conference espoo 2015

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Conference EspooF i n l a n d

Espoo is a vibrant city full of contrasts. it is the second largest

city in Finland and part of the Helsinki metropolitan area. a city

where modern architecture and large corporations coexist in

perfect harmony with culture and unspoilt wilderness of nuuksio

national Park.

Espoo is known as a youthful and dynamic urban growth area,

making skilful use of the latest technological innovations and

visions. Espoo innovation Garden is the hi-tech and innovation

heart of Finland and the home town of international corporations

like Fortum, Kone and Rovio Entertainment with its angry Birds.

as a popular conference city Espoo offers versatile meeting

facilities – from high class congress centers to cozy villas by a

lake. The venue can be chosen from numerous options including

our green certificated venues to meet your needs precisely.

Space to breathe

The stunning seaside environment and the highlands of nuuksio

national Park are full of peaceful spots offering visitors a chance

to stop, sit down and just enjoy the silence.

nature in all its forms and upscale programme services provide

endless ways to clear your thoughts: go trekking, paddling or

take a dip into the ice-cold sea.

Espoo offers moments of inspiration – Conveniently close,

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Enjoy the fresh and innovative breeze in Espoo!

Great meetingsEspoo is hosting an average of 80 international

scientific conferences in a year

• 17th annual ESaFORM Conference on Material Forming,

May 2014 (250 delegates)

• 40th European Physical Society Conference on Plasma

Physics, July 2013 (650 delegates)

• 22nd international Conference on Port and

Ocean Engineering under arctic Conditions,

June 2013 (260 delegates)

• 48th annual Meeting of Scandinavian Society of

Study of diabetes, May 2013 (90 delegates)

• 45th audio Engineering Society Conference,

March 2012 (75 delegates)

Espoo in the eyes of a conference organizer

“i’ve been involved in organizing conferences in Espoo since 2001. all of them

have been organized in Otaniemi, in aalto University facilities or in dipoli

Congress Centre. The size of the conferences has been from 50 to 200 with

participants from all over the world.

The conferences in my research area (audio and acoustics) are usually quite

informal, which suits well to Finnish way of organizing events. Sessions are

professionally organized in good facilities, and social events should be fun and

relaxing. We’ve taken participants to nuuksio national Park or organized ice hole

fishing. Several times there’s been a boat cruise to Helsinki or to a nearby island.

Espoo, and in particular Otaniemi campus, is a very good conference location.

There are plenty of good auditoria in aalto University and also in dipoli.

But the best thing is that everything can be found there. a good quality

hotel at seafront guarantees that participants can walk to conference

location from their hotel while enjoying the sound environment full of bird

sings and other nature sounds. Moreover, if someone prefers to have

a hotel in downtown Helsinki, a bus trip takes only 15 minutes to reach

the conference venue.

The city of Espoo has organized a few times a reception at EMMa – Espoo

Museum of Modern art for our participants. EMMa is a great place as

during the reception you can wonder in the middle of art while exchanging

recent news and ideas with your colleagues.

Furthermore, the city Convention Bureau has provided information and help

in organizing social events. and meetespoo.fi is a great source of information,

which helps a lot when planning conference events and social program.”

Professor and Espooambassador 2013 Tapio Lokki

department of Media Technology – aalto University School of Science

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Professor and Espooambassador 2013 Tapio lokki

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Five good reasons to have your conference in Espoo

1. Innovation and creativity

Welcome to Espoo innovation Garden!

Otaniemi is the largest technology,

innovation and business hub in Finland

and in northern Europe. Thanks to this,

you have the opportunity to be creative and

use the local innovations in your events.

For example try the Catchbox, first throwable

microphone in the wolrd – an innovation

developed by students from aalto University.

not only does the innovation make asking

questions easier and faster, but it also

engages audience and is fun!

2. Nature, fun and memorable moments

Espoo has a great deal to offer for visitors.

