Classified New Employee Orientation ORIENTATION AGENDA Paid Leave: Sick, Personal, Vacation
Absence Reporting Holidays Evaluation Process Professional Development Wage and Hour Guidelines Statement of Awareness & Understanding Employee Handbook, Working Conditions Document, Policy Overview Personal Information District Communications SICK LEAVE Personal illness Illness in immediate household
Accrue one day per month of contract term No limit on amount you can accrue Can use sick leave for following: Personal illness Illness in immediate household Family critical illness Bereavement leave Family/medical leave PERSONAL LEAVE 12 month employees 3 days
Short term employees 5 days Deducted from Sick Leave balance Unused days do not carry over to next year Request approval in advance from supervisor VACATION For 12 month employees Earn one day per month
Can earn to a maximum of 36 days Days in excess of 36 rolls to sick leave Prior approval from supervisor Certain departments may have restrictions when vacation may be used USE OFACCRUED TIME Sick leave and vacation are accrued by the hour, can be used by the hour Accrual balances are available through the Kronos time clock and on pay-check Posted to account on last day of the month Startaccruing time after working 51% of month Dont have to complete probation to use them HOLIDAYS 12 month employees receive 18 per year
Short term contract employees receive additional holidays during breaks Holidays may change depending on the school calendars EVALUATIONS Annual Evaluations Every year for first three years
New Contract Employees 6 month probation Reviewed at midpoint Contract issued if probation is completed Annual Evaluations Every year for first three years Every other year after that PROFESSIONAL DEVELOPMENT
Financial incentive to take job related classes and training Classes must be pre-approved Credit Calculated: 1 credit college course=1 credit 16 seat hours = credit How will compensation be earned?
PROFESSIONAL DEVELOPMENT (continued) How will compensation be earned? 15 credits earned will allow employee to receive 2% of the base hourly rate for the range of the position they are in The additional amount will be added to the employees hourly rate All credits achieved must be submitted to by February 15 to be included in the hourly rate calculated for the following fiscal year WAGE AND HOUR GUIDELINES
All non-exempt employees must record hours worked in the Kronos system Edit slips for missed punches Employees must punch in and out for themselves Timesheets must be signed by employee and by the administrator ADDITIONAL TIMEKEEPING INFORMATION
Pay period is Friday Thursday Classified employees cannot volunteer to work without being paid Classified employees cannot receive a stipend or cash payment for work OVERTIME AND COMPENSATORY TIME
Method of payment is site based decision Overtime pay is hourly rate at time and a half per hour workedOR Comp time earned is time off at one and half per hour worked Paid for hours worked in excess of 40 hours per week Vacation, Sick Leave, Holidays, etc. not included in hours worked STATEMENT OF AWARENESS AND UNDERSTANDING
Sign at time of hire Sign again by second Monday in September Signed and turned in to your work site Addendum highlights specific policies and laws District policies are on web site EMPLOYEE HANDBOOK Received when processed in HR Updated every year
Distributed to continuing employees in August WORKING CONDITIONS AND BENEFITS DOCUMENT
Specific document regarding classified employees Contains the Dispute Resolution Process POLICIES AND REGULATIONS
The entire policy manual can be found at GDK-Support Staff Workday GDPD-Disciplinary Action: Support Staff GBCA-Staff Conflict of Interest GBCX-Workplace Harassment GBE-Staff Safety and Health GBH-Staff-Student Relations GBKB-Drugs and Alcohol GBKC-Dangerous Instruments and Deadly Weapons GBSA-Employee Technology Use JHG-Child Abuse GDK Support Staff Workday
Work schedule is determined by the supervisor or administrator Employees working an 8 hour shift must take a minimum of a 30 minute meal break Employees must clock in and out on Kronos for the meal break GDPD Suspension and Dismissal
Outlines the process used in disciplinary action for classified employees Contains a detailed, but not conclusive list, of what is considered to be misconduct Specific item to remember: Must report to supervisor within 48 hours any arrest, charge, indictment, information, complaint, conviction or plea agreement involving a felony, misdemeanor involving drugs or alcohol or moral turpitude. Failure to report may result in immediate termination of employment. GBCA Staff Conflict of Interest
Employment of family member Business Relations - anyone who has a financial interest (or a relative that does) in any purchasing decision of the district Employees cannot accept gifts from individuals or groups doing business with the district GBCX Workplace Harassment
Workplace harassment between employees is prohibited Workplace harassment is defined as follows: Unwelcome verbal, written or physical conduct that denigrates or shows hostility toward an employee, applicant, volunteer or contractor Workplace Harassment (continued)
Based on race, color, national origin, age, sex, sexual orientation, religion, disability, marital status or pregnancy Workplace harassment includes sexual harassment Complaint Process Tell the individual that the behavior is unwelcome and that you want it to stop Write a statement documenting the date, summarizing the conversation Report the incident to the immediate supervisor If confronting the individual is not an acceptable option, or if the conduct continues, contact the supervisor or contact Human Resources GBE Staff Safety and Health
Report safety concerns Adhere to all safety guidelines and work requirements Eliminate hazardous conditions Follow injury reporting procedures if hurt on the job Complete chemical safety training GBH Staff-Student Relations
Relationships between staff members and students are prohibited, including dating, inappropriate affectionate advances, or verbal commentaries inappropriate to staff-student relationships GBKB Drug and Alcohol Testing
All employees are subject to reasonable suspicion testing Bus Drivers are also subject to Federal Omnibus Act requirements Contract employees in Operations and Food & Nutrition are tested at time of hire GBKB Drug and Alcohol Testing (continued)
Reporting requirements: Any employee arrested, cited or charged with a drug and/or alcohol related criminal offense shall notify their immediate supervisor no later than 48 hours after being charged. Any employee convicted of a drug and/or alcohol related criminal offense shall notify, in writing, the immediate supervisor no later than 5 days after the conviction. GBKC Dangerous Instruments and Deadly Weapons
Employees are prohibited from using, displaying, carrying or possessing any dangerous instruments or deadly weapon on district property or at a district function GBSA Employee Computer and Internet Use
Applies to anyone who uses the districts computers All electronic information services provided by the district is the property of the district There should be no expectation that any information or communication is private Any use that violates district policies is prohibited JHG Child Abuse All employees who, when acting in the scope of their employment, develop a reasonable belief that a child is or has been a victim of child abuse must immediately report or cause a report to be made to Child Protective Services (CPS) or police Always notify your supervisor or principal PERSONAL INFORMATION Address and phone numbers should be kept current
Any change in beneficiaries with Benefits Department and ASRS Direct deposit updates and withholding changes done directly with the Payroll Department DISTRICT COMMUNCIATIONS
Human Resources Matters Employee Benefits Journal MesAgenda