citizens charter - department of agriculture

Citizens Charter

We, the officials and employees of the Department of Agriculture Regional Field Office IX,

with the help of Almighty God, do hereby pledge

To commit and dedicate ourselves in the performance of our sworn duties within the bounds of all laws guaranteeing the speedy delivery of our frontline services

most particularly with RA 9485 as enshrined in this Citizen’s Charter.

We can competently and proactively steer the agriculture and rural development program in synergy with local governments, the private sector, external markets,

civil society, small producers and their communities, and other national and international partner and endeavor to make the agriculture sector

competitive, viable, efficient and sustainable, sustain faithfully the provision

of timely support services and technical assistance in

the implementation of AgriPinoy Programs

In the pursuit of Enhanced Food Security

Improved Poverty Alleviation And Social Equity,

Enhanced Income and Profitability, Sustainable Development,

Enhanced Global Competitiveness, and People Empowerment

(Employment & Knowledge)

MANDATE The Department of Agriculture is the principal agency of the Philippine Government of agricultural growth and development in the rural areas.

In pursuit of this, it provides the policy framework, helps direct public investment, and in partnership with local government units (LGUs), provides the

support necessary to make agriculture, and agri-based enterprises profitable, and to help spread the benefits of development to the poor, particularly those in the rural

areas.

VISION Competitive, sustainable and technology-based agriculture and fishery sector, driven

by productive and progressive farmers and fisherfolk, supported by efficient value chains, and well-integrated in the domestic and international markets,

contributing to inclusive growth and poverty reduction.

MISSION To help empower the small farming and fishing communities and the private sector, to increase farmer’s income, to generate employment, and to achieve greater food

sufficiency and stabilize prices of basic commodities.

DEPARTMENT OF AGRICULTURE REGIONAL FIELD OFFICE NO. IX

ZAMBOANGA PENINSULA

FRONTLINE SERVICES TRANSACTION CLIENTS FEES REQUIREMENTS SCHEDULE OF SERVICES PROCEDURES PROCESSING TIME PERSONNEL INCHARGE

ADMINISTRATIVE AND FINANCE DIVISION (AFD)

PERSONNEL SECTION

On-the-Job (OJT) trainings for college

graduating students

Professors/Instructors/college

students

None Letter of intent from

Professors/Instructor

s

Any working day > Professor/instructor/college students inquires availability of slots for OJTs thru the Chief

Admin. Officer/HR officer

5-10 minutes

Chief Admin Officer/HR Officer

> If slots are available, Chief Admin Officer refers to

HR Officer for schedule / assignment.

5-10 minutes

Chief Admin Officer/HR Officer

> Professors/students are informed of the schedule 5-10 minutes Chief Admin Officer/HR Officer

Issuance of service records Active/separated/transferred

employees

None

None Any working day

> Concerned person files request in the logbook 10-15 minutes

HR Staff

Active/separated/transferred

employees

> Wait/Return print out/signed copy

Issuance of certificate of employment None None Any working day > Concerned person files request in the logbook 10-15 minutes HR Staff

> Wait/Return print out/signed copy Issuance of leave credit balance

Devolved LGU personnel

None

None

Any working day > Concerned person files request in the logbook or sends

request letter

within the day

HR Staff

CASHIER UNIT

> Return/mail print out/signed documents

Payment of Veterinary Health

Certificate or Veterinary

Inspection Fee

Exporters/Importers

Depending on the

commodit

y &

Note from Veterinary Quarantine Services

(VQS) personnel on the

type and amount of

payment

Any working day

> Client secures note from VQS personnel and submits

to cashier unit with corresponding payment

5 minutes Cashier staff

> Cashier issues OR to client 5 minutes Cashier

> Client returns to VQS office and submits OR

for photocopy for file of the office

5 minutes VQS staff

Submission of OR by suppliers

from payments made by DA thru

ADA

Suppliers

None

None

Any working day

> Suppliers submit OR to Cashier. Cashier

provides photocopy of paid voucher

5 - 10 minutes

Cashier & Staff

Withdrawal of cheque

Suppliers or his duly authorized

representative

None

Official Receipt/Valid ID

One (1) day after issuance of

advice of check encashment

from banking institution

> Authorized representative presents valid ID

5-10 minutes

Cashier & Staff

> Cashier staff releases cheque 5 minutes Cashier & Staff

> Authorized representative signs in the

voucher (received payment box) and date

claimed

5 minutes

Cashier & Staff

> Authorized representative issues Official Receipt

to corresponding amount received

5 minutes

Cashier

Payment of bid documents

Suppliers/Bidders

depending

on the

Approved

Budget

Contract

(ABC)

Prescribed form (letter of intent)

secured from the BAC office

Any working day

> Client brings payment with filled up form to Cashier.

Cashier issues corresponding OR. Client returns to BAC

office to give back the letter of intent for file and OR

for BAC staff to record OR number.

5-15 minutes

Cashier/BAC staff

TRANSACTION CLIENTS FEES REQUIREMENTS SCHEDULE OF SERVICES PROCEDURES PROCESSING TIME PERSONNEL INCHARGE

INFORMATION SECTION

Provision of information materials Farmers/Students/LGUs None Any valid ID Any working day > Client requests for information material and signs in

the logbook. 5 minutes RIO/Information Staff

> Information staff provides available

information materials

5 minutes RIO/Information Staff

Research work at DA Mini Library Students/other clients None Any valid ID Any working day > Client requests for the use of the mini library and

signs in the logbook.


> Client is directed to proceed to the library for the

research work


News update on DA 9

programs/projects

Press people None Valid ID of network station Any working day > Press people approaches Info Staff re availability of

agri-news for public dissemination


> Info Staff approaches RD/ADs for availability of

interview


> Actual interview by the press people 5 minutes RD/ADs/RIO

FIELD OPERATIONS DIVISION (FOD)

Provision of vegetable seeds

for backyard gardening

farmers/students/NGOs

/ Coops/Asstn

none

For walk-in farmers (none), for

students & other clients (request

letter address to the RD)

Any working day

> Clients approach HVCDP staff for the request

of vegetable seeds

5 minutes HVCDP staff

> If available, HVCDP staff provides form for the

clients to fill up and signs in the logbook for reference

5-10 minutes

HVCDP staff

> HVCDP staff releases seeds 5 minutes HVCDP staff

> If seeds are not available, HVCDP staff will

inform clients as to status or schedule of

availability.

5 minutes

HVCDP staff

Technical assistance on agriculture

programs

farmers/students/NGOs/

Coops/Asstn

none none Any working day > Clients approach FOD staff for the requested concern 5 minutes FOD staff

> FOD staff brings concern to the respective program

staff

5 minutes FOD staff

> Concerned program staff entertains client

5-15 minutes

Staff from Rice, Corn, HVCDP,

Livestock, Organic Agriculture, BUB,

PAMANA

Request for Lectures

on Programs/Projects

LGUs/NGAs/NGOs/Coops

/ Asstn

none

Letter of intent

Any working day

> Client submits letter of intent address to the

Regional Director stating the program/topics for

lecrture

1 day

Records Officer

> Records Officer forwards letter to RD/AD 5-10 minutes Records Officer

> RD/AD forwards letter to concerned division/ focal

person for appropriate action

10-15 minutes

RD/AD staff, Records Officer

> Program Coordinator/ Focal person evaluates the

request and prepares appropriate reply/contacts

the requesting party

20-30 minutes

Concerned Division

Chief/Focal Person

TRANSACTION CLIENTS FEES REQUIREMENTS SCHEDULE OF SERVICES PROCEDURES PROCESSING TIME PERSONNEL INCHARGE

AGRIBUSINESS & MARKETING ASSISTANCE DIVISION (AMAD)

Conduct of market matching/linkages

Suppliers, Buyers

none

none

Any working day

>Suppliers or buyers may visit or call the AMAD office

or send communication indicating desired action to be

undertaken by AMAD such as:

10-20 minutes

AMAD Chief/Staff

* Commodity required/offered

* Volume offered/required

* Buying/selling price

* Contact person/number

* Period required/available

Participation in Trade Fairs

and Congresses

Suppliers, Buyers

none

none

Any working day

> Suppliers or buyers may visit or call the AMAD office

or send communication indicating their interest to

participate in fairs/congresses to be conducted by

AMAD.

5-20 minutes

AMAD Chief/Staff

> Client leaves name and contact information.

> Interested client will be notified of scheduled fairs and

congresses.

15-30 days before the

scheduled fairs and

congresses

AMAD Chief/Staff

Market Reconnaissance

Suppliers, Buyers

none

none

Any working day

> Visit or call AMAD office for data pertaining to

market, volumes of commodities, buyers/suppliers

guide directory and absorptive capacity of wage goods.

5-20 minutes

AMAD Chief/Staff

Agribusiness investment opportunity

seminars

Suppliers, Buyers

none

none

Any working day

> Visit AMAD office and inquire about scheduled

investment seminar and signify intention to participate

5-20 minutes

AMAD Chief/Staff

Request for list of buyers/suppliers in

the region/ Market Reconnaissance

students/farmers/buyers

none

none

Any working day

> Visit or call AMAD office for data pertaining

to buyers/suppliers guide directory

5-15 minutes AMAD Chief/Staff

Assistance to Private

Sector/Commodity

Profiling

Suppliers, Buyers

none

none

Any working day

> Visit or call AMAD office for information on

commodity profile and their directions and activities.

5-15 minutes

AMAD Chief/Staff

Preparation/Updating of

Cost Structure Analysis

Suppliers, Buyers

none

none

Any working day

> Visit AMAD office for data pertaining to cost

structure analysis of major agricultural commodities

5-15 minutes AMAD Chief/Staff

BIDS AND AWARDS COMMITTEE (BAC)

TRANSACTION

CLIENT

FEE REQUIREMENTS

PROCEDURE

PROCESSING

TIME

PERSONNEL

INCHARGE ABC for the Contract Maximum

Cost of Bid

Docs

PURCHASE OF BID

DOCUMENTS

SUPPLIERS &

CONTRACT ORS

500,000 & Below

LETTER OF INTENT

> Proceed to the BAC office

to fill up the Letter of Intent.

5 minutes

BAC Secretariat 500.00

More than 500,000 up to 1

million 1,000.00

More than 1 million up to

5 million

5,000.00 > Proceed to the Cashier for

the payment.

5 minutes

Cashier More than 5 million up to

10 million

10,000.00


50 million

25,000.00 > Return to the BAC Office,

show the OR together with the Letter of Intent

5 minutes

BAC

Secretariat


500 million

50,000.00

More than 500 million

75,000.00

> Bid Forms and attachments

shall be released by the BAC Secretariat.

30 minutes

SUBMISSION OF

PROGRESS BILLING FOR

INFRASTRUCTURE

SUPPLIERS

&

CONTRACT ORS

N/A

FOR ADVANCE PAYMENT (INFRA):

√ Letter request from contractor; √ Irrevocable Standby Letter of

Credit/Security Bond/bank Guarantee

> Submission of the

documents to the BAC Office by the contractor.

5 minutes

BAC Secretariat

FOR PROGRESS BLLING (INFRA):

√ Letter of request from contractor;

√ Statement of Work Accomplished; √ Inspection Report by the Agency's

Authorized Engineer;

√ Statement of Time Elapsed;

√ Monthly Certificate of Payment;

√ Contractor's Affidavit on payment of

laborers and materials;

√ Pictures, before, during and after

construction of items of work;

√ Photocopy of vouchers of all

previous payment.

> Checking the submitted

documents and attaching/completion of the

documents for forwarding to

RAED

upon

completion of

documents

SUBMISSION OF

PROGRESS BILLING

FOR

INFRASTRUCTURE

SUPPLIERS &

CONTRACT

ORS

N/A

FOR FINAL BILLING (INFRA):

√ Letter of request from contractor;

√ Statement of Work Accomplished; √ Inspection Report by the Agency's

Authorized Engineer;

√ Results of Test Analysis, if applicable

√ Statement of Time Elapsed;

√ Monthly Certificate of Payment;

√ Contractor's Affidavit on payment of

RELEASE OF RETENTION MONEY

(INFRA):

√ Any security in the form of cash,

bank guarantee, irrevocable stanby

letter of credit from commercial bank,

GSIS or surety bond callable on

demand;

√ Certification from the end user that the project is completed

and inspected;

√ Copy of the Inspection &

Acceptance Report

> Forwarding of complete

documents to the RAED.

upon

completion of

documents

BAC Secretariat

Research Division

STATION TYPE OF FRONTLINE SERVICE FEES IN-CHARGE

Research Division, Research Complex, Sanito, Ipil, Zamboanga Sibugay

1. Distribution of Seeds - Inbred rice

seeds registered

- OPV corn seeds registered

2. Distribution of asexually

propagated planting materials - Mango - Durian - Lanzones - Rambutan - Rubber

3. Distribution of propagation materials - Scions Mango - Fruit trees - Rubber bud sticks

4. Distribution of Laboratory Products - Bio- N for rice and corn

- Trichoderma CFA - Trichogramma for rice and corn

P

40.00/kg

P

37.50/kg

P 30.00/pc P 60.00/pc P 60.00/pc P 60.00/pc P 30.00/pc

P 3.00 each P 5.00 each P 25.00/ meter

P 60.00/pack (200g) P 20.00/ pack P 2.00/ card

Mr. Anastacio Esturas Mr. Phil Dormitorio

Mrs. Erlinda Grimares Mrs. Erlinda Grimares

Mrs. Merlinda Garnica Mrs. Norma Poblacion Mrs. Merlinda Garnica

5. Distribution of IEC Materials

6. Technical Assistance - Crops - Livestock and poultry

7. Conduct Swine Artificial Insemination (AI)

8. Natural breeding for cattle

9. Distribution of improved pasture grasses

10. Conduct castration, animal

pests and diseases diagnoses and vaccination

11. Conduct R&D on priority commodities

12. Conduct crop’s pests and

diseases diagnosis

13. Planning, Monitoring and Evaluation

14. Facilitate canvassing, accounting and disbursement and other admin-related activities

15. Oversee the over-all activities of the Research Division

Optional

P 500.00/ head

P

200.00/service

Free

Optional

Ms. Babyline Omboy & Ms. Grace Cadungog

Pool experts

Mrs. Luzvilla del Campo

Ms. Gladys Marie

Dagandan Ms. Mizrain

Quinalagan

Mrs. Luzvilla del Campo Mrs. Resurreccion Esturas Mrs. Welcita Palabrica Mr. Ernie Camacho

