district mineral foundation (dmf)dmf.gujarat.gov.in/content/files/news/dmf recruitment...regulation)...

Block No. 8, 7th floor, Udhyog Bhavan, Sector -11, Gandhinagar-382011 www.dmf.gujarat.gov.in

District Mineral Foundation (DMF)

Commissioner of Geology and Mining

Industries and Mining Department

Government of Gujarat

No.GMRDS/DMF/2018/207 Date: 31/01/2018

NOTICE

ADVERTISEMENT FOR RECRUITMENT

District Mineral Foundations (DMFs) are statutory, non-profit bodies established by the State

Governments and derive their legal status from the Mines and Minerals (Development and

Regulation) Amendment Act, 2015. The “Gujarat District Mineral Foundation Rules, 2016” as

notified by the Government of Gujarat on 01.04.2016 lays down the establishment of DMFs in

32 districts of the State for the interest and benefit of persons and areas affected by mining

related operations. The DMFs shall also implement a development programme ‘Pradhan

Mantri Khanij Kshetra Kalyan Yojana (PMKKKY)’ for the mining affected areas in the

respective districts.

The DMF of Gujarat desires to recruit for various posts on contract basis for 11 months

(inclusive of two months probationary period). Contracts can be extended based on the

continuing need of the District Mineral Foundation and performance of the contractual

appointee. Gujarat Mineral Research and Development Society will be having sole discretion

about the extension of the contract and decision will be binding on the part of contractual

appointee.

Written applications in prescribed format (application form attached herewith) are invited from

the eligible candidates having the required qualifications for the above mentioned posts. The

details regarding the job are given below.

Sl.

No DESIGNATION VACANCIES

AGE

LIMIT

(IN

YEARS)

MONTHLY

REMUNERATION

IN RS.

LOCATION

1. District

Coordinator 7 35

35000 or less based

on relevant

experience

Banaskantha,

Porbandar,

Chhota Udepur,

Sabarkantha,

Bhavnagar,

Surat and Navsari

2.

Project Officer-

Planning and

Monitoring

4 35

35000 or less based

on relevant

experience

Gandhinagar






Sl.

No DESIGNATION VACANCIES

AGE

LIMIT

(IN

YEARS)

MONTHLY

REMUNERATION

IN RS.

LOCATION

3.

Project Assistant-

Admin & IT-State

level

1 35 25000 Gandhinagar

The detailed job description, educational qualifications and other requirements for the above

mentioned posts are given in the subsequent pages for your reference.






(A) DISTRICT CO-ORDINATOR

JOB DESCRIPTION

Reports to: Director- DMF with line reporting to District Planning Officer & District

Geologist

Purpose of the post

District Coordinator, District Mineral Foundation shall be working at the District level and

report to The Director, District Mineral Foundation time to time. He/ She shall be responsible

for coordinating and supervising the work related with the smooth functioning of District

Mineral Foundation. He will be based at District office of District Mineral Foundation.

Key Duties and Responsibilities:

Co-ordinator, District Mineral Foundation shall be responsible towards smooth functioning of

the project at district level through following responsibilities;

He/she shall be a part of the DMF team and responsible for the overall planning,

coordination, implementation, monitoring and evaluation, to ensure timely and

effective running of DMF district project in consultation with the Director State

District Mineral Foundation and Commissioner of Geology and Mining.

Should have an understanding of the local situation and accordingly build, understand

and manage the project.

Ensure meeting with the compliances and different guidelines laid down by District

Mineral Foundation rules time to time.

Monitor projects regularly to ensure that deliverables are achieved with quality and

within budget and timelines.

Support for developing Action plans to external agencies on regular basis

With the support of third party agency, carry out survey for execution of annual plan

and prepare the database of affected family and affected villages.

Develop and build effective communication network and strong professional

relationship with local community.

Develop reporting format, prepare report and submit the detailed report to the

management of DMF on regular basis.

Ensures that project funds are utilized in accordance with approved activities and

standard financial procedures and informs about it to the concerned officials from

time to time.

Participate in meeting at state level and share the progress report through presentation

with other district and state management of DMF.

Provide detailed updates of progress to the Director-DMF/ Strategic Advisor- DMF

during monthly review meeting.

