mayor & city council agenda packet for february 19, 2013

MAYOR AND CITY COUNCIL

REGULAR SESSION Tuesday, February 19, 2013 – 6:00 P.M.

A closed session is scheduled from 5:00 to 6:00 p.m. to discuss legal and collective bargaining matters.

AGENDA

1. CALL TO ORDER

2. PRAYER AND PLEDGE

3. REPORT ON CLOSED SESSION – Tuesday, February 19, 2013 - 5:00 p.m .

4. APPROVAL OF MINUTES A. Regular Session #2 dated January 22, 2013 B. Work Session dated January 29, 2013

5. ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL

6. COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may be heard during

Comments from the Public for a period of three (3) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and

the subject on which he or she wishes to speak.

7. CONSENT AGENDA A. Private Event Approval Request for ACS Making Strides Pink Ribbon 5K Walk/Run

Saturday, October 19, 2013 B. Private Event Approval Request for Beach 5 Sand Soccer Series ‐ June 22 and 23, 2013 C. Private Event Approval Request for Ride for the Feast – Saturday, May 11, 2013 D. Private Event Approval Request for Shenanigans’ St. Pat’s 5K Run – March 16, 2013 E. 3‐Year Private Event Approval Request for Easter Sunday Sunrise Service ‐ April 5, 2015 F. 3‐Year Private Event Approval Request for Good Friday Crosswalk ‐ April 3, 2015 G. 3‐Year Private Event Approval Request for MD International Kite Expo ‐ April 24 – 26, 2015 H. 3‐Year Private Event Approval Request for Ravens’ Roost Parade‐ May 28 – 31, 2015 I. 3‐Year Private Event Approval Request for St. Patrick’s Day Parade ‐ March 14, 2015 J. Request Permission to Solicit Bids for Beach Patrol ATV’s

8. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Discussion of Community Cats Coalition by Susan Coleman, Community Cats Coalition

9. PUBLIC HEARINGS

10. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF A. City Engineer Bid Award Recommendation for Sunset Room Storm Damage Repairs B. City Clerk Request for Approval of Taxi Medallion Transfer

Mayor and Town Council – Regular Session Agenda February 19, 2013

11. ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. Second Reading – Ordinance 2013‐01 to Amend Chapter 30, Entitled Environment (allows a

rental license/noise permit resident agent to reside in the State of Maryland within 30 miles of Ocean City)

B. First Reading – Ordinance to Amend Chapter 39 Entitled Franchises (to change the prohibited vehicle vending area from any area south of 18th Street to any area south of 28th Street)

12. COMMENTS FROM THE CITY MANAGER A. Review of Tentative February 26, 2013, Work Session Agenda

13. COMMENTS FROM THE MAYOR AND CITY COUNCIL

14. ADJOURN

REGULAR SESSION -MAYOR AND CITY COUNCIL TUESDAY, FEBRUARY 19, 2013

3 – Report on Closed Session – Tuesday, February 19, 2013 5:00 - 6:00 p.m. – Legal and Collective Bargaining Matters

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland PURPOSES:

1. To discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion,

compensation, removal, resignation or performance evaluation of appointees, employees or officials over whom it has jurisdiction; or

(ii) any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that is not related to public business

3. To consider the acquisition of real property for the public purpose and matters directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrial organization to locate, expand or locate in the state;

5. Consider the investment of public funds; 6. Consider the marketing of public securities;

X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potential litigations;

X 9. Conduct collective bargaining negotiations or consider matters that relate to the negotiations;

10. Discuss public security if the public body determines that public discussion would constitute a risk to the public or public security, including;

a) the deployment of fire and police services and staff; and b) the development and implementation of emergency plans 11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal conduct;

13. Comply with a specific constitutional, statutory or judicially imposed

requirement that prevents public disclosures about a particular proceeding or matter; or

14. Before a contract is awarded or bids are opened, discuss a matter directly related to a negotiation strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process

DATE AND TIME: Tuesday, February 19, 2013 5:00 p.m. PLACE: City Hall SUBJECT: Legal and Collective Bargaining Matters VOTE: UNANIMOUS OTHER: FOR: AGAINST:

ABSTAIN: ABSENT:

REPORT OF CLOSED SESSION OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday,

February 19, 2013, a closed session was held on Tuesday, February 19, 2013 at

5:00 p.m. The following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal and Collective Bargaining Matters

(b) Persons present:

Mayor Richard Meehan City Manager David Recor Council President Lloyd Martin Council Secretary Mary Knight Council Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare

and Joe Mitrecic City Solicitor Guy Ayres Miles and Stockbridge Associates John Gilman and Mark Sloan Executive Office Associate Diana Chavis

Action(s) taken:

Motion to close meeting:

H:\Wpdoc\closedsess.wpd


4 – APPROVAL OF MINUTES

A. Regular Session #2 dated January 22, 2013 B. Work Session dated January 29, 2013


6 – COMMENTS FROM THE PUBLIC Any person who may wish to speak on any matter at the Regular Session may

be heard during Comments from the Public for a period of three (3) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.


7. CONSENT AGENDA

A. Private Event Approval Request for ACS Making Strides Pink Ribbon 5K Walk/Run – Saturday, October 19, 2013

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Event Coordinator RE: American Cancer Society Making Strides Event Request DATE: Feb. 12, 2013 ISSUE(S): Request approval of the 2013 Making Strides 5K Run/Walk SUMMARY: Beverly Furst of the American Cancer Society is requesting the

Making Strides 5k Run Walk be approved to take place in Ocean City on Saturday, October 19, 2013 from 6 am until 12 noon. This annual fundraiser, which takes place in the Inlet Lot and on the Boardwalk, increases awareness of cancer and raises money for cancer research.

FISCAL IMPACT: Potential positive economic impact from lodging, food and beverage, recreation and other incidental expenditures related to this event.

RECOMMENDATION: Approve the event as requested by Beverly Furst. ALTERNATIVES: 1) Approve event with modifications made to the request for

Town support. 2) Do not approve event.

RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: Appropriate staff, especially Police and Public Works ATTACHMENT(S): 1) October 2013 Calendar

2) Cover Sheet 3) Application 4) Layout

Agenda Item # 7A

Council Meeting Feb. 19, 2013

Sun Mon Tue Wed Thu Fri Sat 1 2 3

PE – Surf Fishing 4 PE – Surf Fishing

5 PE – Surf Fishing PE - Corvettes

6 7 8 9 10 PE – Cruisin’

11 PE – Cruisin’



14 15 16 17 18 19 PE – ACS Making Strides 5K - TENTATIVE

20 21 22 23 24 25 26 PE – Seaside 10

27 28 29 30 31

2013

October

Ocean City Private Events

Name of Event: ACS – Making Strides Against Breast Cancer Pink Ribbon 5K Run/Walk New Event: No

Date of Event: Saturday, Oct. 19, 2013

Date Application Received: December 10, 2012 Application Fee Paid: Yes/$25.00

Date Routed: December 10, 2012

Date Returned from All Departments: February 4, 2013 Total Cost to Town: $1,240.00

Things to Note:

• This event would be a fundraiser for the American Cancer Society. There would be a competitive run and non-competitive walk.

• The event would take place on the Boardwalk with the staging area in the southwest corner of the Inlet Lot, east of the Tram Station.

• The run/walk will start on the Boardwalk, go around the pier, head north on the concrete area, continue on the Boardwalk to 15th Street, then turn around and head south back to the Inlet Lot to the finish, located at the staging area.

• The event coordinator requests to use the town’s band stand, 75 traffic cones, trashcans in the staging area, the staging area to be barricaded, and the city’s public bathroom facilities located on the Boardwalk.

• The event coordinator requests to have tents set-up in the Inlet Lot. • The event coordinator requests the OCPD start the race. • The event coordinator requests free parking for volunteers and participants from 6:00 am until 12 noon within

designated parking areas (Inlet Lot and street parking downtown). Comments from Department Representatives:

• PUBLIC WORKS – Will provide items as requested, including “free” parking in the Inlet Lot and on city streets during the event with Council’s approval. Items requested are bandstand, three (3) folding tables, six (6) chairs, ten (10) sections of steel fencing, six (6) trashcans and 75 traffic cones. Under no circumstances should any staking of tents be permitted in the Inlet Lot, even in existing holes. Estimated cost to the department is $1,240.00. OCPD – Will notify shift to have on-duty officers monitor the event. Will assign two (2) to three (3) officers (two (2) on bikes) from shift to staff this event.

• RISK MANAGEMENT- Insurance certificate to be obtained and submitted prior to the event. • FIRE MARSHAL – Coordinator must obtain a tent permit from the Office of the Fire Marshal. Site cannot obstruct

access to fire hydrants or for emergency vehicles. • REC & PARKS – Tents may not be staked in the Inlet Lot. • TOURISM, OCBP, TRANSPORTATION, OCCC and EMERGENCY SERVICES – No comments, concerns or

costs.

Date on Council Agenda: February 19, 2013 Date Applicant Notified of Meeting:

Event Approved of Denied:

Date Fees Received: Amount:

Date Insurance Certificate Received: Beach Franchise Notified:

Date Permit Issued:

Other:

PRIVATE EVENT APPLICATION Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE: $100.00 For Profit Applicants, $25.00 Non-Profit Applicants RETURN APPLICATION TO: Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 [email protected] This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicant’s attention is directed to the accompanying information packet, entitled “Private Event Application Guidelines.” All questions on the application must be fully answered. “Same as last year” or similar comments are not acceptable responses. If a question does not apply, please write “N/A” in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment. 1. TITLE OF EVENT: ________________________________________________ ACS Making Strides Against Breast Cancer Pink Ribbon Classic 5K Walk/Run

2. IS THIS A NEW EVENT? ____No_____________________________________

Page 1 of 8

3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR

3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES

FOR THE NEXT 3-YEARS: _Saturday, October 19, 2013

4. STARTING & ENDING TIMES OF EVENT: _7:30 am registration, 9 am run 9:30

walk___________________

5. PROJECTED SET-UP DATE (S) & TIMES: ___Saturday, 6 am with City’s

recommendations.