Mrs. Marry Joy Flores

Mr. Rictibert Pamunag Mrs. Rowena Bucoy

Ms. Floregyn Ceprado Mrs. Norma Poblacion Mrs. Lydia Orgen Mrs. Bella Inion Mrs. Evelyn Reyes Mrs. Nena Liang

Engr. Roger Bagaforo

CLUSTER I LA Paz Experiment Station (LPES), La Paz, Zambo. City

1. Distribution of diadegma for vegetable

2. Distribution of Anthurium - Cutflowers - plantlets

3. distribution of asexually propagated

planting materials - Mango - Lanzones - Rambutan - Durian - Pomelo

4. Distribution of mushroom fruiting bag

P 30.00/pc P 60.00/pc P 60.00/pc P 60.00/pc P 50.00/pc

Mr. Orlando Telmo

San Ramon Research and Techno-demo Farm (SRRTDF), San Ramon, Zambo. City

1. Distribution of assorted OPV vegetable seeds

2. Distribution of cassava

- Seeds pieces

3. Distribution of asexually propagated palanting materials

- Lanzones - Rambutan - Durian - Coffee

4. Distribution of suckers - Lakatan banana - Cardava banana

5. Extend technical assistance on

banana and vegetable production to clients

P 2.00/stick

P 60.00/pc P 60.00/pc P 60.00/pc P15.00/pc

P 10/sucker P 10/ sucker

Free

Ms. Eden Bejerano Mr. Junas Araya

Mr. Junas Araya Ms. Eden Bejerano

Isabela City Research Outreach Station (ICROS), Isabela City, Basilan

1. Distribution of budded rubber seedlings 2. Distribution of asexually propagated planting

materials - Mango - Citrus - Durian - Rambutan - Bangkok Santol - Lanzones

3. Modified Animal dispersal

- Extend technical assistance on plantation crops and small ruminants to clients

P 30.00/pc P 50.00/pc P 60.00/pc P 60.00/pc P 30.00/pc P 60.00/pc

With MOA Free

Mr. Agustilito Carino Mrs. Librada Campullo

Mr. Armold Bazan

CLUSTER II Mindanao Livestock Production Center (MLPC), Kalawit, Zambo. Norte

1. Modified Animal dispersal - NGRIP Bull loan (Purebed American brahman - Bull (1 yr.)

- Bull (3 yrs. & above)

- Heifer (1 yr.)

- Chiquinina (male& female)

2. Distribution of quality seeds - OPV Corn - Certified Inbred rice - Hybrid (F1)

3. Distribution of rubber budsticks 4. Distribution of cassava 5. Distribution of pasture grasses 6. Extend technical assistance on cattle

production and management to clients

P 19, 275/hd+ P 750/ month up to 3 years old P 37, 275/hd

P 11, 550/hd + P 750/month up to 3 years

P 16, 000/ hd

P 37.50/kg P 120.00/kg P 25.00/meter

2.00/stick Free Free

Mr. Emilio Lanit Mr. Vicente Balingit

Mr. Jose Aljas

Western Mindanao Horticultural Center (WMHC), Inuman & Siari, Sindangan, Zambo. Norte

1. Distribution of mango scions 2. Distribution of rubber

budded seedlings 3. Distribution of rubber budsticks 4. Distribution of registered OPV Corn Seeds 5. Distribution of cassava seed pieces 6. Extend technical assistance on

mango production and management

P 2.00/pc P 30.00/pc

P 25.00/meter P 37.50/kg P 2.00/stick Free

Mr. Efren Ragay Mr. Jonathan Comamao

Surabay Rubber Research and Development Stataion (SSRADS), Surabay R.T. Lim, Zambo. Sibugay

1. Distribution of rubber budsticks 2. Distribution of rubber seedlings - Sexual - Asexual

3. Distribution of registered OPV corn seeds 4. Extend technical assistance on

rubber production and management to clients

P 25.00/ meter P15.00/pc P 30.00/pc P 37.50/kg

Free

Mr. Pedro Ambabang

R.T Lim Animal Complex (RTLAC), R.T. Lim, Zambo. Sibugay

1. Natural Breeding service: - Horse - Cattle - Carabao - Goat

2. Modified Animal Dispersal 3. Distribution of improved pastures 4. Distribution of rubber budsticks 5. Extend technical assistance on

livestock production and management to clients

P 200.00/hd P 200.00/hd P 200.00/hd P 100.00/hd With MOA Free P 25.00/meter Free

Mr. Julian Testa

CLUSTER III Betinan Research Station (BRS), Betinan, San Miguel, Zambo. Sur

1. Distribution of seeds (registered)

- Upland rice - OPV Corn - Vegetables - Okra - Eggplant - String beans

2. Distribution of planting materials - Durian and Lanzones

3. Extend technical assistance on upland plantation crop production and management to clients

P 40.00/kg P 37.50/kg

P 60.00/kg Free

Mr. Ruben Baltonado Mrs. Teresita Pactol Mrs. Ofelia Monding Mr. Danilo Rodriguez

Ms. Juvy Guatno

Dumalinao Swine and Poultry Breeding Center (DSPBC),Dumalinao, Zambo. Sur

1. Swine Artificial Insemination

2. Modified poultry and swine dispersal 3. Extend technical assistance on swine

and poultry production to clients

P 500.00/ confirmed pregnant with MOA Free

Dr. Cynthia Litigio Mr.

Mr. Erwin Salinas

Mahayag Livestock Brreding Center (MLBC), Mahayag, Zambo. Sur

1. Natural breeding services - Goat - Carabao - Cattle

2. Distribution of improved pasture grasses 3. Modified Animal dispersal

- Goat - Sheep - Chicken

4. Extend technical assistance on small ruminant and upgraded chicken production to clients

P 100.00/hd P 200.00/hd P 200.00/hd Free

With MOA

Free

Ms. Felixia Bomes

Mr. Orlando

Blaza Mrs.

Felixia Bomes

STEPS AND

PROCESSING IN THE

AVAILMENT OF FRONTLINE SERVICES

FIELD OPERATIONS DIVISION

HOW TO AVAIL THE SERVICES

Farm Inputs Assistance RICE HYBRID AND CERTIFIED SEEDS

STEPS TIME FRAME PERSON TO APPROACH

The procurement of seeds will follow the standard procedure subject to the COA rules and regulations A. SEED GROWERS/SEED COMPANIES 1. Upon approval of the PR/PO. Positioning/delivery of the

seeds to the designated drop-off points will be coordinated

2. Send letter of request to COA and inform DA Property Inspector for the inspection of the seeds.

3. Inspection of the seeds at the drop-off points

4. Seeds are now available for distribution

B. FARMER BENEFICIARIES

1. Approach any of the MLGU Extension Worker for the Pre-

masterlisting to determine the preferred rice seed variety.

2. Upon availability of seeds, farmers will be notified.

3. Hand over the farmers counterpart (50%) of the cost of seeds, sign at the masterlist and withdraw the seeds

3-4 weeks (depends on the availability

of the signatories of the documents)

1 week (depends on the location

of the municipality)

1 day

2-5 days (depends on the volume of seeds to be

inspected)

1 hour

1-2 days (depends on the location

of the barangay)

1-2 hours (depends on the number of farmers that withdraw

the seeds for the day)

DA-Property Unit Regional Seed Coordinator

Regional Seed Coordinator Agricultural Technicians Municipal Agriculturist

Regional Seed Coordinator Regional Rice Banner Coordinator DA Inspector Officer COA Staff

Agricultural Technicians Municipal Agriculturist (For Hybrid and CS Rice Seeds)

Agricultural Technicians Municipal Agriculturist Agricultural Technicians Municipal Agriculturist

AgriPinoy Rice Program

HOW TO AVAIL THE SERVICES?

Farm Inputs Assistance RICE HYBRID AND CERTIFIED SEEDS


For Rice Seed Distribution Secure PR from the releasing officer. Seek the approval of the Regional Director Present the approved PR to the releasing officer. They will prepare the certification/referral to the accredited seed companies/local seed producers/growers of the preferred variety. Present the certification to the accredited seed company/local seed producers/growers and pay counterpart (50% of the total amount-CS and (P1,500.00-Hybrid Rice Seeds)

20-30 minutes 10-20 minutes 10-15 minutes

(For Certified Rice Seeds) WINIFREDA JOSE Regional Seed Coordinator EVELYN P. ACADEMIA Regional Rice Action Officer Accredited Seed Company or local seed producers/growers

Farm Inputs Assistance CORN HYBRID AND CERTIFIED SEEDS



The procurement of seeds will follow the standard procedure subject to the COA rules and regulations A. SEED GROWERS/SEED COMPANIES 1. Upon approval of the PR/PO, positioning/delivery of the

seeds to the designated drop-off points will be coordinated

2. Send letter of request to COA and inform DA Property Inspector for the inspection of the seeds

3. Inspection of the seeds at the drop-off points

4. Seeds are now available for distribution

B. FARMER BENEFICIARIES

1. Approach any of the MLGU Extension Worker for the pre-

masterlisting to determine the preferred variety

2. Farmers will be notified upon availability of seeds

1. Hand over the farmers counterpart (50%) of the cost of seeds, sign at the masterlist and withdraw the seeds

3-4 weeks (depends on the availability

of the signatories of the documents)

1 week

(depends on the location of the municipality)

1 day

2-5 days (depends on the volume of seeds to be inspected)

1 hour

1-2 days (depends on the location

of the barangay)

1-2 hours (depends on the number of farmers that withdraw

the seeds for the day)

DA-Property Unit Regional Seed Coordinator Regional Corn Coordinator Regional Seed Coordinator Agricultural Technicians Municipal Agriculturist Regional Seed Coordinator Regional Corn Coordinator DA Property Inspector COA Staff Agricultural Technicians Municipal Agriculturist (For OPV and Certified Seeds) Agricultural Technicians Municipal Agriculturist Agricultural Technicians Municipal Agriculturist

AgriPinoy Corn Program

STEPS TIME FRAME PERSON TO APROACH

For Corn Seed Subsidy Secure PR from the releasing officer. Seek the approval of the Regional Director Present the approved PR to the releasing officer. They will prepare the certification/referral to the accredited seed companies/local seed producers/growers of the preferred variety. Present the certification to the accredited seed company/local seed producers/growers and pay counterpart

20-30 minutes

10-20 minutes

10-15 minutes

(For Hybrid Corn Seeds) OPV Seeds WINIFREDA JOSE Regional Seed Coordinator REYNALDO CAMPOMANES Regional Corn Coordinator Accredited Seed Company or Local Seed producers/growers


Farm Inputs Assistance


I. SEEDS/PLANTING MATERIALS

For Backyard Grower (Walk-in)


1. Ask information on how to avail the program.

2. Approach and consult the responsible person.

3. Submission of request letter by individual growers or association to DA-RFO.

4. Evaluation of request letter received by HVCDP Technical Staff

5. Approval of the request by the HVCDP Focal Person

6. Master listing of names of recipients. 7. Monitoring of project in coordination with LGU For vegetables & For planting materials

For Infra-Facilities

5-10 minutes

10-30 minutes

20-30 minutes

1 hour

30 minutes

2days 1 day

For seeds assistance:

Subject to availability of stocks

Preparation MOA signing, RIS and

other necessary documents (15 days ST)

Ana S. Aying

HVCDP Staff

Albert R. Cuadra (Banana)

Ana S. Aying (Vegetables)

Ana S. Aying Ana S. Aying

AgriPinoy High Value Crop Development Program

B. For Group/Association/Organization/NGOs Etc.


1. Submission of request from association/organization/NGOs Framers group to DA-RFO.

2. A. Identification of requisitioned by the MAO.

B. Validation/Evaluation of request by the MAO. 3. Submission of the list prospective recipients to DA-

RFO. 4. Evaluation/Verification and approval of the request

by DA-RFO. 5. MOA preparation/signing of MOA between the

recipients and DA-RFO. 6. Release of seeds/planting materials. 7. Master listing of names of recipients. 8. Monitoring of the project in coordination with LGU.

A.S.A.P

10 minutes 20-30 minutes

A.S.A.P 1 day

30 minutes

1 day

2 days

1 day

HVCDP Technical Staff

II. PRODUCTION AND POST HARVESTING FACILITIES


1. Submission of resolution/request from LGUs/ Cooperative/Association/ FOs/ NGO etc. to DA-RFO.

2. Validation/Evaluation of the request by DA-RFO.

3. Approval of the request by DA-RFO. 4. MOA preparation/signing between the

recipient and DA-RFO. 5. Project implementation. 6. Monitoring of the project in coordination

with the LGU.

