minutes of proceedings of board meeting of cantonment...

1

MINUTES OF PROCEEDINGS OF BOARD MEETING OF CANTONMENT BOARD

JABALPUR HELD ON 5TH

DECEMBER 2016 AT 1200 HRS IN THE OFFICE OF THE

CANTONMENT BOARD, JABALPUR

Present

Brig S.U. Dashrath Shri Abhishek Chouksey

President Vice President

Brig Alok Sharma Smt Kavita Bawaria Pasi

SEMO, Member Member

Col Rajeev K Smt. Beena Agrawal

Col Admn & Member Member

Col. Vikas Dhingra Shri Rajendra Padam

Dy Comdt & Member Member

Col. Neeraj Chaudhary Smt. Kiran Thakur

Col. Adm ABW and Member Member

Major Pushpendra Singh Shri Surendra Agrawal

GE &Member Member

Shri Rajeet Yadav

Member

Shri Amit Agrawal

Member

Absent

Shri Chottay Singh

ADM & Member

Special Invitees

Shri Ashok Rohani

Hon’ble Member of Legislative Assembly

Cantonment Constituency

Jabalpur

Shri Rakesh Singh

Hon’ble MP

Jabalpur Parliamentary Constituency

Shri Rahul Anand Sharma

IDES

Member – Secretary

2

Before transaction of the business, Brig Alok Sharma, SEMO, Shri Rahul Anand

Sharma, CEO, Cantonment Board Jabalpur and Col Rajeev K, Adm Comdt took oath to

bear true faith and allegiance of the Constitution of India. PCB, Vice President and other

members have welcomed and wished them a great stint as a Member-Jabalpur

Cantonment Board.

After the oath ceremony, the President Cantonment Board Jabalpur put their points

before the Board for noting and strict compliance.

Committees to monitor all works including completion report. Proper transparency

should be maintained.

Engineering Section to certify that drawings prepared or approved are as per

laws/bye-laws and meeting qualitative requirements and construction on clear and

authorized land.

On Roads and footpaths all potholes to be filled. Interlocking be repaired and side

berms should be constructed on roads.

No construction permitted on Defence land (A1, Analogous A1, A2, B3, B4 etc)

MOD letter has been issued on construction permission on Defence land or

next/adjoining to Defence land.

Documents will not be given to anyone without following proper procedure.

Anyone doing this, is violating office procedure and rules.

All members will be given invitation in any inauguration done by the Board.

1. Purchase of Generic Medicines

Reference CBR No. 35 dated 05-08-2015.

Board is requested to consider the extension of contract of purchase of generic

medicines at already Board approved rates, for three months.

In this regard report of Store Keeper is placed on the table.

Resolution No. 1

Considered and resolved that the contract of purchase of generic medicines be

extended for three months at already Board approved rates.

3

2. Grant of Advance Increment for having Computer Knowledge

To consider an application dated 18.11.2016 received from Steno Typist, Junior

and Senior Clerks of Cantonment Board Jabalpur regarding grant of advance increment

for having Computer Knowledge. M.P Government vide their letter no.

,Q&10/3/2006/1/9 dated 06.02.2006 and letter no. 3732/2015/21- c ¼,d½ dated 23.01.2016

has issued instructions to State Government Departments for grant of advance increment

to their employees who are having Computer Knowledge .

As per Memorandum of Settlement, Pay and Allowances of Cantonment Board

Employees will be at par with the concerned State Government employees in which the

Cantonment Board is situated. Board is requested to grant advance increment to those

employees who are having computer knowledge as per MP Government Orders.

In this regard MP Government orders and application of employees of

Cantonment Board Jabalpur are placed on the table for consideration of the Board.

Resolution No. 2

Considered. It was resolved that an advance increment be granted to Steno Typist,

Junior and Senior Clerks of Cantonment Board Jabalpur having computer knowledge, as

per orders of MP Govt., with effect from the date, as may be applicable to them. It was

also resolved that a proposal be sent to competent authority for approval of the same.

3. Transfer of Right of Collection of Parking Fees: Motilal Nehru Hospital,

Cantt. Jabalpur

Tender notice was invited for transfer of rights of collection of parking fees of

Motilal Nehru Hospital Cantt. Jabalpur vide notice letter No. 6520/,e-,u-,p-@2016 dated

02.11.2016, the same was published in daily newspapers “Pradesh Today” and

“Deshbandhu” on 03/11/16, pasted on all notice boards, distributed to all Cantt.

Members, all old contractors and uploaded on Cantt. Board website for wide publicity. In

response to the same 03 nos of tender forms were sold and received on 16.11.2016.

The details of the tenderers are as under:-

Sr.

no.

Name of Tenderer Address Amount

quoted

Remark

1 Smt. Saira Bano W/o Shri

Salim Qureshi,

724, St. No. 15/2,

Sadar Bazar Cantt.

Jabalpur

Rs 13,786.92

per annum

Ist

2 Shri Rajeev Kumar Mehta

S/o Shri B.N.P. Mehta

1305/1, Jaiprakash

Nagar, Aadhartal

Jabalpur

Rs 13,251/- per

annum

IInd

3 Shri Avdesh Kumar

Shrivastava S/o Late Shri

R.N Shrivastava,

H.No. 19, Imperial

Colony, Tilheri,

Jabalpur

Rs 13,000/- per

annum

IIIrd

4

Smt. Saira Bano W/o Shri Salim Qureshi, 724, St. No. 15/2, Sadar Bazar Cantt.

Jabalpur quoted the highest rate of Rs 13,786.92 per annum for a period of one year.

Previous year highest amount was Rs 12,786.92 per annum for the same.

Relevant documents alongwith report of Revenue Supdt is placed on the table.

Resolution No. 3

Considered and approved the highest rate of Rs. 13,786.92 per annum for a period

of one year for collection of Parking Fees at Motilal Nehru Hospital, Cantt. Jabalpur,

received from Smt. Saira Bano W/o Shri Salim Qureshi, 724, St. No. 15/2, Sadar Bazar

Cantt. Jabalpur.

4. Revision of Rates of Vehicle Entry Tax

Ref:- CBR No. 29 dated 07.07.2011.

To consider to revise the present Vehicle Entry Tax collection from the vehicle

owners/drivers entering within the limit of Cantonment area. The Cantonment Board

vide its CBR mentioned under reference proposed to revise the rates of Vehicle Entry

Tax.

As per SRO No. 7150/VE/Tax Revision /RS/96 dated 13/10/2000, published in

Gazette of India on 06/01/2001, u/s 60 of Cantonment Act, 1924 (now Section 66 of

Cantonment Act, 2006) existing rates being charged, are to propose to be revised as under

considering revenue generation to Board, last revision time period elapsed.

S.No Class of Vehicles Existing

Rates

Proposed

Rates

1 Motor Bus Carrying passengers entering in the Cantt Area

whether loaded or unloaded

25/- 50/-

2 Trucks Carrying goods (6 wheels) entering in the Cantt Area


50/- 100/-

3 Trucks Carrying goods (above 6 wheels) entering in the

Cantt Area whether loaded or unloaded

50/- 100/-

4 Trucks Carrying goods (4 wheels) entering in the Cantt Area


30/- 60/-

5 Advertisement Car entering in the Cantt Area 50/- 100/-

6 Tractor with trailor carrying goods entering in the Cantt area


10/- 20/-

7 Three wheeled auto rickshaw /Temp carrying passengers

entering in the Cantt area whether loaded or unloaded

5/- 10/-

8 Three wheeled auto rickshaw /Temp carrying passengers

entering in the Cantt area whether loaded or unloaded

4/- 10/-

5

9 Jeep/Minibus Carrying passengers entering in the Cantt

Area whether loaded or unloaded

10/- 20/-

Provided that the said tax shall not be payable in the respect

of the following categories’ of vehicles namely:-

(a) Vehicle belonging to the central Govt. or a State

Govt.

(b) Vehicles belonging to the Cantonment Board

Jabalpur or Municipal Corporation, Jabalpur

(c) Vehicles for carrying Solely for funeral parties.

(d) Ambulance for carrying patients.

(e) City buses of Madhya Pradesh State transport

Corporation plying in the town and the Cantonment.

(f) Vehicles deployed in the election.

(g) Tractor of agriculturists used solely for agricultural

purposes.

(h) School buses carrying students plying in the city

And the Cantonment.

(i) Vehicles/ Taxies hired on Govt. duty.

Relevant papers alongwith report of Revenue Supdt. and file are placed on the table

for consideration.

Note: The existing contract has expired on 21-11-2016. Extension of two months

may be given to the contractor on the same approved rates.

Resolution No. 4

Considered and approved the proposed rates as mentioned in agenda side for

Revision of Rates of Vehicle Entry Tax. It was also resolved that the contract of rights of

collection of Vehicle Entry Tax be extended at for two months at already Board approved

rates, as the existing contract has been expired.

