Implementation, Management and Auditing World Class ERP System

Munir Ahmad – FCMA – MBASoftax (Private) Limited

Institute of Personnel and Professional Development

Welcome

Introduction

Course Agenda• Registration• Welcome• Introduction• Organizations• Business Environment• Computer Basics

Agenda Continued• Business Basics-Core Areas• Computer Basics- Hardware/Software• Business Process Analysis• Generic / Standard Application Vs Customised Application• Nomination of Steering Committee• Nomination of Project Team• Appointment of Project Consultants• Project Planning• Application Analysis

Agenda Continued • Software Development Life Cycle (SDLC)• Application Selection• Selection of Reseller• Project Team Training• Hardware / Software Scaling and Acquisition• Gap Analysis• Customization• Configuration • Testing• End User Training

Agenda Continued• Documentation – User Manual, Technical Reference Manual• Accesses and Privileges• Data Preparation – Computer Integrated Migration• Data Validation – Master Records• Verification of results, Forms, Processes, Reports, Queries • Cut Over and Go Live• Operations and Support• User Help Desk• Back up, Recovery, Disaster Recovery Planning• Up Grading, • Auditing ERP Environment (Brief)• Validation Session• Distribution of certificates

Organizations• Individual• Partnership• Company-Types• Public Sector Organization

Objectives of Organization• Vision• Mission• Goals• System• Organization

Business Environment• Business Organization– Manufacturing– Service

• Non Government Organization Not for Profit• Public Sector Organization

Computer Basic-Hardware• Main Frame• Mini• Personal Computer• Personal Data Assistant

Computer Basics - Hardware• CPU – Central Processing Unit • Mother Board• Power Supply• Ports• Key Board• Mouse• Monitor• Printer

Computer Basic - Hardware• Scanner• Plotter• Modems• Routers• Switches

Computer Basic - Software• Operating Systems– Single User - Windows– Multi Users – Servers• Windows, Unix, Xenix, OS/400 etc

• Languages• Data Bases• Applications

ENTERPRISE RESOURCE PLANNING SYSTEMS

Enterprise Resource Planning Systems• Integrated applications providing functionality

to complete or major functions of the organization. Commonly comprising of :

• Financial • Supply Chain Management• Manufacturing• Human Resource Management

Types• Standard Applications developed by major

companies like:• SAP• Oracle• Microsoft• Sage• EPICORE• Customized Purpose written applications

Standard Vs Customized Application • Standard• Customized

Business Process Analysis• Review and analysis of information flow within

the organization.

Nomination of Steering Committee • Nomination at least two Director Level

Nominees• Approval From the BOD

Nomination of Project Team• Project Manager• Team Members

Appointment of Project Consultants• Scope• Time Line• Cost

Project Planning• Planning Activities• Planning Schedule

Application Analysis• Environment-Technology• Functionality

Environment - Technology• Operating System• Security• Internet• Data Bases• Language• Server• Client

Functionality• System Administration• Financials• Supply Chain • Manufacturing• Human Resource Management• Data Ware House• Business Intelligence• Input / Output• Data Import / Export• Online Vs Batch Processing

File Types• Master Files• Transaction File

Financials• General Ledger• Accounts Receivables• Accounts Payables• Banks• Asset Management• Inventory Management• Treasury

General Ledger• Fiscal Calendar• Multi Currencies• Multiple Books• Chart of Account• Budget• Normal Journal Entries• Recurring Entries• Reversing Entries• Transaction Translations• Postings • Reports/Queries

Accounts Receivables • Receipts• Debit Memo• Credit Memo

Accounts Payables• Supplier / Vendor Invoice• Payments• Debit Memo• Credit Memo

Banks• Transfers

Assets Management• Defining Item in CWIP• Completion• Transfer to Assets• Depreciation• Retirement

Inventory Management• Receipts• Issues• Returns

Treasury• Short Term Investment• Encashment• Return

Supply Chain Management• Sales Forecasting• Order Analysis and Acceptance• Order Execution• Billing• Purchasing• Ware Housing• Logistice

Manufacturing• Capacity Planning• Master Production Scheduling• Material Requirement Planning• Shop Order Control• Quality Management• Maintenance Management

Human Resource Management• Organization Structure• Hiring• Induction• Training• Performance Planning• Performance Management• Payroll and Allied Matters• Employee Portal

SOFTWARE DEVELOPMENT LIFE CYCLE

SDLC• Business Process Analysis• Work Flow Diagram• Data Structure Design• Entity Relationship Diagram• Form, Report and Process Design• Coding• Testing• Debugging• Documentation• CASE Tools

Application Selection• Alignment with Organization Processes• Business Best Practices

Selection of Reseller• Licencing • Value Added Reselling

Project Team Training• Implementation Level Training

Hardwar / Software Scaling and Acquisition

• Software Scaling• Hardware Scaling• Acquisition

Gap Analysis• Gaps in application and organization

processes. • Business Process Re-Engineering• Change Management

Customization• Reports• Forms• Processes

Configuration • Configuration of Master Records• Data Migration Through CIM

TestingTesting InputTesting ProcessTesting Output

End User Training• Functional• Technical• Internal Auditors• External Auditors

Documentation• User Manual• Technical Reference Manual• Using Standard user Guides

Accesses and Privileges• User Access Control• Password Change

Data Preparation • Product Server Configuration

Data Validation• Master Record

Validation of Results• Forms, Transaction, Processes, Reports,

Queries

Cut Over – Go Live• Switching to new system.

Operation and Support• Operation• Support

User Help Desk• Champion Users• Project Team Members

Backup and Recovery• Daily• Weekly• Son• Father• Grand Father• Recovery

Disaster Recovery Planning• Operations Restoration

Up-Grading• Up-Grading to new version

Auditing ERP Environment• Implementation Audit• Operations Audit– Test of Controls• Preventive• Detective

• CAT – Computer Aided Auditing Techniques

Implementation Audit• Audit of Policies and Procedures• Audit of Alignment with business objectives

Operation Audit• Risk Assessment• Test of Controls– Detective– Preventive

Computer Aided Audit • ACL• IDEA