2 days

1 day

1 day

Ana S. Aying


A. Walk-in Clients

1. Approach any of the following persons: a. Chief, Livestock Section b. Regional Banner Coordinator c. Program Coordinators 1. Artificial Insemination 2. Animal Health - Drugs/Biologics Subsidy RFO 9 (Pagadian City) RSO (Zambo. City/Isabela City) RSO (Dipolog City) DA Research(Ipil Zambo. Sibugay) 3. Animal Dispersal/Redispersal 4. Genetic Improvement RFO 9 (Pagadian City) RSO (Zambo. City/Isabela City) RSO (Dipolog City) DA Research (Ipil Zambo. Sibugay) 5. Animal Waste (Biogas) RFO 9 (Pagadian City) RSO (Zambo. City/Isabela City) RSO (Dipolog City) DA Research(Ipil Zambo. Sibugay)

10-20 minutes

Dr. Francisco Geromo Dr. Darwin Lloyd Sulay

Joselito P. Morales

Dr. Josephine Datoy (RADDL) Dr. Ken Yee Palma

Mr. Julian Testa Mr. Joselito P. Morales

Ms. Annabell Madrazo

Mr. Julian Testa

Dr. Darwin Lloyd Sulay Ms. Julgacion Rubio


AgriPinoy Livestock Program

6. Meat Processing Training and Demonstration

B. Other Clients

1. Submit letter of intent address to the Regional Director stating the program to avail.

2. RED/ARD routes request to concerned focal person for appropriate action/ recommendation.

3. Program Coordinator/Focal person evaluates on request and prepares appropriate reply.

* All programs/projects are being coordinated by the Agricultural Program Coordinators (APCOs) in the respective province.

1 day

1 day

20 minutes

Julgacion T. Rubio Records Unit Staff Regional Director/ Assistant Regional Director Program Coordinator/ Focal Person

CLIENTS

WALK-IN CLIENTS OTHER CLIENTS

CHIEF, Livestock Sec./ Banner Coor./ Program Coor./ Focal Person

Submits letter of intent address to Regional Director

RD/ARD routes request to concerned focal person for

appropriate action/recommendation.

Program Coordinator/Focal person evaluates on request and prepares

appropriate reply. APCO’s

Is one among the programs in the Department of Agriculture created thru Republic Act 10068 or known as the Organic Agriculture Act of 2010 which declared the policy of the state to “promote, propagate, develop further and implement the practice of organic agriculture in the Philippines” including its adaptation as a viable alternative agricultural system as part of a comprehensive program.

Eligible Proponents: Organic practitioners such as Farmers Associations, People Organizations, Non-Government Organizations, Indigenous People groups, Women Associations and the likes. Services Offered:

1. Production Support Services

Provision of Seeds -Rice -Corn -Vegetables

Provision of Planting Materials -cacao -forage

Animal Distribution -Large & small ruminants -Poultry

Provision of Biological Control Agents -Mitarhizium -Trichocards -BIO-N

Provision of Organic Fertilizers -Vermicast

2. Extension Support Services

Lakbay-Aral to organic farms

Capability building

IEC materials distribution Awards and Recognition (Search for Regional

Organic Agriculture Achievers Awards) -Outstanding Province/City/Municipality -Outstanding Focal Person (province & municipality) -Outstanding Small Farmer Group -Outstanding Farming Family

3rd party certification subsidy

ORGANIC AGRICULTURE

HOW TO AVAIL THE PROGRAM

STEPS TIME FRAME PERSON IN-CHARGE

1. Approach and consult OAP responsible persons. 10-30 minutes OAP Staff

2. Submission of letter intent to DA-RFO 9. 15-25 minutes Director Constancio G. Alama thru Priscilla C. Jover (OA Focal)

3. Evaluation of the letter

intent received. 1 hour (depending on the

availability of technical staff) Priscilla C. Jover (OA Focal)

4. Approval or disapproval of the request. *For seeds, animals and the likes, subject for availability of stocks. *For capability building and lakbay- aral, subject to availability of funds. *For 3rd party certification, pre- assessment shall be conducted by OA & BAFS personnel.

30 minutes Priscilla C. Jover (OA Focal)

5. Delivery of the services. 1-2 days Priscilla Jover (OA Focal)/OAP

Staff

INTEGRATED LABORATORIES DIVISION

INTEGRATED LABORATORY SERVICES

Integrated Laboratory Division ENGR. SILVANO D. CORPUZ JR.

REGIONAL SOILS LABORATORY MARIA GEMMA S. GENALDO

Regional Animal Disease Diagnostic Laboratory JOSEPHINE J. DATOY, DVM

Regional Crop Protection Center PRISCILLA C. JOVER

Regional Animal Feed Analysis Laboratory LUCENA P. JIMERA

REGIONAL SOILS LABORATORY

SERVICES RENDERED:

• Soil samples analyzed for

1. Fertilizer Recommendation

2. Soil suitability & classification

• Organic & Inorganic Fertilizers samples analyzed.

• Produced and distributed Biological Products

1. Soils Inoculants

2. Trichoderma Harzianum

• Mushroom spawn cultivation transfer technology.

1. Distributed Mushroom spawn culture/ sub culture.

FRONTLINE SERVICE LABORATORY SOIL AND FERTILIZER ANALYSIS

WHO CAN AVAIL THE SERVICE

These services can be availed by farmers, researchers, students, cooperatives, institutions and other related clientele.

REQUIREMENTS FOR SOILS SAMPLES at least 1kg soil, if possible air-dried and must well represent the area covered. Maximum of 5 hectares can be represented with 1 soil sample through proper random sampling.

FOR FERTILIZER SAMPLES

Minimum of half kilo(1/2) ,must be solid and well represent the bulk of fertilizer

Monday to Friday ; 8:00 am to 5:00pm except on Holidays

SCHEDULE OF AVAILABILITY OF SERVICE

SCHEDULE OF FEES

ANALYSIS

(Chemistry Unit)

RATE PER SAMPLE (₱)

SOIL TESTING NPK w/ Fertilizer Recommendation

₱100.00

SOIL CHARACTERIZATION Exchangeable Bases Cation Exchange Capacity Organic Carbon/ Organic Matter Exchangeable Acidity Soil Texture Moisture Content Soil Salinity Chloride

₱200.00 ₱200.00 ₱150.00 ₱150.00 ₱200.00 ₱ 50.00 ₱100.00 ₱150.00

SPECIAL ASSAY pH

Total Nitrogen(N) Total Phosphorus Content (P2 O5) Total Potassium ( K2O) Total CaO Total MgO CaCO3

Moisture

₱ 50.00 ₱150.00 ₱200.00 ₱150.00 ₱150.00 ₱150.00 ₱300.00 ₱ 50.00

Steps Time Frame Person to Approach/Contact person

SUBMISSION OF SAMPLE TO RECEIVING OFFICER 1.Bring /submit sample to the corresponding receiving officer at the Soils Laboratory

SOIL TESTING – for NPK & pH analysis

SOIL CHARACTERIZATION – for chemical and physical analysis of soil

SPECIAL ASSAY – Fertilizers & liming materials 2.Fill-up/ Accomplish Request Form for Analysis

3. Pay the corresponding fee.

5-15 minutes

Receiving Officer

-Valeria S. Tolomia/Ma. Salome Montalban

- Marie Mercedita J. Pascual

- Paralyn B. Sana

Or any Chemistry Laboratory Personnel

CLAIMING LABORATORY RESULTS 1. Return on the scheduled date of release and approached the respective unit where sample is submitted

2. Get Laboratory results with the official receipt attached and affixed signature on the Designated Releasing Logbook.

NOTE: Technical discussion on the results of analysis may be given and referrals when inquired or necessary

Minimum of 1 week to 4 weeks depending on the sample condition

Dry sample – 3 days to 1 week

Wet sample - 1 Week to 4 weeks

-Valeria S. Tolomia/Ma. Salome Montalban - Marie Mercedita J. Pascual

- Paralyn B. Sana Or any Chemistry Laboratory Personnel

PROVISIONS OF COMPOST FUNGUS ACTIVATOR (CFA)

TRICHODERMA HARZIANUM The Biological Production Unit of Soils Laboratory provides Trichoderma Harzianum (Compost Fungus Activator) to farmers, technicians,

researchers, walk-in clientele and farmers beneficiaries of the EMRC( Enhanced Modified Rapid Composting Technology)

REQUIREMENT:

For bulk orders of 50 packs or more, Pre-order must be placed Request Letter addressed to:

CONSTANCIO G. ALAMA

OIC,Regional Director

FEE/ CHARGES:

P10.00/ pack

How can I avail of the service?

Steps Time Frame Person to Approach/Contact person

FOR SMALL ORDERS

1. Register Name on the Logbook 2. Fill up the Issuance Slip 3. Pay the corresponding charges of P10.00/pack 4. Get the released product/s

30 minutes

Ma. Lina Repollo

FOR DEMOS PURPOSES

1. Submit letter of request addressed to Regional Director

2. Once Approved by the RED, the Soils Laboratory will coordinate as to scheduled distribution of the CFA.

3. Register Name on the Logbook 4. Fill up the Issuance Slip 5. Get the released product/s

30 minutes

Records Unit

Staff; Ma. Lina

Repollo

FOR BULK ORDERS

1. Visit or call Soils Laboratory for the order of Trichoderma Harzianum

2. Return on the scheduled date of delivery/released of products

3. Register Name on the Logbook 4. Fill up the Issuance Slip 5. Pay the corresponding charges of P10.00/pack 6. Get the released product /s

3 weeks to

complete

production

of

Trichoderma

Ma. Lina Repollo

PROVISIONS OF MUSHROOM SPAWN PRODUCTION

The Biological Production Unit of Soils Laboratory maintains the production of Mushroom spawn to provide planting spawn needed by the

DA- La Paz Experiment Station, Mushroom Growers and the general public.

REQUIREMENT:

For bulk orders of 50 bottles or more, PRE-ORDER must be placed FEE/ CHARGES:

P15.00/ spawn bottle P15.00/ fruiting bag


Steps

Time Frame

Person to Approach/Contact person

FOR SMALL ORDERS

1. Register Name on the Logbook 2. Fill up the Issuance Slip 3. Pay the corresponding charges of P15.00/bottle 4. Get released product/s

30 minutes

Ma. Lina Repollo

FOR LA PAZ EXPERIMENT STATION

1. Coordinate with the Biological Production unit for the issuance of spawn for the month

2. Register Name on the Logbook 3. Fill up the Issuance Slip 4. Get released product/s

Ma. Lina Repollo

FOR DEMO PURPOSES (FOR LGU-TECHNICIANS)

1. Submit letter of request addressed to Regional

Director 2. Once approved Register Name on the logbook 3. Fill up the Issuance Slip 4. Get released product/s

30 minutes

Records Unit Staff;

Ma. Lina Repollo

FOR BULK ORDERS(PLANTING SPAWN)

1. Come or call Soils Laboratory for the order of

Mushroom Spawn 2. Return on the scheduled date of

delivery/released of products 3. Register Name on the Logbook 4. Fill up the Issuance Slip 5. Pay the corresponding charges of P15.00/bottle 6. Get released product/s

1month for

planting spawn

2months –

fruiting bags

Ma. Lina Repollo

PROVISION OF LEGUME INOCULANTS The Biological Production Unit of Soils Laboratory produces soil inoculants for peanut, mongo and soybean which contain Rhyzobia , a Nitrogen

Fixing bacteria that can be used as substitute to inorganic Nitrogenous fertilizer. This can be availed by farmers, technicians, legume growers,

students and walk-in clientele.

REQUIREMENT: For bulk orders of 50 packs or more, PRE-ORDER must be placed

FEE/ CHARGES: P10.00/ pack ( 100 gms)

How can I avail of the Service?

Steps

Time Frame


FOR SMALL ORDERS

1. Register Name on the Logbook 2. Fill up the Issuance Slip 3. Pay the corresponding charges of P10.00/pack of 100 gms 4. Get the product

30

minutes

Ma. Lina Repollo

FOR DEMOS PURPOSES (FOR LGU-TECHNICIANS)

1. Submit letter of request addressed to Regional Director 2. Once approved , Register Name on the logbook 3. Fill up the Issuance Slip 4. Get the product

30

minutes

Records Unit Staff;

Ma. Lina Repollo

FOR BULK ORDERS

1. Visit or call Soils Laboratory for the order of legume inoculant 2. Return on the scheduled date of

delivery/released of products 3. Register Name on the Logbook 4. Fill up the Issuance Slip 5. Pay the corresponding charges of P10.00/pack of 100 gms 6. Get the the product

1 month

Ma. Lina Repollo

PROVISION OF MUSHROOM CULTIVATION TECHNOLOGY TRANSFER

The Biological Production Unit of Soils Laboratory provides technology transfer through seminar/ Hands on Training on Mushroom Cultivation to mushroom growers, farmers clientele, students, LGU technicians and to the general public. REQUIREMENT:

Request Letter addressed to:

CONTANCIO G. ALAMA OIC,Regional Director


Steps

Time Frame


1. Send a letter addressed to the Regional Director

stating the request for Mushroom Training

1 day

Records Unit Staff

2. Once Approved by the RD, the Soils Laboratory will

coordinate with you as to the scheduled date of the activity and its venue.

1-2 days after

Approval of request

Ma.Lina G.Repollo

3. FOR TRAINING/SEMINAR PROPER

Register Name on the Logbook

Ma.Lina G.Repollo

PROVISION OF TECHNICAL ASSISTANCE TO OTHER LABORATORIES / BUREAU OF SOILS AND WATER

MANAGEMENT/ RESEARCH CENTERS

The Laboratory provides assistance to LGUs Soils Laboratory, Bio-N Mixing Plants, Research Centers, BSWM programs

and projects, researchers, Field technicians and other concerned individuals on topics related to soils and its fertility.

REQUIREMENT:




Steps

Time Frame


1. Send a letter addressed to the Regional Director stating

your request for technical assistance

1 day

Records Unit Staff


coordinate with you regarding the assistance and the schedule of activity

1-2 days

Maria Gemma S. Genaldo

Chief, Soils Laboratory

CONDUCT LECTURES AND SERVE AS RESOURCE SPEAKER

The Soils Laboratory Personnel can also be tapped as resource speaker on topics related to soil and its fertility, soil

management, fertilizer and its recommendation, Bio-N, Mushroom Cultivation, Legume inoculants; also provides

lecture on CFA Production/Utilization and other topics related to soils.