Suitable advertisement/public notice be published, to seek public response /

objections, if any, beforend, its finalized.

5. Contract for Installation and running of “Toy Train”, “Children Helicopter”,

“Car” & “Jumping Bounce” etc. Tagore Garden.

Ref:- Tender dated 18.11.2016.

Board has invited the tenders for Installation and running of “Toy Train”,

“Children Helicopter”, “Car” & “Jumping Bounce” etc at Tagore Garden for the period

of 01 year. Tender was invited vide tender notice no. CBJ/Toy Train/RS/201 dated

18.11.2016 and published on 22-11-2016 in daily newspaper Peoples Smachar, tender

pasted on all public notice boards, distributed to all Cantt. Board Members, all previous

and concerned contractors and also uploaded on Cantonment Board website for wide

publicity.

6

In response to the same re-tender only 03 tender forms were sold and received on

28.11.2016. The comparative statement of the same is as under:-

S.

No.

Name of tenderer Amount Quoted Remarks

1. Sabnam Bano D/o Ishmail Qureshi, H.No.

2F, St.No. 05, Peerji Compound Sadar,

Jabalpur

Rs 2,27,000/- p.a. I

2. Mazher Qureshi, St. No.5 Peerji Compound,

Sadar Jabalpur Rs 1,88,786/- p.a. II

3. Nosheen Bano, St. No. 5 Peerji Compound,

Sadar Jabalpur

Rs 1,77,000/- p.a. III

The highest bid amount received by Sabnam Bano D/o Ishmail Qureshi, H.No. 2F,

St.No. 05, Peerji Compound Sadar, Jabalpur Rs 2,27,000/- p.a. for the same. The rates are

reasonable and may be accepted.

Relevant documents alongwith report of Revenue Supdt is placed on the table.

Resolution No. 5

Considered and approved the highest bid received from Smt. Sabnam Bano D/o

Ishmail Qureshi, H.No. 2F, St.No. 05, Peerji Compound Sadar, Jabalpur of

Rs. 2,27,000/- per annum for a period of one year for contract of Installation and running

of “Toy Train”, “Children Helicopter”, “Car” & “Jumping Bounce” etc. at Tagore

Garden.

6. Empanelment of Advocates in Cantonment Board Jabalpur

Ref:- CBR 28 dated 26/08/2010 and subsequent CBR No. 17 dtd 29-06-2012.

The Board has constituted Panel of Advocates in the year 2006, which was

renewed in 2010 and then after in 2012. There was a requirement of new panel of

Advocates for time bound disposal of various court matters and other proceeding. For

that purpose an advertisement was published in daily newspaper. In response to this, the

following Advocates have been shortlisted for engagement as Panel Advocates.

List of Penal Advocate for High Court & Other Tribunals

S. No. Name of Advocate

1. Shri Siddharth Gupta

7

2. Shri Vikram Singh

3. Shri Siddharth Seth

4. Mrs Lehar

List of Panal Advocate for District Court & other authorities

S. No. Name of Advocate

1. Shri Jipendra Singh Yadav

2. Shri Vijay Singh Thakur

3. Shri Abhishek Acharya

4. Shri Sandeep Vishwakarma

5. Shri Umesh Kumar Pagaria

6. Sneh Tiwari

Relevant documents of above mentioned advocates and office file is placed before

the Board for approval.

Resolution No. 6

Considered. It was resolved to engage the panel advocates as mentioned in agenda

side in Cantonment Board Jabalpur for a period of one year. Further it was resolved that

performance appraisal be done after six months.

7. Revision of Fees Slab for Panel Advocates

Ref:- CBR 28 dated 26/08/2010.

The Board had constituted Panel of Advocates in 2006, which was renewed in

2010 and 2012 but their fees slabs had not been changed since 2006, which requires

revision as per current economical state. Some fees structure for various court matter are

also required to be fixed due to constitution of new tribunals and authorities for handling

various new cases. The proposed slab of fee structure for Panel Advocate is as under:-

Fee Structure for Empanelment of Advocates

Types of Cases H.C. Fees D.C. Fees Tribunal & Other

Authorities

1. Election Petition Under

Cantonment Act 2006 and

Electoral Rules and

Regulation PILs.

10000/- + 1500/-

Miscellaneous

Expenses

6000/- +1000/-

Miscelleneous

Expenses

2. Writ Petition of Service

Matters, U/A 226 & 227 of

8000/- +1500/-

Miscellaneous

6000/- +1000/-

Miscellaneous

8000/-+1000/-

Miscellaneous

8

Constitution of India Civil

Appeals. Other matters (where

Cantt Board in formal Party)

Taxation, Imposition of Tax &

Assessment Tax Appeals U/s

93 of Cantt Act 2006, Labour

Law , Other Departmental

Issues

Expenses

Expenses

Expenses

3. Law Suits (Civil ) Both A and

B Category Criminal &

Complain Cases

Misc Appeals/ Revision (Civil

& Criminal.)

8000/- +1500/-

Miscellaneous

Expenses

6000/-+1000/-

Miscellaneous

Expenses

4. Prosecution o U/s 247&244

of Cantt Act 2006 & U/s 289

of Cantt Act 2006

Not applicable 800/-

(Consolidated )

5. Recovery of Tax & other dues

U/s 324 of Cantonment Act

2006

Not applicable 1000/-

(Consolidated )

6. Legal Opinion in writing 3000/- for Sr

Standing counsel

consultation

1500/- for other

then Senior

Counsel

1000 for Tax

Consultation

1000/- 1500/-

7. Administrative Appeals U/s

340 of Cantt Act 2006 Before

Principal Director, Defence

Estate Lucknow GOC-In-C

Headquarter Station Cell,

Lucknow ,

Before GOC-In-

C,

2000/- + Other

Expenditure

Before PDDE

2000 + Other

Expenditure

Board is also requested to consider the mandatory conditions for disposal of bills of

advocates.

1. Bill of Advocate shall be considered for Payment only when certified copy of

Final order sheet/Judgments (for final payments) and copy of reply (for 50% part

payment) found to be enclosed with the Bill.

2. Bill for 50% of final fees amount shall be considered only after filing of reply of

original case/ Petition/ Appeal in Civil nature of Cases. (Applicable only for Serial

No. 1, 2 &3 of Fee Schedule). Copy of online status report/order sheet showing

filing of reply must be enclosed with these kinds of bills.

9

3. Necessary Tax Deduction will be applicable for all payments of bill. (As & when

applicable under Tax Laws.)

Relevant documents of above mentioned fees slab and office file is placed before

the board for approval.

Resolution No. 7

Considered in detail. It was resolved to approve the revised fee slab for Panel

Advocates except miscellaneous expenses which should be same for all type of cases i.e.

Rs. 1000/- instead of Rs. 1500/-. Board also considered the mandatory conditions for

disposal of bills of advocates as mentioned in agenda side and resolved that the same

shall be followed.

Further it was resolved that CEO is authorized to check the bill of advocates

thoroughly.

8. Engagement of contractual staff

To consider application dtd 21-11-2016 of Shri GD Nogriya, Retd SDO, GD-1

requesting for engaging him in Engineering Section on contractual basis. The Board is

requested to consider his engagement in Engineering Section for one year @ Rs. 15,000/-

pm, for dealing the proposals for 20 yrs old encroachment cases and proposal for renewal

of expired lease cases under CLAR Rule 1937 and other land related works.

Resolution No. 8

Considered and resolved that Shri GD Nogriya,Retd SDO GD-1 be engaged in

Engineering Section on contractual basis for eleven months @ Rs. 15,000/- per month.

9. Engagement of Translator on contractual basis

To consider application dtd 21-11-2016 of Shri Anthony Abraham for his

engagement as Translator in administration Section for eleven months @ Rs. 10,000/- per

month. The Board is requested to consider his engagement as there are directions from

DGDE, PDDE and Nagar Rajbasha Kriyanvayan Samiti for doing the maximum work in

Hindi / Bilingually. Besides this every month Board Agenda has to be translated in Hindi

language.

In this regard report of Office Supdt is placed before the Board.

Resolution No. 9

Considered and resolved that Shri Anthony Abraham be engaged as Translator in

Administration Section on contractual basis for eleven months @ Rs. 10,000/- per month.

10

10. Monthly Accounts

To consider and approve monthly accounts for June, July, Aug and September,

2016.

Detail June,16 July,16 Aug,16 Sept,16

Opening Balance 5,39,36,669 4,36,39,995 2,61,41,582 1,76,73,964

Receipts during

the month

2,41,26,961 54,83,161 3,12,06,688 6,23,90,190

Expenditure

during the month

3,44,23,635 2,29,81,574 3,96,74,306 4,06,38,040

Closing Balance 4,36,39,995 2,61,41,582 1,76,73,964 3,94,26,114

Cash in Hand 400 20,860 21,745 17,624

Relevant papers are placed on the table.

Resolution No. 10

Considered and approved.