Planning and conducting capacity building training of staff at district level.

Managing matters pertaining to administration and ensure that the routine

requirements are adequately fulfilled at district level.






Any other responsibilities as assigned by the line manager.

Required Educational Qualifications

MBA in Rural Management / PGDRD/PGDRM/ Master of Rural Studies/ MRM/

M.A. in Social Work/ MSW from a reputed institute and recognized university.

Candidates who have completed full time regular education are eligible to apply.

Correspondence or distance education qualifications are not eligible.

Diploma / certificate course in computer application would be an added advantage.

Experience

Minimum 2 or more year’s proven relevant professional experience of a large scale

government projects would be preferable.

Knowledge and experience of project development, planning, implementation and

monitoring.

Must have knowledge and understanding of project finance procedures.

Knowledge and experience of models towards sustainable networking (including

participatory methodologies).

Good command over Gujarati, English and Hindi languages.

Desired Skills

Excellent communication and presentation skills, sound comprehension, strong

analytical, conceptual and strategic thinking skills.

Willingness to travel extensively, patience and have good sense of humour.

Ability to analyze and disseminate information effectively.

Cultural sensitivity and ability to work well with people from diverse backgrounds

and cultures.

Ability to work independently. Should also possess team Leadership skills with

Problem solving attitude.

Focused approach with an ability to take initiatives.

Ready to perform under pressure situation.






(B) PROJECT OFFICER – PLANNING AND MONITORING

JOB DESCRIPTION

Reports to: Director- DMF / Strategic Advisor

Location: Gandhinagar, Gujarat. The job will involve regular travel to program

locations.

The job will involve regular travel to program locations.

Purpose of the post

Project Officer (Planning & Monitoring), District Mineral Foundation shall be recruited for

state level unit of District Mineral Foundation within Gujarat Mineral Research and

Development Society and shall work under the direct supervision and guidance of Director,

District Mineral Foundation. He or She shall be based at Gandhinagar (state level) and shall

be responsible for the oversight of the planning, monitoring and reporting functions of

District Mineral Foundation.


Project Officer (Planning & Monitoring), District Mineral Foundation shall be responsible

towards following (but not limited to):

Responsible for the overall planning, coordination, implementation, monitoring and

evaluation to ensure timely and effective running of all the DMF projects and

guidance to District Coordinator & Project Officer.

Develop data collection formats, obtain and analyse programme specific data, and

generate programme reports.

Identify monitoring indicators and develop various tools at all levels to assess

functioning of the programmes.

To plan and implement capacity building programs for DMF staff in planning and

monitoring.

Provide leadership in strengthening internal communications at all levels and promote

a positive and supportive work environment.

Facilitate the development of communication materials e.g. thematic presentations,

narratives for different stake holders and collation of Annual Program Plans and

Budgets from districts

Collect the detail Project Data on monthly basis and collate it and puts up to

management for decision-making & brings to the notice of the management for non-

reporting from districts.

Ensures that program funds are utilized in accordance with approved activities and

standard financial procedures and immediately brings to the notice of management






when the funds utilization are diverting from the purpose and as per the guidelines of

the scheme.

Undertake periodic field visits to verify and authenticate data and to assess

functioning of the monitoring systems.

Prepare monthly, quarterly and annual progress reports, as required by Senior

Management (Director, DMF/ Gujarat Mineral Research and Development Society /

Commissioner of Geology and Mining).

Track the performance of the projects carried out under DMF and PMKKKY and

provide suggestions for the performance improvement.

Represent DMF in monthly coordination meetings held in the Gujarat Mineral

Research and Development Society / Commissioner of Geology and Mining.

To perform any other tasks that may be assigned by the Management to fulfil

programme objectives.


MBA in Rural Management / PGDRD/PGDRM/ Master of Rural Studies/ MRM/

M.A. in Social Work/ MSW from a reputed institute and recognized university.

Candidates who have completed full time regular education are eligible to apply.

Correspondence or distance education qualifications are not eligible.

Diploma / certificate course in computer application would be an added advantage.

Experience

Minimum 2-3 years relevant professional experience in project planning and

monitoring of large government projects.

