haryana power generation corporation limited · haryana power generation corporation limited ......
TRANSCRIPT
HARYANA POWER GENERATION CORPORATION LIMITED
NIT
FOR
ENGAGEMENT OF CONSULTANT FIRM FOR PREPARATION AND FILING OF ARR
PETITION OF HPGCL FOR THE 2ndCONTROL PERIOD w.e.f. FY 2018-19 INCLUDING
FILING OF TRUE UP TARIFF PETITION,MID YEAR REVIEW AND TARIFF DETERMINATION
OF HPGCL EVERY YEAR SEPARATELY DURING THIS CONTROL PERIOD AS PER HERC
MYT REGULATION .
Controller Finance /HPGCL Urja Bhawan, Sector-6, Panchkula-134113
2
Table of Content
Sr. no. Description Page no.
1. Invitation for NIT 4
2. Instructions to bidder on E-tendering System 7
3. Detailed document for NIT 10
4. General Terms and conditions of the contract 14
5. Annexure-1 Proposal Submission Form 17
Annexure-2 Team composition and task assignments 18
Annexure-3 Statement of deviations from the tender document 19
3
INTRODUCTION
Haryana Power Generation Corporation Ltd. came into existence on 14.08.98 after the restructuring of Haryana State Electricity Board into Haryana Power Generation Corporation Ltd. (HPGCL), Haryana Vidyut Prasaran Nigam Ltd. (HVPNL), Uttar Haryana Bijli Vidyut Nigam Ltd.(UHBVNL) & Dakshin Haryana Bijli Vidyut Nigam Ltd. (DHBVNL) under the Reform Programme.
The main objectives of HPGCL are as under: -
To generate power from its existing Generating Stations in the most efficient manner on commercial lines and to sell the same to distribution companies.
To set up new Power Generation Projects.
HPGCL owns & operates the following power plants in the state:
1. Panipat Thermal Power Station, Panipat - 920MW.
2. Rajiv Gandhi Thermal Power Project, Khedar, Hisar. – 1200 MW
3. Deen Bandhu Chhotu Ram Thermal Power Project, Yamuna Nagar - 600MW.
4. WYC Hydro Power Station, Yamuna Nagar – 62.4 MW
5. 10 MW Solar Plant ,PTPS Panipat
Apart from the above power projects the State Govt. / Govt. of India has also sanctioned the following new projects to be set-up in the 12th/13th Plan:
1. Solar Plants of 11.5 MW capacity is proposed to be set-up at WYC Hydro Power Station, Yamuna Nagar . Feasibility Report of the above solar project has been prepared by the consultant M/s Gujarat Energy Research &Management Institute (GERMI), Gandhinagar, Gujarat.
2. Further, the Board of Directors of HPGCL has also approved the formation of a Joint Venture (JV) company i.e. Saur Urja Nigam (SUN) Haryana with HSIIDC for development Solar Parks at various locations in Haryana.
3. 1x800 MW Thermal Unit based on Super Critical Technology at Yamuna Nagar as an extension project of the existing 2X300 MW DCRTPP Yamunanagar. 1500 MW Gas based project planned at Faridabad. (Plans for this project are currently shelved due to non-availability of Gas allocation).
4. One Coal Block at Kalyanpur-Badalpara in Jharkhand with estimated reserves of about 102 Million Tonnes has been allocated to HPGCL for the proposed1X800 MW expansion Unit of DCRTPP Yamunanagar.
5. HPGCL is also facilitating Nuclear Power Corporation of India Limited (NPCIL) in getting all the necessary clearances from the Govt. of Haryana for setting up 2800 MW (4X700 MW) Nuclear Power plant in Fatehabad district of Haryana.
4
NOTICE INVITING e-TENDER DATED:
E-tenders in two part as per qualifying criterion specified in Section ”A” of the tender documents are invited by the Controller of Finance, HPGCL , Panchkula as per schedule given as under:-
NIT No.