11. Grant of 3rd

ACP to Dr. (Mrs) Rupa Sarkar, RMO.

To consider grant of 3rd

ACP to Dr. (Mrs.) Rupa Sarkar, RMO as per instructions

contained in MP State Govt. Health & Family Planning Order No. F.4-

1/2008/satrah/Medi-1, Bhopal dated 26-08-2008. The 3rd

ACP of Dr. (Mrs.) Rupa Sarkar,

RMO is due from 01-09-2015.

All relevant documents and papers are placed on the table.

S. No

Name & Designation

Date of Appointment

Date of Promotion if any (with pay scale, if financial benefit given)

Grant of 1st

financial benefit given, if any (on completion of 6 years services)

Grant of 2nd

financial benefit given, if any (on completion of 12 years services)

Grant of ACP/ Selection grade on completion of 18 yrs of service

Existing pay scale and grade pay

Proposed pay scale and grade pay

Effective date

EOL if any

Remark

Pay Scale

Effective date

Pay Scale

Effective date

I II III IV V VI VII VIII IX X XI XII XIII XIV

11

1 Dr. Smt.

Rupa

Sarkar,

Lady

Medical

Officer

01-09-

1997

- 1560

0-

3910

0 +

6600

01-09-

2003

1560

0-

3910

0

+760

0

01-

09-

2009

IIIrd 15600-

39100

+7600

37400-

67000

+8700

01/09/2

015

No 2nd

ACP

is

pending

too.

Resolution No. 11

Considered and approved. It was resolved that a proposal be sent to PDDE, CC,

Lucknow for approval of the same.

12. Amendment in CBR No. 03 dated 30-11-2015

Reference CBR No. 03 dated 30-11-2015

To consider the amendment in CBR No. 03 dated 30-11-2015 in respect of serial

no. 02 Shri Rajkumar, Mali whose effective date of 3rd

Time Bound was wrongly

mentioned as 01-07-2014 but the right effective date of 3rd

Time Bound is 11-06-2015

and at the serial no. 21 Smt. Meera Bai Arjun, Sweeper whose designation was not

mentioned in the list.

Resolution No. 12


13. Time Bound Advancement Scheme and Time Scale Pay to Cantonment Board

Employees after completing 30 years of service.

To consider grant of Time Bound Advancement Scheme to Cantonment

Board Employees (Class IV) as per instructions contained in MP State Govt. letter

No. F-11-17/2014/Niyam/char dated 30/09/2014. As per above letter the Time

Bound Advancement Scheme is applicable to the employees who have got only

IInd Time Bound from the date of appointment and completing 30 years of

services on 01/07/2014 and after.

The employees are eligible under the condition laid down by M.P State

Govt. letter No. F-11-17/2014/Niyam/char dated 30/09/2014.

12

LIST OF ELIGIBLE EMPLOYEES TO GET BENEFITS TIME BOUND SCALE

AFTER COMPLETION OF 30 YEARS OF SERVICE (as per M.P GO Letter No. F-11-

17/2014/Niyam/char dated 30/09/2014 )

S.

no

Name &

Designation

Date of

Appointment

Date of

Promotion

if any

Grant

of ACP/

Selectio

n grade

on

complet

ion of

30 yrs

of

service

Existing

pay scale

Revised

pay

scale

Effective date

as per GO

Whether

the

concerned

employee

fulfills all

the

condition

of GO

1 2 3 4 5 6 7 8 9

1 Shri Pappu Ganesh,

S/w

1/12/1984 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/12/2014 Yes

2 Shri Rajkumar,

Mali

11/6/1985 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

11/06/2015 Yes

3 Shri Shyamlal

Mannu, S/w

1/12/1984 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/12/2014 Yes

4 Smt. Kamla Bai

Premlal, S/w

01/06/1982 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

5 Shri Ratan

Gopichand, S/w

1/07/1983 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

6 Shri Gorelal, Mali 11/11/1983 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

7 Shri Raju Shanker,

S/w

01/10/1981 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

8 Smt. Meera Bai

Papa, S/w

01/12/1984 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/12/2014 Yes

9 Smt. Maya bai

Ramesh, S/w

01/06/1982 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

10 Smt. Phoolmati

Ishwarlal, S/w

01/01/1985 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/01/2015 Yes

11 Shri Chottelal

Heeralal, S/w

01/10/1981 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

12 Smt. Usha Prakash,

S/w

01/11/1983 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

13 Smt. Munnalal

Param, S/w

01/10/1981 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

14 Smt. Rama Mohan, 01/08/1980 - IIIrd 5200- 5200- 01/07/2014 Yes

13

S/w 20200+1

800

20200+

1900

15 Shri Moolchand

Annantu, Mali

16/02/1984 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

16 Shri Mohanlal

Babulal, Mali

24/10/1983 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

17 Smt Basanti

Shyamlal, S/w

01/06/1982 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

18 Smt. Tulsa Balram,

S/w

01/11/1983 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

19 Shri Chottelal

Ganpat, Mali

02/07/1984 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

02/07/2014 Yes

20 Smt. Laxmi

Nathulal, S/w

01/09/1980 -

IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

21 Smt. Meera Bai

Arjun, S/w

01/07/1985 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2015 Yes

22 Shri Papa Babulal,

S/w

01/02/1980 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

23 Shri Rahees Mohd.

Bhisty

01/10/1981 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

24 Smt. Sona Bai

Bhuvneshwar, S/w

10/03/1976 -

IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

25 Shri Deepchand

Sonelal, S/w

01/02/1980 - IIIrd 5200-

20200+1

800

5200-

20200+

1900

01/07/2014 Yes

26 Smt. Dasoda

Sunder, S/w

18/07/1974 - IIIrd 5200-

20200+1

800

5200-

20200+1

900

01/07/2014 Yes

27 Smt. Premi bai

Laxman, S/w

18/07/1974 - IIIrd 5200-

20200+1

800

5200-

20200+1

900

01/07/2014 Yes

28 Smt. Tarachand

Kallu, S/w

01/08/1980 - IIIrd 5200-

20200+1

800

5200-

20200+1

900

01/07/2014 Yes

29 Shri Sitaram

Moolchand, CJ

7/9/1978 - IIIrd 5200-

20200+1

800

5200-

20200+1

900

01/07/2014 Yes

30 Shri Premchand

Indraj, CJ

1/12/1984 1/4/2006 IIIrd 5200-

20200+1

800

5200-

20200+1

900

01/12/2014 Yes

31 Smt. Laxmi

Phoolchand, S/w

01/07/1983 - IIIrd 5200-

20200+1

800

5200-

20200+1

900

01/07/2014 Yes

32 Smt. Mamta

Bhagwandas, S/w

10/09/1973 - IIIrd 5200-

20200+1

800

5200-

20200+1

900

01/07/2014 Yes

33 Shri Balwant Rao,

Peon

02/09/1980 - IIIrd 5200-

20200+1

800

5200-

20200+1

900

01/07/2014 Yes

34 Shri Deepchand 01/12/1984 - IIIrd 5200- 5200- 01/12/2014 Yes

14

Gayadeen, S/w 20200+1

800

20200+1

900

35 Shri Shaheed Khan,

CJ

01/10/1981 - IIIrd 5200-

20200+1

800

5200-

20200+1

900

01/07/2014 Yes

36 Shri Vinod

Chandra,

Chowkidar

01/12/1982 - IIIrd 5200-

20200+1

800

5200-

20200+1

900

01/07/2014 Yes

37 Shri Mukesh

Ramkumar, CJ

01/08/1980 - IIIrd 5200-

20200+1

800

5200-

20200+1

900

01/07/2014 Yes

38 Shri Gopal Rajak,

Peon

01/12/1982 - IIIrd 5200-

20200+1

800

5200-

20200+1

900

01/07/2014 Yes

Relevant papers are placed on the table for the consideration of the Board.

Resolution No. 13


14. Time Bound Advancement Scheme and Time Scale Pay to Cantonment Board

Employees after Completing 12 years of service.

To consider grant of Time Bound Advancement Scheme to Cantonment Board

Employees (Class III) as per instruction contained in MP State Govt. Letter No.

1477/2796/1/3/05 dated 03-09-2005. As per above letter the Time Bound

Advancement Scheme is applicable to the employees who have completed 12

years of service.

The employees are eligible under the condition laid down by M.P State

Govt. Letter No. 1477/2796/1/3/05 dated 03-09-2005.

LIST OF ELIGIBLE EMPLOYEES TO GET BENEFITS TIME BOUND SCALE

AFTER COMPLETION OF 12 YEARS OF SERVICE S.

no

Name &

Designation

Date of

Appointment

Date

of

Pro

moti

on if

any

Grant of

ACP/

Selection

grade on

completio

n of 12

yrs of

service

Existing pay

scale

Revised pay

scale

Effective

date as per

GO

Whethe

r the

concern

ed

employe

e fulfills

all the

conditio

n of GO

1 2 3 4 5 6 7 8 9

1 Smt Richa

Pandey, A.T.

