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FACILITIES MASTER PLAN – 2016 Special Board Meeting – Study Session

December 7, 2016

Study Session – Discussion Items

• Background & Purpose

• Progress to Date

• Enrollment & Community Characteristics

• Ten-Year Projected Facilities Needs

• Recommendations / Next Steps

Facilities Master Plan Background & Purpose

• The District’s Facilities Master Plan (FMP) was originally developed in 2008 Its primary goal and purpose was to address issues related to

modernization, declining enrollment, program impact, transportation, facilities needs, school closure, property development, and financial resources

• A comprehensive update of the FMP was approved by the Board of Trustees in 2014 – updated and approved again December 2015

• The FMP will be updated annually and used as a working tool to keep pace with facilities demands in years ahead

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Facilities Master Plan Goals Five Goal Areas

GOAL #1 Identify and analyze information that documents the District’s school facility needs

GOAL #2 Create facilities standards that provide equity throughout the District

GOAL #3 Establish an ongoing planning process that best positions the District to meet its ever-changing facilities needs

GOAL #4 Communicate the District’s facilities needs

GOAL #5 Be aggressive in pursuing all funding alternatives

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District Facilities Achievements

KING MORRIS

LUTHER ARNOLD LANDELL

VESSELS

PROJECT STEM & ARTs PRE-K/SDC RELOCATION PROJECT CSR

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Cypress School District Enrollment Trend

0

500

1000

1500

2000

2500

3000

3500

4000

4500

5000

Students

CURRENT ENROLLMENT

3,974

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Cypress Population Characteristics

2016 Orange County Progress Report Source: Center for Demographic Research, CSUF

*Current Projections Series Population: OCP-2014 Modified

Cypress Population

1952 1,616

1961 4,100

2002 47,057

2005 47,376

2010 47,802

2015 49,380

2016 49,743

2020 48,836 *

2035 49,543*

Birth Rate Statistics

2008 2009 2010 2011 2012

Total Births 442 400 429 416 400

Birth Rate 9.3 8.4 9.1 8.6 8.2*

District’s Enrollment by City 2016/17

Cypress 3,128

Buena Park 284

La Palma 268

All other cities 340

*OC average in 2012 was 12.4

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Cypress Housing Characteristics

Housing Units

2000 16,028

2010 16,072

2013 16,094

2016 16,194*

2020 16,246**

2035 16,506**

2016 Orange County Progress Report *Revised May 2016, State Dept. of Finance **Center for Demographic Research, CSUF

Statewide Average Student Yield Factors* are:

Elementary 0.5 per dwelling

High School 0.2 per dwelling

Unified 0.7 per dwelling

*State Allocation Board / Office of Public School Construction

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Quick Snapshot Residential Development Projects

69 15 67 19

47

19 57

244*

52

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School Boundary

Area

Potential Increased

Enrollment

ARNOLD & LANDELL

106

KING 9

LUTHER 24

MORRIS 26

VESSELS 34

TOTAL 199

*do not anticipate new enrollment from this development

District Enrollment and Available Capacity

School Current Enrollment

# of Classrooms

Maximum Capacity*

+ / - Capacity w/CSR

+ / -

ARNOLD 756 30 960 -204 824 -68

KING 554 28 896 -342 792 -238

LANDELL 746 29 928 -182 776 -30

LUTHER 519 28 896 -377 792 -273

MORRIS 724 31 992 -268 856 -132

VESSELS 685 30 960 -275 772 -87

TOTAL 3,984 176 5,632 -1,648 5,322 -828

*Available maximum space using a 32:1 student-to-classroom ratio Please note: Fire code compliant maximum capacities are based on classroom square footage which could allow for even greater capacities

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Ten-Year Projected Facilities Needs • Modernization/Rehabilitation of Landell Elementary School

• Technology Refreshment/Replacement

Replacement schedule, systematically replacing older technologies

• Modernization/Rehabilitation of the District Office including Maintenance & Operations Facility (and Bus Yard)

• On-going maintenance of three closed school sites

• Possible reopening of a closed school

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Funding Sources for School Facilities • There are only three sources of money

– Money in the Cookie Jar …cash on hand – Someone Else’s Money …gifts/grants/new taxes – Money to Come in the Future …borrowing

• Today’s Sources of Facilities Funding: – State of California – New Development – Local Community

Possible Funding Considerations

Future funding yet to be secured…

Bonds and Interest $11,926,870

State and E-Rate (already approved) $ 4,868,903

Other Funding Source Options…

Special Reserve/Capital Outlay $ 2,922,273

Special Reserve/Developer Fees $ 1,941,374

Asset Management Program $ 480,000

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Project District Office and

Maintenance & Operations Facility

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District Office Property Existing Site Plan

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District Office Property OPTION 1 – Short Term 5-7 Year Site Plan

$ 768,664

District Office Property OPTION 2 – Modernization + Expansion Site Plan

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$ 3,773,545

District Office Property OPTION 2A – Modernization + Expansion Site Plan

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$ 6,147,370

District Office Property OPTION 3 – Replacement Site Plan

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$ 8,150,000

District Office Property OPTION 3A – Replacement Site Plan

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$ 8,150,000

Closed School Sites Rehabilitation Plan

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Swain School Site Plan

$ 200,000 Deferred Maintenance

Damron School Site Plan

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$ 200,000 Deferred Maintenance $ 1,477,437 Re-Open $ 8,706,713 Modernize

Cawthon School Site Plan

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$ 200,000 Deferred Maintenance

Recommendations/Next Steps District staff and the facilities team recommend the following:

In January 2017 . . . • Approve the updated Facilities Master Plan

• Continue forward planning to: – modernize District Office which includes

Maintenance & Operations facilities and the bus transportation yard

– possibly reopen and modernization of closed school

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