03/ Reg-
406/Fin/HPGCL
Description of work Last date &
time of bid
Submission
Amount of EMD
to be deposited
via RTGS/NEFT
through online
portal as per
conditions
mentioned in
the bidding
document (Rs.)
Cost of
tender
document
(Rs.)
e-
service
charges
(Rs.)
Dated:
04 .08.2017
Engagement of consultants for undertaking consultancy job for preparation of Capital Investment Plan, Business plan & Multiyear ARR petition for the 2nd control period w.e.f 1st April, 2018 before the HERC as per HERC, MYT Regulation
24 .08.2017
11:00 hours
24,000/- 1180/- 1,000/-
Note i. Cost of Tender documents and E-service charges of Rs.2180/- (1180 cost of tender documents
+1000/-e-service charges) are to be paid online through e-procurement portal https://harayanaeprocurement.gov.in.
ii. The details of above NIT/Bid documents, qualifying requirement and tender documents can be seen and downloaded from HPGCL website www.hpgcl.org.in.
Dy. Secy. /Tariff &Planning for Controller of Finance,
HPGCL, C-7, Urja Bhawan, Sector-6, Panchkula, Haryana
HARYANA POWER GENERATION CORPORATION LIMITED
Regd. Office – C-7, Urja Bhawan, Sector-6, Panchkula
Corporate Identity Number: U45207HR1997SGC033517
Website: www.hpgcl.org.in E-mail- [email protected]
Telephone No. 0172-5022412 Fax No. 0172-5022421
An ISO:9001,ISO:14001 & OHSAS:18001 CERTIFIED COMPANY
5
INFORMATION REGARDING ONLINE PAYMENT OF TENDER DOCUMENT, E SERVICE
AND EMD FEES.
The Bidders can download the tender documents from the Portal:
https://haryanaeprocurement.gov.in.
The Bidders shall have to pay for the Tender documents, EMD Fees & eService Fee online by
using the service of secure electronic payment gateway. The secure electronic payments
gateway is an online interface between contractors and online payment authorization networks.
The Payment for Tender Document Fee and eService Fee is amounting to Rs. 2180/- (Rs. 1180
cost of tender documents + 1000/- e-service charges) can be made by eligible bidders/
contractors online directly through Debit Cards & Internet Banking Accounts and the Payment
for EMD amounting to Rs. 24,000/- (Rs. Twenty Four thousand only) can be made online
directly through RTGS / NEFT.
NOTE: If the tenders are cancelled or recalled on any grounds, the tender document fees & e-
service fee will not be refunded to the agency.
The Tenders can submit their tender documents (Online) as per the dates mentioned in the key
dates:-
Key Dates
Sr.
No. Department Stage Tenderer‟s Stage Start date
Expiry date
and time
1 ------
Downloading of Tender
Documents, Bid Preparation &
submissions
04 .08.2017
24 .08.2017
11 :00 Hours
2 Technical Opening (Part-I) -
24 .08.2017
11 :30 Hours
---
6
NIT is invited from consultancy firms for engagement in HARYANA POWER
GENERATION CORPORATION LIMITED Panchkula for undertaking consultancy job for
preparation of Multiyear/Annual ARR petition for the 2nd control period before the HERC as per
HERC, MYT Regulation.
The NIT is open to the consultant firms who have the 03 years experience in
development of concept and structuring of tariffs for State Generation utility. The consultant firm
should have executing experience in preparation of ARR under Multiyear tariff proposal of at
least two (one related to Power Generation business) different utilities for filing to SERC/CERC.
The Consultant should have sound knowledge and understanding of legal framework
governing the power sector, experience of Multi Year Tariff determination of public utilities,
financial analysis & accounting and should be well acquainted with the working of State
Electricity Board /Power Utilities and present regulatory framework in the power sector.
Interested firms are required to submit detail of their past experience, man power,
branches/locations and a write up on „mitigation‟ of regulatory risks in power sector.
The detailed document for engagement of consultant firms can be downloaded from
HPGCL‟s website www.hpgcl.org.in .The due date for submission of bids is 24.08.2017 up to
11:00 hrs. and the NIT shall be opened on 24.08.2017 at 11:30 Hrs.