Proven senior project management skills including planning, documentation, and

execution and monitoring of large-scale government projects.

Knowledge and experience of qualitative and quantitative latest data analysis

software.

Good command over Gujarati, English and Hindi languages.

Desired Skills

Excellent communication and presentation skills, sound comprehension, strong

analytical and interpersonal abilities.

Ability to analyze and disseminate information effectively.

Cultural sensitivity and ability to work well with people from diverse backgrounds

and cultures.






Ability to work independently when required. Should also possess team Leadership

skills with Problem solving attitude

Focused approach

Ready to perform under pressure situation.






PROJECT ASSISTANT – ADMIN & IT – STATE LEVEL

JOB DESCRIPTION

Reports to: Project Director / Strategic Advisor

Purpose of the post

Project Assistant (Admin and IT), District Mineral Foundation shall be working under the

leadership of the Director at the State level, District Mineral Foundation. He/She shall be

responsible to perform work related to administration and IT in District Mineral Foundation.

He/ She will be based at Gandhinagar state office of District Mineral Foundation.


Project Assistant (Admin and IT), District Mineral Foundation shall be responsible towards

following activities (but not limited to):

Coordinate with vendors, suppliers, service providers in procuring quotations, and

ensuring in time delivery according to product specifications.

Understands filing system and manages the filing system for Director/Strategic

Advisor

Supports PO IT whenever needed.

Manage logistics for the staff and other related work in line with budget and DMF

guidelines.

Manage office Assets and asset register. Make sure that all office valuable assets

should have asset coding number sticker.

Arrange food and refreshments during meetings, conferences, guest visits etc. as per

DMF system.

Oversee the performance of maintenance contracts and after sales services are carried

out adequately by vendors and service providers.

Oversee office infrastructure management including filing systems, office repairs etc.

Database management of vendors, suppliers, service providers etc.

Coordinate with all departments as and when require ensuring smooth functioning of

activities.

Manage the stock and supplies of office stationery and sundry items, place the orders

and keep a track of monthly requirements.

Any other work assigned by Line Manager.







Graduate or post graduate in any stream from reputed institute and recognized

university

Diploma / certificate course in computer application would be mandatory.

Experience

2-3 years demonstrated experience in office administration and of handling IT

functions in a large sized organization / government department / non-profit sector.

Knowledge and experience of operating various software and hardware are necessary.

Good communications skills, both written and verbal, and the ability to disseminate

information effectively.

Reasonable command over English and good command over Gujarati, and Hindi

languages.

Desired Skills

Strong administrative capability

Problem solving attitude

Focused approach and ready to perform under pressure situation.






Candidates should submit their applications along with all relevant documents duly certified

copies by registered post so as to reach GMRDS office (during office hours 10:30 to 18:10) till

17/02/2018 at the following address: Block No. 8, 7th floor, Udhyog Bhavan, Sector -11,

Gandhinagar-382011. The application should be clearly titled on the cover as “Application

for the post of (name of the post)”Application in person, through E-mail or any other medium

will not be entertained).

In case of any queries, kindly reach us at [email protected].

Director-DMF






EMPLOYMENT APPLICATION FORM

PASTE YOUR

RECENT

COLOURED

PASSPORT SIZE

PHOTO HERE

POST APPLIED FOR: _______________________________________________________

FIRST NAME: _______________________________________________________

MIDDLE NAME: _______________________________________________________

LAST NAME: _______________________________________________________

BIRTH DATE (DD/MM/YYYY): ____________________________________________________

AGE (YEARS): ______________________ GENDER: ________________________________

PLACE OF BIRTH: ______________________NATIVE PLACE: _________________________

NATIONALITY: ________________________CATEGORY: _____________________________

MARITAL STATUS: ____________________ MOTHER TONGUE: _____________________

FATHER/HUSBAND’S NAME: _____________________________________________________

FATHER/HUSBAND’S OCCUPATION: _____________________________________________

MOTHER’S NAME: _______________________________________________________________

MOTHER’S OCCUPATION: _______________________________________________________

BLOOD GROUP: _________________________________________________________________

PERSONAL ACCOUNT NUMBER (PAN): ___________________________________________

WHETHER CANDIDATE’S STATE OF DOMICILE IS GUJARAT (YES/NO): ____________






CURRENT ADDRESS _____________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

