Irma Sauvola, Deputy CEO / Director of ServicesOntario Library Service – North

What is MARC? The MARC record Cataloguing Aids

◦ Tutorials◦ Dewey numbers◦ Subjects◦ Other tips and tricks

MAchine-Readable Cataloguing

Most online catalogues contain their bibliographic information in MARC records

MARC records are exportable and transferable from one ILS to another

Fields and subfield information is entered following the AACR2 (Anglo-American Cataloguing Rules 2nd ed.)

Tags or fields1XX, 2XX, 3XX, 5XX, 6XX, 7XX, 8XX,

9XX

IndicatorsA number from 0 to 9 or undefined

Subfields◦ Subfield codes – lower case letter◦ Delimiters ($ or |)

020 ISBN (International Standard Book Number)

100 Author (Personal name main entry)

245 Title information (includes the title, other title information, and the statement of responsibility)

260 Publication information300 Physical description490 Series statement500 General note520 Summary notes650 Subject heading (topical)

700 Joint author, editor, illustrator (personal name added entry)

010 LCCN (Library of Congress Control Number)

022 ISSN (International Standard Serial Number)

250 Edition59X Local Notes69X Local Subjects

Two character positions following each tagThe exception: tags 001 to 009

Usage varies:◦ Both indicators are used◦ Only the first or second indicator is used◦ Neither is used (undefined)

Tag Indicator 1 Indicator 2

100 0 - Forename1 - Surname (most common)3 - Family name

245 0 - no title added entry (indicates title main entry – no author given)1 - Title added entry(when an author is given in 1XX)

0 to 9 - the number of non-filing characters present(i.e. The tree house – use 4 as the non-filing indicator)

490 0 - Series not traced1 - Series traced (8XX is in record)

650 0 – 7 - identifies source of subject heading (i.e. 0 - LC, 5 - Canadian Subject Headings)

700 0 - Forename1 - Surname (most common)3 - Family name

100 Main entry – Personal Namea – Personal nameq – Fuller form of named – Dates associated with a name (year of

birth)

Example:100 1 $a Gregory, Ruth W. $q(Ruth

Wilhelme), $d1910- 

245 Title Statementa – Title properb – Remainder of title (i.e. subtitle)h – GMD (General Material Designation)c – Statement of responsibility

Example: 245 14 $a The sound of music: $b the

making of the movie $h[videorecording (DVD)]/ $c Julie Andrews.

260 Publicationa – Place of publicationb – Name of publisherc – Date of publication

Example:260 $a New York: $b Chelsea House, $c

2009.

Part VII: A Summary of Commonly Used MARC 21 Fields, Understanding MARC Bibliographic Machine Readable Cataloguing

http://www.loc.gov/marc/umb/

Introduction to MARC Tagging: An OCLC tutorial (OCLC)

“A free tutorial introducing the viewer to the basics of bibliographic records, specifically MARC format records – what they are, how and why they are used and how to read them.”

http://www.oclc.org/support/training/connexion/marc/default.htm

To keep time and costs down, most libraries do copy cataloguing when they can and create original cataloguing only when they must.

Original cataloguing is very time consuming, detail oriented work

Copy cataloguing has become more prevalent with easier access to catalogue records (i.e. the Internet and online catalogues)

Subject Headings by Dewey Decimal Classification, CMRLS.

http://www.cmrls.lib.ms.us/subject_headings.htm

A Brief Introduction to Dewey Decimal Classification, OCLC.

http://www.oclc.org/dewey/resources/summaries/default.htm

Introduction to Dewey Decimal Classification, OCLC.http://www.oclc.org/ca/en/dewey/versions/ddc22print/intro.pdf

Use an application software such as Book Where or Smartport (JASI) to search for MARC records.

Search several sources (i.e. catalogues) at once Choose the MARC record that best matches your

standards

OR

WorldCat.org - http://www.worldcat.org/

“ WorldCat.org lets you search the collections of libraries in your community and thousands more around the world. WorldCat grows every day thanks to the efforts of librarians and other information professionals.”

Search the catalogue of another LibraryFor example - Hamilton Public Library

AMICUS – National Canadian Catalogue, Library and Archives Canada

http://www.collectionscanada.gc.ca/amicus/

Become a registered member of their Registered Service and you will be able to view their catalogue records in MARC format.◦ Registration is free

http://amicus.collectionscanada.gc.ca/aaweb/aalogine.htm

Cyber Deweyhttp://www.anthus.com/CyberDewey/CyberDewey.html

MARC Standards – Library of Congress MARC Standards Office

http://www.loc.gov/marc/

RDA – Resource Description and Access http://www.rda-jsc.org/rdafaq.html

Or is it so mysterious any Or is it so mysterious any more.more.

Thank you!

Irma SauvolaDeputy CEO/ Director of ServicesOntario Library Service – Northisauvola@olsn.ca(705) 675-6467 X208