09-07-2004 - Ist 5200-20200 +

2400

9300-34800 +

3200

09-07-2016 Yes

2 Smt. Shalini

Jaiswal, A.T.

09-07-2004 - Ist 5200-20200 +

2400

9300-34800 +

3200

09-07-2016 Yes

3 Smt.

Shraddhabala

Yadav, A.T.

09-07-2004 - Ist 5200-20200 +

2400

9300-34800 +

3200

09-07-2016 Yes

15

4 Smt. Krishna

Sen, A.T.

09-07-2004 - Ist 5200-20200 +

2400

9300-34800 +

3200

09-07-2016 Yes

5 Smt. Manjula

Yadav, A.T.

09-07-2004 - Ist 5200-20200 +

2400

9300-34800 +

3200

09-07-2016 Yes

6 Shri Dayanand

Mathaniya, A.T.

10-07-2004 - Ist 5200-20200 +

2400

9300-34800 +

3200

10-07-2016 Yes

Relevant papers are placed on the table for the consideration of the Board.

Resolution No. 14

Considered and approved. It was resolved that a proposal be sent to PDDE, CC,

Lucknow for approval of the same.

15. Supply and installation of Eco-friendly prefabricated Bio-Toilet


Board is requested to consider purchase of 16 nos. of 02 Toilet Blocks @ Rs.

1,24,900/- each and 02 nos. of 4 Toilet Blocks @ Rs. 2,09,900/- each from M/s

Perception, Shop No. 104, R.C. Arcade, Madan Mahal Square, Jabalpur. The rates have

already been approved by the Board vide CBR No. 27 dated 30-11-2015.

The CEO is authorized to incur the expenditure accordingly.

Resolution No. 15

Considered and approved. The CEO is authorized to incur the expenditure for the

same. It was resolved that instructions with pictures for using the bio toilets must be

placed on the Bio toilets in Hindi and also the Logo of Cantonment Board Jabalpur must

be placed on the bio toilets.

16. Sanitation maintenance with removal of rubbish of Gora Bazar/Karondi

Area


Board is requested to consider the extension of contract of Sanitation maintenance

with removal of rubbish of Gora Bazar/Karondi Area at already Board approved rates, for

three months as the existing contract has been expired on 05-11-2016.

16

In this regard report of Sanitary Section is placed on the table.

Resolution No. 16

Considered and resolved to extend the contract of Sanitation maintenance with

removal of rubbish of Gora Bazar / Karondi Area for three months at already Board

approved rates.

17. Hiring of Private Security Services


Board is requested to consider the extension of contract of Hiring of Private

Security Services at already Board approved rates, for three months as the existing

contract has already been expired.

In this regard report of Sanitary Section is placed on the table.

Resolution No. 17

Considered and resolved to extend the contract of Hiring of Private Security

Services for four months at already Board approved rates.

18. “Unauthorized Construction on Sy.No.317, St. Aloysius College, Jabalpur

Cantt.”

To consider report dated 15-11-2016 of Engineering Section stating that

The Principal, St. Aloysius College, Jabalpur Occupier of Sy.No.317, known as St.

Aloysius College, Jabalpur Cantt. is constructing the following Unauthorized

Construction:-

“Unauthorized construction by making hall on Ground Floor, First Floor,

Second Floor in the Sy. No. 317, known as St. Aloysius college, Jabalpur Cantt.

The Ground floor hall is admeasuring (1)64’x25’ (approx). The First floor hall is

admeasuring (1)64’x25’(approx). The Second Floor hall is admeasuring

(1)64’x25’ (approx).”

The site in question comprises the Sy.No. 317, Jabalpur Cantt. The site is

situated outside Civil and Bazar area placed under the management of DEO,

Jabalpur Circle, Jabalpur from land point of view.

17

Report of Engineering Section is placed on the table for issue of notice and

prosecution u/s 244, 247, 248 and 249of Cantonments Act, 2006.

Resolution No. 18

Considered and resolved that notice u/s 248 and 249 of the Cantonments

Act, 2006, be issued to The Principal, St. Aloysius College, Jabalpur for stop &

removal of unauthorized construction failing which another notice u/s 320 of the

Act ibid be issued, to remove the Unauthorized Construction and on their failure to

comply, the same be removed by the agency of the Cantt Board at the risk and cost

of defaulter as per Cantt. Act, 2006. The Board also authorized the CEO to initiate

prosecution u/s 244 & 247 of the Cantonments Act, 2006, against the defaulter.

19. “Unauthorized Construction on Sy.No.372/54A, H. No. 142, Gora

Bazar, Jabalpur Cantt.”

To consider report dated 24-10-2016 of Engineering Section stating that

Shri Pawan Gupta S/o Late Shri Jamna Prasad Gupta Occupier of H.No.142(pt),

Gora Bazaar, Jabalpur Cantt. is constructing the following Unauthorized

Construction:-

“Unauthorized construction by making room on Ground Floor, First

Floor and Second Floor in the Sy. No. 372/54A, H. No. 142, Gora Bazaar,

Jabalpur Cantt. The Ground floor room is admeasuring (1) 10’6”x18’. The First

floor room is admeasuring (1) 10’6”x18’ The Second floor room is admeasuring

(1) 10’6”x18’. Brick work on second floor is in progress on the day of visit.”

The site in question comprises the Sy.No. 372/54A, H. No. 142, Gora

Bazar, Jabalpur Cantt. The site is situated inside Civil and Bazar area placed under

the management of this office from land point of view.

Report of Engineering Section is placed on the table for issue of notice and

prosecution u/s 244, 247, 248 and 249of Cantonments Act, 2006.

Resolution No. 19

Considered and resolved that notice u/s 248 and 249 of the Cantonments

Act, 2006, be issued to Shri Pawan Gupta S/o Late Shri Jamna Prasad Gupta

for stop & removal of unauthorized Construction failing which another notice u/s

320 of the Act ibid be issued, to remove the Unauthorized Construction and on

their failure to comply, the same be removed by the agency of the Cantt Board at

the risk and cost of defaulter as per Cantt. Act, 2006. The Board also authorized

18

the CEO to initiate prosecution u/s 244 & 247 of the Cantonments Act, 2006,

against the defaulter.

20. “Building Plan for Proposed Construction of First Floor in H. No. C-47, Vijay

Nagar Extension, (Part of Kh. No. 40/22, Mouza Karondi) Ranjhi, Jabalpur

Cantonment.”

To consider the building plan and application u/s 235 of Cantonments Act, 2006

submitted by Shri Praveen Kumar Das S/o Shri Jesu Das and 2. Smt. Pramila Das

w/o Shri Praveen Kumar Das for the proposed construction of First Floor in the H. No.

C-47, (Kh. No. 40/22, Mouza Karondi) Ranjhi, Jabalpur Cantt.

The land in question is situated outside the notified civil area comprising H. No.C-

47, Vijay Nagar Extension,(Kh. No. 40/22, Mouza Karondi), Ranjhi, Jabalpur Cantt.

The plan was referred to DEO Jabalpur Circle, Jabalpur for obtaining ‘NOC’ from

land point of view as required u/s 238 (3) of Cantonment Act, 2006, for the proposed

construction. The same has been returned by the DEO to this office vide letter

No.DEO/JBP/Building Plans/Gen/Karondi/Vol-I/25, dated-28-10-2016, with the remark

that “There is no defence land involved in the proposed construction, as the proposed

work is on first floor. This office has therefore no comments to offer on the building

plan.”

Proposed construction admeasures as under:-

Residential

Plot area - 485.00 sq.ft

Existing Ground Floor area - 485.00 sq.ft

Proposed First Floor area - 485.00 sq.ft

Total proposed construction - 485.00 sqft

The approximate assessed construction cost @ Rs-950/- per sq.ft. would be

Rs-4,60,750/-, process fee @ 5% of above amount Rs-23,038/-.

The plan along-with report of Engineering Section are placed on the table.

19

Resolution No. 20

Considered and resolved that building plan in respect of 1. Shri Praveen Kumar

Das S/o Shri Jesu Das and 2. Smt. Pramila Das w/o Shri Praveen Kumar Das for the

proposed construction of First Floor in the H. No. C-47, Vijay Nagar Extension, (Part of

Kh. No. 40/22, Mouza Karondi) Ranjhi, Jabalpur Cantt be sanctioned u/s 238 of the

Cantonment Act 2006 on payment of process fee of Rs.23,038/- The applicant shall

inform the CEO in writing the date of commencement and completion of the building

work. The work shall be completed within one year from the date of commencement. The

sanctioned plan must adhere to in every detail and particulars. Any deviation from the

sanctioned plan shall entail action under sections 239, 244, 248, 249 and 320 of the

Cantonment Act 2006 and other legal actions as the Board may take, including

demolition of unauthorized construction.