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ___Breakdown immediately

following event approximately 11:30 am

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _____________________________________________

_____________________________________________________________________

_____________________________________________________________________

Registration and staging area to be on south end of the parking lot closest to the tram station. The Walk/Run will start on the boardwalk, go around the pier and head north on the concrete area to 15th St. then turn arounds and head south to inlet to finish line at the staging area

8. APPLICANT’S NAME: ____Beverly Furst_____________________________

9. ORGANIZATION REPRESENTING: ____American Cancer Society.

10. MAILING ADDRESS: _________________________________________________

_____________________________________________________________________ Beverly PO Box 4453, Ocean City, MD 21842: ACS PO Box 163, Salisbury,. MD 21803

11. WORK PHONE: __ACS 410-341-3490 HOME PHONE: Beverly 410-251-8020

FAX: _________________________ EMAIL: [email protected]__

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? __________C-354-0515701____________________ IF

NOT, WHY? _______________________________________________________

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT: ____

____________________________________________________________

14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:

_____________________________________________________________________

_____________________________________________________________________

15. COORDINATOR’S CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: __410-723-4653_______

FAX: _____________________________ CELL: ____410-251-8020_______

Page 2 of 8

E-MAIL ADDRESS: __________________________________________________

OTHER: _____________________________________________________________

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________*If more space is needed, please attach additional pages to the back of this application

MSABC is a national American Cancer Society event. It is an opportunity for everyone to wa k or run to honor breast cancer survivors, remember loved ones and raise awareness. There will be a competitive run and a non-competitive walk. The walk is free but there is a registration fee for the run. There will be awards and refreshments at the staging area in the inlet.

l

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________

_____________________________________________________________________ Inlet parking lot

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE

SUCH ACCESS? __________________ IF SO, WHERE? ____________________

Only need access to boards and plaza_________________________________

N/A

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,

etc.): ________________________________________________________________

All loading and unloading of supplies will be handled by our staff at the inlet location

during event hours.

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: _____________________________________

___Yes. We will have tents set up in the parking lot. We request to use the small

city stage that was used this year. See diagram.

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO

EMPLOY: ___________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Our committee and volunteers will supply crowd control along the boardwalk. We do ask for police for start of the race to clear way for runners.

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____

We are asking for the inlet staging area and parking to be closed off to traffic. Also,if

meters still in effect that we will be granted free parking in Inlet and city parking lots

and streets downtown from 6am until 12 pm

Page 3 of 8

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?

__________ IF SO, WHAT TYPE? __________________________________

____We will have a nurse with supplies set up on location_______

24. WHAT IS YOUR RAIN POLICY? ____________________________________

_____________________________________________________________________ Rain or shine

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Our committee and volunteers will cover route for trash and dispose of in large cans in inlet. We are requesting additional cans at the staging area.

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT”

(TOILETS, HAND WASHING, ETC.)? ________________________________

We will be using the city’s facilities in the inlet._______________________

_____________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________

_____________________________________________________________________

__None______________________________________________________________

_____________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &

QUANTITIES): _______________________________________________________

_______None_________________________________________________________

_____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ______________

IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

_Yes. For the Amercan Cancer Society.

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

For the runners, prizes will be awarded to the top finishers in various categories. Awards will also be given to top fundraisers.

Page 4 of 8

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? __________________ Please forward a copy of the approved “One Day Raffle Permit” to the Private Events Coordinator.

No

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________ Please forward a copy of the approved “Tent Permit” from the Office of the Fire Marshal to the Private

Events Coordinator.

Yes

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

___No____________ Please forward a copy of the approved “Air Support/Air-Inflated Structures

Permit” to the Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________ Please forward a copy of the approved “Bonfire Permit” to the Private Events Coordinator.

No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________ Please forward a copy of the approved “State of Maryland Fire Marshal Fireworks Permit” to the Private

Events Coordinator.

No

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.): __________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________Please forward a copy of the approved “One Day Alcohol Permit” to the Private Events Coordinator.

No

37. EXPECTED NUMBER OF PARTICIPANTS: ___1000+___________________

38. EXPECTED NUMBER OF SPECTATORS: _______500+_____________________

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HAVE YOU DONE SO? _N/A_________WHO DID YOU CONTACT?

_____________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is

required for each major end-item borrowed from the Town of Ocean City): 1. We

are asking for the trailer stage we used last year. 2. We are asking for 75 cones to

use along the route. 3. Additional trash cans in the staging area. 4. Staging area

parking lot to be barricaded off.

Page 5 of 8

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? ___N/A_____IF SO, PLEASE ATTACHED A COPY

TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved “MDOT

Highway Permit” to the Private Events Coordinator.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING

THE PARADE ROUTE: ____N/A_______ DESCRIBE: ______________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE

(5) YEARS: __________________________________________________________

200-2009 Oc Health & Racquet Club, 2010 Hooters 123rd St, 2011 Hooters 5th St,

2012 Inlet Parking Lot__________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and

comply with the Town of Ocean City’s sponsorship policy. The application will not

be approved without sponsors. If no sponsors, please state “No Sponsors” in area

provided below.): The American Cancer Society

____________________________________________________________________

____________________________________________________________________

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

APPLICATION: ______________________________________________________

_____________________________________________________________________

_____________________________________________________________________

.

OC Tri running will be handling the race/walk route and race timing

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION? YES___XX___NO_______ An event diagram MUST be included for an event to be considered.

Page 6 of 8

INSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant shall obtain, at the applicant’s own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION

___XX_______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

(30) DAYS PRIOR TO THE EVENT COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Town’s agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANT’S SIGNATURE____________________________DATE______________ Signature on file 12/5/12

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 12/5/12

Page 7 of 8

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 12/5/12 HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitee’s operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 12/5/12 PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on file 12/5/12

Page 8 of 8


7. CONSENT AGENDA B. Private Event Approval Request for Beach 5 Sand Soccer

Series – June 22 and 23, 2013

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Event Coordinator RE: Beach 5 Sand Soccer DATE: Feb. 12, 2013 ISSUE(S): Request approval of 2013 Beach 5 Sand Soccer Series event SUMMARY: Bill Harte of Beach 5 Sand Soccer is requesting approval of the

Beach 5 Sand Soccer Series event on Saturday and Sunday, June 22 and 23, 2013, from 8:00 a.m. until 7:00 p.m. This annual children’s soccer tournament normally takes place on the beach from Somerset Street to 1st Street; however, the Dew Tour event received a date hold approval for that same time and location. For this reason, Beach 5 will take place on the beach from 2nd Street to 10th Street. City staff is concerned with the amount of beach this soccer tournament is requesting. Employees from Special Events, Public Works and Beach Patrol are meeting with Bill Harte Monday morning, February 18, to propose that the event take place from 2nd Street to 7th Street.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures related to this event.

RECOMMENDATION: Approve the event. ALTERNATIVES: 1) Approve the event with caveats requested by town staff.

2) Do not approve event. RESPONSIBLE STAFF:


COORDINATED WITH: Appropriate staff, especially Beach Patrol and Public Works ATTACHMENT(S): 1) June 2013 Calendar

2) Cover Sheet 3) Application 4) Layout

Agenda Item # 7B


Sun Mon Tue Wed Thu Fri Sat

p

1 Raven’s Parade

2 PIS Karaoke

3

4 PIS Karaoke & Volleyball

5 Founders Entertainment Breakdown OC Air Show Set-up

6 Founders Entertainment Breakdown OC Air Show Set-up

7 Longboard Challenge OC Air Show Set-up Sand Duels Set-up

8 Longboard Challenge OC Air Show Sand Duels

9 Longboard Challenge OC Air Show Sand Duels PIS Karaoke

10 OC AIR SHOW Breakdown Dew Tour Set-up

11 PIS Karaoke & Volleyball Dew Tour Set-up OC AIR SHOW Breakdown

12 Dew Tour Set-up OC AIR SHOW Breakdown

13 Dew Tour Set-up

14 Sun Run Dew Tour Set-up Beach Raid Set-Up (pending)

15 Beach Raid (pending) Dew Tour Set-up

16 PIS Karaoke Dew Tour Set-up

17 Firemen’s Pipe & Drums Dew Tour Set-up

18 Firemen’s Pipe & Drums PIS Karaoke & Volleyball Dew Tour Set-up

19 Firemen’s Parade Dew Tour Set-up

20 Dew Tour

21 Dew Tour Beach 5 Set-up (pending)

22 Dew Tour Beach 5 Sand Soccer (pending)

23 Dew Tour Beach 5 Sand Soccer (pending)

24 Dew Tour Breakdown






2013

June


Name of Event: Beach 5 Sand Soccer New Event: No

Date of Event: Saturday and Sunday, June 22 and 23, 2013

Date Application Received: October 25, 2011 Application Fee Paid: Yno

Date Routed: October 25, 2011

Date Returned from All Departments: January 9, 2012 Total Cost to Town: No foreseeable costs

Things to Note:

• This event would consist of children’s soccer matches – 5 versus 5 on 30’x40’ fields. • Normally this event takes place on the beach from Somerset to 1st Street. However, this year the Dew Tour is

displacing this annual event. Because of this, the event coordinator is requesting to have the event take place on the beach from 2nd to 10th Street.

• The event would set-up 20-30 soccer fields on the beach from Wicomico Street to 1st Street, but may only need to Caroline Street.

• Set-up for the event would take place on Friday. • Clean up of the event site would take place Saturday and Sunday, from 8-11 pm. • The event coordinator requests to set-up five (5) tents on the beach between 5th and 6th Streets. • The event coordinator will have sale items relative to the event, but no product sampling. • Expected number of participants is 3,000 with 1,000 spectators.

Comments from Department Representatives:

• Staff has concerns with the amount of beach this event is requesting (from 2nd to 10th Street) Staff is meeting Monday, February 19 at 8:30 on-site with the organizer to address.

• RISK MANAGEMENT – Insurance certificate to be obtained prior to the event. • OCPD – Officers from shift will check on event periodically. • FIRE MARSHAL – Need tent permits from the Office of the Fire Marshal. • PUBLIC WORKS –Not very supportive of soccer events on the beach. There have been issues with organizers not

maintaining the beach cleanliness as required. Beach vendors will be impacted as their equipment boxes are next to or around the concrete sea wall at the gate openings. Also, the Kite Loft anchors a lot of kites on the beach in front of their store around 6th St. They would be impacted as well.

• BEACH PATROL – Event organizer must take a more active role that their event does not interfere with access to or patrolling of the beach. The event must not block the concrete pad on the east side of the Boardwalk. Must be pro-active in keeping the accesses and tram lane clear. Must set-up at least 30-yards off the easternmost edge of the tram lane on the Boardwalk so OCBP vehicles can enter and exit the beach. All loading/unloading in the area of the Dorchester Street ramp must occur before 8:00 a.m. and not resume until after 7:00 p.m. The playing area may not extend any further east than the wooden walkways, which are perpendicular to the Boardwalk and extend to the water’s edge. This provides a buffer zone between the event and beach patrons not involved with the event. This also provides an area of beach that is clear for emergency vehicle use. If OCPB closes the beach, the participants must also clear the beach until OCBP reopens the beach.

• TOURISM, RECREATION & PARKS, EMERGENCY SERVICES, TRANSPORTATION, and OCCC – No comments or costs.