Document & e-service charges as applicable are to be paid online through e-procurement
portal https://haryanaeprocurement.gov.in.
The NIT can also be viewed on HPGCL’s Website:http://www.hpgcl.org.in and e-procurement portal https://www.haryanaeprocurement.gov.in. For any clarification regarding Bid preparation and Bid submission, please contact: M/s Nextenders (India) Pvt. Ltd. O/o DS&D Haryana, SCO-09, IInd floor, Sector-16, Panchkula-134108.
E-mail: [email protected] Help Desk: 1800-180-2097 (Toll Free Number)
Dy. Secy./Tariff& Planning, for Controller Finance ,
HPGCL, Panchkula
HARYANA POWER GENERATION CORPORATION LIMITED
Urja Bhawan, Sector – 6, Panchkula
Notice Invite Tender
7
HARYANA POWER GENERATION CORPORATION LIMITED
INSTRUCTION TO BIDDER ON ELECTRONIC TENDERING SYSTEM
These conditions will over-rule the conditions stated in the tender documents,
wherever relevant and applicable.
1. Registration of bidders on e-Procurement Portal:-
All the bidders intending to participate in the tenders processed online are required to get
registered on the centralized e-Procurement Portal i.e.
https://haryanaeprocurement.gov.in. Please visit the website for more details.
2. Obtaining a Digital Certificate:
2.1 The Bids submitted online should be encrypted and signed electronically with a
Digital Certificate to establish the identity of the bidder bidding online. These
Digital Certificates are issued by an Approved Certifying Authority, by the
Controller of Certifying Authorities, Government of India.
2.2 A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant‟s
PAN Card) and Address proofs and verification form duly attested by the Bank
Manager / Post Master / Gazetted Officer. Only upon the receipt of the required
documents, a digital certificate can be issued. For more details please visit the
website – https://haryanaeprocurement.gov.in.
2.3 The bidders may obtain Class-II or III digital signature certificate from any
Certifying Authority or Sub-certifying Authority authorized by the Controller of
Certifying Authorities or may obtain information and application format and
documents required for the issue of digital certificate from:
M/s Nextenders (India) Pvt. Ltd.
O/o. DS&D Haryana,
SCO – 09, IInd Floor,
Sector – 16,
Panchkula – 134108
E - mail: [email protected]
Help Desk: 1800-180-2097 (Toll Free Number)
2.4 Bid for a particular tender must be submitted online using the digital certificate
(Encryption & Signing), which is used to encrypt the data and sign the hash during
the stage of bid preparation & hash submission. In case, during the process of a
particular tender, the user loses his digital certificate (due to virus attack,
hardware problem, operating system or any other problem) he will not be able to
submit the bid online. Hence, the users are advised to keep a backup of the
certificate and also keep the copies at safe place under proper security (for its use
in case of emergencies).
8
2.5 In case of online tendering, if the digital certificate issued to the authorized user of
a firm is used for signing and submitting a bid, it will be considered equivalent to a
no-objection certificate/power of attorney /lawful authorization to that User. The
firm has to authorize a specific individual through an authorization certificate
signed by all partners to use the digital certificate as per Indian Information
Technology Act 2000. Unless the certificates are revoked, it will be assumed to
represent adequate authority of the user to bid on behalf of the firm in the
department tenders as per Information Technology Act 2000. The digital signature
of this authorized user will be binding on the firm.
2.6 In case of any change in the authorization, it shall be the responsibility of
management / partners of the firm to inform the certifying authority about the
change and to obtain the digital signatures of the new person / user on behalf of
the firm / company. The procedure for application of a digital certificate however
will remain the same for the new user.
2.7 The same procedure holds true for the authorized users in a private/Public limited
company. In this case, the authorization certificate will have to be signed by the
directors of the company.
3 Opening of an Electronic Payment Account:
Tender document can be downloaded online. Bidders are required to pay the tender
documents fees online using the electronic payments gateway service. For online
payments guidelines, please refer to the Home page of the e-tendering Portal
http://haryanaeprocurement.gov.in.