21. “Building Plan for Proposed Construction of Second Floor in Sy. No. 68

(part), H. No. 68 (Kh. No. 773/4, 774/4, 775/3, 776/4) A.P.R. Colony, Katanga,

Cantonment Jabalpur .”

To consider the building plan and application u/s 235 of Cantonments Act, 2006

submitted by Shri Madhukar Rao S/o Shri Surya Narayan Rao for the proposed

construction of Second floor in the Sy. No. 68 (part), H. No. 68 (Kh. No. 773/4, 774/4,

775/3, 776/4) A.P.R. Colony, Katanga, Jabalpur Cantt.

The land in question is situated outside the notified civil area comprising Part of

Sy. No. 68 , H. No. 68 (Kh. No. 773/4, 774/4, 775/3, 776/4), APR Colony, Katanga,

Jabalpur Cantt.

The plan was referred to DEO Jabalpur Circle, Jabalpur for obtaining ‘NOC’ from

land point of view as required u/s 238 (3) of Cantonment Act, 2006, for the proposed

construction. The same has been returned by the DEO to this office vide letter

No.DEO/JBP/Building Plans/Gen/Katanga/Vol-II/57, dated-25-10-2016, with the remark

that “As per the GLR of this office the proposed construction falls on GLR Sy. No. 68

(pt), which is classified as B-2 land under the management of the State Govt. Hence NOC

cannot be given by this office for the proposed construction. Please take further action at

your end.”

Proposed construction admeasures as under:-

Residential

Plot area - 1500.00 sq.ft

20

Existing Ground Floor area - 877.00 sq.ft

Existing First Floor area - 792.00 sq.ft

Proposed Second Floor area - 357.00 sqft

Total proposed construction - 357.00 sqft

The approximate assessed construction cost @ Rs-950/-per sqft would be

Rs-3,39,150/-, process fee @ 5% of above amount Rs-16,958/-.

The plan along-with report of Engineering Section are placed on the table.

Resolution No. 21

Considered and resolved that building plan in respect of Shri Madhukar Rao S/o

Shri Surya Narayan Rao for the proposed construction of Second Floor in the Part of

Sy. No. 68, H. No. 68 (Kh. No. 773/4, 774/4, 775/3, 776/4), APR Colony, Katanga,

Jabalpur Cantt be sanctioned u/s 238 of the Cantonment Act 2006 on payment of process

fee of Rs.16,958/- The applicant shall inform the CEO in writing the date of

commencement and completion of the building work. The work shall be completed

within one year from the date of commencement. The sanctioned plan must adhere to in

every detail and particulars. Any deviation from the sanctioned plan shall entail action

under sections 239, 244, 248, 249 and 320 of the Cantonment Act 2006 and other legal

actions as the Board may take, including demolition of unauthorized construction.

22. “Mutation in respect of Sy. No. 143/126, H. No. 268, Sadar Bazar, Jabalpur

Cantt”

An application dt. 15.02.2016 received from Shri Dhirendra Chouksey, Smt. Asha

Chouksey & Shri Sidharath Chouksey for mutation in respect of GLR Sy.No.143/126,

H.No.268 admeasuring 1848 sq.ft. classified as B-3 land as per GLR recorded HOR Smt.

Harba Bai wd/o late Ramphal Chouksey, Shri Dhirendra Kumar Chouksey S/o Gaya Ram

Chouksey, Smt. Amit Kumar Chouksey S/o Bhimsem Chouksey minors grandsons in the

guardianship of Smt. Harba Bai held on old grant under the management of Cantonment

Board Jabalpur.

The applicants Shri Dhirendra Chouksey, Smt. Asha Chouksey & Shri Sidharath

Chouksey vide their application dated 15-2-2016 intimated that the above said property

came to their share by way of Batwara through Court order dated 21-01-2016 in Civil

Court Case No.114/A/2013 by XIV Civil Judge Class I Jabalpur. In this regard the above

said applicant has also submitted the admission deed dated 19-07-2016 and affidavit

dated 11-07-2016. In the site inspection report dated 20-09-2016 submitted by

21

Engineering section it has been observed that there are no encroachment and no sub

division of site but change of purpose and unauthorized construction is involved.

As such the proposal for change of purpose from old grant site of above said

Sy.No. may be forwarded to competent authority for obtaining Govt. sanction as per

instruction vide Dte. Defence Estate Central Command Lucknow letter No.41190/ land

policy dated 31-08-2010.

The relevant documents along with the report is placed on the table.

Resolution No. 22

Considered and it was resolved that a proposal be sent to competent authority for

mutation in the GLR Sy. No. 143/126, H. No. 268, Sadar Bazar, Jabalpur Cantt. It was

further resolved that after receiving of sanction of competent authority, mutation shall be

done.

23. “Compounding of unauthorized encroachment in respect of Sy. No. 159,

Jhiriya, Jabalpur Cantt”

The applicant has encroached open defence land by constructing room on Sy. No.

159 which is admeasured 18’x32’. In this regards this office has issued a show cause

letter vide letter no. Sy. No. 159(pt)/Jhiriya/06/1524 dt 31st Jan 2006 against the

encroacher Shri Pappu Anthony S/o Shri Munna Anthony. A notice u/s 185 of Cantt Act

1924 (new 248(1) of Cantt Act 2006) has also issued against the encroacher vide notice

no. Sy. No. 159(Part)/Jhiriya/Unauthorized Const./06/173 dt 04.05.2006 with the

authority of CBR No. 28 dt 27.04.2016. The applicant has been filed an appeal u/s 340 of

Cantt Act 2006 before the Appellant Authority i.e. GOC-In-C, CC Lucknow on dt

18.05.2006.

An application dt. 14.10.2016 has been received from Shri Pappu Anthony S/o

Shri Munna Anthony for compounding of unauthorized construction in respect of GLR

Sy.No.159, classified as B-3 land.

The Appellant Authority passed an interim order in respect of appeal no. PEND

60/2013 on dt. 08.11.2016 to be resolved the compounding application in Board.

As per GLR recorded HOR Shri Mool Chand S/o Shri Bal Mukand Tamholi

Chowrasia Jubbulpore described as Temple held on Old grant under the management of

DEO, Jabalpur Circle Jabalpur Cantt. Sy. No. 159 described as Temple but not for

residential purpose. The applicant constructed a room for residential purpose and he is

living at present. The above said construction has constructed on open defence land

which comes under the category of encroachment.

Resolution No. 23

It is resolved that the compounding application is not considerable because

encroachment has been done by the Appellate by way of unauthorized construction on

22

Sy. No. 159(pt). The applicant encroached the above said land through unauthorized

construction. Which cannot be considered for composition under byelaws and

encroachment may be removed.

24. Supply & fixing of L.E.D. Lights and L.E.D. Street Lights

To consider supply & fixing of 500 LED Street Lights 25 W and 500 LED Tube

Lights 18 w from Kendriya Bhandar Bhopal under DGS&D rates. Kendriya Bhandar is

an authorized agency by Govt of India, Ministry of Personnel, Public Grievances &

Pensions (DOPT) from which we can directly purchase the items without calling for

quotation.

Board is requested to consider the same.

Resolution No. 24


25. Cancellation of tender for replacement of existing light to 25 w LED of M/s

Arya Filaments Pvt. Ltd.

The Board vide its CBR No 24 dtd 29-06-2016 has approved the rates of M/s

Arya Filaments Pvt. Ltd Indore for replacement of existing light to 25w LED. In

continuation of the same the Board asked the agency to submit Rs. 15,000/- as security

deposit along with a non-judicial stamp paper of Rs. 100/- and also asked sample and

technical specifications certificate as per the tender terms. The agency has not submitted

the security deposit and non-judicial stamp paper after repeated telephonic conversations

and written letters. Also the sample of LED lights produced by the agency did not match

to the specifications of our tender. The same was also intimated to M/s Arya Filaments

Pvt.Ltd. and it was also directed to them to produce the samples as asked vide our tender

terms. The agency besides our continuing verbal and written instructions did not produce

the sample as per our specifications nor submitted the security deposit till date.

Therefore the Board is requested to cancel the tender of M/s Arya Filaments

Pvt.Ltd. and forfeit its earnest money of Rs. 12,000/- deposited vide FDR of State Bank

of India.

Relevant file is placed on the table for consideration of the Board.

23

Resolution No. 25

Considered. It was resolved to cancel the tender of M/s Arya Filaments Pvt. Ltd.

and forfeiting its earnest money of Rs. 12,000/- deposited vide FDR of State Bank of

India.

26. Payment of DPR of Sewer Line & STP

The Cantonment Board has got prepared the DPR of Sewer Line project under

JNNURM scheme from M/s Snow Fountain. The Consultancy Charges of the project was

1.21 %. JNNURM scheme has stopped and in its place Amrit Yogna has been started.

The Cantonment Board has made payments of two installments to snow fountain

as consultancy charges (15%+15%= 30%). The DPR that was prepared for the sewer line

in the year 2013 the cost of the same has increased to 98.2 Crore. The firm snow fountain

is demanding the increased cost of Rs 4,50,429/-(First 15 % of the bill amount).