Date on Council Agenda: February 19, 2013




Date Permit Issued:


NON-REFUNDABLE APPLICATION FEE: $35.00 For Profit Applicants, $15.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application should be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event for City Council consideration. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicant’s attention is directed to the accompanying information packet, entitled “Private Event Application Guidelines.” All questions on the application must be fully answered. “Same as last year” or similar comments are not acceptable responses. If a question does not apply, please write “N/A” in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $35.00 For-Profit Applicants and $15 Non-Profit Applicants

(If a Date Hold was approved for this event last year, please submit the remainder of balance.) The minimum fee for City property usage is $150 per day for For-Profit Applicants and $15.00 per day for Non-Profit applicants. Set-up and breakdown days are also subject to this fee assessment. 1. TITLE OF EVENT: ____________________________________________________ Beach 5 Sand Soccer 2. IS THIS A NEW EVENT? ______________________________________________ No 3. DATE(S) OF EVENT: __________________________________________________ June 22 and 23, 2012

4. STARTING & ENDING TIMES OF EVENT: _______________________________ June 22 8:00 a.m. ends June 23 7:00 p.m. 5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________ _____________________________________________________________________ June 21, noon until 9 pm

Page 1 of 9

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ______________________________ ______________________________________________________________________ June 23, noon until 7 pm 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _____________________________________________ _____________________________________________________________________ _____________________________________________________________________

_____________________________________________________________________ Located on the beach between Somerset St north to 1st St.

_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 8. APPLICANT’S NAME: ________________________________________________

William Harte

9. ORGANIZATION REPRESENTING: _____________________________________ _____________________________________________________________________ _____________________________________________________________________

Beach 5 Sand Soccer

10. MAILING ADDRESS: _________________________________________________ _____________________________________________________________________ Beach 5 Sand Soccer, PO Box 32105, Raleigh, NC 27622-2105 11. WORK PHONE: _____________________ HOME PHONE: __________________ 919-607-0864

FAX: _________________________ E:MAIL: _____________________________ 443-418-7722

[email protected]

N/A

12. IS ORGANIZATION NONPROFIT? ____________________ No IF SO, PLEASE SUBMIT PROOF OF NONPROFIT STATUS. 13. ON-SITE EVENT COORDINATOR: ______________________________________ Tim Kupek/Bill Harte

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________ _____________________________________________________________________ _____________________________________________________________________

Dorchester St.

15. COORDINATOR’S CONTACT INFORMATION: HOME: ___________________________WORK: ________________________ N/A 443-418-7722 FAX:_____________________________CELL: __________________________ E-MAIL ADDRESS: ________________________________________________ OTHER: __________________________________________________________

N/A [email protected]

[email protected]

443-418-7722

Page 2 of 9

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________

Sand soccer on the beach 5 v 5 small sided games kids and parents having a great time

_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________

_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ *if more space is needed, please attach additional pages to the back of this application 17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________ ____________________________________________________________________ ____________________________________________________________________

Dorchester St. beach

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? ______ IF SO, WHERE? _______________________ ____________________________________________________________________

No

____________________________________________________________________ ____________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, etc.): _______________________________________________________________ ____________________________________________________________________

____________________________________________________________________

____________________________________________________________________ U Haul truck parked on Dorchester St.


SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _____________________________________

____________________________________________________________________ ____________________________________________________________________

5 tents (10’x10’)

____________________________________________________________________ ____________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: ___________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

Own staff walking around

____________________________________________________________________

Page 3 of 9

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): ____________________________________________________________________

____________________________________________________________________ None

____________________________________________________________________ ____________________________________________________________________

____________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____ IF SO, WHAT TYPE? _________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

We will have trainers on-site

24. WHAT IS YOUR RAIN POLICY? _______________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

Rain we move games back, if rain all day we cancel

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

Handled by our staff

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT “COMFORT” (TOILETS, HAND WASHING, ETC.)? ___________________________________ ___________________________________________________________________ ____________________________________________________________________

None

____________________________________________________________________ ____________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS: _______________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

T shirts for tournament and soccer balls

____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING (SPECIFIC SIZES & QUANTITIES): ______________________________________________________ ____________________________________________________________________

____________________________________________________________________ ____________________________________________________________________

Not available at this time

____________________________________________________________________

____________________________________________________________________

Page 4 of 9


CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _____________ IF SO, WHO WILL THE PROCEEDS BENEFIT? __________________________ ____________________________________________________________________

Beach 5 Sand Soccer

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ ____________________________________________________________________ ____________________________________________________________________

Trophies

____________________________________________________________________ ____________________________________________________________________ 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________ Please forward a copy of the approved “Gamin/Raffle Permit,” to the Private Events

No

Coordinator. 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________ Please forward a copy of the approved “Tent Permit,” to the Private Events Coordinator.

10x10 pop-up

33. WILL YOU BE HAVING AIR SUPPORT/AIR-INFLATED STRUCTURES AT YOUR EVENT? _________________ Please forward a copy of the approved “Air Support/Air-Inflated Structures Permit,” to the

No

Private Events Coordinator. 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________ Please forward a copy of the approved “Bonfire Permit,” to the Private Events Coordinator.

No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________ Please forward a copy of the approved “Fireworks Permit,” to the Private Events Coordinator.

No

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? ___________IF SO, PLEASE DESCRIBE INTENT (include No beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________

____________________________________________________________________ ____________________________________________________________________

None

____________________________________________________________________ ____________________________________________________________________

____________________________________________________________________ Please forward a copy of the approved “One Day Alcohol Permit,” if required, to the Private

Events Coordinator. 37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________ 3000 38. EXPECTED NUMBER OF SPECTATORS: ________________________________ 1000

4,000 people total

Page 5 of 9

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _________

____________________________________________________________________ no

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM TOWN PERSONNEL (Be aware that additional charges may be assessed and applicants must take full responsibility for the protection and security of borrowed/ rented city property): __________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

None

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY OBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY N/A TO THE BACK OF THIS APPLICATION. If you have not yet obtained this permit, please forward a copy of the approved “Highway Permit,” to the Private Events Coordinator once you receive it. 42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: _______________ PLEASE DESCRIBE:

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

N/A

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

Also held events on Jones Beach, L.I. and Point Pleasant, NJ

Beach 5 Sand Soccer 2007, 2008, 2009, 2010 and 2011 (Ocean City)

____________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT: ________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

Adidas, Eurosport, Jolly Roger, Buxy’s

Page 6 of 9

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NOT COVERED IN THIS APPLICATION: _________________________________________________ ____________________________________________________________________

____________________________________________________________________ ____________________________________________________________________

None

____________________________________________________________________ ____________________________________________________________________

.

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______ XX An event layout MUST be included for an event to be considered. INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicant’s own expense, occurrence form comprehensive general liability insurance coverage, which insurance coverage shall include coverage for personal injury which said insurance coverall shall be at least in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insureds, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance evidencing such coverage and the addendum shall be furnished to the Special Events Coordinator, Private Events on behalf of the Mayor and City Council by the applicant and be approved by the Town’s Risk Manager before applicant engages in the activity. INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION

____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT

XX

Page 7 of 9

PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Town’s agreement with the Pepsi Cola Company of Salisbury as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Pepsi Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks and bottled waters. The permitted beverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, Lipton Brisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and other products which Pepsi Cola may provide. I have read this disclosure and agree that I will comply with its provisions. APPLICANT’S SIGNATURE____________________________DATE______________ Signature on File 07/30/12

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on File 07/30/12

HOLD HARMLESS CLAUSE: Permitted (organization/applicant) shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of Permitted’s operation. Permitted hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitted or its officers, agent and employees. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on File 07/30/12

Page 8 of 9

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on File 07/30/12 PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for a private event permit agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on File 07/30/12

Page 9 of 9


7. CONSENT AGENDA C. Private Event Approval Request for Ride for the Feast

Saturday, May 11, 2013

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Event Coordinator RE: Ride for the Feast DATE: Feb. 12, 2013 ISSUE(S): Request approval for 2013 Ride for the Feast event SUMMARY: Ted Blankenship of Movable Feast is requesting the Ride for the

Feast event be approved for Saturday, May 11, 2013, from 7:00 am until 7:45 a.m. This annual event is a 140-mile bike ride from Ocean City to Baltimore with proceeds benefiting Moveable Feast.



RECOMMENDATION: Approve the 2013 event. ALTERNATIVES: Do not approve event. RESPONSIBLE STAFF:


COORDINATED WITH: Appropriate staff, especially Police Department, Public Works and Transportation

ATTACHMENT(S): 1) May 2013 Calendar

2) Cover Sheet 3) Application 4) Ride Map and Cue Sheet

Agenda Item # 7C


Sun Mon Tue Wed Thu Fri Sat 1 2

SE – Springfest

3 SE – Springfest

4 SE – Springfest PE – Knights of Columbus Procession

5 SE – Springfest

6 7 8 9 10 11 PE – Crab Soup Cook-off PE – Ride for the Feast - TENTATIVE

12 13 14 15 16 PE – Cruisin OC

17 PE – Cruisin OC



20 21 22 23 24 25

26 27 28 29 30 31

2013

May


Name of Event: Ride for the Feast New Event: No

Date of Event: Saturday, May 11, 2013

Date Application Received: October 22, 2012 Application Fee Paid: Yes, $25.00

Date Routed: October 19, 2011

Date Returned from All Departments: December 3, 2012 Total Cost to Town: No foreseeable costs

Things to Note:

• This event would be a 140-mile bike ride from Ocean City, MD to Baltimore City to benefit Moveable Feast. The event will begin on Saturday at 7:00 am from 3rd Street and the Boardwalk. At 7:30 am the cyclists will ride out onto 3rd Street to Philadelphia Avenue, to Route 50, and make a left onto Route 611. Cyclists will obey all traffic and cycling laws.

• Possible use of a PA System and DJ, set up at the Plim Plaza Hotel. • All loading and unloading would take place at the Atlantic United Methodist Church. • Request additional parking of three (3) 24-foot trucks and one (1) 14-foot truck. Request this parking be at a

municipal lot or the West Ocean City Park ‘n Ride. • Request police escorts from the starting point to Route 611. • Expected number of riders is 200, with 100 volunteers.


• PUBLIC WORKS – Nothing is requested. However, may need to post streets for additional parking. • TRANSPORTATION – Should event organizers wish to park oversized vehicles at the West Ocean City Park ‘n Ride

from 3am to 6am, parking permits will be required. • OCPD – Assign four (4) officers to detail at specific locations fro traffic control. This should be able to be

accomplished from the shift level with no officers being brought in for overtime. • RISK MANAGEMENT – Insurance Certificate to be obtained and submitted prior to the event. • TOURISM, RECREATION & PARKS, OCBP, FIRE MARSHAL, and EMERGENCY SERVICES, OCCC – No

comments, concerns or costs.