Here you can enjoy variety of fun free time

adventures in nature – in the stunning

seaside environment, by one of Espoo’s

95 lakes or middle of the wilderness of

the nuuksio national Park. it’s your choice!

Read more on next page.

3. Location — easy access

location of Espoo in coastal Finland,

right next to the capital Helsinki, offers

excellent traffic connections. Helsinki

international airport is just a half an hour

drive from Espoo offering direct flights

to/from 130 destinations worldwide. Espoo

and Helsinki Region has an extensive and

affordable public transportation network.

By the end of 2016 Espoo will also have

its own underground. Journey to Helsinki

city centre then takes just 5-10 minutes!

4. Green Espoo

Breathe fresh green air in Espoo! Here

nature is all around us. as a conference

organizer you can be sustainable by

choosing one of Espoo’s green certificated

venues and hotels. For example dipoli

Congress Centre was the first venue

in Finland to receive the WWF Green

Office Certificate in 2004. Green hotels:

2/3 of Espoo’s hotel rooms hold

an official eco-certificate.

5. Flexible facilities

Whether you have an intimate executive

meeting or a congress for a thousand

people, there is a suitable venue in Espoo.

Charming villas, idyllic manors, dedicated

congress centers and lean to shelters

are in your use. The premises and services

can be modified to suit the occasion,

from customer meetings and dinner

parties to sauna evenings.

an important part of many successful

meetings is the chance to relax and

rejuvenate. Espoo offers you a variety

of means to do this – all year round!

are you hungry for extreme experiences

to counterbalance your meetings? in

Espoo you can enjoy Finnish hospitality

and traditions by having a chimneyless

sauna evening – jumping into a lake for

a swim and taste traditional Finnish

cuisine in one of the EspooMenu

restaurants.

Or spend a day in the wilderness and go

trekking, rambling or rock climbing in

the nuuksio national Park. Participate

in some challenging and fun team tasks

such as mobile action track – don’t take

it too seriously though! Or maybe you

want to meet the friendly Siberian

huskies and raise your adrenaline in

a fast sled dog ride.

Spice up your meeting – programme services

does this sound too wild for you?

Choose a guided architectural tour

and visit Otaniemi which master plan

is made by alvar aalto. Or go sailing

in the beautiful archipelago. There is

also a chance to have an arranged visit

in a Finnish home and learn how we

really live in Finland.

all programmes are customized

according to the needs and

expectations of the group.

We are happy to tell you more!

Wilderness meals & cookery courses • Kayak tours and hiking trips • Noux

four lakes safaris • Inipi spa & ice spa • Action track • Siperian husky safaris

& visits to Santa’s Cottage • Snowshoeing trips • Ice fishing • Rescue suit

swimming • Sleigh ride with reindeers • and much more!

Meeting premises, hotel rooms, sauna, swimming pool and restaurant – all under the same roof.

Ecologically designed conference and event center on the fringes of the nuuksio national Park 25 kilometers from Helsinki.

Ranked as one of the most high-standard conference centres in Finland, Hanasaari offers a venue with a personal touch, ideal both for business and private events. it hosts conferences and seminars for up to 230 attendees as well as kick-offs, workshops and other activities. international guests appreciate especially the responsive and flexible service, the relaxed atmosphere and the unique location by the sea.

Hanasaari features 10 easily adaptable meeting facilities and a Scandinavian style hotel with 61 spacious rooms.

The in-house Restaurant Johannes is specialized in the nordic cuisine, using fresh locally produced food in new and traditional ways. The welcoming ambiance is suitable for most occasions

such as luncheons, business meetings, family dinners and social events. The restaurant can seat up to 240 dinner guests and host cocktail-parties for up to 380.

Hanasaari is located in Espoo, only a few minutes drive from the centre of Helsinki by bus or car. Free parking and Wlan are available.