Cantonment Board has prepared a new DPR for the sewer line which has been

sent to “Additional Director Regional Centre for Urban & Environmental Studies

Lucknow U.P.”

Relevant documents along with the report of the Engineering Section is placed

before the Board.

Resolution No. 26

Considered and approved the payment of Rs. 4,50,429/- (first 15% of the bill

amount) to M/s Snow Fountain as the increased cost of fee of preparing DPR. The CEO

is authorized to incur expenditure for the same.

27. Conversion of old mali quarters in Commercial complex cum Residential

housing in Ashok Marg (Part of Sy.No.127)

To consider the letter dated 21-11-2016 Vice President Shri Abhishek Chouksey

requested to construction of commercial complex cum residential Housing in Ashok

Marg (Part of Sy.No.127) at old Mali Quarter. At present old Mali quarter is in

dilapidated condition and it is a prime location suitable for commercial complex cum

residential housing. The complex is proposed to be constructed on part of Sy.No.127

classified as ‘C’ class land part of which has Class IV staff Accommodation (Mali

Quarter).

24

The total built up area shall be 1619 sqm and the estimated cost of work is Rs 200

lacs, which is based on MES SSR,2010. The features of the proposed building are :

1) R.C.C. footing 2) PCC 1:3:6 for the base. 3) R.C.C. 1: ½ :3(M-20) for

superstructure 4) Framed structure. 5) Vitrified floor tiles.

The work has to be carried out through T.C. contractor M/s Deepak Construction

at already approved rate @ 38.00% above MES SSR,2010. Budget provision exists under

the maintenance head.

Relevant estimate along with report of Engineering section are placed on the table.

Resolution No. 27

Considered and approved. The CEO is authorized to incur expenditure

accordingly under respective head.

Further it was resolved that a Site Inspection Committee be constituted

which consists the following members and submit their report regarding feasibility

of the same.

1. Vice President

2. GE

3. Cantt Engineer

4. Shri Ajay Padam

28. Construction of Anganbadi Centre for children use after converting of

existing Bathroom at St.No.19 infront of Pramod Tiwari House, Sadar

Bazar, Jabalpur Cantt.

To consider and approve an estimate of Rs 3,00,000/- towards the

construction of Anganbadi Centre for children use after converting of existing

bathroom at St.No.19 infront of Pramod Tiwari House, Sadar Bazar, Jabalpur

Cantt and its classified as class ‘C’ land comes under the management of

Cantonment Board, Jabalpur. This works involves brick work, plaster, tiles,

galbanum corrugated steel sheet with steel frame work.

The work has to be carried out through T.C. Contractor M/s Neeraj Dutt

Mishra at already approved rate 36.90 above MES SSR,2010. Budget provision

exists under maintenance head.

Relevant estimate along with report of Engineering Section are placed on

the table.

25

Resolution No. 28

Considered and approved. Further it was resolved that one Anganbadi shall

also be constructed in ward no. 6 at the cost of Rs. 3.00 lacs if the funds are

released by the State Govt. The CEO is authorized to incur expenditure

accordingly under respective head.

29. Re-carpetting of 25mm thick SDBC at Mall Road, Jabalpur Cantt.

To consider and approve an estimate of Rs 41.20 lacs for 25mm thick SDBC at

Mall road. The Mall road was previously repaired about 10 years ago and it classified as

‘C’ Class land, Sy.No.441 comes under the management of Cantonment Board,

Jabalpur. The total length of road is 1800m and width is 9.0m. This work involves for

preparation of surface, profile corrective course, 25mm thick SDBC, etc

The work has to be carried out through M/s M.K.S. Engineering Services at

already approved rate.Budget provision exists under maintenance head.

Relevant estimate along with report of Engineering Section are placed on the

table.

Resolution No. 29

Considered and approved. As per GE suggestion 40 mm SDBC be done

with profile corrective course / potholes. The CEO is authorized to incur

expenditure accordingly under respective head. After preparing the revised

estimates the matter should be placed before next Board Meeting.

30. Revision of Building Bye-laws

Instructions issued vide PDDE letter No.3528/Bye-laws/ building/ LC-7/2 dated

10-06-2016 and DGDE letter No. 12/1/Bldg Bye-laws/Gen/DE/2015 dated 23-05-2016 to

prepare the building bye-laws of each of the Cantonment Board. Cantonment Board

prepared the building bye-laws as per section 251 and 380 of the Cantonment Act,2006.

Cantonment Board Jabalpur has prepared the building bye-laws in Hindi and

English and same is put up before Board for approval and further submission to

competent authority for obtaining sanction.

Relevant documents are placed on the table.

26

Resolution No. 30

Considered and approved. Army suggestions may be considered, if any.

31. Repair/ construction of bathroom at Gora Bazar Ward No.6, Jabalpur

Cantt.

To consider and approve an estimate of Rs. 95,000/- for repair / construction of

bathroom at Gora Bazar Ward No.06, Jabalpur Cantt. The major works involves brick

work, glazed ceramic tiles, floor and pre-painted GI sheet.

The work has to be carried out through T.C. Contractor M/s Sunil Ku.

Shriavastava and Sons at already approved rate @ 35.30% above MES SSR,2010.

Budget provision exists under maintenance head.


Resolution No. 31

Considered and approved. The CEO is authorized to incur expenditure accordingly

under respective head.

32. To consider and approve following works / estimates under maintenance

Head.

S.

No.

Name of Work Scope of

Work

dimension/

Qty.

Ward

No.

Estimated cost of

Work

Remark

1 Repair of Existing

drain to RCC drain

in the Part of

Sy.No.67-B, Infront

of Katanga School

Jabalpur Cantt.

150 mtr

0.60 wide

0.60 high

1 Rs-5,63,500/- Part of Sy.No.67-B

Class “C” land

under the Board

management


drain to RCC drain

in the Part of

Sy.No.144, GK

100 mtr

0.60 wide

0.60 high

3 Rs-3,76,000/- Part of Sy.No.144

Class “B-3” land

under the Board

management

27

Hussain Compound

Jabalpur Cantt.


drain to RCC drain

in the Part of

Sy.No.143/823,

St.No.11, Gita

medicos to cantt

garage Jabalpur

Cantt.

250 mtr

0.60 wide

0.60 high

5 Rs-9,40,000/- Part of

Sy.No.143/823

Class “C” land

under the Board

management

4 Providing Cement

concrete road over

existing road infront

of Luxmi Narayan

mandir Gora bazar

Jabalpur Cantt

300 mtr

3mt wide

0.20 thick

6 Rs-6,84,500/- Sy.No.372/113 part

Class “C” land

under the Cantt

Board management

5 Repair and

maintenance of

existing Urinal at

part of Sy. No.133,

near Ganesh Chowk

infront of Kassi

Hotel, Sadar Bazar,

Jabalpur Cantt.

5 Rs 1,00,000/- Sy.No. 133, part

Class “C” land

under the Cantt

Board management.

6 Repair and

maintenance of

existing Urinal at

part of Sy.

No.143/823, infront

of Babadeen Shop,

Sadar, Jabalpur

Cantt.

4

Rs 1,00,000/- Sy.No. 143/823 part

Class “C” land

under the Cantt

Board management

7 Construction of

Cement concrete

road at St.No.11/3

Sadar Bazar,

Jabalpur Cantt.

53mtr x10

63mtr x 5

5 Rs 7,65,000/- Sy.No. 133, part

Class “C” land

under the Cantt

Board management

8 Construction of

cement concrete

road in St.No.5,

Ashok Marg to Azad

Chowk, Sadar

Bazar, Jabalpur

Cantt.

150mtr x 7

5 Rs 10,00,000/- Sy.No. 133, part

Class “C” land

under the Cantt

Board management

9 Renovation and

repairing of Tagore

7 Rs 6,00,000/- Class “A-1”

Analogous land.

28

Primary School,

Karondi, Jabalpur

Cantt.

10 Construction of

Urinal at Empire

Check post, Jabalpur

Cantt.

6 Rs 2,00,000/- Sy.No.443 side

berms Class “C” land under the Cantt

Board management

11 Construction of ATM

building in

Cantonment Board at

Norris road side,

Jabalpur Cantt.

L=7.5 mtr

W=3 mtr

5 6,00,000/- Class “C” land

under the Cantt

Board management

12 Repair /Construction

of drain at Hyder

Compound

200 mtr 4 Rs. 6,00,000/- Part of Sy. No. 134

Class ‘B-3’ land

under the

management of

Cantonment Board.

Board is requested to note that as per the records, the works done on other than

“C” Class land as the Board is maintaining the works on these lands since last 20 years.

Resolution No. 32

Considered. It was resolved that works be done through approved TC Contractors

on already Board approved rates except for item No. 9 which is on A-1 analogous land.

The CEO is authorized to incur expenditure accordingly under respective head.