REQUIREMENT:




Steps

Time Frame



the topic to be discussed, the date and venue of the seminar and the profile of the participants at least 2 weeks before the activity

1 day

Records Unit Staff


coordinate with the requesting party for confirmation.

1-2 days



PROVISION OF TRAINING GROUND FOR TRAINEES

The Soils Laboratory accepts On the Job Training (OJT) and Hands On Training particularly to BS Chemistry and BS Agriculture students as

part of their course requirement; also for students having their thesis or research studies.

REQUIREMENT:



Waiver How can I avail of the service?

Steps

Time Frame



your request for OJT

1 day

Records Unit Staff


coordinate with the requesting party for confirmation

1- 2 days



Regional Animal Disease Diagnostic Laboratory

SERVICES: • Provide prompt and accurate disease diagnosis and other relevant support services

for the effective surveillance, monitoring and control of animal diseases. • Perform laboratory diagnostic activities and procedures, pathological examination

such as necropsies, serological test, bacteriological, biological and parasitological isolation, identification and classification procedure, quantitative/qualitative analysis of blood and other body fluids and other relevant laboratory test and procedure.

• Provide adequate and appropriate recommendation information on animal disease control prevention.

SERVICES RENDERED:

Animal Specimen samples analyzed for

1. Pathology

2. Parasitology

3. Bacteriology

4. Virology/Serology

5. Rabies

REGIONAL ANIMAL DISEASE DIAGNOSTIC LABORATORY

Services Offered:

ITEMS FEE DURATION

I. Pathological Examinations A. Gross Pathology (Necropsy) 1. Poultry – Up to 8 weeks old 2. Poultry – over 2 months old 3. Swine – Up to 8 weeks old 4. Swine – over 2 months old 5. Swine – Sow/Boar 6. Goat 7. Cattle/Carabao/Horse – up to 8 weeks old 8. Cattle/Carabao/Horse – over 2 months old B. Clinical Pathology 1. RBC/WBC Count 2. Differential Count 3. Urinalysis 4. Blood chemistry II. Parasitological Examinations A. Blood Parasite Examination (BPE) 1. Direct Smear 2. Stained Smear B. Fecal Examination 1. Flotation 2. Sedimentation C. Serology 1. Card Agglutination Test for Trypanosomiasis (CATT) - Surrs

50.00/head 75.00/head

100.00/head 150.00/head 200.00/head 150.00/head 200.00/head 300.00/head

50.00/head 100.00/head 75.00/head

15.00/sample 25.00/sample

20.00/sample 20.00/sample

90.00/sample

1 day

1 hour

7 minutes 30 minutes

15 minutes 30 minutes

30 minutes

III. Bacteriological examinations A. Antibiotic Sensitivity Test B. Bacterial Isolation and Identification C. Water Coliform Count D. Enzyme-Ink Immunosorbent Assay E. Rapid Plate Test

IV. Virological/ Serological Examination A. Serology 1. Agar Gel Immunodiffusion (AGID) Test Poultry: a. Infectious Bursal Disease* b. Avian Influenza 2. Enzyme-Linked Immunosorbent Assay (ELISA) Goat: A. Caprine Arthritis and Encephalitis Poultry: a. Avian Influenza b. New castle Disease c. Infectious Bronchitis d. Infectious Bursal Disease 3. Hemagglutination – Hemagglutination Inhibition (HA-HI Test) Poultry a. New Castle Disease b. Avian Influenza B. Fluorescent Anti-Body Test (FAT) a. Rabies

75.00/organism

98.00/organ 84.00/sample

150.00/serum 150.00/serum

300.00/serum

300.00/serum 300.00/serum 300.00/serum 300.00/serum

75.00/serum 100.00/serum

200.00/sample

1 week 1 week 1 week 1 day

15 minutes

2-3 days

1 day

1 day

1 day

Services Available Length of time per

Analysis (At Normal

Condition)

Cost per Analysis Contact Person

Proximate Analysis

Crude Protein 3 days 216.00 Mercita G. Herbano

Crude Fats 3 days 216.00 Lucena P. Jimera

Moisture (Oven drying) 105 2 days 120.00 Remedios C. Billanes

Ash 1 day 120.00 Remedios C. Billanes

Mineral Analysis

Calcium (Titrimetric) 4 days 240.00 Lucena P. Jimera

Phosphorous (Spectrophotometry)

2 days 240.00 Lucena P. Jimera

Salt (Mohr Method) Animal

Feeds

2 days 240.00 Remedios C. Billanes

Salt (Mohr Method) Raw

Material/FM

1 day 240.00 Remedios C. Billanes

Aflatoxin Content Analysis Every Friday of the

Week

1,300 Mercita G. Herbano/

Remedios C. Billanes

Feed Microscopy

Feed Ingredients 4 hours 120.00 Mercita G. Herbano

Mixed Feeds 1 day 120.00 Mercita G. Herbano

Kind of analysis and number of days required to complete analysis:

REGIONAL ANIMAL FEEDS ANALYSIS LABORATORY

Services Rendered:

PARTICULARS TIME

FRAME COST OF SERVICES

PERSON TO APPROACH

REMARKS

PRODUCTION SUPPORT SERVICES: 1. Planting Material Produced/Distributed

(Coffee Achuete and Banana-saba seedlings) Bagging of polybags Gathering/propagation of planting materials Planting of seedlings to the polybags Replanting, weeding & watering Fertilizer application Spraying of fungicides/insecticides Seedlings development for distribution

2. Biological Control Agents Produced/Distributed

a. Trichogramma japonicum & evanescens procurement of media sterilization of media Infestation of Corcyra eggs incubation period collection of Corcyra moth & eggs parasitization of Corcyra eggs distribution of parasitized eggs

2 months 3 months

3 months 3 months

1 week 2 days

5-8 months

1 day 3 days

2 weeks 45 days

2 months 2 months 1 month

FREE

1.00/card

Nora M. Sabellano RCPC Staff Isidra S. Patulada RCPC Staff

HVCDP responsible for distribution of

planting materials.

REGIONAL CROPS PROTECTION CENTER

PARTICULARS TIME

FRAME COST OF SERVICES

PERSON TO APPROACH

REMARKS

b. Metarhizium oatmeal agar preparation cracked corn media preparation and inoculation in plastic bags field ap[plication/distribution

c. Chilocorus nigrita

Procurement of matured squash fruit Establishment of scale insects in medium Development of C. nigrita in the medium Collection of Adult C. nigrita for field application/releases.

3. Mushroom Fruiting Bodies Produced/ Distributed Gathering and shredding of substrates Bagging and sterilization of substrates Planting of spawn Incubation of planted spawn Harvesting for distribution

4. Rice Seed Produced/ Distributed Land preparation seedling

establishment, transplanting Application of pre-emergence &

molluscicide Weeding, replanting & fertilizer

application rouging harvesting, threshing, hauling, drying,

blowing, socking and storing DAT * (Days After Transplanting)

1 day

4 weeks

3 months

Weekly 1 month

1-2 month Weekly after Development

1 week 1 week 1 week

2-3 months 2 weeks

1 month

5-10 DAT *

10 DAT*

35 & 90 DAT* 110-120 DAT*

FREE

FREE

100.00/kilo

Anacleto P. Quilantang, Jr. RCPC Staff

Nora M. Sabellano RCPC Staff Isidra S. Patulada RCPC Staff Henry R. Povadora

Production distribution thru Research Division

..cont

PARTICULARS TIME FRAME COST OF SERVICES

PERSON TO APPROACH

REMARKS

5. Organic Fertilizer Produced/ distributed Gathering of pre-decomposed

substrate Feeding to vermi worms Harvesting of vermi cast

EXTENSION SUPPORT, EDUCATION AND TRAINING SERVICES

Mushroom Production. Hands- on Training Conducted

RESEARCH AND DEVELOPMENT:

a. Rice Research Study Conducted ( 3 research study)

b. Rice Research Study Assisted (PRISM – Phil. Rice Information System ) Data gathering (40 monitoring fields)

AGRICULTURAL AND FISHERY REGULATION SERVICES:

Verification, assessment of damage to crops and pest monitoring

1 week

3 weeks 1 week

3 days

120 days

Thrice a month every cropping

season

Twice a month

FREE

Henry R. Povadora Isidra s. Patulada Anacleto P. Quilantang, Jr. Henry R. Povadora Nora M. Sabellano Felicisima L. Bulat-ag Anacleto P. Quilantang, Jr. Nora M. Sabellano Henry Povadora

Production utilized for the research study area Downloaded research study from Research Division Downloaded from Research

..cont

RESEARCH DIVISION DA- Research Complex, Sanito, Ipil, Zamboanga Sibugay

Telephone # (062) 333-2877 Cellphone # 0998 566 7822

0917 712 8659

e-mail: [email protected] [email protected]

mailto:[email protected]

CLUSTER 1 • LPES, La Paz, Zambo

City • ICROS, Lantung,

Isabela City • SRRTDF, San Ramon,

Zambo City

• MLPC, KALAWIT, ZDN

• RTLAC, TARUC RT Lim, ZSP

• SRRADS, MABINI RT Lim, ZSP

• WMHC, Sindangan, ZDN

• BRS, Betinan, San Miguel, ZDS • MLBC, Kaangayan, Mahayag, ZDS • DSPBC, Sumadat, Dumalinao, ZDS

HOW TO AVAIL THE SERVICES Title of Frontline Service Steps Service Provider Duration

1. Procurement/ distribution of:

- Seeds - Planting materials - Propagation materials - Improved pasture grasses

Laboratory products:

- Bio- N for rice & corn - Trichoderma CFA - Diadegma - Trichogramma for rice

and corn - Bio- organic fertilizer

1. Inquire the guard/ information officer and fill-in a service request slip (10 min)

2. Proceed to the office of the project in-charge/project site for orientation (20 min)

3. a. Ask for an order slip for procurement (10 min) b. Proceed to the approving officer for RIS approval in case of free distribution (10 min)

4. Proceed to the cashier/collecting officer for payment (10 min)

5. Show the official receipt/approved RIS to the project in-charge and withdraw the items (20 min)

6. Present receipt /approved RIS to the guard before leaving (5 minutes)

Research Division

LPES

MLPC

WMHC

BRS

MLBC

SRRA

DS

RTLAC

ICROS

1 hour & 15 minutes maximum

Title of Frontline

Service

Steps

Service Provider

Duration

2. Conduct of swine artificial insemination, pests and diseases diagnoses, castration and natural breeding services

1. Inquire the guard/information personnel and fill-in a service request slip (10 min)

2. Proceed to the office of the project in-charge/project site/laboratory (15 min)

3. Confer the project in-charge for interview of the animal status/condition and briefing of the payment conditions (30 min)

4. Request the technologist to administer the required services (10 minutes)

5. Proceed to the area to undertake the requested services (time varies depending on the distance

Research Division

DSP

BC

MLB

C

RTLA

C

WMH

C

MLP

C

ICR

OS

Minimum of 1 hour and 5 minutes


Title of Frontline Service

Steps Service Provider Duration

3. Distribution of IEC Materials and technical assistance

1. Inquire the guard/ information personnel and fill-in a service request slip (10 min)

2. Proceed to the concern section/un it (5 min)

3. Register in the logbook and undergo interview (10 minutes)

4. Confer the project in- charge for the needed materials, technical advisory and briefing (30 min)

5. Avail/ pay the requested information materials (10 minutes)

Research Division LPES ICROS SRC SRRTDF MLPC RTLAC SRRADS WMHC BRS DSPBC MLBC

1 hour and 5 minutes


CONDUCT OF SEMEN EXTRACTION FOR ARTIFICIAL INSEMINATION (AI)

Service Completion Time: 50minutes to 1hour

Proceed to the Animal System Section (ASS) for breed selection 10 minutes

Inquire from the Information Desk Officer for semen availability and fill-up a services request

slip 5 minutes

Register in the logbook of ASS while waiting for the preparation of the needed materials and semen collection

30 minutes

Withdraw collected semen

5 minutes

WORKFLOW OF FRONTLINE SERVICES

AVAILMENT OF RUBBER BUDSTICKS AND SCIONS

Service Completion Time: 50 minutes to 1 hour

Withdraw budsticks/scions 5 minutes

Inquire from the Information Desk Officer for the availability of the stocks and fill-up a

service request slip

5 minutes

Proceed to the office of the project in-charge for the selection/ reservation of the budsticks/scions

10 minutes

Fill-up an order slip while waiting for the needed budsticks/scions

30 minutes

AVAILMENT OF Information, Education and Communication (IEC) Materials

Inquire from the Information Desk Officer and fill-up a service request slip

5 minutes

Proceed to the Technical Assistance Section (TAS) and confer with the needed IEC materials

10 minutes

Register in the Logbook and undergo Interview

10 minutes

Confer with the project In-charge for the needed materials, technical advise and

briefing

20 minutes


Withdraw IEC materials 5 Minutes

PROCUREMENT OF QUALITY BREED OF PIGLETS

Inquire from the Information Desk Officer for the availability of the stocks and fill-up a service request slip

5 minutes

Proceed to Animal System Section (ASS) for selection/ reservation and ask for an order slip

10 minutes

Proceed to collecting officer /cashier unit for for payment

10 minutes

Return to ASS and show the official receipt for withdrawal of piglets and/or return on scheduled date

15 minutes


PROCUREMENT OF SEEDS AND PLANT MATERIALS

Inquire from the Information Desk Officer for the availability of the stocks and fill-up a service

request slip

5 minutes

Proceed to the project in-charge for selection/reservation and ask for an order slip

10 minutes

Proceed to collecting officer /cashier unit for for payment

10 minutes

Return to the Nursery/bodega and show the official receipt for preparation and

withdrawal of the seeds/plant materials

30 minutes


PROCUREMENT OF BI0-N, BIO-ORGANIC FERTILIZER, TRICHODERMA CFA AND TRICHOGRAMMA CARD

Inquire from the Information Desk Officer for the availability of the stocks/cards and fill-up a service

request slip 5 minutes

Proceed to the project In-charge and request for an order slip

15 Minutes

Service Completion Time: 1hour and 10 minutes

Proceed to the collecting officer/cashier unit for payment

30 Minutes

Return to the project in-charge and show the official receipt for the preparation and withdrawal

20 Minutes

REGULATORY DIVISION

The division that ensures the quality of Philippine agricultural and fishery machineries, facilities and products to be within the domestic and international standards relative to client and consumer acceptability, health and safety, and the efficient trade of raw, fresh, primary and secondary processed agricultural and fisheries products (both food and non-food); activities undertaken include, but not limited to the following functions:

Formulation and enforcement of agriculture and fishery-related standards and regulations;

Prevention of disease and pest infestation; Registration/accreditation of agricultural and fishery products and/or industry players;

and, Issuance of certifications, clearances, permits, licenses, and the like.