Contact informationHanasaarenranta 5Fi-02100 Espoo

[email protected]. +358 9 4350 2411www.hanaholmen.fi

Hanasaari – the Swedish-Finnish Cultural Centre

The Finnish nature Centre Haltia

The Finnish nature Centre Haltia’s three floors, with a total area of 3,300 square meters, contain exhibition space featuring Finland’s most spectacular natural attractions. The main exhibition fascinates the visitor with its enthralling visualization of the Finnish nature from our beautiful Baltic archipelagoes to the windswept fells of artic lapland.

Other services include a restaurant, a nature Shop, an auditorium, inspiring meeting rooms and a sauna. The 200-seated auditorium is suitable for hosting all kinds of events from seminars to festive occasions. Guided tours and other outdoor activities can be combined with meetings both in the surrounding nature as well as in the nuuksio national Park.

The centre’s construction realizes renowned aspects of Finnish design

including timelessness, durability, functionality and environmental sustainability. innovative solutions exploiting solar energy and thermal energy from the ground make the centre 75% self-sufficient in terms of heating and 100% self-sufficient for cooling.

The whole building is made of wood, including its load-bearing structures and its varied facades, so it will blend subtly into its surroundings like a bird on its nest.

Contact informationnuuksiontie 84Fi-02820 Espoo

[email protected]. +358 40 163 6200www.haltia.com

Hanasaari – the Swedish-Finnish Cultural Centre

Hotel Korpilampi is located in Espoo, less than half an hour’s drive from the centre of Helsinki and from the Helsinki international airport. There is plenty of parking space outside, and a convenient bus connection to the Helsinki city centre is offered right in front of the hotel.

Korpilampi has a lot to offer!Hotel Korpilampi has 151 rooms: 103 double rooms and 48 family rooms. Most of the rooms have been refurbished during 2013. all rooms have a shower, toilet, laminated floor and TV. The price includes buffet breakfast, sauna and swimming in

the pool or the nature pond and free parking. Complimentary use of gym and Wi-Fi also available.

Business & Conference • Conference rooms for

up to 350 people• 16 different meeting rooms• Restaurant for up to 300 people

Contact informationKorpilammentie 5Fi-02970 Espoo

[email protected]. +358 9 613 8411www.korpilampi.fi

Hotel Korpilampi

Conference rooms sqm Number of seats

Theatre Class- Confe- room rence

auditorium 350 350 Conference room 1—3 210 100 90 80Conference room 1—2 140 72 60 40Conference room 4 70 36 26 24Conference room 5 a+B 60 36 30 20

Conference rooms sqm Number of seats

Theatre Class- Confe- room rence

Conference room 6 a+B 60 36 30 20Conference room 8 120 70 50 40Conference room 10 20 12 12 12Conference room 7 20 12Group rooms tot. 7 15 10

always at your service

Surrounded by unique wildlife, an endless source of energy and ideas.

natural light, Finnish pine, copper and stones are the elements that create the unique atmosphere of dipoli Congress Centre in Espoo.

The venue is located in the midst of aalto University campus and is a prime example of Finnish design and culture. Enjoy the surrounding nature, the active scientific and artistic environment and versatile services of Finland´s capital area.

dipoli Congress Centre offers more than 20 comfortable meeting rooms (8–1000 people) and big lobbies for all kinds of events: conferences, seminars, trade fairs, congresses, exhibitions, cocktail parties, gala dinners and other festivities.

all rooms offer state-of-the-art equipment, including high-speed broadband connections over the free-of-charge aalto Open Wlan, laptops, document cameras, data projectors and plasma displays.

Our experts provide technical support as needed.

at dipoli, you can be certain that your event is being handled professionally. Our friendly and competent staff is strongly committed to the satisfaction of our customers. Together we find the best ideas and solutions for your needs.

Dipoli is closed due to renovation from June 2015 to autumn 2016.

Contact informationOtakaari 24, EspooP.O Box 18000Fi-00076 aalTO

[email protected]. +358 50 442 4667dipoli.aalto.fi

dipoli Congress Centre

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The Conference Hotel Siikaranta is surrounded by beauty of nuuksio national Park and offers several year-round outdoor activities.