Date Permit Issued:

Other:




The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment. 1. TITLE OF EVENT: ________________________________________________ Ride for the Feast

No2. IS THIS A NEW EVENT? ___________________________________________

Page 1 of 8



FOR THE NEXT 3-YEARS: _May 11, 2013_______________________________

4. STARTING & ENDING TIMES OF EVENT: _______________________________ 7 am-7:45 am

5. PROJECTED SET-UP DATE (S) & TIMES: ______N/A______________________

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ____N/A_____________________



_____________________________________________________________________

_____________________________________________________________________

We will have breakfast at the Atlantic United Methodist Church on 4th St. Plan to begin official ride start at 3rd and Boardwalk. We will ride out onto 3rd St to Philadelphia Ave to Rte 50, continuing onto Route 611

8. APPLICANT’S NAME: Ted Blankenship_________________________________

9. ORGANIZATION REPRESENTING: __Moveable Feast_____________________

_____________________________________________________________________

10. MAILING ADDRESS: ____PO Box 2298, Baltimore, MD 21203_____________

_____________________________________________________________________

11. WORK PHONE: _410-327-3420_______ HOME PHONE: ____________________

FAX: _410-327-3426____________ EMAIL: _______________________________

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A SOCIAL

SECURITY ADMINISTRATION LETTER OF PROOF OF NON-PROFIT

STATUS. HAVE YOU SUBMITTED SUCH DOCUMENTATION? __yes_____

IF NOT, WHY? ______________________________________________________

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:

_____________________________________________________________________


____We will be staying at the Plim Plaza____________________________

_____________________________________________________________________


QUESTION 11: HOME: ____________________WORK: ____________________

FAX: _____________________________ CELL: __410-375-8993 ___________

E-MAIL ADDRESS: [email protected]_______________________

OTHER: _____________________________________________________________

Page 2 of 8


_____________________________________________________________________

_____________________________________________________________________


Ride for the Feast is a 2-day, 140-mile bike ride from Ocean City to Baltimore. Proceeds benefit Moveable Feast. The event will begin on Sat., May 11 at 7 am when cyclists gather on the Boardwalk at 3rd St. At exactly 7:30 am cyclists will ride out onto 3rd St. then to Philadelphia Ave. to Route 50 and then onto Route 611. Cyclists obey all traffic and cycling laws.


_____________________________________________________________________ A tlantic United Methodist Church, 105 4th St., OCMD



_____________________________________________________________________

No



etc.): ___Trucks will unload/load bicycles and gear in the parking lot at Atlantic

United Methodist Church.




____________________N/A_____________________________________________

_____________________________________________________________________


EMPLOY: ___________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Moveable Feast staff members and trained volunteers will oversee the crowd and the cyclists at the ride starting point.



_Requesting additional parking for three 24-foot trucks, one 14-foot truck and 4 mid-

size cars. Requesting the use of space at the municipal lot or park and ride. The bulk

remainder of vehicles will be parked at the church and hotels.

Page 3 of 8


__________ IF SO, WHAT TYPE? __________________________________

_We have a team of medical professionals that ride along the cyclists route on

bicycles and in cars_____________________________________________________

_____________________________________________________________________


_____________________________________________________________________

Rain or shine



_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Our staff and volunteers always carry trash bags just in case.



__N/A_______________________________________________________________

_____________________________________________________________________


_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

N/A


QUANTITIES): __________N/A_________________________________________

_____________________________________________________________________

_____________________________________________________________________


CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ___Yes________


_____________________________________________________________________ Moveable Feast


____________________________________________________________________ N/A

Page 4 of 8


No


Events Coordinator.

No


No_________________ Please forward a copy of the approved “Air Support/Air-Inflated Structures

Permit” to the Private Events Coordinator.


No


Events Coordinator.

No


AT YOUR EVENT? __No______ IF SO, PLEASE DESCRIBE INTENT (include


_____________________________________________________________________

_____________________________________________________________________


37. EXPECTED NUMBER OF PARTICIPANTS: _____200 cyclists________________

38. EXPECTED NUMBER OF SPECTATORS: ________________________________ 100 volunteers



HAVE YOU DONE SO? __N/A_________WHO DID YOU CONTACT?

_____________________________________________________________________



required for each major end-item borrowed from the Town of Ocean City): _We

would like to rrequest police escorts from the ride start, at 3rd St. and the Boardwalk.

We would also like extra parking for our vehicles.

Page 5 of 8



OBTAINED TIS PERMIT? __No_______IF SO, PLEASE ATTACHED A COPY





THE PARADE ROUTE: _______________ DESCRIBE: ______________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

N/A


(5) YEARS: __________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

2011-2012 – Ocean City, MD at the Atlantic United Methodists Church. 2007-2010 – Rehoboth beach, DE at the Epworth United Methodists Church and/or at the Comfort Inn on Route 1




provided below.): ______________________________________________________

_Johns Hopkins Medicine, Ober Kaler, Race Pace Bicycles, HMS Insurance, Joe’s

Bike Shops, and Silberstein Insurance Group.______________


APPLICATION: ______________________________________________________

This event is a bike ride from Ocean City to Baltimore. Our time in Ocean City and

on the roads will be limited to early morning. All cyclists adhere to traffic and

cycling laws.

.




IS DIAGRAM INCLUDED WITH APPLICATION? YES___XX___NO_______ An event diagram MUST be included for an event to be considered.

Page 6 of 8


For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicant’s own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION

____XX______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

(30) DAYS PRIOR TO THE EVENT COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Town’s agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coca-Cola, Sprite, Pibb Xtra, Mello Yello, Nestea, Arizona Tea, Barqs Root Beer, Fanta, Minute Maid, PowerAde, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANT’S SIGNATURE____________________________DATE______________ Signature on File 8/27/12

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on File 8/27/12

Page 7 of 8

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on File 8/27/12 HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitee’s operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on File 8/27/12 PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements. APPLICANT’S SIGNATURE___________________________DATE_______________ Signature on File 8/27/12

Page 8 of 8


7. CONSENT AGENDA D. Private Event Approval Request for Shenanigans’

St. Pat’s 5K Run – Saturday, March 16, 2013

TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Event Coordinator RE: Shenanigans' St. Pat’s 5K Run DATE: Feb. 12, 2013

ISSUE(S): Request approval of the 2013 Shenanigans' St. Pat’s 5K Run. SUMMARY: Chris Klebe of OC TriRunning is requesting the Shenanigans' St.

Pat’s 5K Run be approved for Saturday, March 16, 2013 from 7 am until 10 am. This annual 5K is normally contained completely on the Boardwalk; however, the race route has been modified due to Phase 2 of the Boardwalk construction project. Please refer to the layout and course description included in this packet. Because the St. Patrick’s Day Parade will also be taking place this day, staff support is limited. Public Works cannot provide any staff for this 5K and Police can only provide limited support. Chris Klebe must be able to pick-up and drop off all city items he is requesting to use and provide his own volunteers throughout the race course.

FISCAL IMPACT: Potential positive economic impact from lodging, food and beverage, recreation and other incidental expenditures related to this event.

RECOMMENDATION: Approve the event. ALTERNATIVES: Do not approve event. RESPONSIBLE STAFF:


COORDINATED WITH: Appropriate staff, specifically OCPD and Public Works. ATTACHMENT(S): 1) March 2013 Calendar

2) Cover Sheet 3) Application 4) Layout 5) Course Description

Agenda Item # 7D



3 4 5 6 7 8 9

10 11 12 13 14 15 16 PE - St. Pat’s Parade PE – Shenanigan’s 5K - Tentative

17 18 19 20 21 22 23

24 25 26 27 28 29 PE - Good Friday Crosswalk

30

31 PE – Easter Sunday Sunrise Service

2013

March

Ocean City Special Events – Private Events Name of Event: Shenanigan’s Irish Pub 5K New Event: No

Date of Event: Sat., March 16, 2013

Date Application Received: January 7, 2013 Application Fee Paid: No

Date Routed: January 7, 2013

Date Returned from All Departments: February 4, 2013 Total Cost to Town: $1,160.00

Things to Note:

• This event is a running race that will start on the Boardwalk in front of Shenanigan’s Pub between 3rd and 4th Streets. The runners will head south on the Boardwalk; continue around the pier rides. They will then make a sharp left turn coming off ramp from pier rides onto Inlet Parking Lot. They will make one loop around the Inlet Parking Lot and head back onto the Boardwalk by the Tram Station. The runners will continue north on the Boardwalk to 9th St. Due to Boardwalk construction, the runners will make a left off the Boardwalk onto 9th St. The runners will then make a quick right into the alley and follow to 11th St. for the turnaround. The runners will then head back onto the Boardwalk at 9th St., heading south to the finish on the concrete section between 3rd and 4th Streets.

• The event will take place from 7am until 10am with 1,200-1,500 participants. • The event organizers request 4th Street from Baltimore Ave. to the Boardwalk be closed for registration,

post-race party and awards. • The event organizer requests three (3) Police Officers on-site during the event. • The event organizer requests 75 cones and 15 sections of metal fencing and 15 barricades from Public

Works. • Sponsor of the event would be Shenanigan’s Pub.


• FIRE MARSHAL – A permit must be obtained from the Office of the Fire Marshal • POLICE DEPARTMENT - Will complete a special order for the St. Patrick’s Day Parade that will include

this event to ensure manpower is allocated as best as possible for both events. Estimated overtime cost at $500. Due to manpower demand of the St. Patrick’s Day Parade, manpower availability will be minimal for this event. May be able to only dedicate three (3) officers to this event, which will limit ability to assist with leading and following the race and assisting with course direction to the participants. Will have one (1) officer lead the race, one (1) officer at 9th St. and Washington Lane and another at 10th St. and Washington Lane. If able to acquire a fourth officer, s/he will be stationed at 11th St. and Washington Lane. Event coordinator will have to get volunteers to stand along race route where the course changes to direct participants. Will work with the event organizer and town officials to address the route. Meeting with race organizer Tuesday, February 19 to discuss.

• PUBLIC WORKS – Cannot provide any support as staff is already committed to the St. Patrick’s Day Parade. Organizer is requesting use of city property – 75 traffic cones, 15 sections of metal fencing and 15 barricades. OK with this request as long as event organizer pick-up and return all items. Estimated cost to the department is $660.

• RISK MANAGEMENT – Boardwalk renovations may not be complete by the event date. Insurance certificate to be obtained and submitted prior to the event. Event sponsor is also required to have participants sign a waiver.

• EMERGENCY SERVICES, TRANSPORTATION, RECREATION & PARKS, TOURISM, BEACH PATROL and CONVENTION CENTER - No comments, concerns or costs.


