grant management seminar session 1 1 session 1 designing a project 10/13/2012
TRANSCRIPT
Grant Management SeminarSession 1 1
Session 1
Designing a Project
10/13/2012
Grant Management SeminarSession 1
Learning Objectives
• Identify best practices for designing a project
• Develop a plan to implement your project
• Understand how to create measurable goals
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Grant Management SeminarSession 1
Successful Grant Projects
• Real community needs• Frequent partner communication• Implementation plan • Sustainable• Proper stewardship of funds
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Grant Management SeminarSession 1 4
Needs AssessmentMeeting Real Community Needs
• Base project on the community’s need• Assess resources of your club and
potential partners• Talk to the community
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Partners• STEPS – January 26, 2013• D-5240 International Service
Group & Regional Meetings• RI Convention• Project fairs• Investigation Trips To An Area• International meetings• LinkedIn• Matchinggrants.org/global• Rotary Showcase / Facebook• D-5240 Website
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A Word About Sustainability
What is sustainability?
The Rotary Foundation defines sustainability as the capacity for maintaining outcomes long‐term to serve the ongoing need of a community after grant funds have been expended.
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A Word About Sustainability
Your Club
Host Partner
Beneficiaries
It Takes 3 Partners To Create a Sustainable Project
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TRF Principles of Sustainability• Continued impact after Foundation funding is fully expended.• Multiple levels of sustainability which involve resource management,
economic considerations, cultural norms and social norms.• Use of local resources, regional input, and local knowledge as much as
possible.• Respect for natural resources and avoidance of harm to the local
environment.• Reach the most beneficiaries possible.• Prepare scholars and individuals to contribute to new and innovative
methods in professional fields within a Foundation area of focus.• Prepare participants to increase impact and improve effectiveness in the
communities and vocations in which they work.• Use the input and skills of grassroots individuals and groups to ensure
continuation of projects and activities.
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Project Planning
• Form a three-person grant committee• Assign roles• Implementation plan• Budget• Contingency plan• Document retention plan
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Grant Management SeminarSession 1 10
Creating a Budget
• Realistic• Competitive bidding• Pro Forma Invoices• Reasonable prices• Disclose conflicts of
interest
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Setting Goals
• Measurable• Sustainable• Qualitative (descriptive)• Quantitative (numeric)
Resource: TRF Publication
Global Grant Monitoring & Evaluation Toolkit
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Setting Goals
• Gather baseline data• Set goals• Determine method of measurement
Questions to Consider What data do we want to collect? How will we collect it? When/how often should we collect data? Who will collect the data?
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Learning Objectives
• Identify best practices for designing a project
• Develop a plan to implement your project
• Understand how to create measurable goals
10/13/2012