33. Revised Estimates

To consider the revised estimates of the following works:

S.No. Name of Work Amount

approved

CBR No. and

date

Revised

Amount

Remark

1 Recarpetting of

Narmada road

86,50,000/- CBR No.18

dated 29-2-

2016

1,12,75,431/- Due to

heavy pot

holes and

uneven

surface of

the road.

2 Providing

bituminous patch

work with WBM at

Empire crossing to

YMCA Mandla

15,00,000/- CBR No.07

Sr.No.105

dated 29-9-

2016

Rs

21,00,000/-

Due to

major

potholes

repair work

with WBM

29

road, Jabalpur including

seal coat of

Pot holes.

Reports of CE are placed before the Board with corresponding Measurement

Books about the satisfactory nature of work.

Resolution No. 33

Considered and approved. The CEO is authorized to incur the expenditure for the

same. PCB advised that estimates must be made comprehensive and for escalation in

estimates, CE should give reasons for the same.

34. Conversion of Old Public Group Latrine at Passi Mohalla, Jabalpur Cantt.

To consider the letter dated 26-11-2016 of Smt. Beena Manmohan

Agrawal, Member Ward No.2 Cantonment Board, Jabalpur requested to demolish

an old male public group latrine at Passi Mohalla, Jabalpur Cantt. and to construct

the shop on this portion.

Smt. Beena Manmohan Agrawal, Ward No.2, Member explained that as per

‘Swachh Bharat Abhiyan’ maximum number of people constructed their toilets

inside their houses and those who are not constructed Toilets, partly Ladies toilet

converted into Gents toilet those are situated nearby area.

She is also stated that ‘Old male Public Group Latrine is in dilapidated

condition and demolished all the latrines and the whole area utilized for

constructing the shops to generate the revenue.

The estimated cost of work if Rs 17 lacs. The major work involves brick

work, RCC, plaster, tiles white/ colour wash. The work has to be carried out

through TC approved Contractor M/s Neeraj Dutt Mishra at already approved rate

@ 36.90% above MES SSR, 2010.

Relevant estimates along-with report of Engineering Section are placed on the

table.

Resolution No. 34

Considered in detail. As per the request of all members, it was resolved that 10

seater public group latrine be constructed @ Rs. 5.00 lacs and the remaining amount of

Rs. 12.00 lacs is being utilized for construction of shops to generate the revenue for

Board.

30

35. Noting of Minutes of Board by Circulation of Agenda

To note agenda circulated and approved by the Board –

(i) Dtd 01-12-2016 regarding Declaration of Cantonment Board Jabalpur as

Open Defacation Free.

(ii) Dtd 28-09-2016 for allotment of Shivani Ground for Garba

(iii) Dtd 07-10-2016 for approval for vetting fee of DPR regarding laying of

Sewer Line in Civil area of Jabalpur Cantonment.

Resolution No. 35

Considered and noted.

36 Payment of Fee of DPR of Water Supply System

The Cantonment Board has got prepared the DPR of Water Supply system

JNNURM scheme from M/s Snow fountain. The consultancy charges of the project were

1.07%. JNNURM scheme has stopped and in its place Amrit Yogna has been started.

The Cantonment Board has made payments of two installments to snow fountain

as consultancy charges (15%+15%=30%). The DPR that was prepared for the water

supply system in the year 2013 the cost of the same was increased to 65.91 crore. The

firm snow fountain is demanding the increased cost of Rs 1,88,887/- (First 15% of the

bill amount).

Relevant documents along-with the report of the Engineering Section is placed

before the Board.

Resolution No. 36

Considered and approved the payment of Rs. 1,88,887/- (first 15% of the bill

amount) to M/s Snow Fountain as the increased cost of fee of preparing DPR. The CEO

is authorized to incur expenditure for the same.

37. Approval for vetting fee DPR of regarding water supply system in Civil

area in Jabalpur Cantt.

The Cantonment Board has prepared a DPR(Detailed Project report) regarding the

water supply system. The DPR has now to get vetted from a concerned Govt. agency. In

this connection Regional Centre for Urban and Environmental Studies, Lucknow was

contacted for the purpose. The said Central Govt. Authority through its letter No.

31

URC/1063/AD24/2016-2017 dated 05-08-2016 communicated his consent for vetting

DPR on payment of fee (charges) of Rs 5 lacs out of which 2 lacs shall be payable to him

in advance. Hence the matter is pending for approval of charges.

Relevant documents along-with the report of the Engineering Section is placed

before the Board.

Resolution No. 37

Considered and approved the charges / fee of Rs 5.00 lacs for vetting of DPR of

Water Supply System by Regional Centre for Urban and Environmental Studies,

Lucknow. The Board also approved the advance payment of Rs 2.00 lacs out of Rs. 5.00

lacs to Regional Centre for Urban and Environmental Studies, Lucknow.

38. Renewal of lease of CF Building standing on survey No. 127(part) Jabalpur

Cantt. to State Bank of Indore for ATM purpose.

REF : CBR No.47 dt.12/8/2014

With ref. to above, the percentage for increasing lease rent mentioned in

resolution side is 50% which may be read as 20% ,values remaining the same.

Further to above, the lease period has expired on 31/12/2015, therefore term of

lease is required to be renewed for further period of 03 years w.e.f. 01.01.2016 to

31.12.2018 by enhancing 20% rent from Rs.17328/- p.m to Rs 20794/- p.m. for each shop

plus service tax as applicable.

Relevant Documents alongwith report of Revenue Supdt. are placed on the

table.

Resolution No.38 Considered and resolved to correct the CBR No. 47 dtd 12-08-2014 where it was

mentioned the rent be increased as 50%. The same is to be read 20% and value remaining

the same.

Further it was also resolved that the lease of State Bank of India ATM, Cantt.

Branch be renewed for further period of 03 years w.e.f. 01-01-2016 to 31-12-2018 by

enhancing 20% rent which comes to Rs 20794/- p.m. plus service tax as applicable. It is

also resolved that necessary agreements be executed with State Bank of India and arrears

of rent be recovered from them.

32

39. Correction in Renewal of lease of CF Building standing on Survey No.

127(part) Jabalpur Cantt. to State Bank of Indore for Bank purpose.

Ref :- CBR No. 46 dated 12.08.2014.

With reference to above, the percentage for increasing lease rent mentioned in resolution

side is wrongly entered as 50% , it may be corrected and read as 25% as per lease

condition and value be corrected from Rs.26,025/-p.m to Rs.21,688/- p.m w.e.f

28/4/2014 to 27/4/2019 plus service tax as applicable.

Relevant Documents alongwith report of Revenue Supdt. are placed on the table.

Resolution No.39 Considered and resolved to correct the CBR No. 46 dtd 12-08-2014 where it was

mentioned the rent be increased as 50%. The same is to be read 25% and value be

corrected from Rs. 26025/- per month to Rs. 21688/- per month for 5 years w.e.f. from

28-04-2014 to 27-04-2019 plus service tax as applicable. It is also resolved that

necessary agreements be executed with State Bank of India and arrears of rent be

recovered from them.

40. Renewal of lease of CF 03 nos of Shops standing on survey No. 127(part)

Jabalpur Cantt. to M/s Rajani Sales and Service Private Ltd., Jabalpur

Ref :- CBR No. 1( FCR No.21 dt. 22/9/14) dt. 18/10/2014

With ref. to above , the lease period has been expired on 31/12/2014, therefore term of

lease is required to be renewed for further period of 03 years w.e.f. 01.01.2015 to

31.12.2017 by enhancing 20% rent from Rs.14440/- p.m to Rs 17328/- p.m. plus service

tax as applicable for each shop.

Relevant Documents alongwith report of Revenue Supdt. are placed on the table.

Resolution No.40 Considered and unanimously approved. It is also resolved that the lease of M/s

Rajani Sales and Service Private Ltd., Jabalpur be renewed w.e.f. for further period of 03

years 01-01-2015 to 31-12-2017 by enhancing 20% rent comes Rs 17328/- p.m. plus

service tax as applicable. It is also resolved that necessary agreements be executed with

State Bank of India and arrears of rent be recovered from them.

33

41. Reimbursement of Medical bill

Shri Gorelal Sahu, Mali submitted his medical bill for reimbursement on 31-12-

2015. The bill was forwarded to RMO, Motilal Nehru Hospital for scrutiny and checking

the rates as per CSMA rules of Govt. of India with restrictions of admissibility.

1. Shri Gorelal Sahu, Mali – Rs. 1,17,379/-

After scrutiny of medical bill by RMO, Motilal Nehru Hospital part payment Rs.

49,000/- was given to Shri Gorelal Sahu under CEO’s power and the rest amount of Rs.

68,379/- is to be paid after approval of the Board.