Date Applicant Notified of Meeting:




The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment. 1. TITLE OF EVENT: ________________________________________________ Shenanigan’s St. Pat’s 5K Run

2. IS THIS A NEW EVENT? ____No_______________________________________

Page 1 of 8



FOR THE NEXT 3-YEARS: ____3/16/2013

4. STARTING & ENDING TIMES OF EVENT: _______________________________ 7 am-10 am

5. PROJECTED SET-UP DATE (S) & TIMES: Friday,

3/15/2013____________________

6. PROJECTED CLEAN-UP DATE (S) & TIMES:____________________________

_________Saturday 3/16/2013 12 noon__________________________________



_____________________________________________________________________

_____________________________________________________________________

We would like to close off 4th St. from Baltimore Ave. to the Boardwalk the same as we have done in the past. We will be having a registration and packet pick-up at Shenanigans and 4th St. See attached.

8. APPLICANT’S NAME: ____Chris Klebe______________

9. ORGANIZATION REPRESENTING: OC TriRunning Sports

____________________________

_____________________________________________________________________

10. MAILING ADDRESS: ______12280 Dixie Dr., Bishopville, MD 21813_____

_____________________________________________________________________

11. WORK PHONE: __443-497-4324______ HOME PHONE: ____________________

FAX: _________________________ EMAIL: [email protected] __________

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? ________N/A______________________ IF NOT, WHY?

_____________________________________________________________________

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:

_____________________________________________________________________


_____________________________________________________________________


QUESTION 11: HOME: ____________________WORK: ____________________

FAX: _____________________________ CELL: __________________________

Page 2 of 8

mailto:[email protected]

E-MAIL ADDRESS: ____________________________________________

OTHER: _____________________________________________________________


_____________________________________________________________________

_____________________________________________________________________


We will be using the Boardwalk for the run portion of the event. We will be using 4th St. for the post race party and awards. Same as the past


_____________________________________________________________________ Shenanigans Pub – 4th St. and the Boards



_________________________________

N/A



etc.): ____________We will be setting up a tent and tables on 4th St. Friday 3/15 next

to Shenanigans

____________________________________________________________________




_____Please see diagram

_____________________________________________________________________


EMPLOY: _____We will have many volunteers to help with crowd control. We also

are using traffic cones and barricades to help with crowd control.



__________N/A_______________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Page 3 of 8


__________ IF SO, WHAT TYPE? __________________________________

_____________________________________________________________________

_____________________________________________________________________

No


_____________________________________________________________________ Rain or shine



_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

We will be using trash bags to clean up and haul away



____________We will provide spot a pots for the runners

_____________________________________________________________________


_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

N/A


QUANTITIES): _______________________________________________________

___N/A______________________________________________________________

_____________________________________________________________________


CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ______yes_____


____________________________diakonia__________________________________

____________________________________________________________________


_____________________________________________________________________ T rophies and medals

Page 4 of 8


No


Events Coordinator.

Yes


___No Please forward a copy of the approved “Air Support/Air-Inflated Structures Permit” to the

Private Events Coordinator.


No


Events Coordinator.

No


AT YOUR EVENT? _Yes_______ IF SO, PLEASE DESCRIBE INTENT (include


______hosted by

Shenanigans__________________________________________________________

_____________________________________________________________________


37. EXPECTED NUMBER OF PARTICIPANTS: _______1200-1500

38. EXPECTED NUMBER OF SPECTATORS: ________________________________ 1500



HAVE YOU DONE SO? _N/A_________WHO DID YOU CONTACT?

_____________________________________________________________________



required for each major end-item borrowed from the Town of Ocean City):

______We are requesting 75 traffic cones, 15 metal fencing, 15

barricades____________________________________________________________

_____________________________________________________________________

Page 5 of 8



OBTAINED TIS PERMIT? __N/A______IF SO, PLEASE ATTACHED A COPY





THE PARADE ROUTE: ____N/A_______ DESCRIBE: ______________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________


(5) YEARS: __________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

OC Half Marathon, Winterfest of Lights 5K, Ravens vs Steelers 5K




provided below.): ______________________________________________________

______________Shenanigans Pub_______________________________________

____________________________________________________________________


APPLICATION: ______________________________________________________

_____________________________________________________________________

_____________________________________________________________________

.




IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______ An event diagram MUST be included for an event to be considered.

Page 6 of 8


For the protection of the public and the Mayor and City Council, the applicant shall obtain, at the applicant’s own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION

__xx________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

(30) DAYS PRIOR TO THE EVENT COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Town’s agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANT’S SIGNATURE____________________________DATE______________

MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time. APPLICANT’S SIGNATURE___________________________DATE_______________

Page 7 of 8

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code. APPLICANT’S SIGNATURE___________________________DATE_______________ HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitee’s operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees. APPLICANT’S SIGNATURE___________________________DATE_______________ PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements. APPLICANT’S SIGNATURE___________________________DATE_______________

Page 8 of 8


7. CONSENT AGENDA

E. 3-Year Private Event Approval Request for Easter Sunday Sunrise Service – April 5, 2015

2516

TOWN OF

The White Marlin Capital of the

TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Easter Sunday Sunrise Service DATE: Feb. 5, 2013

ISSUE(S): Request approval of 2015 Easter Sunday Sunrise Service SUMMARY: Norm Poultney, a member of the OC Christian Ministers

Association, requested a 3-year event approval be extended to include an Easter Sunday Sunrise Service on April 5, 2015. This is an annual community event sponsored by the Ocean City Christian Ministers Association. It is a worship service to recognize and celebrate Easter Sunday with the sunrise as its backdrop. This event consists of music, songs, prayer, and a message given by a local pastor.



RECOMMENDATION: Approve 2015 event. ALTERNATIVES: Do not approve 2015 event. RESPONSIBLE STAFF:

Lisa Mitchell, Private Event Coordinator.

COORDINATED WITH: Appropriate staff - especially OCPD, Public Works and Recreation and Parks

ATTACHMENT(S): 1) April 2015 Calendar

2) Easter Sunday Sunrise Service Cover Sheet 3) Easter Sunday Sunrise Service Layout

Agenda Item # 7E



PE - Good Friday Crosswalk

4 PE - St. Jude’s Walk - Tentative


6 7 8 9 10 11 PE – MS Walk - TENTATIVE

12 13 14 15 16 17 18

19 PE – Komen - TENTATIVE

20 21 22 23 24 PE – MD Intl Kite Expo

25 PE – OC ½ Marathon & 5k PE – Boardwalkin’ for Pets PE – MD Intl Kite Expo

26 PE – MD Intl Kite Expo

27 28 29 30

2015

April

Ocean City Private Events 3-Year Approval

Name of Event: Easter Sunday Sunrise Service

Date of Event: Requesting event approval for April 5, 2015

Cost to the Town of Ocean City to support this event: $3,189.00

Things to Note:

• Beginning in 2011, Norm Poultney, for the OC Christian Ministers’ Association, has been granted annually a 3-year event approval for the Easter Sunday Sunrise Service.

• Norm Poultney, for the OC Christian Ministers’ Association, would like to continue this provision, and requests Council approves this event for the date of April 5, 2015.

• All appropriate documents have been supplied and fees have been invoiced. Comments from Department Representatives:

• OCPD – Will assign two officers from patrol to monitor the event, assist with traffic direction and pedestrian crossing. • Rec. & Parks – Coordinate, manage and set-up the event per plan. Also provide chairs and bleacher set. Total cost to

the department is estimated at $1,437.00. • Public Works – The Caroline Street restrooms will more than likely be under construction, therefore the closest

facilities will be at Worcester Street. Although the applicant indicated no parking requirements, Public Works has always given the event all of North Division Street from Baltimore Avenue to the Boardwalk as free parking. In addition, by ordinance, the Town’s paid parking will be in effect in the lots and on the streets, but police could be advised not to ticket during the time of the event. Will set-up bleacher set, platforms, podium and sound system. Based on last year’s event, total cost to the department is $1,752.

• Risk – Insurance Certificate to be obtained prior to the event. • Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, and Tourism – No comments.


Council Ruling: ________________________________________________

Applicant Notified of Meeting Results: _____________________________

Beach

PA Risers, 10 chairs, PA

and podium

12 across 12 across

10 120 120 10 rows Firemen's deep Chairs Chairs deep Memorial

Restrooms

Train Lane

Bleacher Bleacher

Boardwalk

North Division St. Caroline St.Reserved Parking


7. CONSENT AGENDA

F. 3-Year Private Event Approval Request for Good Friday Crosswalk April 3, 2015






12 13 14 15 16 17 18





27 28 29 30

2015

April

6

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Good Friday Crosswalk DATE: Feb. 5, 2013

ISSUE(S): Request approval of 2015 Good Friday Crosswalk event SUMMARY: Norm Poultney, a member of the OC Christian Ministers

Association, requested a 3-year event approval to include an April 3, 2015 Good Friday Crosswalk event. The crosswalk consists of a procession from Son-Spot Ministries on Worcester Street to the Atlantic United Methodist Church at 4th St. via the Boardwalk. One (1) person carries a large wooden cross and leads the procession up the Boardwalk. The participants of this procession will sing hymns while walking.

FISCAL IMPACT: No significant fiscal impact. RECOMMENDATION: Approve 2015 event. ALTERNATIVES: Do not approve the 2015 event. RESPONSIBLE STAFF:




2) Good Friday Crosswalk Cover Sheet

Agenda Item # 6F



Name of Event: Good Friday Crosswalk


Cost to the Town of Ocean City to support this event: No foreseeable costs to the Town of Ocean City

Things to Note:

• Beginning in 2011, Norm Poultney for the OC Christian Ministers’ Association has been granted annually a 3-year event approval for the Good Friday Crosswalk event.

• Norm Poultney for the OC Christian Ministers’ Association would like to continue this provision, and requests Council approves this event for the date of April 3, 2015.


• OCPD – Will notify shift, and have on-duty officers monitor the event. • Public Works – Construction of the new Caroline Street Comfort Station will be taking place during the 2013 event. • Risk – Insurance Certificate to be submitted prior to the event. • Rec. & Parks, Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, and Tourism – No comments.


Council Ruling: ________________________________________________


6

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Good Friday Crosswalk DATE: Feb. 5, 2013

ISSUE(S): Request approval of 2015 Good Friday Crosswalk event SUMMARY: Norm Poultney, a member of the OC Christian Ministers

Association, requested a 3-year event approval to include an April 3, 2015 Good Friday Crosswalk event. The crosswalk consists of a procession from Son-Spot Ministries on Worcester Street to the Atlantic United Methodist Church at 4th St. via the Boardwalk. One (1) person carries a large wooden cross and leads the procession up the Boardwalk. The participants of this procession will sing hymns while walking.

