mcl office mgr job descr v1 - marin conservation league · title: microsoft word - mcl office mgr...
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175 N. Redwood Dr., Ste. 135, San Rafael, CA 94903 | 415.485.6257 | [email protected]
Marin Conservation League was founded in 1934 to preserve, protect and enhance the natural assets of Marin County.
3/21/17
OFFICE MANAGER The Marin Conservation League is an environmental non-‐profit organization with an 80-‐year history of protecting Marin’s land and natural resources and advocating for sound environmental planning. The Office Manager is responsible for the overall smooth running of MCL’s office and staff, ensuring that MCL’s day-‐to-‐day and long-‐term administrative and operational needs are met. The Office Manager also manages MCL’s events, executes MCL’s membership programs and is responsible for bookkeeping and budget-‐tracking.
The Office Manager oversees the independent work of MCL’s Communication Coordinator, who has primary responsibility for internal and external communications.
This position requires excellent proven leadership qualities and team-‐building skills combined with solid business knowledge and office experience. The ability to develop effective interpersonal relationships is crucial.
This is a full-‐time salaried position reporting to MCL’s President. The Office Manager will also work with MCL’s Executive Committee and other members of the Board of Directors as required.
Duties and Responsibilities Office Administration and Leadership (20%) -‐ Coordinate staff, workload, and workflow of the office -‐ Ensure day-‐to-‐day smooth running of office operations, facilities, and equipment -‐ Provide a single point of contact for Board members on administrative issues -‐ Conduct staff 1:1s and performance reviews; ensure HR compliance -‐ Maintain lines of communication throughout the organization Event Management (30%) -‐ Plan, manage, and attend multiple MCL events throughout the year including: the annual membership dinner, Business-‐Environment Breakfasts, Walks into Conservation History, Annual Picnic, and the Holiday Party Membership Programs (30%) -‐ Execute membership renewals, annual appeal, direct mail, and donation processing using donor management database software (DonorPerfect) -‐ Generate membership reports and donor acknowledgment letters Bookkeeping and Budget Tracking (10%) -‐ Perform bookkeeping functions including: payments and deposits, end-‐of-‐year reports, tax reporting, payroll, and issuance of 1099s -‐ With the MCL Treasurer and Finance Committee, set and track the annual budget
175 N. Redwood Dr., Ste. 135, San Rafael, CA 94903 | 415.485.6257 | [email protected]
Marin Conservation League was founded in 1934 to preserve, protect and enhance the natural assets of Marin County.
-‐ Ensure compliance with all federal, state, and local laws and regulations, and bank and payment processors’ requirements Other (10%) -‐ Provide vacation coverage for other staff -‐ Pitch in where needed Experience and Skill Requirements -‐ 5+ years of office operations and management experience including people management -‐ Proven experience successfully managing multiple events -‐ Experience handling membership and donations -‐ Proficient in Microsoft Word and Excel. Experience with donor management database software (like DonorPerfect) preferred -‐ Experience using Quickbooks in a non-‐profit setting using fund accounting preferred - BA/BS degree required -‐ Non-‐profit experience strongly preferred -‐ Enjoys working with others in a small organization where flexibility and collaboration are required -‐ Diplomatic, with a proven ability to deal effectively with internal and external audiences -‐ Must be able to work occasional early mornings, evenings, and weekends MCL’S Workplace and Values MCL places a high value on collaboration and teamwork. We believe that teamwork among staff, between staff and the board, and among board members is vital to each others’ success and therefore the success of the organization. This collaboration requires trust, responsibility, initiative, and the generous sharing of information. To Apply: Please send resume and cover letter to [email protected]