joint board meeting february 13, 2015 agenda packet

8/9/2019 Joint Board Meeting February 13, 2015 Agenda Packet

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388 19th Street Oakland, California 94612DOA Phone 510.238.1122 LMUDA Phone 510.452.4529

Fax 510.452.4530

[email protected] www.downtownoakland.org

[email protected] www.lakemerritt-uptown.org


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388 19th Street Oakland, California 94612

DOA Phone 510.238.1122 LMUDA Phone 510.452.4529 Fax [email protected] www.downtownoakland.org

[email protected] www.lakemerritt-uptown.org

To: SOBO Committee RFP Task Force (Martin Ward, Michelle Lane, Steve Shanks, Don Rogers and Christine Vu)

From: CBD StaffUpdated: February 3, 2015

Re: 2015 Safety/Hospitality and Maintenance RFP Process Outline

RFP Process Timeline and Process

January

1/1

Safety/Hospitality and Maintenance RFP posted to the district websites, the International Downtown

Association (IDA) website, the California Downtown Association (CDA) website and the California Main

Street Alliance website.

January

1/1

Safety/Hospitality and Maintenance RFP delivered to incumbent service providers, Block by Block and

Peralta Service Corporation.

January1/13

Mandatory bidder meeting was held to discuss any and all questions that potential bidders have and torelease the district vendor contract. The Meeting was a Q/A format and representatives from ABM, Allied

Barton, Block by Block and Peralta Service Corporation were in attendance. CBD staff and members of the

task force were present and answered all questions. We held the meeting at the CBD office on January

13, 2015 at 3:30pm-5:00pm.

January

1/19

All Submissions are due to the CBD office no later than 4pm. We received only 1 submission from Block by

Block.

January

1/23

The task force held a meeting to review the Block by Block proposal submission. After reviewing the

submission in detail, the task force members had staff ask specific questions of Block by Block prior to

their in-person interview. This meeting took place at the CBD office on January 23, 2015 from 12:00pm-

1:30pm.

January 1/28 The task force held an interview with Block by Block to review their proposal and deployment plan. At thiinterview, we received answers to the questions we had from the proposal review meeting. Block by

Block had 5 members of their team present at this meeting. The task force and CBD staff met after the

interview to discuss next steps, which included Block by Block providing additional clarity to several items

of their budget. This meeting took place at the CBD office on January 28, 2015 from 1:30pm-3:00pm.

February

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A full committee meeting to make a recommendation to the board to approve contracting with the

committee selected bidder. This meeting with take place during our SOBO Committee meeting at the

Leamington Building conference room on February 4, 2015 from 12:00pm-1:30pm.

February

2/13

Special Joint Board meeting to approve contracting with the SOBO-approved bidder. This meeting with

take place at the 5-Star Conference Center on February 13, 2015 from 9:00am-10:00am.

Important Notes:

A full list of meeting attendees must be made available upon request.

All proposals submitted must be kept on file at the CBD office and available for review upon request.

All meetings surrounding the RFP process must be carefully documented and all documentation is available for

review upon request.

joint board meeting february 13, 2015 agenda packet

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