Whatever type meeting you are organizing, our years of experience let us guarantee success. Siikaranta is suitable for bigger seminars up to groups of 200 participants and also for cosy events for smaller groups. You can choose large meeting room or lakeside cabin with modern conference facilities.

Hotel Siikaranta has 58 hotel rooms. Overnight charges include a generous buffet breakfast, access to our gym and free Wi-Fi and parking.

Guests at Siikaranta can enjoy genuine Finnish sauna! Take a cooling swim in the lake after hot soak in our traditional lake sauna or swim in our indoor pool and

aurora nuuksio offers a variety of traditional Finnish venues: cottage from 1880‘s, lappish Hut, two villas and four saunas. Our restaurant and catering services invite you to taste Finnish delicacies, and we also provide guided activities, accommodation and authentic smoke sauna.

as we are in the heart of the wilderness, you can include relaxing in nature even in a busy schedule: making afternoon coffee on a camp fire, swimming in a clean forest pond, canoeing, snowshoeing, ice fishing or a hike will provide you a refreshing break.

Our facilities:• aurora nuuksio main hall, seats 40• aurora nuuksio lounge, seats 10

relax in a jacuzzi. in the winter you can even take a dip in a hole in the ice and warm up again in the sauna.

Hotel Siikaranta’s kitchen prepares food using carefully selected local ingredients, including wild berries and mushrooms from nearby forests. Our restaurant is famous for the delicious dishes served on its generous buffet table.

Contact informationnaruportintie 68Fi-02860 Espoo

[email protected] Tel. +358 9 8679 7400www.hotellisiikaranta.fi

• 1880’s cottage, seats 25• lapp hut built of log, seats 70• Sauna lounge, seats 15• Valklampi nuuksio main hall, seats 40

Or if you want to provide your guests with a memorable short visit to Finnish nature, aurora nuuksio is happy to offer you guided outdoor activities, tasty Finnish delicacies in a traditional Finnish milieu or smoke sauna, all according to your wishes.

Contact InformationKattilantie 426Fi-02820 Espoo

[email protected]. +358 50 595 6705 or +358 40 514 7908www.auroranuuksio.fi

Conference Hotel Siikaranta

aurora nuuksio in the nuuksio national Park

located in the middle of most beautiful nature in Southern Finland,

only 35 kilometers from Helsinki.

aurora nuuksio enables you to plan an event in the peace and quiet of

the Finnish wilderness, 30 kilometers from Helsinki inside the nuuksio

national Park.

Technopolis is one of the leading Conference Services providers in Finland. Technopolis offers representative and good quality business environment for the meetings. Our meeting equipment is of high quality and the catering services are fresh and tasty. always the best for your event!

Technopolis Otaniemi is located in an innovative setting. Otaniemi features a mix world-class research organizations, academic institutions and over 800 companies. Technopolis Otaniemi consists of three buildings; innopoli 1, innopoli 2 and innopoli 3. They offer a wide range of

spaces for meetings and events, including an auditorium for 110 people, a seminar hall for up to 200 people and video conference services. The lobby areas are ideal for hosting successful exhibitions and fairs. You can enjoy evening events by the fire at our sauna spa on the rooftops of Otaniemi.

locations are easy to reach by car and by bus and there is plenty of free parking places.

Make your meeting a success in Espoo

Technopolis Otaniemi

Number of seats Innopoli 1 Innopoli 2 Innopoli 3

4-15 persons 7 11 616-35 persons 4 5 136-200 persons 2 3 1Sauna 15-30 pers. 2 2 1Video conference room 10 persons 1 1 -Micro classroom 20 persons 1 1

Our facilities:Contact InformationTechnopolis innopoli 1, Tekniikantie 12, Fi-02150 EspooTechnopolis innopoli 2, Tekniikantie 14, Fi-02150 EspooTechnopolis innopoli 3, Vaisalantie 2-6, Fi-02150 Espoo [email protected]+358 40 450 4008 www.technopolis.fi

Otakaari 1 – The main building of the former Helsinki University of Technology, designed by famous Finnish architects alvar and Elissa aalto, was completed in 1964. The facilities have been renewed in the last two years.