4 Pre-requisites for online bidding:
In order to bid online on the portal http://haryanaeprocurement.gov.in , the user machine
must be updated with the latest Java. The link for downloading latest java applet is
available on the Home page of the e-tendering Portal.
5 Online Viewing of Detailed Notice Inviting Tenders:
The bidders can view the detailed N.I.T and the time schedule (Key Dates) for all the
tenders floated through the single portal e-Procurement system on the Home Page at
http://haryanaeprocurement.gov.in
6 Download of Tender Documents:
The tender documents can be downloaded free of cost from the e-Procurement portal
http://haryanaeprocurement.gov.in
7 Key Dates:
The bidders are strictly advised to follow dates and times as indicated in the online Notice
Inviting Tenders. The date and time shall be binding on all bidders. All online activities are
time tracked and the system enforces time locks that ensure that no activity or transaction
can take place outside the start and end dates and the time of the stage as defined in the
online Notice Inviting Tenders.
9
8 Bid Preparation (Technical & Financial) Online Payment of Tender Document Fee,
eService fee, EMD fees and Submission of Bid Seal (Hash) of online Bids:
8.1 The online payment for Tender document fee, e-Service Fee & EMD can be done
using the secure electronic payment gateway. The Payment for Tender Document
Fee and eService Fee can be made by eligible bidders/ contractors online directly
through Debit Cards & Internet Banking Accounts and the Payment for EMD can
be made online directly through RTGS / NEFT.
The secure electronic payments gateway is an online interface between
contractors and Debit card / online payment authorization networks.
8.2 The bidders shall upload their technical offer containing documents, qualifying
criteria, technical specification, schedule of deliveries, and all other terms and
conditions except the rates (price bid).
The bidders shall quote the prices in price bid format.
8.3 Submission of bids will be preceded by submission of the digitally signed& sealed
bid (Hash) as stated in the time schedule (Key Dates) of the Tender.
NOTE:-
(A) If bidder fails to complete the Online Bid Submission stage on the stipulated
date and time. His/hers bid will be considered as bid not submitted, and hence
not appear during tender opening stage.
(B) Bidders participating in online tenders shall check the validity of his/her Digital
Signature Certificate before participating in the online Tenders at the portal
https://haryanaeprocurement.gov.in .
(C) For help manual please refer to the „Home Page‟ of the e-Procurement website
at https://haryanaeprocurement.gov.in, and click on the available link “How
to…?” to download the file.
10
DETAILED DOCUMENTS/INSTRUCTIONS FOR NOTICE INVITING TENDER
FOR ENGAGEMENT OF CONSULTANT FIRM
Notice Inviting Tender (NIT) is invited by Controller Finance, HPGCL, Panchkula on behalf of
HPGCL, for engagement of consultancy firm in Haryana Power Generation Corporation Limited
Panchkula for undertaking consultancy job for preparation of Multiyear/annual ARR petition for
the 2nd control period w.e.f FY 2018-19 before the HERC as per HERC, MYT Regulation.
1. Scope of work for filling of ARR and tariff proposal for the 2nd control period will incorporate
the following main features to be undertaken by the Consultancy firm :-
a. Preparation, finalization & filing of Multi-year/Annual ARR, True –up (of the year(s) for which
audited accounts are available.) and midyear performance review petition for the 2nd control
period w.e.f FY 2018-19 in accordance to the HERC MYT Tariff Regulation along with a copy
of PPT. The presently time limit as per 1st control period for filing of Multiyear/Annual ARR
before HERC is up to 30th November.
b. Collection and Preparation of base date for Multi-years/annual ARR and tariff petition.
c. Validate the data before the HERC as and when required.
d. Timely response to queries raised by the HPGCL or commission.
e. To attend public hearing and reply to the objections/ suggestions received in response to
HPGCL Petition submitted before HERC.
f. Preparation of report on compliance of directives issued by the Commission in its earlier tariff
orders.
