Benefits

Officer/EP Civilian Employee

1. Commutation Order 2. Retirement/Resignation/Discharge Order 3. Statement of Service 4. PAF Command Clearance 5. Military Leave Record 6. Statement of Last Payment 7. Statement of Assets and Liabilities

1. DF (From PAFPMC to CAS) 2. Application for Leave 3. Statement of Last Payment 4. Service Record 5. Leave Record 6. PAF Command Clearance 7. Clearances (OAFIG, JAGO, AFPM, AFAC, OESPA) 8. Unit Clearance 9. Statement of Assets and Liabilities

Separation/Retirement Gratuity

Officer Civilian Employee

1. Resignation Order 2. Statement of Service 3. Ombudsman Clearance 4. PAF Command Clearance 5. Statement of Last Payment 6. GHQ, AFP Accounting Clearance

1. DF (From PAFPMC to CAS) 2. Application for Leave 3. Computation of retirement Gratuity from PAFPMC 4. Statement of Last Payment 5. Service Record 6. Leave Record 7. PAF Command Clearance 8. Clearances (OAFIG, JAGO, AFPM, AFAC, OESPA) 9. Unit Clearance 10. Statement of Assets and Liabilities

IV. Procedure:

Commutation of Unused Leave and Separation Gratuities


1 AFFC (VCS) - Received from PGAB complete documents - Verification last payment (CPO Br)

- Preparation of Disbursement Voucher (CCP Br - Indexing (CPO Br)

- Verification & Sign Disbursement Voucher (CCPBr) - Pre-Audit (CCP Br)

- Signed by C, CCP Br and C,CPO Br) - Transmit to A-1

4-5 days

2 A-1 (DMS) - Message Center (Recording) - Recording & Signature (OA-1 DMS)

- Signature (OA-1, DPP) - Transmit to AFMFO

1-2 days

3 AFMFO - Receiving (Prepare list for request DBM) - Sign the list of Actual Retirees (C,MFO)

- OSAS Re-Type Ltr request to DBM - CAS-signed transmittal (DF) to CG,PAF

- VCG, PAF - CG, PAF Approval of Ltr request

- GHQ, MFO Transmittal to CSAFP through SND - GHQ, MFO Ltr Request to DBM

- After DBM back to PAF

3-4 wks

4 AFFC (MFO)

- Attached Obligation request (signed by C,CPBr and C,MFO AFFC)

- Voucher for funding signed by C,MFO AFFC - Signature (CO, AFFC)

- Courier to AFMFO

3-5 days

5 AFMFO - For Pre Audit with Fund 1 day

6 AFAC - Journal Entry Voucher (JEV) 4-5 days

7 AFFC(DRBr) - Preparation of check to be signed by EX-O and CO, AFFC - Preparation and Submission of ACIC to AGDB (LBP)

- Release of Check to claimant

2 days

Morale and Welfare Benefits

I. Type of Claims and Description:

A. PAF Mutual Relief System (PAF MRS) - is a system established for the purpose of providing immediate financial assistance to the bereaved dependents of the members amounting to Fifty Thousand Pesos (P 50,000.00). Membership fee amounting to Thirty Five Pesos (P 35,00) is mandatorily deducted to all members who are active in the military service and retired PAF Personnel becomes a Life Time member upon paying the amount of Six Thousand Pesos (P 6,000.00) after retirement from the service.

B. PAF Survivor Financial Assistance (PAF SFA) is the immediate financial assistance for the active PAF Military and Civilian Personnel amounting to Fifteen Thousand Pesos (P15,000.00), in case a dependent dies. Membership Fee Amounting to Forty Pesos (P 40.00) and PAFSFA Additional amounting to Twenty Five Pesos (P 25.00) for those Personnel who are Single/Married that has Brothers/Sisters in the PAF.

C. PAF Welfare Fund (PAF WF) - is a revolving fund intended to support the initial financial

requirements of PAF Military Personnel under emergency medical situation while in line of duty status and who have no means to support their immediate medical requirements.