FISCAL IMPACT: No significant fiscal impact. RECOMMENDATION: Approve 2015 event. ALTERNATIVES: Do not approve the 2015 event. RESPONSIBLE STAFF:




2) Good Friday Crosswalk Cover Sheet

Agenda Item # 6F



Name of Event: Good Friday Crosswalk


Cost to the Town of Ocean City to support this event: No foreseeable costs to the Town of Ocean City

Things to Note:

• Beginning in 2011, Norm Poultney for the OC Christian Ministers’ Association has been granted annually a 3-year event approval for the Good Friday Crosswalk event.

• Norm Poultney for the OC Christian Ministers’ Association would like to continue this provision, and requests Council approves this event for the date of April 3, 2015.


• OCPD – Will notify shift, and have on-duty officers monitor the event. • Public Works – Construction of the new Caroline Street Comfort Station will be taking place during the 2013 event. • Risk – Insurance Certificate to be submitted prior to the event. • Rec. & Parks, Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, and Tourism – No comments.


Council Ruling: ________________________________________________



7. CONSENT AGENDA

G. 3-Year Private Event Approval Request for MD International Kite Expo – April 24 – 26, 2015

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Maryland International Kite Exposition DATE: Feb. 5, 2013

ISSUE(S): Approval of 2105 MD International Kite Exposition SUMMARY: Jay Knerr, for the Maryland International Kite Expo., Inc., has

requested the 3-year event approval be extended to include a Maryland International Kite Expo on April 24-26, 2015. This is an annual kite exposition consisting of mult-level, precision kite flying competitions using dual and quad line kites. Single line as well as giant kites will be spread on the beach from 2nd to 6th Streets. There will be more than 300 kites flying at any one time. Music will be played from the 5th Street location and the 1st Street sound tent. A live band will play music from the 5th Street location.



RECOMMENDATION: Approve 2015 date. ALTERNATIVES: Do not approve the 2015 event. RESPONSIBLE STAFF:


COORDINATED WITH: Appropriate staff - especially Public Works. ATTACHMENT(S): 1) April 2015 Calendar

2) MD Int’l Kite Expo Cover Sheet 3) MD Int’l Kite Expo Layout

Agenda Item # 7G







12 13 14 15 16 17 18





27 28 29 30

2015

April


Name of Event: Maryland International Kite Fest

Date of Event: Requesting event approval for April 25-27, 2014

Cost to the Town of Ocean City to support this event: $ 1,000.00

Things to Note:

• Jay Knerr for the Maryland International Kite Expo., Inc. was granted a 3-year event approval for the Maryland International Kite Expo event. The dates approved were for April 29-May, 1 2011, April 27-29, 2012 and April 26-28, 2013.

• Jay Knerr for the Maryland International Kite Expo., Inc. would like to continue this provision, and requests Council approves this event for the dates of April 25-27, 2014.


• OCPD – Will notify shift, and have on-duty officers monitor the event. • Public Works – Provides sand fence poles, tables, chairs, cones and a pole driver. Estimated cost to provide items

requested, and our service to deliver and return items to our facilities is $1,000.00. • Risk – Insurance Certificate to be submitted prior to the event. • Fire Marshal – Must obtain a tent permit from the office of the Fire Marshal. • OCBP, Transportation, Emergency Services, OCCC, Rec. & Parks, Tourism – No comments.

Date on Council Agenda: April 2, 2012

Council Ruling: ________________________________________________


Quad

Demo

Team

~~~~~~~~~~~~

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

~~~~~~~~~~~~

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Six

th S

treet

Fifth

Street

Fo

urth

Street

Third

Street

Sk

y Dog

Kites

Prem

ier Kites

HQ

Kites

New

Tech

Kites

Kite Club Displays

Big Kite Demo Field

Maryland International Kite Exposition

Atlantic Ocean

Open Flying

Field

Sport Kite Competition Field

Shenanigans

Boardwalk

Sound

Tent

Misc Kite Field

Sound

Tent


7. CONSENT AGENDA

H. 3-Year Private Event Approval Request for Ravens’ Roost Parade - May 28 – 31, 2015

2

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: Ravens’ Parade DATE: Feb. 5, 2013

ISSUE(S): Request Approval of 2015 Ravens’ Parade SUMMARY: Sue Draper, a member of the Council of Baltimore Ravens’

Roosts, requested the 3-year event approval to include a May 30, 2015 Ravens’ Parade. This is an annual parade to celebrate the team and fans of the Baltimore Ravens.



RECOMMENDATION: Approve 2015 event. ALTERNATIVES: Do not approve 2015 event. RESPONSIBLE STAFF:


COORDINATED WITH: Appropriate staff - especially OCPD and Public Works. ATTACHMENT(S): 1) May 2015 Calendar

2) Ravens’ Parade Cover Sheet 3) Ravens’ Parade Cover Layout

Agenda Item # 7H



3 4 5 6 7 Springfest

8 Springfest

9 Springfest Crab Soup Cook-off

10 Springfest

11 12 13 14 Cruisin OC

15 Cruisin OC

16 Cruisin OC

17 Cruisin OC

18 19 20 21

22 23

24 25 26 27 28 29 30 Ravens’ Parade

31

2015

May


Name of Event: Ravens’ Roosts’ Parade

Date of Event: Requesting event approval for May 30, 2015

Cost to the Town of Ocean City to support this event: $9,946

Things to Note:

• Beginning in 2011, Sue Draper, for the Council of Baltimore Ravens’ Roosts, has been granted annually a 3-year event approval for the Ravens’ Roosts Annual Parade.

• Sue Draper, for the Council of Baltimore Ravens’ Roosts, would like to continue this provision, and requests Council approves this event for the date of May 30, 2015.

• All appropriate documents have been supplied and fees paid. Comments from Department Representatives:

• OCPD – Publish a Special Order detailing approximately 25 officers to the event. The event changed in 2012, with the addition of the “Ravens’ Front Office” becoming involved, which increased turnout and added more players and cheerleaders to the event. This caused the band in the area of the reviewing stand to become “engulfed” in the crowd who was attempting to see the cheerleaders/players. Recommend a roped-off area, fenced area, or risers to accommodate the band to separate them along with their instruments from the crowd. Total cost to the department is estimated at $4,000.

• Public Works – No issues with this event. This will be the 4th year that we have utilized this parade route without any incidents. We will continue to provide all needed supplies and services as requested. Estimated cost to support this event based on last year’s cost is $5,946.

• Risk –Insurance Certificate to be submitted prior to the event. • Fire Marshal, OCBP, Transportation, Emergency Services, OCCC, Rec. & Parks, and Tourism – No comments.


Council Ruling: ________________________________________________



7. CONSENT AGENDA

I. 3-Year Private Event Approval Request for St. Patrick’s Day Parade – March 14, 2015

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Lisa Mitchell, Private Events Coordinator RE: St. Patrick’s Day Parade DATE: Feb. 7, 2013

ISSUE(S): Request approval of 2015 St. Patrick’s Day Parade SUMMARY: Buck Mann, of the Delmarva Irish American Club, requested a

3-year event approval to include a parade on March 14, 2015. This is an annual parade featuring floats, bands, and marching groups from area businesses and organizations.



RECOMMENDATION: Approve 2105 event. ALTERNATIVES: To not approve the 2015 event. RESPONSIBLE STAFF:


COORDINATED WITH: Buck Mann, Parade Committee Chair Appropriate staff - especially OCPD and Public Works.

ATTACHMENT(S): 1) March 2015 Calendar

2) St. Patrick’s Day Parade Cover Sheet 3) St. Patrick’s Day Parade Layout

Agenda Item # 7I


Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7

8 9 10 11 12 13 14 PE - St. Pat’s Parade PE – Shenanigan’s 5K - TENTATIVE

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

2015

March


Name of Event: St. Patrick’s Parade

Date of Event: Requesting event approval for March 14, 2015

Cost to the Town of Ocean City to support this event: $ 23,110.00

Things to Note:

• Beginning in 2011, Buck Mann, for the Delmarva Irish American Club, Has been granted annually a 3-year event approval for the St. Patrick’s Day Annual Parade.

• Buck Mann, for the Delmarva Irish American Club, would like to continue this provision, and requests Council approves this event for the date of March 14, 2015.


• OCPD – Create and establish a Special Order detailing approximately 35 officers to the event. This year will increase manpower allocation in an attempt to resolve traffic delays and keep pedestrians on the sidewalks. Estimated cost to the department is $6,500.00

• Public Works –This has been an ongoing event for over 30 years. Provide bleachers, tables, chairs, trash containers and sound system at the parade grounds. Also work in conjunction with the OCPD with traffic set-up on Coastal Highway. This application is a “snapshot of previous years’ requests. Costs associated with the event are estimated at $16,153.00

• Risk –Insurance Certificate to be submitted prior to the event. • OCCC – Normally, the Convention Center absorbs some overflow parking by the parade visitors, but it should not be

a problem this year with the only event in the Convention Center on March 17th being the Annual Chamber’s Jobs Fair.

• Transportation – Will be providing normal service during the parade. Busses will be traveling in land 2 of the southbound lanes during the parade. Boarding and alighting will occur in the intersections staffed with OCPD between 61st St. and 44th St. Small bus loops may be established in one or both directions if vehicular traffic becomes congested. One tram will be provided for use by the Mayor and City Council in the parade and a bus will be provided for parade personnel for transport back to 61st St. Estimate cost to the department is $457.00.

• Rec. & Parks – Coordinate with Public Works for bleacher use. • Fire Marshal – Fire Lanes located in the 45th Street Village must be maintained. • OCBP, OCCC, Emergency Services, and Tourism – No comments.


Council Ruling: ________________________________________________



7. CONSENT AGENDA

J. Request Permission to Solicit Bids for Beach Patrol ATV's

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Joe Sobczak, General Services Director RE: Beach Patrol ATV’s DATE: 2-12-13 ISSUE(S): Request permission to solicit bids for three (3) ATVs SUMMARY: Annual bid award for replacement of three (3) 4x4 ATVs for

Beach Patrol. FISCAL IMPACT: Purchase ATVs at lowest price meeting specifications under

budget guidelines of $15,600 for all three RECOMMENDATION: Proceed with sealed bid process within the department as

outlined in purchasing procedures. ALTERNATIVES: Buy without awarding sealed bids. RESPONSIBLE STAFF:

Joe Sobczak, General Services Director

COORDINATED WITH: Ward Kovacs, 2nd Lieutenant , Beach Patrol ATTACHMENT(S): None

Agenda Item # 7J

Council Meeting 2-19-13


8. MISCELLANEOUS REPORTS AND PRESENTATIONS

A. Discussion of Community Cats Coalition by Susan Coleman, Community Cats Coalition

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: Community Cats Coalition DATE: February 12, 2013

ISSUE(S): Introduction of Community Cats Coalition and Trap-Neuter-Return (TNR) Program

SUMMARY: Susan Coleman will explain a partnership program to address

stray and feral cat challenges faced by the Town and its property owners. This local initiative aims to coordinate multiple organizations, local veterinarians, OCPD Animal Control and other individuals to implement a TNR program and to allow caretakers to maintain feral cat colonies in accordance with the terms and conditions of the program. Susan Coleman has been of great assistance to the Town’s Animal Control Officers, Barbara Wisniewski and Donald Spence. She takes kittens and cats if the Humane Society is full and networks to find foster homes, often out of the city limits. She is an advocate of the TNR program for controlling colony populations.