g. Any other work incidental to the filing and approval of ARR, True-up and Midyear Review
tariff proposal.
h. Analysis /examination of tariff order of the Commission for apprising the Company regarding
financial and other implications of the order of Commission and recommendations for
adoption of filing of review petition or appeal and also provides necessary assistance in filing
of review petition or appeal. If required.
i. Any expert/ legal opinion on the issues related to filing and determination of tariff for the
satisfaction of commission shall be arranged by the executing agency/consultant at its cost.
j. Any other appeal/petition to be filled before HERC as per requirement of HPGCL along with a
copy of PPT.
k. Monthly analysis of Performance parameters, preparation of cost sheet, SOP formats in
respect of HPGCL's various power stations/projects.
Note:
The above Scope of Work for the proposed consultancy assignment for HPGCL is as per
the terms of reference made in MYT Regulation for 1st control period. The above description
of scope of work is purely indicative and not exhaustive. The works which are not expressed/
mentioned in the scope of work but are to be performed as per MYT Regulation for 2nd
11
control period relating to Tariff Petition shall be binding on the consultant. Changes/
additions can be made by HPGCL as a better understanding to enhance the value of the
study, without changing its basis nature.
The constituting firm shall deliver all the activities relating to above and as mentioned in MYT
regulation including methodology, work plan soft copy of all the documents along with the
source code.
2. Pre-Qualification Requirement (PQR) :
(i) Bidder should have 3 year experience as consultant firm in development of concept
and structuring of tariff for State Generation Utility.
(ii) Bidder should have executing experience in preparation of Capital Investment Plan &
Business Plan of Generation utilities & ARR under Multiyear tariff proposal of at least
two (one related to Power Generation business).different utilities for filing to
SERC/CERC .
Note: Bidder has to submit the documentary proof in support of PQR.
3. The representative of the firm dealing with HPGCL business must possess the
professional qualification of CA/ICWA/ MBA (Power Management/Finance) and assisted
by technical personnel.
4. Bidder shall submit details of their past experience, manpower, branches /locations and a
write up on „mitigation‟ of Regulatory risks in Power sectors.
5. The bidder to supply the detailed profile of its Technical & Financial competency with their
application along with supporting documents.
6. The bidder has to submit the proposed schedule of visit at Panchkula ( HPGCL
H.Q.) for meetings as well as detailed Work Plan for performance of Assignments
keeping in view the key dates as per HERC MYT Regulation for 1st control period as
well as for 2nd control period if required. The important dates will be discussed during
finalization of the contract and may be changed as per requirement of HPGCL if
required.
7. The firm should submit authentic supporting documents for proving its credential. Original
documents may be asked for verification at the time of finalizing the tender. A certificate to
the effect that the tenderer is not black listed from any Public Sector undertakings of
Central Govt./State Govt./SEBs/Corporations/any other reputed thermal/Hydel plant etc.
may also be provided. In case of any wrong declaration, the firm shall be liable for the
consequences arising thereof viz rejection of bid or as deemed fit by the HPGCL.
8. The bidder must have capability to depute technically qualified & well conversant
personnel (with similar-job) to carry out the requisite work/assignment. The Technical
detail so submitted shall clearly indicate the names, qualifications, experience and
designations of the persons who shall carry out the required assignment and senior
consultant who will guide this team. They shall list the main disciplines of the
Assignment/job, the key expert responsible, and proposed technical and support staff.
9. HPGCL shall require an assurance that the staff mentioned in the technical detail will be
actually available and deployed for this assignment. HPGCL will not consider
substitutions during the contract period except in cases of genuine hardship subject to the
12
satisfaction of the HPGCL. The CV of professional substituting earlier professional should
be better than the replaced one.
10. HPGCL may hold review meetings at various stages, with the firm during which
senior/key personnel of firm shall be present.
