cloud-hrms an online oracle cloud based human resource … · 2018-12-18 · cloud-hrms an online...

Cloud-HRMS An online Oracle Cloud based Human Resource Management System integrated with fingerprint attendance machine

& ERP system to smartly manage employees & official tasks instantly using Smart Phone, Tab, Laptop, PC via Internet.

HRMS Features:

• Manage business anytime using Smart Phone, Tab, Laptop, PC via Internet.

• Perfect and error free office attendance by fingerprint

• System generated report can be sent to top management on time

• Manage distributed multiple Branch, Division and Cost-Center wise management

• Task record, leave, attendance, employee status, meeting schedule, resource requisition, car requisition, leave projection information will help to make perfect decision for top management

• Smart office communication through mobile or PC using internal messaging, personal status, office schedule calendar

Cloud-HRMS is integrated with sub-modules:

➢ Employee Records

➢ Fingerprint Attendance

➢ Leave Management

➢ Conveyance & Requisition

➢ Medical Allowance

➢ Overtime & Duty Roster

➢ Loan/Advanced

➢ Visitors Records

➢ Holiday Schedule

➢ Task Management

➢ Application Approval through Email

➢ Upload Excel Data Sheet

➢ Transport Schedule Management

➢ SMS & Email Communication (To Reporting Person)

Cloud-HRMS Modules & integrated sub-modules in Details:

1. Employment Record Management

i. Personal Details

ii. Payment & Allowance Setup

iii. Job Responsibilities Information

iv. Documents (Certificates, NID, PIC, etc.)

v. Posting Record History

vi. Promotion Records History

vii. Reference Information

viii. Family Member Information

ix. Medication History Information

x. Prize & Appreciation Information

xi. Punishment Information

xii. Appointment & Termination Information

1. Appointment Letter

2. Joining Letter

3. Employee Resign Application

4. Employee Resign Apply Form

5. Approval by Higher Authority

6. Asset and Resource Access Restriction

7. Release Letter

8. Experience Certificate

9. Update Job Status with Exit Date & Reason

xiii. MIS reporting

1. View/Search Employee (According to Degree, Training, Home District, Experience Year,

Designation & Blood Group

2. Chart and Reporting (based on Age Group, Designation, Blood Group & Job Experience)

3. Staff Turnover Report

4. Dynamic Report generation using BI (Business Intelligence)

5.

2. Office In/Out Register

i. Office Out record input

ii. Employee wise official in/out time Report

iii. Calendar view of official in/out employee

3. Letter Receive & Disbursement Register

i. Incoming Letter list

ii. Outgoing Letter list

iii. Action taken status update

4. Office Circular or Notice

i. Generate circular for print

ii. View the notice in each employee schedule calendar

5. Holiday Schedule Calendar

i. Yearly official holiday projection

6. Complain & Action Management

i. Complain Record entry by Employee or others

ii. Verification and Action taken by management

iii. Record to personal punishment table

7. Users & Access Control

i. Role base system access and operation control

ii. Audit record of data insertion and modification

8. Prize/Appreciation of Performance

i. Generate record for top performer that will show in employee dashboard

ii. Month wise top performance that will include personal profile

iii. The record will be included in employee record

9. Employee Satisfaction Survey

i. Employee will fill up a survey sheet each 6 months

ii. Job satisfaction survey reports for management review

2. Attendance Management with Fingerprint/Card

1. Employee self-attendance by web apps

2. Fingerprint or Card Attendance

3. Daily Attendance Report

4. Weekly Attendance Report

5. Monthly Attendance Report

6. 360 Degree Attendance Report

7. Attendance Process Report

8. Monthly Attendance Summery

9. Late or Early Attendance Remark

10. Employee Absent, Normal, Leave Report

11. Employee Attendance in Date Range

12. Symbolic Attendance in Date Range

13. Admin modification for exact reporting

14. Overtime calculation

3. Leave Management

1. Employee Leave Apply

2. Leave Application

3. Application Approval through Email

4. Leave Taken List

5. Earn Leave (Carry Forward) Record

6. Leave Approval List

7. Leave Approval Hierarchy

8. Leave at a Glance

9. Approved Leave Application Records

10. Generate Leave Calendar

11. Advance Leave Apply to Generate Yearly Leave Projection

12. All Employee Leave Projection in Calendar

4. Duty Roster and Time Sheet Management

1. Weekly Duty Roster List Generation

2. Monthly Duty Roster List Generation

3. Roster List Report

4. Shift List & Setting

5. Calculate Overtime & Setting

6. Overtime Data entry that reflect to Payroll

7. Manager can modify as per client requested constraint

8. Daily Time Sheet Management

5. Travel & Conveyance Management

1. Conveyance Apply


3. Conveyance List

4. Conveyance 360 Report

5. Create Conveyance List and Submit to Admin

6. Admin will Approve & Print Report

7. After Approval Accounts get Reports for Payout

6. Resource Requisition Management

1. Apply Resource Requisition like Pen, Car, staff etc.

2. Admin will Approve and keep Delivered Record


4. Requisition Report

7. Medical Treatment Management

1. Medical Allowance Apply Form

2. Medical Allowance Report

3. Enlistment Report

4. Medical Approval Report

5. Enroll medical beneficiary (Family Members)

6. Setup maximum quota for medical allowance

7. Apply for actual medical costing

8. Approved Allowance as per maximum limit

9. Take payout from account only approved amount

8. Employee Schedule Calendar Management

1. Employee create official or personal task schedule

2. Show schedule in calendar

3. Event schedule, birthday, holiday schedule notifies as per pre-defined time

4. Client Meeting, Office meeting, Task deadline

9. Employee Status Management

1. Put latest status so that other colleague can have real time information

2. Top management will get at a glance information

3. Employee latest status report

10. Internal Message Box

1. One to one message passing through the system

2. Reception can put message for employee

3. Official quick communication record

11. Phonebook and Visitor Management

1. Enter necessary contact information for future use

2. Search phone or email contact of employee, clients and others

3. Visitor detail record entered from front desk

4. Report visible to each employee dashboard with visitor picture.

5. Receptionist can search employee status and put message for him

6. MIS Reporting

12. Transport Schedule and Requisition Management

1. Apply for Transport/Car requisition

2. Generate requisition schedule calendar

3. Based on requisition admin will approval and assign driver

4. Approved car scheduled calendar

5. Filter calendar view according to Car and Driver

6. MIS Reporting

13. SMS & Email Management

1. Create SMS Group and assign employee phone no

2. Send group SMS with Brand Name

3. Keep SMS sending record for future reference

4. Email communication through system and keep record to database for future reference

14. Training Requisition and Record Management

1. Training requisition apply by staff

2. Completed training (Inhouse or Outsource)

3. Update the record to personal data sheet

Have a Look at our System View

&

Auto System generated Reports

HRMS Login Page View

HRMS Full View at a Glance

HRMS Admin Dashboard View

HRMS All Modules List View

HRMS Attendance Modules List View

HRMS Employee Information Entry View

Employee ID Card

Short Employee Record

Employee Short PDS

Employee Record (Long PDS)

Attendance Process Report

Daily Attendance Report

Weekly Attendance Report

Monthly Attendance Report

Employee Attendance in Date Range

Department wise Employee Attendance in Date Range

Symbolic Attendance in Date Range