FISCAL IMPACT: Not applicable RECOMMENDATION: Not applicable ALTERNATIVES: Not applicable RESPONSIBLE STAFF:

Not applicable

COORDINATED WITH: Not applicable ATTACHMENT(S): 1) Summary of partnership program

2) Trap-Neuter –Return program information 3) Letter to Senator Jim Mathias 4) NYC Feral Cat Initiative 5) PowerPoint presentation

Agenda Item # 8


COMMUNITY CATS

Community Cats Coalition

Susan Coleman

443‐909‐8047

Delmarva Cat Connection

Jackie Martins

410‐430‐4573

Free‐Roaming Cat Dynamics

Ownership status• Owned• Unowned

Lifestyle• Indoor only• Free‐roaming outdoor• Free‐roaming unowned

Socialization status• Friendly• Unsocialized

Continuum• Move from one lifestyle to another

Community/Free‐Roaming Cats

Exist in all types of environments

May impact:

• Public health

• Environment

• Cat welfare

7% to 26% of U.S. households feedcommunity cats*

*American Association of Feline Practitioners

Control Methodology

Community cats are often deemed unadoptable and killed in shelters

Community cats produce the majority of kittens entering shelters

Lethal control is the primary method employed

Used for decades

Trap and Kill

Ineffective

Fails to curtail population growth

Costly

Leads to shelter fatigue

Employee turnover

Taints public image

Publicly unpalatable

Philosophical Shift in Animal Control

“The cost for picking up and simply euthanizing and disposing of animals is horrendous, in boththe philosophical and the economic sense.”

(Mark Kumpf, President, National Animal Control Association, 2010)

Trap/Neuter/Return (TNR)

TNR – A Comprehensive Management Plan

Humanely trapped Spayed/neutered Ear‐tipped Vaccinated Returned to the

original habitat Non‐lethal

deterrents recommended

What… You Return Them??

http://www.usatoday.com/news/nation/2008‐05‐06‐feral‐cats_N.htm

Benefits of TNR

Reduces shelter admissions and euthanasia rates

Improves public health

Provides access to grant funding and volunteer participation

Decreases nuisance complaints

TNR SuccessesJacksonville – “Feral Freedom”

Net savings: 2007‐2010

• $160,000

• 13,000 lives

Decrease in feline nuisance complaints

31% decrease in feline shelter admissions:

• FY06‐07 13,455

• FY09‐10 10,302

Jacksonville – Feral Freedom

0

20

40

60

80

100

JUL 07 JAN 08 JUL 08 JAN 09 JUL 09 JAN 10 JUL 10

Percent of Intake

Impact on Feline Live Release Rate

LRR (%) w/FF LRR (%) w/o FF

Salt Lake City – Feral Fix Program

SLC Feral Fix Program (launched in 2008)

• 2008‐2010: SLC improved its save rate by 40.4%

o Resulting in an overall cost savings of ~ $65,000

• 2008‐2010: Utah save rate only improved 4.7%

In 2010, SLC realized a 21.8% decrease in shelter cat intake from 2009

No increase in feline nuisance complaints

Other Examples Maricopa County, AZ:

(cost per cat)• $61 to trap, hold and euthanize

• $23 to TNR

Indianapolis, IN: (cost per cat)• $130 to trap, hold and euthanize (national average)

• $20 to TNR (IndyFeral)

Utah Community Cat Act§11-46-303

Community Cat Act gives cities the freedom to release cats immediately for TNR

Hazards of Feeding Bans

• Impossible to enforce

• Starving cats continue to breed

• Desperate cats move closer to homes

• Malnourished cats are more susceptible to illness and parasites

• Other food sources are available

Problems With Cat Licensing

Difficult to enforce

May increase shelter admissions

• If too costly, people relinquish cats

Hard to market for indoor‐only cats

TNR implications:

Cost prohibitive

Cats are not “owned”

Hazards of Pet Limits• Negatively impacts responsible pet owners

• Difficult/costly to enforce

• Fails to prevent hoarding situations

• Limits are arbitrary

Cats are Not the Primary Threat to Birds

“By far the largest threat to birds is loss and/or degradation of habitat”

• Human development

• Agriculture Chemical toxins

Direct exploitation

• Hunting• Capturing birds for pets

Cornell Lab of Ornithology, Threats to Native Birds http://www.birds.cornell.edu/AllAboutBirds/conservation/planning/threats

Liability

Unsocialized cats tend to avoid people, thus minimizing likelihood of contact

Community cats are vaccinated against rabies

Liability results from negligence• A municipality’s involvement in TNR for the purpose of reducing free‐roaming cat populations, protecting public health (through mandatory rabies vaccinations), and resolving nuisance complaints is NOT negligence

Advantages of Adopting a TNR Ordinance

Promotes community involvement

Establishes reasonable standards

Defines duties

Encourages caregiver cooperation

Gains caregiver trust

Effective Public Policy

Must consider the human dimension

No solution works in every area

Need creative, integrated programs

Must be cost‐effective

TNR (for maximum effect)

• Caregiver trust/cooperation

• Adoption

Existing Resources in Town of Ocean City and Worcester County, Maryland

PROGRAMS OFFERED BY CCC & DCC

• Low cost spay/neuter clinics

• Foster Care

• Protecting public health through vaccination efforts

• Volunteers

• TNR for ferals (Trap/Neuter/Return)

• Education


10 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF

A. City Engineer Bid Award Recommendation for Sunset

Room Storm Damage Repairs

TOWN OF

The White Marlin Capital of the World TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Terence J. McGean, PE, City Engineer RE: Sunset Room Storm Damage Repairs Bid Award DATE: February 13, 2013 ISSUE(S): The Sunset Room annex at the Convention Center was damaged

during hurricane Sandy, bids were solicited to repair the damage.

SUMMARY: Bids for the damage repair were received by the Mayor and

Council on February 12, 2013 and reviewed by the staff FISCAL IMPACT: $70,000 unbudgeted, funds to paid from Convention Center

capital reserve account and an insurance claim has been filed. RECOMMENDATION: Award the contract to the apparent low bidder, Gillis Gilkerson in

the amount of $69,214.00 ALTERNATIVES: None RESPONSIBLE STAFF:

Terence McGean, City Engineer

COORDINATED WITH: Eric Lagstrom, Risk Manager ATTACHMENT(S): Bid Tabulation

Agenda Item # 10A

Council Meeting Feb 19, 2013

Sunset Room Repairs Bid Tabulation

Item GG I Apex Bowder All States StaffCarpentry Section 1 8,350.00 14,500.00 23,470.00 11,900.00 21,750.00 Carpentry Section 2 24,914.00 5,000.00 19,436.00 32,200.00 24,500.00 Railing Repair 500.00 1,500.00 1,755.00 3,285.00 1,750.00 Window Replacement 1,750.00 1,500.00 4,611.15 1,800.00 2,100.00 Fire Protection System 8,500.00 5,600.00 3,420.00 9,724.00 6,900.00 Plumbing Repairs 3,900.00 15,190.00 3,600.00 17,660.00 5,000.00 Elelctrical Repairs 4,800.00 6,020.00 3,880.00 13,177.00 3,000.00 Vinyl floor tile 16,500.00 20,370.00 11,826.00 7,865.00 15,000.00

Total 69,214.00 69,680.00 71,998.15 97,611.00 80,000.00 Bond Yes yes No * yes naAddendum Acknowledged Yes yes Yes yes na

* Check was not certified


10 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF

B. City Clerk Request for Approval of Taxi Medallion

Transfer

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Kelly L. Allmond, CMC RE: Taxi Medallion Transfer DATE: 02/12/2013

ISSUE(S): Bulk Transfer of 15 Fleet Medallions from Wayne White (City Cab of Ocean City) to George Basle (Taxi Taxi, LLC)

SUMMARY: In January 2013, Wayne White, owner of City Cab of Ocean City,

Inc. sold 15 medallions to George Basle, owner of Taxi Taxi, LLC for the bulk sum of $37,500.00 (see the attached bill of sale). The $9,373.00 transfer fee was paid in full on February 12, 2013.

FISCAL IMPACT: $9,375.00 (25% fee for the Bulk Transfer Price) RECOMMENDATION: Approve the bulk transfer ALTERNATIVES: Exercise your right of first refusal as provisioned in Chapter 102-

32(b)(7)d of the Town Code. RESPONSIBLE STAFF:

Kelly L. Allmond, City Clerk

COORDINATED WITH: Michael Sherman, License Inspector Michelle Monico, OCPD Records Manager

ATTACHMENT(S): 1) Bill of Sale for 15 Medallions with receipt.

2) Chapter 102-32(b)(7)d

Agenda Item # 10B

Council Meeting 02/19/2013

KAllmond

Stamp

(a)(1)

(2)

(b)(1)

(2)

(3)

(4)

(5)

(6)

(7)

a.b.

Sec. 102-32. - Requirements.

Operation of taxicabs.No taxicab shall be operated within the limits of Ocean City, Maryland unless it is licensed pursuant to this article or is licensed by some other governmental agency that is merely delivering people from the jurisdiction of such other governmental agency to Ocean City. No taxicab shall be operated without a medallion, in accordance with the provisions of this ordinance, when transporting passengers between points in Ocean City, a point in Ocean City to a point outside Ocean City, a point outside Ocean City to a point in Ocean City, or a point at an Ocean City owned facility to a point in or outside Ocean City.