11. The applicable MYT Regulation for 2nd Control Period is yet to be notified by the Hon‟ble
HERC. The last tariff order of HPGCL is available on the official website of the HERC i.e.
www.herc.gov.in. All the requirement of work /assignment to be done by the consultant
firm as per MYT Regulations for 2nd control period shall be binding on the consultant. An
undertaking in this regard shall be furnished by the bidder along with technical bid.
12. Bid Prices: Bidders shall quote the rate as per price bid only so that price covers all the
contract obligations mentioned in Scope of Services.
13. The successful bidder shall furnish a “Performance Bank Guarantee” on prescribed
Performa equal to 10% of the value of contract within one month of award of contract,
which shall be valid for 180 days after the completion of contract failing which Earnest
Money Deposit shall be forfeited.
14. The rate negotiations could be held up to L3 bidder, if the difference between the L1
quoted rates and those quoted by L2 and L3 is within 5% of the L1 quoted rates. In case
where the L1 bidder refuses to further reduce his offered price and the L2 or L3 bidders
come forward to offer a price which is better than the price offered by L1 bidder, the bidder
whose price is accepted becomes L1 bidder. However, in such a situation, the original L1
bidder shall be given one more opportunity to match the discounted price. In case of
acceptance, he would be treated as L1 bidder.
15. Controller Finance/HPGCL, Panchkula reserves the right to cancel the NIT or to
change qualifying requirement or to reject any or all the tenders so received without
assigning any reason.
16. In case, no deviation is found in Part-I (Technical bid) of all the participants firms, then
Price Bid tender of all the eligible participants shall be opened with the approval of
Controller Finance/HPGCL, Panchkula on subsequent date.
17. No interest shall be paid on EMD / Security Deposit for the period it remains deposited
with HPGCL.
18. Bidders are required to furnish the desired information and documents as are required in
this document in English only.
19. HPGCL reserves the rights to modify the document by issuing amendment/ clarifications
before the due date. Such amendment(s)/clarification(s) will be intimated to the Bidders.
20. In the event of rejection of the bid on any ground, HPGCL reserves the right to forfeit the
earnest money furnished by such Bidders.
21. Submission of Correct Bid proposal is the Bidder's responsibility. There will be no
consideration for errors and omissions on part of the bidders.
22. In addition to submit the bid (Technical as well price) online, the Bidder has to submit a
hard copy of TECHNICAL BID ONLY in the office of Controller Finance/HPGCL, C-7,
Urja Bhawan Panchkula before or on due date & time of the NIT.
23. No deviation shall be allowed. However, in case of deviation of taxes etc., the same be
13
loaded for comparison purpose.
24. The bidders / contractors shall observe the highest standards of ethics during the
submission of tender and execution of the contract. In case of evidence of cartel
formation by the bidder(s) EMD is liable to be forfeited.
25. The bidder shall bear all costs including bank charges, if any, associated with the
preparation and submission of the bid and the HPGCL in no case will be responsible or
liable for those costs, regardless of the conduct or outcome of the bidding process.
14
GENERAL TERMS AND CONDITIONS OF THE CONTRACT
The terms and conditions of the contract shall prevail and shall be binding on the firm and any
change or variation expressed or impressed how so ever made shall be inoperative unless
expressly approved by HPGCL. The firm shall be deemed to have fully informed himself and to
have specific knowledge of the provisions of Terms and Conditions of the contract mentioned
here under:-
1. PERIOD OF CONTRACT: Initially the period of the contract shall be for 3 years (as 2nd
control period w.e.f FY 2018-19 to be notified by HERC), the period of contract shall be
further extendable for further two years sole discretion of the HPGCL at the same Rates,
Terms & Conditions.
2. RULE AND REGULATIONS: The assigned job shall be carried out under the rules and
regulations in force and further guidelines/instructions issued by the HERC and HPGCL
from time to time in this regard.
3. TERMS OF PAYMENT DURING THE CONTRACT PERIOD: The payment shall be made
from the office of Sr. Accounts Officer /EAD, HPGCL, Panchkula after the acceptance of the
bills verified by the Controller Finance Office along with the work done report. The EMD of
the successful bidder will be converted into security.