Otakaari 1 is located only 15 minutes from centre of Helsinki by public transportation or by car. From Helsinki airport is just half an hour away. it dominates the central area of the aalto University Otaniemi campus from a small hill where the main building of the Otaniemi Manor was located during the 1700s. The roof of the auditorium continues towards the park in the form of an amphitheater. The red bricks of the campus buildings suggest old Finnish industrial architecture, illustrating the close relationship of the work done within its edifices with industrial activity.

This venue is ideal for congresses, seminars and other events up to 600 people. Otakaari 1 offers over 10 auditoriums (70-600 people) and smaller classrooms for meetings and workshops. all rooms include high quality of technique and free-of-charge aalto Open Wlan.

Biggest auditoriums• a, 570 persons• B, 320 persons• C, 310 persons• d, 236 persons• E, 236 persons

during the academic year this venue is also used for lectures.

Contact InformationOtakaari 1, Otaniemi campusFi-02150 Espoo

[email protected]. +358 50 442 4667www.dipoli.aalto.fi/en

aalto University – Otakaari 1newly renovated Otakaari 1 invites you to a meeting.

Did you know that in Finland tap water is perfectly safe for drinking!

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Finland Facts• independent from 1917

• Population: 5.4 million

• Capital: Helsinki

• Climate: Great contrasts with four distinct seasons. Cold winters and fairly warm summers (2013 extremes: coldest day in Sodankylä -39.7 °C, warmest day in liperi 32.4 °C).

• language: Official languages are Finnish (spoken by 91%) and Swedish (5.4 %).

• English is widely spoken

• Currency: Euro

• local time: GMT +2

Espoo Facts • Founded: 1458, received its town charter in 1972

• Population: ca. 265 000, second biggest city in Finland

• nearest airport: Helsinki international airport (30 min.)

• Hotel beds: 2300 (Helsinki region 18 000 beds)

• Seashore: 58 km

• lakes: 95

• islands: 165

• Popular sights: The Finnish nature Centre Haltia & nuuksio national Park, EMMa – Espoo Museum of Modern art, WeeGee Exhibition Centre, Serena Water Park & Serena Ski, Gallen-Kallela Museum, Santa’s Cottage, Espoo Cultural Centre, Tapiola ice Garden

Conference team at your service:

Conference Coordinator Ms. Riikka [email protected] – Tel. +358 43 824 6219

Conference Manager Mrs. ann-Britt [email protected] – Tel. +358 50 533 0940

Conference Coordinator Mr. Miikka [email protected] – Tel. +358 43 824 6038

Marketing Manager Mrs. laura [email protected] – Tel. +358 43 825 0573

Visit Espoo – Meet the team!Visit Espoo’s main task is to promote Espoo as a potential destination for

future international conferences, meetings and events. We collaborate

actively with local suppliers and entrepreneurs. Our long experience

in meetings and conferences together with a wide range of venues and

options for accommodation translates as high-quality service throughout

your visit.

Free assistance to host a conference

Visit Espoo is the official city convention bureau that offers you

professional assistance in planning and arranging meetings,

conferences and events in Espoo.

All our services are provided free of charge, we:

• help in preliminary planning and invitation process

• help you to find the most suitable venue and

partnerships

• prepare necessary documents and other materials

• coordinate site inspection visits

• make preliminary reservations of conference

facilities and accommodation

• provide promotional material

• assist you to plan social programme

• take care of hospitality arrangements

with the city of Espoo

• provide information on funding opportunities

Please do not hesitate to contact us for further

information as it is our goal to provide you with all the

support necessary to ensure your event is a success.

Visit Espoo l Espoo Innovation Garden

innopoli 2, Tekniikantie 14

02150 Espoo, Finland

Tel. +358 9 8164 7230

[email protected]

www.meetespoo.fi

conference espoo 2015

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