ACTIVITIES • Plan/program activities of feed and veterinary of feed/veterinary drug and products unit at the

regional level; Process/register/endorse application for registration of feeds and veterinary drugs and products outlets;

• Inspect feed NDAP establishments/outlets; • Monitors the implementation of RA 1556; Generic Act 1988 and the joint BAI and DOH Adm. Orders; • Collects fees due; • Collects monthly production report from mixed feed /feedstuff manufacturers; • Collects feed samples for laboratory analysis; • Evaluate/decode feed samples analyzed; • Report/recommend for suspension/cancellation of the registration of feed /veterinary drug and

products importers, manufacturers, dealers, distributors or retailers; • Stand as witness in court re-feed NDAP prosecution.

ESTABLISHMENT This is usually applied for mixed feed manufacturer, feed ingredients supplier, feed ingredients

manufacturer, retailer and distributor.

A. REQUIREMENTS:

1. Application form (revised AFSD form No.1) A. FOR COMMERCIAL MIXED-FEED /FEED INGREDIENT MANUFACTURER 1. Photocopy of Business Permit from the Department of Trade and Industry (DTI) 2. For Corporations only Photocopy of Company's Registration and Articles of Incorporation with the Securities and

Exchange Commission(SEC); 3. For Cooperatives only: Photocopy of Registration with the Cooperative Development (CDA); 4. Photocopy of Environmental Compliance Certificate (ECC) from the Environmental Management Bureau (EMB) and

Permit to Operate (PTO) from the Laguna Lake Development Authority(LLDA).For outside Metro Manila; correspond PTO from the Department of Environment and Natural Resources (DENR) in the locality and ECC from the EMB of the local DENR;

5. Photocopy of Business /Mayor's Permit for the current year; 6. Copy of the Plant Lay-out; 7. Latest Picture of the feed plant with the owner or authorized representative: One taken outside and one taken

inside the feed plant; 8. If a Toll Manufacturer or Trader, Copy of Memorandum of Agreement between the concerned Parties; 9. If the manufacturer will contract the services of an independent quality control laboratory; Copy of Memorandum

of Agreement between the manufacturer and the laboratory Owner/manager and photocopy of laboratory Recognition Certificate issued by BAI;

10. Plant site and Facility Inspection and Evaluation Report: 11. Proof of Payment of Registration Fee:

a) less than 25.0 MT b) 25.1 to 50.0 MT c) More than 100MT

P450.00 P540.00

P720.00

B. NON-COMMERCIAL MIXED-FEED MANUFACTURER

1. Photocopy of Business Permit from DTI; 2. Photocopy of Mayor's Permit for the current Year; 3. Affidavit of licensed Veterinarian/Nutritionist; 4. PTO and ECC from DENR; 5. Proof of Payment of Registration Fee- P 180.00; 6. Affidavit of Animal Nutrition in the Farm; 7. Farm Inspection and Evaluation Report. C. IMPORTER/INDENTOR 1. Photocopy of Business Permit from DTI; 2. For Corporation: Photocopy of SEC Registration and Articles of Incorporation; For Cooperatives: Photocopy of CDA

Registration; 3. Photocopy of Mayor's Permit for the current Year;

4. Distributorship Agreement with the foreign supplier; 5. Site and Facility Inspection and Evaluation Report; 6. Proof of Payment of Registration Fee - P480.00

D. SUPPLIER 1. Photocopy of Mayors Permit for the current Year; 2. Proof of Payment of Registration Fee- P240.00

E. DISTRIBUTOR/RETAILER 1. Photocopy of Mayors Permit for the current Year 2. Proof of Payment of Registration Fee

a. Distributor - P120.00 b. Retailer - P 60.00

Note: Additional requirements maybe requested for submission from time to time as the need arises.

DISPLAY OF REGISTRATION CERTIFICATE: Registration Certificate shall be displayed conspicuously in the placed of business (feed mill or store) readily visible to the public.

EXPIRATION: The validity of registration shall automatically expire on the 31st of December of the year. Application for renewal of registration shall be filed on or before January 21st of every year. Failure to renew on or before the deadline shall be subject to corresponding surcharges.

ISSUANCE OF LICENSE TO OPERATE FOR VETERINARY DRUG AND PRODUCT ESTABLISHMENTS

General Requirements: 1. Notarized and accomplished Petition Form/Joint Affidavit of Undertaking 2. Photocopy of Mayor's Permit for the current year

3. Photocopy of Business Name Registration with BDT/SEC (if corporation) and Articles of Inc. 4. ID (5x5 cm) picture of the Owner/General Manager Veterinarian 5. Xerox-copy of Pharmacist/Veterinarian Registration/Board Certificate and PTR 6. Notarized valid Contract of Lease of the space/building occupied, if the applicant does not own it. 7. Batch distribution record book duly registered with BFAD/BAI 8. References Books:

1. USP/NF (Latest Edition) 2. R.A. 3720; R.A. 6675;R.A. 5921 3. Remington's Pharmaceutical Sciences (Latest Edition) 4. Goodman & Gilman Pharmacological Basis of Therapeutics 5. British Pharmacopeia 6. Philippine National Veterinary Formulary 9. Location Plan 10. Certificates of Attendance of Veterinarian /Pharmacist to the re-orientation seminar and consultation meeting regarding veterinary drug and product 11. List of products to be manufactured/distributed in Generic and with Brand Names

Requirements for Locally Manufactured Feed Products: 1. Brand Name Clearance 2. Technical description of the product 3. Process Flow/Manufacturing Procedure 4. Certificate of Analysis 5. Facsimile or draft of the proposed tag or label of each type of feed product 6. Sample of not less than 250 grams per product 7. Affidavit of animal Nutritionist/Veterinary Consultant 8. Affidavit of Quality control Chemist

ADDITIONAL REQUIREMENTS: a. Veterinary Drug Outlet: 1. Certification that the products it sells are registered with BFAD/BAI 2. Complete list of products to be sold with corresponding product registration numbers b. Changes in Circumstances: 1. Official letter re: change of address/owner/business name, etc. 2. Surrender original/old L TO, CPR and approved label 3. Deed of Sale/Transfer of Rights in case of change of ownership 4. Notarized Affidavit of Veterinarian in case of change 5. Duly notarized Declaration Form for any change(s) in the product

Note: • New (initial) application will be forwarded/endorsed to AFSD, BAI, Manila for approval of "Certificate of Registration"

• Renewal Registration will be approved by Regional Director.

ISSUANCE FE REGISTRATION CERTIFICATE FOR ANIMAL FACILITIES RA 8485- Animal Welfare Act - Registration of Person, Association, Partnership, Corporation, cooperative, operating slaughter house, pets hop, kennel, veterinary clinic, veterinary hospital, stockyard, corral, stud arm, zoo, poultry farm, piggery farm, large and small ruminants farm. Requirements: 1. BAI AWD Form No.1 2. Photocopy of Mayor's permit for the current year 3. Photocopy of Business Name with BDT /SEC (if corporation) and Articles of Inc. 4. ID picture of the owner/Gen .Manager and Veterinarian 5. Photocopy of Veterinarian registration/PRC ID and PTR 6. Notarized valid contract of lease of the space/building occupied, (if the applicant does not own the building/space 7. Location Plan 8. Certificate that the owner /veterinarian has attended a sponsored-accredited seminar of Regulatory Division. 9. Notarized financial statement 10. Environmental Clearance Certificate (ECC) from the Department of Environment and Natural Resources (DENR).

ESTABLISHMENT INITIAL

Peso

RENEWAL

Peso

Animal Control Facility Aviary Cattery/Kennel/Laboratory Animal Facility Circus/Carnival/Animal Show Crocodile Farm Hog/Poultry farm Monkey Farm for Export Racetrack/Equestrian Establishment Small Animal Show Stock/Corral/Stockyard/Stud farm Veterinary Hospital/Clinic Wildlife Rescue Center Zoo

One Year 100.00 200.00 100.00 500.00

1500.00 200.00 300.00 300.00 100.00 100.00 300.00 100.00 300.00

Three Years 500.00 600.00 300.00

1500.00 1500.00 600.00 900.00 900.00 300.00 900.00 300.00 300.00

1500.00

SCHEDULE OF FEES

COMMODITIES REQUIRING PLANT QUARANTINE CLEARANCE:

• Living plants • Seeds and nuts for planting • Nursery stocks, including vegetative parts thereof used as propagating materials • Fresh fruit and other plant products which have been declared as prohibited/restricted • Pure cultures of fungi, bacteria, virus, nematode and other phytopathogenic materials • Mushroom cultures including spawn • Algae cultures, rhizobial cultures for isolation of organism • Other plant cultures • Species of small animals potential as agricultural pests

ACTIVITIES OF REGIONAL PLANT QUARANTINE SERVICES

• Issuance of Import Permit • Potential Carrier Inspection - No. of vessels inspected, volume of plants products, inspected per tons • Sample Collection and Laboratory Examination - No. of samples collected and examined • Pest interception -cosmopolitan pest; exotic quarantine Export • Commercial Inspection - No. of plant products (MT); No. of plants (pes) • Issuance of phyto sanitary - No. of phyto sanitary • Domestic Movement: • Boarding/Inspection of vessels/aircraft • Issuance of Domestic Permits · Production Support • Survey of Plantation crops for export • Detection and Monitoring of Exotic and Cosmopolitan pests

Plant Quarantine Services

Prescribed Regulatory Fees for IMPORTS (DA AO No. 26 and 12 Series of 2004):

1. Issuance of Plant Quarantine Clearance (BPI Central Office)

Plants and Planting Materials Plant Products (Fruits, Vegetable, and others) Potential Agricultural Pests (Small animals, etc.)

Php 20.00 30.00 60.00

1. 2. Inspection and Certification (Collection of fees at Port of Entry)

Fresh fruit, vegetables, onion, garlic and other fresh spices

Seeds, cuttings, rhizomes, bulbs, corms, scions, and other planting/ propagating materials

Living plants for shipment of ten (10) pieces or less in excess of 10, plus

Grains and seeds for food processing

Logs, lumber, timber, veneer and other wood products

Other materials capable of harbouring pests

Potential crop pest Small

animals Bees, small insects,

others

• Cultures of fungi, bacteria and the likes for scientific purposes

20.00/MT or fraction of a ton thereof 10.00/MT or fraction of a ton thereof 20.00 plus 2.00/pc* 10.00/MT or fraction of a ton thereof 10.00/MT or fraction of a ton thereof

20.00/MT or fraction of a ton

thereof 20.00/head 200.00/PC*

200.00/PC*

For Floriculture and Allied Industries

Item

Rate (Php)

Minimum Per PC*

Maximum Per PC*

1. Planting and Propagating Materials

a. Seeds, cutting, rhizomes, corms and scions b. Rooted cuttings, seedlings, grafts and marcots c. Flasks and community pots d. Other propagation materials

5.00/kg 10.00/kg

15.00/pot or flask 10.00/kg

500.00 500.00 500.00 500.00

2,500.00 2,500.00 5,000.00 5,000.00

1. Cut flowers and Cut foliage 2. Other live plants (full grown plants, etc.)

10.00/kg 50.00/kg

500.00 500.00

5,000.00 10,000.00

1. Cutflowers and Cutfoliage 2. Other live plants (full grown plants, etc.)

10.00/kg 50.00/kg

500.00 500.00

5,000.00 10,000.00

*Phytosanitary certificate

Quarantine Action: • Shipment without PQC but have PC: refuse entry • Shipment with expired PQC: refuse entry • Shipment with PQC & PC : 10-15% sampling • Shipment with PQC but no PC : 100% Inspection • If Customs “holds” the commodity, refer to PQ Guidelines on transfer of custody If upon Inspection, the commodity was found mixed with other agricultural commodities other than what has been declared-revoke permit to import and recommend commodity for return to sender or destruction. P.Q. Inspector prepares inspection report regarding his/her findings and recommends appropriate action before clearance of the commodity. Fees and Charges: • Refer to BPI Quarantine AO No. 26, Series of 2004 • Refer to BPI Quarantine AO No. 12, series of 2004

• Stamp documents with “Inspected” and “Passed”, duly signed by authorized Signing PQ • If Import Permit Indicates Biosafety, refer to Post Entry Monitoring Guidelines


1. Filling up of application for inspection 2. Submit the application for review and evaluation 3. Submit necessary requirements 4. Submit commodities for Inspection and Treatment

Inspection/ treatment depends upon the distance where commodity is located

5. Recommend treatment/ Laboratory examination Spraying Fumigation 6. Preparation, Issuance of Approval of PC 7. Release of Phytosanitary Certificate