Break up of annual payment shall be 60% on filling of Tariff Petition with HERC, 20% after
issuing of the Tariff order by HERC and remaining 20 % after successful completion of all
activities for relevant financial year. The payment will be made after deducting 10% amount
as security and the security will be refunded after successfully completion of the contract.
4. OUT OF POCKET EXPENSES: The boarding /lodging and conveyance for consultant‟s
representatives required for the purpose of execution shall be on the account of the firm.
Reasonable office space with furniture (if available) shall be provided by HPGCL for delivering
the job on demand by consulting firm. The firm shall use their own computers, internet, printer
& other appliances. The consulting firm is supposed to deliver two hard & soft copies of
documents prepared by them. The remaining copies shall be prepared by the HPGCL.
5. PENALTY: In case of delay in execution of assignment, the HPGCL reserves the right to
recover a penalty @5% (Five percent) per week or part thereof per assignment, subject to
maximum of 10%of the annual value of the work order. This recovery will be over and above
the any other penalty/recovery.
6. RECOVERY OF THE LOSS: In case any loss is sustained to the HPGCL due to fraud/
embezzlement/ misappropriation committed by the employees of the firm which could have
been detected during the normal course of work but remains undetected, the firm shall be
15
liable to pay the same to HPGCL. This recovery will be over and above the any other
penalty/recovery.
7. Loss due to Delay: If HERC imposes any penalty due to delay in submission of any
assignment then the same will be recovered from the consultancy firm. This recovery will be
over and above the any other penalty/recovery.
8. FALL BACK ARRANGEMENTS: In the event of the failure of the firm to fulfill its
obligations, as per the contract, the HPGCL shall have the right to resort to fall back
arrangement. The HPGCL shall take charge of all facilities and systems whether in
operation or under execution, after giving suitable notice and can recover from the
performance BG the losses suffered due to such failure. If the security deposit is un-
sufficient, the firm shall have to pay the difference to the HPGCL failing which the HPGCL
will have the right to recover the same through legal or other means. Where necessary, the
case of consultant illegally backing out of the commitment, should also be put up to the MD/
H P G C L for consideration and to decide for black- listing of the firm and damages, if any, to
be recovered.
9. HANDING OVER ON TERMINATION: Immediately after termination of the contract
agreement the firm will cooperate in handing over back all the facilities and record in good
working order to the HPGCL. Upon termination of the contract/agreement, the authority of the
Agency to act as Agent of the HPGCL in the area shall immediately cease.
10. GOVERNING LAW AND JURISDICTION: The agreement shall be governed under Indian
law. Only appropriate courts in Panchkula shall have exclusive court jurisdiction to deal with any
matter arising out of or relating to the agreement or otherwise.
11. LIEN: In case of any lien or claim pertaining to the work and responsibility of the firm for which the
HPGCL might have been made liable, the HPGCL shall have the right to recover such claim amount
from the firm.
12. ARBITRATION: All matter questions, disputes, differences and / or claims arising relating to this
contract shall be referred to the Sole Arbitration of the M.D. HPGCL or an Officer appointed by the
M.D. HPGCL as his nominee. The provisions of the Arbitration & Conciliation Act, 1996 and the Rules
there under any statutory modifications thereof for the time being in force, shall be deemed to apply to
the Arbitration proceedings under this clause.
13. COMPLIANCE OF LAW: The firm shall be responsible a n d liable for carrying out of all of
its activities within the rules and laws in force .The HPGCL shall not be responsible for any
of the un- lawful activity committed by the firm.
14. RESPONSIBILITY FOR RECORD/DOCUMENTS: The firm shall be fully responsible for
upkeep, maintenance and safety of the record and documents supplied by the HPGCL and
16
also for the record/documents generated by the firm. On completion of the contract/job the
firm will return all the documents supplied to it by the HPGCL and shall also handover all the
record/ documents generated by it for the purpose of completion of the assigned work. The
firm shall also be responsible to make the loss good if suffered by the HPGCL, due to act of
the firm.