Resolution No. 41


42. For Approval of Reply to the complaint by Hari Shankar Chansoriya againt

renovation/butification on Sy No. 340

The office of the Director General Defence Estate, Govt. Of India, Ministry of

Defence, Delhi Cantt vide letter No 70/VIP Ref-160/Jabalpur/C/DE/16 dt 15-11-2016

sought comments/report on complaint dt 3-11-2016 submitted by complainant Adv Hari

Shankar Chansoriya R/o 11-C, Kigsway, Ganesh Chouk, Sadar, Jabalpur regarding

construction of water fountains by Cantonment Board Office Jabalpur at sy No. 340,

Kobra Ground and inside Kept. Vikram Batra Mess without obtaining prior approval of

competent authority. Copy of which has also been served to this office.

It is found from perusal of detailed complaint that the complainant is challenging

construction of water fountains on ‘’A-1” land from cantonment fund and even without

prior approval of competent authority.

The report/comments have been prepared which requires approval of Board due to

involvement of previous resolutions of this Board.

Relevant documents and case file is presented before the board.

Resolution No. 42

Considered. Board unanimously resolved that the work executed as fountain was

for public welfare by the Board and the Board is in agreement that the reply placed before

the Board is suitable.

34

43. Revision of timing and remuneration of contract engagement of Legal

Advisor

Advocate Vijay Singh has been engaged as Legal Advisor in 2011 purely on

contract basis in the year 2011. The period of contract has been renewed by the Board

continuously on the basis of satisfactory performance in all kind of legal work and

responsibilities.

Currently contract for engagement of legal advisor has been renewed through

CBR No 8 dt 30-04-2016 for period of 11 months on consolidated remuneration of Rs.

15000/- per month. He has been engaged for attending office between 3:30 PM to 5:30

PM [2 hours] in every working day since 2011 but due to increasing numbers of legal

litigations, matters and compliances now a days in various courts and tribunals which

needed more frequent monitoring and consumed much more time for follow-ups hence

the working hours of Legal Advisor required to be extend.

Therefore it is proposed that term of engagement of Legal Advisor for attending

Cantonment Board Office should be revised for 3 hours in place of 2 hours daily and

consolidated remuneration of Legal Advisor should also be revised from 15,000/- to

20,000/- due to increasing time consumption.

Relevant Documents are placed before the board for consideration.

Resolution No. 43

Considered. It was resolved that the timings of Legal Advisor for attending

Cantonment Board Office be revised for 3 hours in place of 2 hours daily and the

consolidated remuneration from 15,000/- to 20,000/- due to increasing time

consumption.

44. Repair/Renovation of Work other then ‘C’ class Land.

Previously Cantonment Board has undertaken various works of construction in

other then ‘C’ class Land. These works are situated in B-2 State Government Land, B-3/

B-4 Land under the management of DEO/CEO. A-1 land is under the management of

Local Military Authority.

35

At present Cantonment Board has stopped all the construction work other then ‘C’

Class Land as per direction of the higher authority.

Currently the construction needs various types of repairs and renovation works

other then ‘C’ Class Land that was executed previously. Elected Ward member are

forcing to execute the work. The board may decide about this matter.

Resolution No. 44

Considered. It was resolved that any land which is vested with Cantt Board and

handed over for the management the works should be executed on those lands only, by

the Board.

45(a) Revision of rates of collection of damage charges from vendors occupying

platforms of Narbada Road

Ref :- CBR No. 23 dt.29/6/2012

To consider revision of damage charges to be collected from the vendors

occupying platforms of Narbada Road. Cantonment Board have provided sheds and

constructed pucca platform at the side of Narbada road and the vendors are selling

vegetables / fruits etc on temporary basis from these platforms. There are about 15

vendors who are charged damages @ Rs.20/- per day for each platform.

Existing Rate Proposed Rate

Rs.20/- per platform (daily) Rs.50/- per platform

Relevant documents alongwith report of Revenue Supdt. are placed on the table.

(b) Revision of rates of collection of damage charges from vendors occupying

platforms of Bhaisasur Road Chari Marg

To consider revision of damage charges collected from the vendors occupying platforms

at the side of Bhaisasur road Chari Marg. Cantonment Board have provided sheds and

constructed pucca platforms at the side of Bhaisasur road and the vendors are selling

Chicken/Mutton/Fish etc on temporary basis from these platforms. There are about 35

vendors who are charged damages @ Rs.1000/- monthly for each platform.

Existing Rate Proposed Rate

Rs.1000/- per platform (monthly) Rs.2000/- per platform

Relevant documents alongwith report of Revenue Supdt. are placed on the table.

36

Resolution No. 45(a)


Resolution No. 45(b)

Considered and approved the proposed rates as Rs. 1500/- per platform per month.

46. Noting of Directions of DGDE/PDDE

1. DGDE, Delhi Cantt letter no. 25/Misc/C/DE/2004 dtd 06-10-2016 and PDDE, CC

letter No. 82562/RULING/LC-6/C-124 dtd 13-10-2016 regarding recruitment to fill

vacancies and promotions in Cantonment Boards.

2. DGDE, Delhi Cantt letter no. 25/Misc/C/DE/2004 dtd 26-11-2016 and PDDE, CC

letter no. 41190/Land Policy dtd 02-12-2016 regarding Checking of unauthorized

constructions and change of purpose in the properties situated on Defence Land inside

Cantonment.

Resolution No. 46

Considered in detail. It was resolved that the directions contained in the above

letters be strictly followed.

Supplementary item taken with the permission of the Chair.

47. Budget Estimates For The Year 2016-17(R) & 2017-18 (O).

To consider and decide the Budget Estimates for the year 2016-17(R) & 2017-

18(O) which have been scrutinized approved from Principal Director, Central Command

vide letter no. 42112 BE/Jabalpur/2016-17/LC-8 dated 24.11.2016, as the various heads

of budget estimate for the 2016-17(R) & 2017-18(O) has been curtailed total Rs

13,80,00,000/- for 2016-17(R) and Rs 15,35,00,000/- have been curtailed from the

budget estimates.

37

The head-wise detail of all curtailed head is as under:- EXPENDITURE

Budget Head Cut Proposed for

2016-17 (Revised)

Cut Proposed for

2017-18 (Original)

Head-A-4 Contingencies (-)3800000 (-)700000

Head- B-2(b) Revenue Contingencies 0 (-)200000

HeadB-2(c) Misc. Revenue (-)200000 (-)200000

Head-D-2(a) Other Building (-)40000000 (-)50000000

Head D2(a)ii School Building (-)5000000 (-)7000000

Head D2(a)i Hospital Building (-)10000000 (-)1000000

Head D2(b) Road (-)18000000 (-)29500000

Head D2(c) Drainage (-)20000000 (-)15000000

Head D2(d) Water Supply (-)27500000 (-)10000000

Head D2(e) Stores 0 (-)2000000

Head D2(f) Misc. Public Impro. (-)3000000 (-)17000000

Head- E-2(b) Light Contingency (-)1000000 (-)6000000

Head- E-6(b) Garden Contingency (-)1000000 (-)1000000

Head- F-1(b) Hospital Contingency (-)500000 (-)4000000

Head-F4(b) Sanitation Contingency (-)4000000 (-)6800000

Head- F5(b) Water Supply Contingency 0 (-)100000

Head- G1(b) School Contingency (-)3000000 (-)2000000

Head- K Cost of Water (-)1000000 (-)1000000

Total (-)138000000 (-)153500000

Considering the above modifications, the revised income and expenditure for 2016-

17(Revised) and 2017-18(Original) are as under:-

INCOME

Budget Head 2016-17 (Revised) 2017-18 (Original)

(I) (a) Rates and Taxes 162516000 154442500

(b) Service Charges 550000000 600000000

(II) Realization 233500 211000

(III) Revenue Derived 168797751 169931751

(IV) Misc. 4990000 7505000

Income from Local sources 886537251 932090251

(V)

Contribution

from other

sources

Ordinary Grant 45500000 12500000

Special grant under Amrit

Yojna 135000000 139500000

Grant Creation of Capital

Assets 157000000 170000000

State Govt Contribution 550000 550004

(VI) Extra Ordinary & Debt 158665157 175000000

Opening Balance 90652499 111516730

Total Income 1473904907 1541156985

Cantonment Board has to pay about 40,00,000/- p.a., as a cost of water supply

payment and due to shortage of water recovery, the Board pay less amount for the

38

same and huge pending amount is increasing per year for water supply and heavy arrear

is due.

Therefore, the above huge curtailed all section heads are required to reduce from

aforesaid budget expenditure for the year 2016-17(R) & 2017-18(O) .

Relevant document alongwith budget estimate are placed for the table.

Resolution No. 47

Considered and approved that the amount mentioned in the proposed curtailment

should consider the requirements of the Cantt Board as the expenditure has already been

incurred in certain heads and there is requirement of funds for the remaining financial

year.

Sd/- Sd/-

(Rahul Anand Sharma) (Brig S U Dashrath)

Member – Secretary President

Dated: 5th

December 2016 Dated: 5th

December 2016