2-3 mins

1-72hrs

1-2hrs 24-72hrs 3-5mins

Benito S. Mendoza Teogenes D. Bangcal BPI Staff

DETAILS

Applicant fills up and submits BPI Q Form No. 10 to the nearest PQ Station • If inspection is on-side, application should be filed at least 48 hours Prior to loading/treatment, for

appropriate scheduling

Other requirements include export declaration, packing list/invoice, CITIES permit, Import Permit from importing country and commodity clearances from other regencies (whichever is applicable) Examples of treatment are fumigation, chemical dipping/spraying, heat treatment, seed dressing, etc., whichever is applicable and required by the importing country Treatment is to be done at the exporter’s premises to be supervised by a Plant Quarantine Officer


APPLICATION AND ISSUANCE OF PHYTOSANITARY CERTIFICATE

ISSUANCE OF DOMESTIC PERMIT



1. Submit for Interview 2. Identify commodities to be transported (if

prohibited, deny issuance) 3. Submit commodities for inspection 4. Misdeclaration of commodities, deny

issuance 5. Declaration of infection/infestation 6. Issuance of Permit (Clean commodities) 7. Release of Permit

3-5mins 3-5mins

3-5mins 2mins

refer to lab (Diseases) 2-3mins 2mins

Teohenes D. Bangcal BPI STAFF

DETAILS Time limits to hand carried commodities/Time varies depending upon the volume of commodities to be inspected if PHOHIBITED? If yes deny application For Pest Risk Analysis – applicant to submit PRA requirement for evaluation of the PRA Team If allowable – Attachment; Certification from buyers (whichever applicable)

DUTIES: • Board and inspect outgoing and incoming vessels and aircrafts and issues

certificate of inspection and corresponding clearances; • Inspect and examine animals, animal products and by-products, veterinary biological,

animal feeds, and feed ingredients and effects on board vessel docking/anchoring within the port of assignment for the purpose of determining their sanitary conditions and ascertain if same have compiled with shipment, import/ or export regulations;

• Supervise the cleaning, fumigation of vessels and aircrafts suspected or verified to be contaminated with dangerous communicable animal diseases or as required by existing rules and regulations;

• Isolate and/ or condemn/ disposed sick animals which carries dangerous animal diseases; • Issuance of Shipping Permits, veterinary health certificates, commodity clearances,

veterinary quarantine clearance to import, export and landing permits; • Shipping Permits of Veterinary Health Certificate covering movements between regions,

provinces and municipalities shall be issued by the respective duly deputized and designated Regional, Provincial and Municipal veterinary Quarantine Personnel;

• Shipping Permits covering transport in FMD (Food and Mouth Disease) Free Zones from disease outbreak areas shall by the Director of the Bureau of Animal Industry.

REGIONAL VETERINARY QUARANTINE SERVICES

Animal Quarantine Services Port Area, Zamboanga City

Issuance of Veterinary Health Certificate Shipping / Landing Permit

Requirements / Checklists: 1. Livestock Handler's license 2. Accredited Transport Carrier 3. Inspection Certificate from Veterinarian/LGU technician 4. Clearance from PNP for large animals 5. Certificate of Ownership/Transfer (for large animals. 6. Certificate of vaccination (for canine/feline) 7. Ebola virus titer (for monkey) 8. Pollurum Test for avian (international) 9. Import permit for Ostrich (international) 10. Import permit for canine/feline (international) 11.Shipping mark for semi-processed cow hides (international)


Present the complete requirements to the Regional Veterinary Quarantine Officer or Veterinary Quarantine Inspector

15 minutes Regional Veterinary Quarantine Officer Veterinary Quarantine Inspector

ISSUANCE OF CLEARANCE FOR SEACRAFT/ AIRCRAFT INSPECTION Requirements/Checklist:

1. Notice of schedule estimated time of arrival/ departure from shipping lines/ agency. 2. Veterinary Quarantine Clearance from the last port of call. 3. Certificates:

a. Ship Provision/ Store List Declarations b. NIL List c. Voyage Memo d. Cargo Manifest



Present the complete requirements to the Regional Veterinary Quarantine Officer or Veterinary Quarantine Inspector

1 hour Regional Veterinary Quarantine Officer Veterinary Quarantine Inspector

ISSUANCE OF LIVESTOCK, POULTRY AND BY-PRODUCTS HANDLER’S LICENSE Requirements/Checklist:

1. Duly accomplished and notarized application form (BAI from No. 1) 2. Tax identification Number (TIN) of applicant 3. Latest 1x1 ID Picture (2pcs.) 4. Residence Permit 5. Business Permit (Mayor’s permit/ DTI permit) 6. Cerificate of attendance (seminar) 7. License fee of P300 per applicant (new/ renewal) PMO to Bureau of Animal Industry, Diliman Quezon City 8. Photocopy of Security and Exchange Commission (SEC) for Partnership, Corporation, Cooperative and Association



1.Submit the complete requirements to the Regulatory Division.

Applicants need to attend orientation seminar

It will take one (1) month to release Handler’s

License I.D and Certificate of Registration

Chief, Regulatory Division Registration and Licensing Section


ISSUANCE OF TRANSPORT CARRIER ACCREDITATION/STICKER Requirements / Checklist: • Duly accomplished and notarized application form (BAI form No.2)

• Tax identification Number (TIN) of applicant • Latest 1x1 ID Picture (2pcs.) • Residence Certificate • Business Permit (Mayor's permit/DTI permit) • Certificate of attendance (seminar) • License fee of P500.00 per applicant (new/renewal) PMO to Bureau of Animal Industry, Diliman, Quezon City • Photocopy of Security and Exchange Commission (SEC) for Partnership, Corporation, Cooperative and

Association. • Photocopy of Certificate of Registration of Carrier • Picture of carrier (front and side view per carrier)



1. Submit the complete requirements to the Regulatory Division

2. Applicants need to attend orientation seminar (half day)

3. The Regional Director through the Regulatory Division will endorse the application with complete requirements to the BAI Director for Issuance of handler’s License I.D

It will take one (1) month to release Certificate of Accreditation and Sticker

Chief Regulatory Division Registration and Licensing Section

REGIONAL AGRICULTURAL ENGINEERING DIVISION

REGIONAL AGRICULTURAL ENGINEERING DIVISION (RAED)

Provides technical assistance in planning and implementation of Small Scale irrigation Projects like Small Water Impounding Project (SWIP), Diversion Dam (DD), Small Farm Reservoir (SFR), pressurized irrigation systems and

other irrigation projects.


1. Prepare letter of intent addressed to the Regional Director and attention Chief, RAED

2. RAED Staff will schedule visit to validate the project and to provide the needed technical assistance.

3. RAED Staff will prepare report/recommendation regarding the project.

4. If project is feasible, it will be submitted for funding. Hen funds are available the projects will be posted for bidding. Winning bidder shall be notified when to start the project.

5. RAED Staff shall monitor progress of the project.

6. Upon completion of the project, it will be turned over to the intended beneficiary.

2 weeks

1 month

3-4 months

Engr. Gwendolyn B. Folgo Chief RAED

Prepares plan and evaluates engineering plans, program and projects in water resource development for funding

STEPS

TIME FRAME

PERSON TO APPROACH

1. Concerned Local Government Units request Da for assistance in preparation of plans and cost estimates of the project. Or if concerned LGU/NGO has prepared plan they must submit a copy of engineering plans to RAED for validation and review.

2. RAED Staff will review and evaluate the plans submitted.

3. Final plans will be prepared if needed. 4. Submit plans together with estimates for

funding.

2 weeks

5 days

Engr. Gwendolyn B. Folgo

Chief, RAED

Or any RAED Staff

Implements approved small scale irrigation projects funded under AgriPinoy and other locally funded water resource development projects.

STEPS TIME FRAME

PERSON TO APPROACH

1. Visit RAED office and inquire on the availability of small scale irrigation projects for implementation. Inquire about project requirements.

2. RAED Staff will conduct detailed engineering survey.

3. RAED Staff will prepare plans and estimates and submit the same to the RAED Chief for recommending approval.

4. RAED Chief will submit the proposal to the Regional Director for approval.

5. Once approved and funds are available, the project will be posted for bidding. After bidding, the winning bidder shall notified when to start the construction.

6. RAED Staff shall monitor progress of the project. 7. Upon completion, the project shall be turned over

to the intended beneficiary.

20 minutes

4 weeks

10 weeks

Engr. Gwendolyn B. Folgo Mr. Camilo I. Jose Engr. Marlon L. Madjad Mr. Eric F. Garcia Engr. Jerome L. Jamanulla Engr. Sukrina Sali-Edding Engr. Mariano Buyco Engr. Jurilyn L. Abequibel Engr. Christopher Abne Engr. Anthony Fred Cabusas Engr. Erel Valdez

Implements rehabilitation and construction of Farm to Market Road in coordination with LGUs


1. Interested Local Government Unit must submit proposals for Farm to market Road (FMR) to the Regional Director.

2. RAED Staff will validate the site, prepare validation report and submit proposal to the management for funding.

3. Once funding is available, project shall be posted for bidding. Winning contractor shall start project upon receipt of NTP. (DA as implementing unit)

4. For LGU as implementor, funds are downloaded to LGU.

5. RAED Staff shall monitor progress of work. 6. Upon completion, the project shall be turned over

to the requesting Local Government Unit (DA as implementing unit)/recipient (LGU as implementor).

1 week

10 weeks

2 weeks

RAED Staff

Implements construction/rehabilitation of Agri-infrastructure project implemented by DA under its regular program or under special projects


1. Concerned ROS facility/LGU/Coop must submit letter of intent or resolution.

2. RAED Staff shall assist concerned client as to the project requirements.

3. RAED Staff shall validate the site. 4. RAED Staff shall prepare plans and estimates. 5. RAED Chief reviews the plans and estimates for

approval by the Regional Director. 6. Plans and estimates together with proposal

shall be submitted for funding. 7. If funds are available, projects shall be posted

for bidding. 8. Winning bidder shall start construction upon

receipt of NTP. 9. Construction/rehabilitation must be completed

as stipulated in the contract. 10. RAED Staff shall monitor progress of the

project. 11. Once completed, project shall be turned over

to the concerned client.

4 weeks

10 weeks

Engr. Gwendolyn . Folgo Mr. Camilo I. Jose Engr. Marlon L. Madjad Mr. Eric F. Garcia Engr. Jerome L. Jamanulla Engr. Sukrina Sali-Edding Engr. Mariano Buyco Engr. Jurilyn L. Abequibel Engr. Christopher Abne Engr. Anthony Fred Cabusas Engr. Erel Valdez

Implements agricultural mechanization, post harvest facilities and agro processing projects

STEPS TIME FRAME PERSON TO APPRAOCH

1. Interested LGU/Coop or NGO must submit letter of intent or resolution.

2. RAED Staff shall assist in the identification and validation of site intended for the facility/project.

3. RAED Staff prepares plans and estimates. 4. RAED Chief reviews plans and estimates for

approval by the Regional Director based on the guidelines of the project.

5. Once approved the plans, estimates and the proposal shall be submitted for funding.

6. If project has been funded it will be posted for bidding.

7. Then winning bidder shall be notified when to start the project.

8. RAED Staff shall monitor progress of the project.

9. Upon completion of the project, it shall be turned over to the intended beneficiary with the corresponding MOA.

10 minutes

4 weeks

10 weeks

Engr. Gwendolyn B. Folgo Mr. Camilo I. Jose Engr. Marlon L. Madjad Mr. Eric F. Garcia Engr. Jerome L. Jamanulla Engr. Sukrina Sali-Edding Engr. Mariano Buyco Engr. Jurilyn L. Abequibel Engr. Christopher Abne Engr. Anthony Fred Cabusas Engr. Erel Valdez

Provides from machineries/post harvest equipment either thru grant or loan to interested LGUs/NGOs and coops

STEPS IT WILL TAKE YOU PERSON APPROACH

1. Interested group must submit letter of intent or a resolution.

2. The Regional Director assisted by the RAED Chief/Staff shall determine if the proponent is qualified based on guidelines.

3. A Memorandum of Agreement shall be signed by parties concerned.

4. For those availing equipment thru loan, a promissory note shall be accomplished and duly signed by the recipient.

5. Equipment if available shall be released upon completion of all requirements.

One day if all requirements are

complete and equipment is

available

Engr. Gwendolyn B. Folgo or RAED Staff

Conducts training and extension activities related to irrigation, post harvest, and agri-infrastructure and agro-processing


1. Interested group must contact RAED for schedules of training or for those requesting for resource person, send a letter of invitation indicating the topic, the date/time/venue and the participants.

2. Please leave your contact info for confirmation of he schedule.

15 minutes

RAED Staff


1. Interested group or client must contact RAED for technical assistance.

2. RAED Chief shall assign Staff to do the layout and design.

3. Please leave your contact information so that RAED can contact you if the plan is ready for pick-up.

3 weeks

RAED Staff

Provides technical assistance in preparing farm layouts/design to interested clients

AMAD SERVICES:


1. Office of the Provincial Agriculturist/City Agriculturist submits target municipalities for the establishment of Barangay Food Terminal

2. Based on target list submitted by OPA/OCA LGUs asked to submit letter of intent, Barangay Board Resolution.

3. Site Validation will be conducted by AMAD in coordination with OPA/OCA

4. If site is qualified, interested LGUs will have to submit other requirements (BC profile, Mgt. Team Composition, Program of Works, Plan, Bank, Certification for LGU Counterpart.