15. CONDUCT OF STAFF OF FIRM/REPLACEMENT OF STAFF: If any of the employee of the
firm is found guilty of any misconduct or incompetence or negligence and then if so directed
by the HPGCL, the firm shall at once remove such employee and replace him with a
qualified and competent substitute ,Further ,the deployed staff/consultant can only be
replaced by the mutual consent of the participating firm and HPGCL.
16. The Firm shall not utilize or publish or disclose or part with any statistics, data or
information collected f rom HPGCL, without written consent of the HPGCL.
17. Financial Proposal: The bidder shall submit their financial bid/proposal as per the
prescribed Performa given as under:-
Sr. No.
Description of Job Rates quoted (In Rs.)
GST as applicable (in
Rs.)
1.
Annual Charges for preparation, finalization &
filing of the true up Tariff Petition, midyear
performance review, MYT/Annual ARR, Tariff
Determination wef FY2018-19 etc. as per
scope of work.
16. The offers shall remain valid for a period of 180 days from date of opening of price bid.
17. Termination of Agreement: - If the work entrusted is not proper and to the satisfaction of
HPGCL and if the work of the Consultants continues to be unsatisfactory, the agreement
shall be terminated by HPGCL by giving 10 days notice at any time during subsistence of
this agreement. The same will be entrusted to another consultant at risk & cost of
consultant firm and the extra expenditure incurred will have to be borne by the
Consultants.
18. Conflict of Interest: The Consultant/ consulting organizations should not have a
regulatory/ Tariff related assignment with either Haryana Electricity Regulatory
Commission or Distribution Licensees of Haryana during the course of assignment as the
same would be deemed as conflict of interest. The bidder should have to give undertaking
to this effect.
19. Short Closure: HPGCL reserve the rights to short close the contract after giving a notice
of 10 days at any stage without assigning any reason.
17
20. Tenders not submitted on prescribed forms/without earnest money are liable to be rejected.
Furnishing of wrong information and false documents will make Agency liable to be barred/
black listed from participation in future contracts of the HPGCL.
Annexure-1
PROPOSAL SUBMISSION FORM
To
Controller Finance.
HPGCL, Urja Bhawan
Sector-6, Panchkula
No.
Date :
Subject: Engagement of Consultant Firm/Agencies for providing Consultancy Services.
Please refer to your E-Tender Enquiry regarding the engagement of consultant firm
for preparation and filing of MYT/Annual ARR Petition of HPGCL for the 2nd Control Period
including filing of true up, Midyear & determination of Tariff for next FY petition of HPGCL every
year separately during this control period as per MYT Regulation.
In this context it is intimated that our firm M/s____________________ is providing
consultancy services for the above mentioned similar job _______________________ from the
last _________ years in Government/private sectors such as ______________.
The following documents as required/mentioned in the E-tender Enquiry are being
enclosed for your ready reference and possible use.
1. _____________________________
2. _____________________________
3. _____________________________
4. ______________________________ (any other relevant document).
It is hereby affirmed that the enclosed documents are genuine and any
discrepancy in the statement / document, if found at any stage, shall be responsibility of
our firm and we shall be liable for all the consequences arising thereof.
You are requested to consider our request regarding engagement of our firm for
preparation and filing of MYT/Annual ARR Petition of HPGCL for the 2nd Control Period of
including filing of true up, Midyear & determination of Tariff for next FY petition of HPGCL every
year separately during this control period as per MYT Regulation.
Thanking you. DA/As above
Yours Sincerely,
18
(Name, Designation & Signature of Authorized Signatory)
M/s________________________________
Annexure-2
TEAM COMPOSITION AND TASK ASSIGNMENTS
I: Technical/Managerial Staff
Name Position Task
II: Support Staff
Name Position Task
(Name, Designation & Signature
of Authorized Signatory)
M/s________________________________
__________________________________
19
Annexure-3
Statement of deviations from the tender document if any
(Name, Designation & Signature of Authorized Signatory)
M/s________________________________
________________________________