Licensing procedure.The Police Commission is authorized to issue up to 175 taxicab medallions — up to 85 percent to be issued to fleet holders and up to 15 percent to be issued to independent holders. Taxicab medallions shall be awarded by a process the manner of which is to be determined by the mayor and city council. Payment of the medallion price under the initial process shall be ten percent at time of award, ten percent on April 15, 20 percent on May 15, June 15, July 15 and August 15. If a payment is not made on a due date, the medallion is automatically revoked. Taxicab medallions awarded after the initial process shall be payable on or at time of award. Successful bidders shall provide the names and addresses used for the past five years of each member or stockholder of a corporate holder and the same information for the individual holders. Each member or individual must sign an authorization for the Police Department to perform a criminal background search and pay to the Police Department the requisite fee for such service. A holder of a taxicab medallion must have the taxicab fully operational under this article within 30 days of the successful bid or the medallion must be returned to the Police Commission without a refund. The Police Commission may extend the fine for up to ten additional days, per good cause shown by the holder If an operational taxicab license becomes inoperable and is not repaired and reinspected, replaced or transferred, as herein provided, within one year, the medallion must be returned to the Police Commission without a refund. A holder of a taxicab medallion may transfer the medallion to another vehicle owned by the holder, upon notification to the Police Department, provided that such vehicle meets all requirements of this article. If a taxicab medallion is paid in full, the holder of a taxicab medallion may transfer the taxicab medallion to another holder; provided however, that a fleet holder may transfer to either a fleet holder or independent holder and an independent holder may only transfer to another independent holder to maintain at least a 15 percent holder ratio to independent holders. Any transfer of a taxicab medallion is subject to the approval of the Mayor and City Council and is subject to the following provisions:

The proposed transferee must comply with subsection (3) of this section.

Page 1 of 3Municode

11/15/2012http://library.municode.com/print.aspx?h=&clientID=12833&HTMRequest=http%3a%2f...

c.

d.

(8)(c)

(1)(2)

(3)

(4)(5)(6)(7)(8)

(9)(10)(11)

(12)

a.b.

i.ii.iii.iv.v.

vi.(13)

Both the transferor and the transferee shall provide the Mayor and City Council with a sworn affidavit and bill of sale attesting to the transfer price or consideration. Pay onto the Mayor and City Council a transfer fee equal to the greater of $500.00 or 25 percent of the transfer price or consideration. A right of first refusal by the Mayor and City Council of Ocean City to reacquire the usage rights of the medallion from the transferor for the proposed purchase price less the transfer fee.

The annual renewal medallion fee shall be $500.00.No taxicab, licensed under this article, shall be operated without a taximeter operated in accordance with the provisions of this ordinance when transporting passengers between points in Ocean City, a point in Ocean City to a point outside Ocean City, a point outside Ocean City to a point in Ocean City, or a point at an Ocean City owned facility to a point in or outside Ocean City.

The Police Department will inspect, test, approve, and then seal the taximeter.The taximeter must be accurate, within an error in calibration of not greater than five percent, and in operating condition. The type of meter must be approved by the Police Department. The taximeter shall be mounted on the dashboard and connected to the transmission, speedometer cable or speed sensor in a manner approved by the Police Department and must not obscure the vision of the operator or present a hazard to the passengers. The lights in the taximeter must be on to indicate the meter is operating.The taximeter reading (fare) must be visible to the passengers at all times.A taxicab driver may not charge a fare in excess of the taximeter reading.A taxicab driver may not charge a fare if the taximeter is not operating during a ride.If the taximeter breaks down, is stolen, or becomes inoperable for any reason, the Police Department will do an inspection on the new or repaired taximeter within 48 hours of the request for inspection. It is unlawful for any person to tamper with or break the taximeter seal.It shall be unlawful for any person to operate any taxicab with a broken taximeter seal.The Police Department shall inspect the taxicab taximeter annually and may conduct random inspections as needed.It shall be unlawful for any taxicab to display, internally or externally, any advertising materials, except:

The name of the taxicab owner.Advertisement on exterior roof light, which does not exceed 39"L, 14"W and 15"H in size, and which is not:

False, misleading or deceptive;Sexually explicit or obscene;Violent in nature or illegal;Promoting tobacco products;Promoting gambling, except for Ocean Downs or the State lottery and kenoPromoting alcohol products.

Page 2 of 3Municode


KAllmond

Highlight

(d)(e)

(f)

(g)

(h)

(i)

(j)

(k)

As of March 1, 2007 all taxicabs shall be equipped with a "driver needs help" or "panic" light pursuant to standards established by the Police Department.

A taxicab must have a minimum of four doors or be a minivan.A taxicab must have an operational heating system, and, if equipped with air conditioning the air conditioner must be operational. After March 31, 2010, no taxicab medallion will be issued for a taxicab which does not have an air conditioning system. All holders shall accept credit cards for payment of fares, provided that holders have until March 31, 2013 to be compliant.All taxicabs, licensed under this article, must be registered with the Motor Vehicle Administration of the State of Maryland. Vehicles must be registered in either the company name or the name of the business license holder. All taxicabs, licensed under this article, must file with the Town of Ocean City a certificate proving insurance coverage currently exists for the vehicle to be used as a taxicab at the time of the initial annual inspection. The coverage shall be for injury to or death of persons in accidents resulting from any cause of which the owner of the vehicle would be liable by law, regardless of whether the taxicab was being driven by the owner, employee, agent or lessee, and against damage to the property of another, including personal property, in the minimum amounts as required by the State of Maryland. The taxicab medallion holder shall have their insurance carrier name the Town of Ocean City as a "Certificate Holder" further requiring that the Town of Ocean City be notified of any cancellation or termination of insurance coverage. The cancellation or termination of any coverage or policy shall automatically terminate and revoke the taxicab medallion issued to the taxicab covered by such policy, unless another policy complying with the provisions of this section is provided and is in effect at the time of the cancellation or termination. All taxicab medallion holders, licensed under this article, shall establish policies and take action to discourage, prevent or correct violations of this chapter by taxicab drivers employed or contracting with the taxicab medallion holder. No taxicab medallion holder will allow a taxicab driver who is employed by them or whom is contracting with them to drive a taxicab, if the medallion holder knows or has reasonable cause to know that the driver has failed to comply with this chapter, any applicable local, state or federal law including any rules or regulations established by either the Mayor and City Council or the Police Commission. Every taxicab operating under this chapter shall be kept clean and sanitary according to rules and regulations which may from time to time be determined and adopted by the Police Commission. The Police Department shall ensure all taxicabs are inspected at least twice annually for compliance with this section. A taxicab medallion may be deactivated by its holder and stored at city hall for a maximum period of six months in a one year cycle. A taxicab medallion may be deactivated and reactivated one time with no fee charged, however any additional deactivation and reactivation will be subject to an administrative fee of $100.00 per vehicle per additional reactivation.

(Ord. No. 2000-11, 5-1-2000; Ord. No. 2004-4, 4-5-2004; Ord. No. 2006-6, 4-3-2006; Ord. No. 2006-25, 9-26-2006; Ord. No. 2010-1, 2-16-2010; Ord. No. 2010-5, 4-5-2010; Ord. No. 2010-21, 7-6-2010; Ord. No. 2010-31, 10-18-2010; Ord. No. 2011-20, 6-20-2011; Ord. No. 2012-12, 3-19-2012)

Page 3 of 3Municode



11 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

A. Second Reading – Ordinance 2103-01 to Amend

Chapter 30, Entitled Environment (allows a rental license/noise permit resident agent to reside in the State of Maryland within 30 miles of Ocean City)

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council THRU: David L. Recor, ICMA-CM, City Manager FROM: Michael Sherman, License Inspector RE: Second reading of ordinance to change resident agent criteria DATE: February 12, 2013

ISSUE(S): Ordinance to amend City Code, Section 30-402 SUMMARY: Second reading of Ordinance 2013-01 to allow resident agents to

reside in the State of Maryland within 30 miles of Ocean City. FISCAL IMPACT: None RECOMMENDATION: Change the current code to allow proposed changes. ALTERNATIVES: Retain the current code stating a resident agent must reside

within the corporate limits of Ocean City. RESPONSIBLE STAFF:

Michael Sherman, License Inspector

COORDINATED WITH: Guy R. Ayres, City Solicitor ATTACHMENT(S): Ordinance 2013-01

Agenda Item # 11A


First Reading _____________________ Second Reading ___________________

ORDINANCE 2013-1 AN ORDINANCE TO AMEND CHAPTER 30, ENTITLED ENVIRONMENT, OF THE CODE OF THE TOWN OF OCEAN CITY, MARYLAND

NOW, THEREFORE, BE IT ENACTED AND ORDAINED THAT CHAPTER 30, ENTITLED ENVIRONMENT, OF THE CODE OF THE TOWN OF OCEAN CITY, MARYLAND BE, AND IT IS HEREBY AMENDED BY REPEALING AND REENACTING WITH AMENDMENT SUBSECTION 30-402 (a)(3), AS FOLLOWS:

Sec. 30-402. Required information; issuance. …

(3) Name, address and telephone number of a resident agent, who must reside in the State of Maryland within 30 miles of Ocean City (if there is no owner who maintains a permanent residence in Ocean City). If a resident agent is required but is not provided, any notices provided for hereunder shall be filed in the office of the City Clerk of Ocean City, with a copy thereof mailed (certified mail, return receipt) to the last known address of the property owner. …

INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on January 22, 2013.

ADOPTED AND PASSED, by the required vote of the elected membership of the City Council and approved by the Mayor at its meeting held on February 4, 2013. ATTEST:

______________________________ _______________________________________ KELLY ALLMOND, Clerk RICHARD W. MEEHAN, Mayor Approved as to form: _______________________________________

LLOYD MARTIN, President ______________________________ _______________________________________ GUY R. AYRES III, City Solicitor MARY P. KNIGHT, Secretary


11 – ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR

B. First Reading– Ordinance to Amend Chapter 39

Entitled Franchises (to change prohibited vehicle vending area from any area south of 18th Street to any area south of 28th Street)

TOWN OF


TO: The Honorable Mayor, Council President and Members of Council FROM: David L. Recor, ICMA-CM, City Manager RE: First reading of ordinance to change vehicle vending franchise criteria DATE: February 14, 2013

ISSUE(S): Ordinance to amend City Code, Section 39-507 SUMMARY: First reading of ordinance to change the prohibited vehicle

vending area from any area south of 18th Street to any area south of 28th Street.

FISCAL IMPACT: None RECOMMENDATION: Change the current code to allow proposed changes. ALTERNATIVES: Retain the current code. RESPONSIBLE STAFF:

Not applicable

COORDINATED WITH: Guy R. Ayres, City Solicitor ATTACHMENT(S): Ordinance

Agenda Item # 11B



12 – COMMENTS FROM THE CITY MANAGER

A. Review of Tentative February 26, 2013, Work Session Agenda


13 – COMMENTS FROM MAYOR AND CITY COUNCIL

mayor & city council agenda packet for february 19, 2013

Documents

htmrequest http 3a 2f

seagrams ginger ale

md 21842 lmitchell oceancitymd

refundable damage repair bond

barqs root beer

white marlin capital

incidental expenditures related

community cats coalition