5. MOA signing

6. Mgt. Team training will be conducted

7. Notice to proceed will be sent to LGU for Project Implementation, payment will be done by trance (3 trances)

8. Project inspection by RAED staff will be done before payment

9. Project Completion Report, Certificate of Turn-Over is required before full payment will be granted.

10-30 minutes

5-10 days after submission

10-15 days after submission

1 week after

submission of required documents

To be scheduled

To be scheduled

5-10 days after submission of required

documents

To be scheduled 5-10 days after

submission of required documents

Ferdinand D. Gamorot Chief, AMAD For: ZDS- Arcele P. Templa ZS- Marry Joy P. Flores ZDN- Analiza M. Quilo

CONDUCT MARKET MATCHING/LINKAGES


Suppliers or buyers may visit or call the AMAD office or send communication indicating desired action to be undertaken by AMAD such as: Commodity required/offered Volume offered/required Buying/selling price Contact person/number Period required/available Source and methods in obtaining market

information

10-20 minutes Ferdinand D. Gamorot Chief, AMAD For: ZDS- Arcele P. Templa ZS-Marry Joy P. Flores ZDN- Analiza M. Quilo ZC- Jonah Lyn Corpuz Ms. Gilma A. Amores

AMAD facilitates the meeting of suppliers and buyers either through telephone, e-mail, written communication or through market forum/encounter where buyers and suppliers are physically present in one venue. How can I avail the service?

CONDUCT/PARTICIPATE IN TRADE FAIRS AND CONGRESSES


Visit or call our office and request to research on data pertaining to market, volumes of commodities, buyers/suppliers guide directory and absorptive capacity of wage goods.

5-20 minutes Ferdinand D. Gamorot Chief, AMAD For ZDS- Arcele P. Templa ZS-Marry Joy P. Flores ZDN- Analiza M. Quilo ZC- Jonah Lyn Corpuz Gilma A. Amores

AGRIBUSINESS INVESTMENT FORA/AGRIBUSINESS INVESTMENT OPPURTUNITY SEMINARS

FOLLOW THESE STEPS IT WILL TAKE YOU PLEASE APPROACH

Visit AMAD office and inquire about investment for a schedule for the month/year and signify your intention to participate if you deemed the activity significant in your agribusiness venture.

5-20 minutes Ferdinand D. Gamorot Chief, AMAD For ZDS- Arcele P. Templa ZS-Marry Joy P. Flores ZDN- Analiza M. Quilo ZC- Jonah Lyn Corpuz Ms. Gilma A. Amores

CREDIT FACILITATION

DA-AMAD may facilitate the availment of credit of individual farmer/fisherfolk, farmers/fisherfolks groups or cooperatives and enterprises from financing institution and other funding program/agency in the region. How can I avail the service?


Visit AMAD office and inquire about available loan/credit windows and signify your intention to avail

5-20 minutes Ferdinand D. Gamorot Chief, AMAD For ZDS- Arcele P. Templa ZS-Marry Joy P. Flores ZDN- Analiza M. Quilo ZC- Jonah Lyn Corpuz Ms Gilma A. Amores

PREPARATION /UPDATING OF AGRI-FISHERY DIRECTORY


Visit or call our office and request to research on data pertaining to buyers/suppliers guide directory.


The AMAD maintains and updates lists of buyers and suppliers and their contact information for usage of clients requesting for market tie-ups and possible market contract agreement. How can I avail the service?

PRICE MONITORING

Data on prices of wage goods in major demand centers in the region and in Manila are being collected, recorded and plotted by AMAD for use of interested clientele. How can I avail the service?


Visit or call AMAD office and request to research on price data of major agricultural commodities.


ASSISTANCE TO PRIVATE SECTOR/COMMODITY PROFILING

DA-AMAD is providing assistance to private sectors in the conduct of meetings and briefings and assists the same in their commodity profiling and direction. How can i avail the service?


Visit or call AMAD office and request information on commodity profile and their directions and activities.


MARKET STUDY


Visit AMAD office and request to research on Market Study on priority agricultural commodities.


DA-AMAD conducts Market Study of a certain commodity to assess past and present demand and supply situations and their expected future behavior and gaps. How can I avail of the service?

ISSUANCE OF CERTIFICATE OF ELIGIBILITY UNDER E.O 376 (DUTY-FREE IMPORTATIONS OF AGRI-FISHERY EQUIPMENT, INPUTS, MACHINERIES, ETC.)


1. Proponent files letter of application.

2. AMAD reviews application and if qualified, request proponent to submit documents.

- Certificate of Registration - Income Statement - Income Tax Return - Etc. 3. Conducts site validation after

submission of documents. 4. Prepares & issues Certificate of

Eligibility.

5 minutes

10-15 minutes

To be scheduled 10-15 minutes

FERDINAND D. GAMOROT Chief, AMAD

DA AMAD issues certificate of eligibility to all qualified proponents How can I avail of the service?

ADMIN & FINANCE DIVISION

General Services Section

• Provide policy guidance on the maintenance and disposition of assets, procurement, utilization and storage of supplies, materials and equipment in accordance with government prescribed standards;

• Provide transportation, communications, general utility and maintenance service for the Department; • Procure, store and distribute supplies and equipment of the Department and conduct periodic

inventories of same; • Receive and collect cash, pay salaries of DA employees and the Department’s obligations; and • Supervises the security service of the Department.

Records Unit

• Provide an efficient, effective and economical records management; • Formulate, evaluate, update and implement policies and guidelines on record management; • Service the documentary reference and information requirement of top management, action officers

and the general public; • Provides messengerial/liaison services for the Department; • Provides central control system for vital essential records;

• Ensures proper storage of inactive records and prompt disposal of obsolete and valueless records and preserve vital and permanent records;

• Provides systematic control of receiving and handling incoming mails and documents and dispatching of outgoing communication and documents;

• Represent the Department in the presentation of documents in courts and other administrative body; • Authenticates official records when necessary; and • Maintain a Central File Station Storage for current and non-current records.

Property Unit The property Unit of the General Services Section is responsible in the procurement, distribution and utilization of office supplies, materials and equipment being requested by each operating divisions of the office.

STEPS TO FOLLOW TIME FRAME PERSON RESPONSIBLE

1. The property unit shall issue an RIS with acknowledgement receipt for Equipment (ARE) as the case may be subsequently by assign control number.

5 minutes

Ma. Juliana A. Toribio or Engram Ahmad or John Michael Patangan

STEPS TO FOLLOW TIME FRAME PERSON RESPONSIBLE

1. Present Purchase order (PO) for verification.

2. Goods are pre-inspected and under temporary custody.

1 minute

5 minutes

Ma. Juliana A. Toribio or John Michael Patangan Engram Ahmad or any Property Unit Staff

ISSUANCE OF SUPPLIES/MATERIALS/EQUIPMENT How can I avail of the service?

ACCEPTANCE OF DELIVERIES OF GOODS

Total Processing Time 20 minutes


3. Inspection of goods. 4. Final acceptance of goods IAR is

accomplished 5. Assignment of Control No.

5 minutes

1 minute

1 minute

Heriberto Payopelin Jr.

Ma. Juliana A. Toribio

Property Unit Staff

ASSIGNMENT OF CONTROL NUMBER OF VOUCHERS

Vouchers and other attachments for the purchase of requested office supplies, materials and equipment

are forwarded to Accounting Section for processing after it has been assigned with a control number and recorded in the logbook.

FOLLOW THESE STEPS

IT WILL TAKE YOU

PERSON RESPONSIBLE

1. Present Clearance Form Verification from records of Accountability available on file

2. Affixing of signature Clearance

3 minutes

1 minute

Engram Ahmad

Ma. Juliana A. Toribio

For more information and details pls. contact: Ma. Juliana A. Toribio, OIC Property Unit.

Total processing time 25 minutes

ISSUANCE OF PROPERTY CLEARANCE


Total processing time 4 minutes

DA-RSO, ZAMBONGA CITY CASHIER UNIT ISSUANCE OF CHECK


Steps to follow Time frame Person responsible

1. Submit vouchers, payrolls for checking to the Cashier’s Unit. Data to be encoded in the computer.

2. Typing of checks.

3. Recording of checks issued.

4. Countercheck issued checks.

5. Signing of checks.

6. Forward checks for countersigning.

7. Preparation of Advice Encode ACIC

8. Final- Claim check at the cash window.

5 seconds

15 seconds

15 seconds

10 seconds

10 seconds

1 minute

2 minutes

Zorayda J. Hachalain – Admin. Officer I Zorayda J. Hachalain – Admin. Officer I Corazon A. Madriaga – Cashier II Corazon A. Madriaga – Cashier II Zorayda J. Hachalain – Admin. Officer I Corazon A. Madriaga – Cashier II Zorayda J. Hachalain – Admin. Officer I

STEPS TO FOLLOW TIME FRAME PERSON RESPONSIBLE 1. Issuance of receipts for the following:

- Soil sample analysis/ special assay information. - Refund of cash advance of the Disbursing Officer and Collecting officer. - Refund of TEV of employees & officers - Farm product/ Lapaz & Tumaga collections. - Fighting cock Export/ import & inspection fees. - Pullorum Test.

1 minute Corazon Madriaga - Cashier II/ Admin Officer III

Zorayda J. Hachalain- Admin. Officer I

STEPS TO FOLLOW

TIME FRAME

PERSON RESPONSIBLE

Encashment of Check

Final preparation/ counting & balancing and releasing.

3 hours

2 hours

Carolina P. Serrano

RECEIPT OF COLLECTION

PAYMENT OF SALARIES AND WAGES

HUMAN RESOURCE SECTION HOW TO AVAIL THEIR SERVICES

JOB APPLICATIONS

Job vacancies are posted at the DA Bulletin Board located at the lobby of the office and at the HR Section. Anyone can apply provided the prospective applicants/ employees meets the qualifications required for the job opening. The Personnel Selection Board screens applicants is composed of the following: 1. Regional Assistant Director 2. Representative from the Division where vacancy exist 3. Representative from the Rank and File 4. Representative of the Management 5. Human Resource Officer 6. DAEA IX President REQUIREMENTS:

1. Application letter 2. Personnel Data Sheet with latest “2x 2” picture

3. Original and photocopy of Certificate of Eligibility/ies 4. PRC License/s (RA 1080) 5. Original and photocopy of Transcript of Records 6. Other supporting documents, if necessary

FOLLOW

TIME FRAME

PERSON TO APPROACH

1. Submit application letter addressed to the Regional Director specifying the position applied for together with requirements.

2 minutes/application

letter

RECORDS SECTION

2. The HRl Officer and the PSB will meet to evaluate the applicants who are able to meet the minimum requirements will be notified/ called to take the qualifying exam.

20 minutes/applicant

PERSONNEL SELECTION BOARD

3. Personnel Selection Board members and the Secretariat convene to conduct interview to those who passed the qualifying examination.



4. The HR Officer submits to the Regional Director the most qualified applicants agreed by the PSB and the RD selects the best qualified candidates to the position.


REGIONAL DIRECTOR

5. Submits Recommendation of Applicant to the Vacant Position for confirmation of DA Secretary at DA Central Office

15 minutes


6. Applicant selected by the appointing officer is notified and advised to report to the office.

20 minutes/ notice

HUMAN RESOURCE OFFICER

TOTAL PROCESSING TIME 1 hour and 37 minutes

HOW CAN I AVAIL OF THIS?

APPOINTMENT PREPARATION (Original, Promotion, Transfer, Re-employment, Re-instatement) OBJECTIVE: To expedite processing of supporting documents and preparation of all nature of appointments of personnel and to ensure that the Civil Service Rules and Regulations on appointments and other Personnel Actions are properly and strictly implemented and ensure the effective and efficient safekeeping of personnel records. REQUIREMENTS: FOR ORIGINAL APPOINTMENT 1. NBI Clearance

2. Personal Data Sheet (Form 212) 3. Position Description Form 4. Medical Certificate 5. Drug Test Result 6. Civil Service Eligibility or appropriate Professional License (RA 1080) 7. Photocopy of Transcript of Record 8. Other requirements deemed necessary by the office.

FOR TRANSFER 1. Approved letter of transfer

2. Clearance from Money and Property Accountabilities 3. Personal Data Sheet (Form 212) 4. Position Description Form 5. Civil Service Eligibility or appropriate Professional License (RA 1080) 6. Other requirements deemed necessary by the office.

FOR RE-EMPLOYMENT

1. Personal Data Sheet (Form 212)

2. Position Description Form

3. Civil Service Eligibility or appropriate Professional License (RA 1080)

4. Other requirements deemed necessary by the office.

FOR RE-INSTATEMENT

1. Certified thru copy of decision from the concerned agency pertaining exoneration of the case.

2. Personal Data Sheet (Form 212)

3. Position Description form

4. Civil Service Eligibility or appropriate Professional License (RA 1080)

5. Other requirements deemed necessary by the office.

RETIREMENT/ SEPARATION AND OTHER CLAIMS

OBJECTIVE:

To expedite the early processing of the Retirement, Terminal Leave and other claims with the GSIS, PAG- IBIG Offices and other government agencies in accordance with accounting and COA rules and regulations.

REQUIREMENTS:

1. Retirement and separation Forms

2. Updated original service record.

STEPS

TIME FRAME

PERSON RESPONSIBLE

1. Retiree submit pertinent supporting documents to the HR Section for recording purposes.

2 minutes/retiree

MR. GENEROSO D. CABATBAT

2. Check and review pertinent supporting documents. Prepare and accomplish Retirement/ separation and other forms.

5-15 minutes/ retiree

MS. MA. CRISELDA SJ. OLARTE

3. Review of Retirement Documents

1 minute/ Application Form

HUMAN RESOURCE SECTION

4. Approval of Retirement claims

1 minute/ Application Form

HEAD OF AGENCY

4. Prepares transmittal papers, secure

copy for files and submit to the GSIS and other offices.

5-10 minutes/ document


TOTAL PROCESSING TIME 29 MINUTES

HOW CAN I AVAIL OF THE BENEFITS?