PERMANENT ADDRESS __________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

CONTACT NUMBER:

(M)_________________________ (R)_______________________ (O)________________________

E-MAIL ADDRESS: _______________________________________________________________

CURRENT SALARY (in Rs) ________________________________________________________

AVAILABILITY FOR JOINING: (IMMEDIATE/ MENTION NOTICE PERIOD) __________

ACADEMIC RECORD ( STARTING FROM SSC OR EQUIVALENT)

EXAM

PASSED

INSITUTE BOARD/

UNIVERSITY

YEAR OF

PASSING

% / CGPA

(out of 10)

MAJOR

SUBJECTS

(USE ADDITIONAL SHEETS IF REQUIRED)






DETAILS OF EFFECTIVE DATE OF OBTAINING STATUTORY CERTIFICATE (IF

ANY): ___________________________________________________________________________

LANGUAGE PROFICIENY:

LANGUAGE SPEAKING READING WRITING

GUJARATI

HINDI

ENGLISH

ANY OTHER

________________

WORK EXPERIENCE (STARTING FROM CURRENT POSITION):

ORGANIZATION DESIGNATION PERIOD BRIEF

PROFILE OF

JOB FROM

(MM/

YYYY)

TO

(MM/

YYYY)

TOTAL

(MM/

YYYY)

1.






ORGANIZATION DESIGNATION PERIOD BRIEF

PROFILE OF

JOB FROM

(MM/

YYYY)

TO

(MM/

YYYY)

TOTAL

(MM/

YYYY)

2.

3.

NOTE:

1. YOU CAN USE SEPARATE SHEET IF REQUIRED.

2. REQUIRED PERSON SHOULD GIVE THEIR CADRE WISE/DESIGNATION WISE

DETAILS.

3. YOU SHOULD MENTION ONLY THOSE DETAILS FOR WHICH YOU CAN FURNISH

DOCUMENTORY EVIDENCE.






COMPUTER SKILLS _____________________________________________________________

_________________________________________________________________________________

HAVE YOU WORKED IN DMF BEFORE? IF YES, GIVE DETAILS.

_________________________________________________________________________________

REFERENCES (OTHER THAN YOUR RELATIVES):

NAME OCCUPATIION ADDRESS AND CONTACT

NO.

UNDERTAKING

1. I DECLARE THAT ALL THE DETAILS IN THIS FORM ARE CORRECT AND

COMPLETE TO THE BEST OF MY KNOWLEDGE AND UNDERSTANDING AND

HEREBY AGREE THAT ANY MISREPRESENTATION THEREIN MAY CAUSE

REJECTION OF MY APPLICATION OR TERMINATION OF MY SERVICE WITHOUT

NOTICE OR COMPENSATION THEREAFTER.

2. I CONFESS THAT I AM NOT INVOLVED IN ANY CRIMINAL MATTER OR POLICE

INQUIRY.

3. I AGREE THAT MY EMPLOYMENT WILL BE SUBJECT TO TRANSFER TO ANY

PROJECT OR LOCATION BY GMRDS.

4. I DECLARE THAT ALL MY DEGREES AND EDUCATIONAL QUALIFICATIONS ARE

FULLTIME AND AICTE/UGC APPROVED.

DATE: ……………………...

PLACE: …………………….. SIGNATURE OF APPLICANT






DOCUMENTS TO BE SUBMITTED ALONG WITH THIS FORM:

PHOTOCOPY OF MARKSHEET AND PASSING CERTIFICATE OF SSC, ITI, HSC,

DEGREE, DIPLOMA (AS APPLICABLE)

CERTIFICATES FOR COMPUTER SKILLS (IF ANY)

PHOTOCOPY OF EXPERIENCE CERTIFICATE (IF APPLICABLE)

PHOTOCOPY OF GOVERNMENT RECOGNISED IDENTIFICATION CARD WITH

ADDRESS (ANY ONE OF AADHAAR CARD/PAN CARD/VOTER ID/DRIVING

LICENCE/PASSPORT)

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