jcps webmail. why change now mail services were at end of life microsoft bid of $0.00 won the...
TRANSCRIPT
JCPS
WEBMAIL
Why change now
mail services were at end of life
Microsoft bid of $0.00 won the contract for the State.
Entire State is changing on same day.
Server structure
Ed275x3 - This week
Name server
Computer
Cloud- After May 23, 2010
Server is at Microsoft, not in KY
mail.kyschools.us
Old server
Old mail server is still there. Can be accessed for 2 weeks – maybe
longer. We don’t have the directions yet. Will be
posted. May be 3552.
All e-mail will be accessed through Webmail.
Regardless of where you are, if you can access the Internet, you can access Webmail.
Live@edu is a very effective and efficient webmail interface.
New url
http://www.outlook.com
https://mail.kyschools.us
E mail address remains the same
No issues
To log onto Live@edu there is a field: Windows Users ID: = enter your Full email address
Password
Everyone has to have 6 characters or greater, LESS than 16.
Storage space on server
10 GB - May increase 25 GB
Mail size = 20 mb
Attachment size = 10 mb
SkyDrive: Google Doc like, 25 gb
Calendars, Contacts and E-mail
Company hired to move data. It worked for small districts.
Calendars and Contacts will be migrated over.
JCPS: E-mail will take 300 + days to move.
Save your email
Export it
Save to hard drive
Forward E-mail to another address
Webmail
• Home Page: http://www.jefferson.k12.ky.us
• Click Employees buttonUsing Quick Clicks, select Webmail
• HINT: Bookmark this site. REMOVE old bookmark
• Webmail address - http://www.outlook.com • https://mail.kyschools.us
State Script
May be ran to change server address
May not work due to virus control
SPAM and Antivirus
Email is be filtered by Microsoft.
Home page
Links to email page
http://www.jefferson.k12.ky.us/email/email.html
Bottom of page: Employee Email information
Log on to email
Full e-mail address must be entered in Windows ID field
Phones and other mobile device will need to be configured.
Directions will be posted to e-mail website.
Global List
Is available in webmail. Very nice.
Distribution List.
May not be available on May 24.
All distribution list will be renamed. JCPS will be removed and replaced with Jefferson
Review : html://www.jefferson.k12.ky.us/email/email.html page
Review FAQ
Entering Username and Password
Username = Your E-mail Address
Username: [email protected]
Password: Enter your password
How Do I Address an E-mail?
In the To field enter: (case does not matter)
1. lastname, first name: mccoy, carolyn
How Do I Address an E-mail?
In the To field enter: (case does not matter)
1. lastname, first name: mccoy, carolyn
2. firstname lastname: carolyn mccoy
How Do I Address an E-mail?
In the To field enter: (case does not matter)
1. lastname, first name: mccoy, carolyn
2. firstname lastname: carolyn mccoy
3. lastname: geiser*
*May not work if there are too many names
How Do I Address an E-mail?
In the To field enter: (case does not matter)
1. lastname, first name: mccoy, carolyn
2. firstname lastname: carolyn mccoy
3. lastname: geiser*
4. firstname: ladonna*
*May not work if there are too many names
How Do I Address an E-mail?
In the To field enter: (case does not matter)
1. lastname, first name: mccoy, carolyn
2. firstname lastname: carolyn mccoy
3. lastname: geiser*
4. firstname: ladonna*
5. partial name: chm
NEXT: Click on the check name icon (red shirt, blue checkmark)
*May not work if there are too many names
1 of 3 things will occur.
The name will appear above the To field in blue font and will be underlined.
McCoy, Carolyn
The e-mail address is resolved.
OR
The name will appear underlined in RED above the To: field.
McCoy, Carolyn
Reason:1. The name is spelled incorrectly.
2. The name cannot be found
3. 2 or more people have that name.
More than One …
Click on the drop down menu. Select the correct person Double click on the verified name to view
the properties.
What else can I do?
Delete the name and attempt again. Try entering first name last name.
The name could be mis-spelled.
A nickname may have been entered.
How do I Address an E-mail to More than One Person?
Enter names, using a semi-colon to separate them.
(Enter name, then semi-colon, then press the spacebar. Enter the next name….)
carolyn mccoy; doug reed; steve brown; donna bryant;
Click the Check Name icon.
JCPS-xxx-all distribution list?
JCPS distribution list are being renamed. They will become jefferson-xxx-all May not be available on May 24, 2010
How Do I…
Determine someone’s username?
•Place a Service Request online or call 3552
Live@edu will remain logged in for 24 hours before it will log out automatically.
What Else Should You Know?
• When you have ended your session, please click on the SIGN OFF button.
What Else Should You Know?
For Help:
• Reference Cards are posted to the EMAIL site.
• Click on the HELP icon in Webmail
• Place a Service Request online or by calling #3552
For information
JCPS Home Page: Employees button: Quick Clicks: For Employees: Webmail, How to Use.
Or enter this URL:http://www.jefferson.k12.ky.us/email/email.html
This webpage contains: Instructions
Videos
PowerPoints
Frequently Asked Questions and Answers
This webpage will be updated frequently.