REQUIREMENTS:

TERMINAL LEAVE CLAIM

1. Statement of Assets, Liabilities and Net worth

2. Updated original service record

3. Photocopy of Notice of Salary Adjustment for latest salary increase.

4. Certified Original copy of Certification as to the Accrued Leave balances of the employee.

5. Clearance of Money and Property accountabilities.

6. Leave application duly approved by the Regional Director.

HOW CAN I AVAIL OF THE BENEFITS? STEPS TO FOLLOW TIME FRAME PERSON RESPONSIBLE

1. Retiree submits pertinent supporting documents to the Personnel Section for recording purposes.

2 minutes/ retiree


2. Checks and review pertinent supporting documents submitted.

5-15 minutes/retiree


3. Certify as to the total leave balances on the leave

application.

1 minute/ leave application


4. Approval of leave application

1 minute/ leave application

REGIONAL DIRECTOR/ ASSISTANT DIRECTOR

5. Compute terminal leave claims. Prepares request

for funding and endorse to the Department of Budget and Management, Manila, thru the Department of Agriculture, Central Office, Diliman, and Quezon City together with the pertinent supporting documents.

1 hour/ Application


6. Upon receipt of funds from Department of Budget and Management, Manila, release Terminal Leave voucher to the Budget Section for payment.

1 minute/ voucher


TOTAL PROCESSING TIME 1 HOUR AND 20 MINUTES

PROCESSING OF LEAVE APPLICATION

REQUIREMENTS:

1. Leave Application Form.

2. Medical Certificate (if leave applied is sick leave for more than 5 days).

3. Clearance of money and property and accountabilities ( if leave applied is 30 calendar days or more).

HOW CAN I AVAIL OF THE LEAVE?

STEPS

PROCESSING TIME

PERSON RESPONSIBLE

1. Employee concerned prepares and file leave

application with the Personnel Section

1 minute

HUMAN RESOURCE STAFF

2. Process leave application and index the

number of days enjoyed in the leave card

2 minutes/ leave

application


3. Certificates as to the leave balances of the

employee concerned.

20 seconds/leave

application

CHIEF HR SECTION

4. Recommend for approval of Application

Leave

30 seconds/leave

application

CONCERNED DIVISION CHIEF

5. Approved of Leave Application

20 seconds/leave

application

RD/ARD

TOTAL PROCERSSING TIME 4 minutes & 10 seconds

NOTE: All presidential appointee shall file their leave of absence involving more than thirty (30) calendar days with or without pay with the Office of the Secretary and application for leave involving (30) days or less with the Office of Regional Director, copy furnished the Regional Human Resources Management Office. Application of leave of absence involving not more than thirty (30) calendar days with or without pay of employees from the Division Chief and below shall be approved by the Assistant Regional concerned as recommended by the Chief of Division where the employees is assigned. Application for leave of absence involving thirty (30) days or more with or without pay of employees with salary grade 24 and below shall be approved on by the Regional Director as recommended by the Assistant Regional Director concerned and as initialed by the chief of division all other application for leave of absence with or without pay involving more than one (1) calendar year shall be approved by the Secretary as recommended by the Regional Director pursuant to Regional Memorandum Order No. 01, series of 2005

ISSUANCE OF SERVICE RECORDS,

CERTIFICATION OF EMPLOYMENT AND OTHER CERTIFICATIONS

HOW CAN I AVAIL OF THE SERVICE?

STEPS TO FOLLOW

TIME FRAME

PERSON RESPONSIBLE

1. Employee concerned Request at the HR Section.

30

seconds/document

CHIEF HR OFFICER

2. Prints Service Record/ Certification and other kind

of certification

30

seconds/document


3. Affix signature on the document requested and

release of documents

20seconds/document


TOTAL PROCESSING 1 minute & 20 seconds

HOW IT IS DONE?

STEPS TO FOLLOW

TIME FRAME

PERSON RESPONSIBLE

1. Appointee concern submits to the HR

Section the necessary requirements

20 seconds

MS. GISELLE G. SALAZAR

2. Evaluates and review all pertinent

documents submitted and determine whether it is complete and in order.

15 minutes/ appointment

CHIEF HR SECTION

3. Prepares appointment, reviews and

cross checks prepared appointment.

5 minutes/

appointment

CHIEF HR SECTION

4. Affix signature at the back of the

appointment and certifies that all documents submitted are complete and in order.

2 minutes/

appointment

CHIEF HR SECTION

5. PSB Chair affix signature at the back of

appointment.

1 minute/

appointment

CHAIR PSB

6. Approval of the appointment

1 minute/

appointment

REGIONAL DIRECTOR

7. Released approved appointment to the

appropriate appointee.

3 minutes/

appointment

CHIEF HR SECTION

8. Prepares Report on Appointment Issued

and submit to the Civil Service Commission

15 minutes/report

MS. GISELLE G. SALAZAR

TOTAL TIME 42 minutes and 20 seconds

PAYROLL PREPARATION OBJECTIVE: To ensure smooth, efficient, effective processing and preparation of Regular and Job Order payrolls and other claims of employees.

REQUIREMENTS: First payment of salary 1. Daily Time Record 2. Photocopy of appointment 3. Assets, Liabilities and Net worth 4. Assumption to Duty 5. Oath of Office administered by the Regional

Salary of Regular and Job Order 1. Daily Time Record 2. Photocopy of Travel Order ( if on travel) 3. Original copy of Certificate of Appearance. (if on travel) 4. Photocopy of other pertinent documents necessary for the Job Order employee/s

MONTHLY SALARY PAYROLL FOR REGULAR EMPLOYEES

HOW IT IS DONE?

STEPS TO FOLLOW

TIME FRAME

PERSON RESPONSIBLE

1. Drafts and adjust salary payroll

2 days


2. Encode and print payroll

2 days


3. Reviews, checks, segregate printed

payrolls and prepares voucher

1 day


4. Approval of Payroll

5-10 minutes

CHIEF-HR SECTION as

Recommending Officer HEAD OF AGENCY as Approving Officer or his duly Authorized

representative 5. Secure copy for file and release salary

payroll to Budget Section

2 minutes


TOTAL PROCESSING TIME 5 days & 12 minutes

PAYROLL PREPARATION OF EMPLOYEES, JOB ORDER, CONTRACT OF SERVICE AND EMPLOYEES UNDER PURCHASE REQUEST

HOW IT IS DONE?

STEPS TO FOLLOW

TIME FRAME

PERSON RESPONSIBLE

1. Concerned Employees submits Daily Time Records and other documents to the HR Section for recording purposes.

NOTE:

Submission of DTRs for salary and wages every 16th day of the month, and every 1st day of the following month If it falls on Saturday, Sunday and Holidays the succeeding office hour will be the filling date, cut-off time 1:30 pm. All supporting papers must be photocopied, accomplished/completed and signed by the immediate supervisor, with no erasures.

30 seconds

CONCERNED PERSONNEL

2. Reviews and checks DTR and other supporting document.

1-4 hours MS. GISELLE G. SALAZAR

3. Encodes and Print payroll

2 hours MR. GENEROSO D. CABATBAT

4. Approval of Payroll

1 minute/payroll

CHIEF-HR SECTION as Recommending Officer

HEAD OF AGENCY as Approving Officer or his duly authorized representative

5. Secure copy for file and release payroll to the

Budget Section

30 minutes


TOTAL PROCESSING TIME 6 hours 31.5 minutes

INFORMATION SECTION

General Functions: • To undertake the production of print, broadcast television and audio visual software’s and other

information materials for the agricultural clientele and for use by the agency; • To simplify, translate and popularize research results and technical information and package them

into acceptable forms for use by the agricultural clientele; • Perform public and media relations functions. • Provide technology information in print and audio visual tapes; • Use information technology, such as the Intra and Internet for fast access, retrieval or information

delivery services; • Maintain a library as depository of published information. Maintain a well selected collection of

books, periodicals, serials, and other government documents. • Conduct simple communication researches and studies. • Systematically organize and manage collection of interrelated agricultural databases emanating

from various DA programs, projects, activities and other data holdings. • Take charge of the posting and updating of the DA regional website. • Provide information technology assistance/support to researchers, clients and other users. • Acquire information on the various fields and activities of DA.

Services: • Issuance of EIC materials. • Issuance of press, radio and photo releases. • Photo/ Video Coverage/ Documentation of Agricultural projects. • Audio/ Video Taping, Recording and Dubbing/ Video Editing/ Musical Scoring, narration and

Voicing • Conduct of briefing or lecture on DA programs, news-writing, communication principles,

techno packaging, popularizing • Publication of the Agency newsletter – UMAsenso • Technology packaging and popularization • Radio Program and University On-the-Air (UOA) • Library services

Other Services • Conduct of briefing about the agency programs for visiting students, clientele and other visitors

around the DA facilities even on short notice • Video and Audio Editing assistance • Conduct film/ video showing both indoor and outdoor • Preparation of streamers, illustration, graphics and billboard tarpaulin • Ads placement in newspaper and plugs or public service announcements in local radio or TV

stations

Provision of Information Materials

Who can Avail of the Service: Farmers, Students and LGUs Schedule of Services: Any working day Requirements: Any valid I.D.

How to avail the services


1. Client requests for information material and signs in the logbook. 2. Information staff provides available information materials

5 minutes 5 minutes

RIO/ Information Staff RIO/ Information Staff

Research work at DA Mini Library

Who can Avail of the Service: Students/other clients Schedule of Services: Any working day Requirements: Any valid I.D.



1. Client requests for the use of the mini library and signs in the logbook.

2. Client is directed to proceed to the library for the research work

5 minutes

5 minutes

RIO/ Information Staff


News update on DA 9 programs/projects

Who can Avail of the Service: Press people Schedule of Services: Any working day Requirements: Valid ID of network station



1. Press people approaches Info Staff re availability of agri-news for public dissemination

2. Info Staff approaches RD/ADs for availability of interview 3. Actual interview by the press people

5 minutes

5 minutes 5 minutes


RIO/ Information Staff RD/ADs/RIO

FINANCE DIVISION BUDGET SECTION

SERVICES 1. Maintain basic Budget Records and Books of Accounts to reflect accurately and currently the

financial operations of the Region to wit: 1.1 RAOPS – Registry of Allotment for Personal Services 1.2 RAOMO – Registry of Allotment for maintenance and operating Expenses; 1.3 RAOCO – Registry of Allotment for Capital Outlay 2. Process vouchers/payrolls/purchase/job orders/requisitions and other claims; 3. Prepares Obligation Request (OB RS) of Regular Programs, GMA PROGs, Locally Funded Projects and

Foreign-Assisted Projects for payments of vouchers/payrolls/purchase/job orders/requisitions and other claims and certify availability of allotments on the Ob Rs;

4. Prepares Financial Accountability Records monthly/weekly by mfoS, fields and Unified Accounts Code System, monthly and quarterly for submission to DBM Manila, DA Central Office and COA.

REQUIREMENTS: 1. For TEVs – Approved T.O and voucher 2. For Salary – payroll and Voucher 3. For payment of contractual services – copy of contract for those detailed at DA-Central Office, DTR,

accomplishment report/for DA 9 contractual, complete quotations, abstract of bid, purchase order, DTR, and accomplishment report

4. For supplies and materials, gasoline – approved purchase request, approved quotations, abstract of bids, purchase order, official receipt, inspection report.


1. submit vouchers for TEVs, contractual, supplies, materials, gasoline, payrolls, etc. to the Budget Section Receiving Officer/Personnel. He will stamp/mark it as “Received” and record it in his logbook and subsequently forward it to the Processor for scrutiny of the claims, the required supporting documents/signatories after which processing personnel will forward processed transactions to the respective controllers of the different programs for assignment of funding.

2. Budget officers responsible will fund the various claims/services to their respective funding allocations according to approved programs

30 minutes to 1 hour

ANY BUDGET STAFF Asuncion Perez for MOOE of Regular Program Fe Fabian for all PNOY Programs current and continuing appropriation, locally funded project and additional funds downloaded (due and demandable) to Region 9.

How can i avail of the service?


3. Budget Officers forwards funded

claims/services for preparation of Obligation Requests to the Budget Staff with corresponding Obligation No. in the OBR and forwards to the respective signatories as to the certification of charges of appropriation/ allotment is necessary. Lawful and under his direct supervision, valid, proper and legal.

4. The OBR is forwarded for proper posting in the Registry of Allotments and Obligations. After posting in the RAOs, the Budget Officer reviews the availability of allotment and purpose of obligation and certifies the same

5. The releasing clerk will record all OBRs with the corresponding supporting documents in the Releasing Logbook and forward the signed and funded OBRs to the Accounting Section

30 minutes to 1 hour

Asuncion Perez for MOOE of Regular Program Fe Fabian for all PNOY Programs current and continuing appropriation, locally funded project and additional funds downloaded (due and demandable) to Region 9. Fe Fabian Signatories for all transactions Posting in RAOs-Regular Programs and additional funds Fe Fabian Any Budget Staff

ACCOUNTING SECTION • Advice management on financial matters; • Prepare and submit financial reports to management and other government ministries

and agencies authorized to receive such reports; • Maintain basic and subsidiary accounting records and books of accounts to reflect

accounts and current financial information required by existing auditing rules and regulations and by management;

• Certify to the availability of funds and; • Process requisitions, vouchers and reports of collections and disbursement.

SERVICES: 1.Process vouchers for payment. 2.Certification as to cash availability and completeness of documents. 3.Prepares remittance for BIR, GSIS, HMDF & PHIC. 4.Prepares Financial Reports weekly, monthly and quarterly for submission to DA Central

Office and COA

STEPS TO FOLLOW TIME FRAME PLEASE APPROACH

1. Receiving of Disbursement voucher from budget for encoding and JEV number generation.

2. Processing of vouchers for JEV preparation

3. Indexing vouchers 4. Cash availability 5. Certification as to completeness of

document

2 minutes 5 minutes 1 minute 1 minute 1 minute

Maria Yvonne Miguel Elizabeth Bustamante/Jeresa Villaflor Marissa Fantone Edsel Collado Meilan Fernandez