D. PAF Medical Reimbursement - is a fund intended for the medical reimbursement of PAF Personnel.

II. Entitled to Receive:

A. PAF MRS Members - PAF Officers, EP, Civilian Employees, Aviation Cadets, P2LT, CS and Retired Military and Civilian Employee with Lifetime Membership

B. PAF SFA Members Active PAF Military and Civilian Personnel

C. PAF WF Active PAF Military Personnel

D. PAF Medical Reimbursement - Active PAF Military Personnel

III. Requirements:

PAF MRS PAF SFA

1. Death Certificate of the member-authenticated 2. Certificate of Lifetime Membership - if retired 3. Latest Pay slip of Member if active 4. Marriage Contract- authenticated 5. Birth certificate of Son/Daughter if wife is deceased 6. Receipt from funeral Homes 7. Waiver from Brother/Sister in favor of claimant

1. Death Certificate of deceased dependent 2. Birth certificate of claimant if dependent is parent 3. Birth Certificate of son/daughter- if dependent is son/daughter 4. Marriage Contract 5. Latest Pay slip

PAFWF Medical Reimbursement

1. Request duly indorsed by Unit Commander 2. Medical Certificate/Records

1. Request of claimant 2. Personal Action Form (110) 3. Medical certificate 4. Clinical Abstract 5. Original Receipts 6. Marriage Contract (If Husband/Wife was claiming) 7. Birth Certificate (Of daughter/son of claimant) 8. Birth Certificate of Claimant (If parents are patient)

IV. Procedure:

PAFMRS Benefit


1 Active PAF Personnel

Beneficiary/ Retired Member

Beneficiary

Submit complete supporting documents to AFA (PGAB)

1 day

2 OAFA (PGAB) Validates all requirements make authority letter to be signed by the Chief OAFA and transmit to AFFC

1 day

3 AFFC (FMBr) Prepares Voucher and Check to be Signed by the Chief, FMBr and CO, AFFC

day

4 AFFC (FMBr) Release the check to the beneficiary

PAFSFA Benefit


1 PAF UNIT (DP) Indorse request signed by the unit commander to OAFA/PGAB with complete supporting documents

1 day

2 OAFA (PGAB) Validates all requirements make authority letter to be signed by the Chief OAFA

1 day

3 AFFC (FMBr) Prepares Voucher and Check to be Signed by the Chief FMBr and CO, AFFC

day

4 AFFC (FMBr) Release the check to the member

PAF Welfare Fund


1 PAF UNIT (DP)

Indorse request signed by the unit commander to AFOCS attached with the medical Certificate of the

recipient

1 day

2 AFOCS Chief surgeon will evaluate said request 1 day

3 OA-1 (DMS) For approval of the Board of Trustees (Board Resolution)

day

4 AFFC (FMBr) Prepare Voucher and Check to be signed by CO, AFFC

day

5 OA-1 (Secretary PAF MRS)

Sign the check Voucher day

6 OA-1 (Chairman PAF MRS)

Sign Check and Check Voucher day

7 AFFC (FMBr) Releasing of Check

PAF Medical Reimbursement


1 PAF UNIT Request medical Reimbursement 1 day

2 OCSAF Deliberate Request 1 week

3 OA-1(DMS) For Board deliberation 3 day

4 AFRMO For fund Allocation 3 days

5 AFMFO For Release of SAA 3 days

6 AFFC (MFO) For fund Release and preparation of UBR 1 day

7 AFFC (VCS) For processing of voucher and checking of completeness of supporting documents.

1 day

8 AF MFO For NCA 1 day

9 AFAC For JEV 2 days

10 AFFC (DRBr) For processing of check to be signed by the Chief, DRBr

1 day

11 OA-1 For counter Signature of check 1 day

12 AFFC (DRBr) Preparation and submission of ACIC to AGDB day

13 AFFC (DRBr) Release of Check

citizens charter

Documents

day of examination

examination permit reviewcheck

process examination

fillup application form

accomplished application

competent air force

ft physical disqualifications

height requirement