municipality of kincardine consent agenda … 18 09 consent minutes.pdf · mar 1 8 zong consent...
TRANSCRIPT
5 Minutes of i Building and Planning Feb 2 2009
Committees and ii BruceTelecom Jan 27 2009Boards iii Emergency Services Oct 20 2008
iv Drinking Water Source Protection Jan 23 2009
v Airport Governance Feb 9 2009vi Kincardine Police Services Board Feb 10 2009vii Accessibility Advisory Oct 8 2008viii Accessibility Advisory Nov 24 2008ix Accessibility Advisory Jan 20 2009
x Economic Development Feb 20 2009
Reauest to receive and file minutes
MUNICIPALITY OF KINCARDINE
CONSENT AGENDA
March 18 2009
February 2 2009 Municipality of KincardineBUILDING AND PLANNING COMMITTEE
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MinutesMunicipal Administration Centre at 9 00 am
1 0 CALL TO ORDER
2 0 ROLL CALLLarry Kraemer ex officio A
Gordon CampbellLaura HaightRon HewittRon BoultonDon Turcotte A
Michele Barr Staff ResourceEmily Dance Secretary
3 0 DECLARATIONS OF PECUNIARY INTEREST AND THE GENERALNATURE THEREOF
None
4 0 AGENDA ADDITIONS DELETIONS
None
5 0 DELEGATION
10 00 am Bruce Stickney County Planner Options regarding parking in corearea
Bruce Stickney made a presentation to the Committee regarding parking in the corearea see attached
The committee questioned if there is an opportunity to reduce the residential parkingrequirements in the core area as in the future you could see the larger older homes
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February 2 2009 Municipality of KincardineBUILDING AND PLANNING COMMITTEE
Page 2 of 5
being renovated to accommodate multi residences to maximize the number ofapartments in the core area The committee noted that if a reduction in parking in thecore area was not established it could result in parking spaces in front yards of heritagehomes It was discussed if the car has to be planned around or if there is a trendtowards living and playing downtown without a car Also discussed is the option ofpayment in lieu of parking shared parking and off site parking The committee felt a
parking study would be unnecessary that an amendment to the zoning by law wouldbe an alternative and agreements for shared parking
6 0 ADOPTION OF MINUTES
Motion
Moved by Ron Hewitt
Seconded by Ron Boulton
THAT the Minutes of January 12 2009 Building and Planning Committee be approvedas printed
Carried
7 0 BUSINESS ARISING FROM MINUTES
ACTION ASSIGNED STATUS Completion Date CommentsTO OIS
OUTSTANDINGOIH ON HOLD
liP IN
PROGRESSCIP COMPLETE
2007 06 Lake Street Michele ilp Survey being finalized
2007 14 Downtown Committee ilp County Planner to supply options forParking a discussion regarding parking in
core areas see delegation2 3 2008 Tree Policy Committee olh Pending NHS
5 5 2008 Natural Committee ilp Discussion I UpdatesHeritage Report to SteeringStudy Committee February 13
2009Council March 2009
February 2 2009 Municipality of KincardineBUILDING AND PLANNING COMMITTEE
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5 30 2008 Development Committee olh On hold until PSAB information hasCharges been received from TreasuryBackground Tentatively April 2009Study
9 2 2008 Encroachment Committee clp Remain status quo committee toPolicy review on an individual basis
11 2 2008 Dog Tags Committee ilp Discussion on updating the listUpdate on Health Unit rabies clinicChecking with local vets to see if
they would be interested in sellingtaos
12 1 2008 Traffic Committee c p By law approved by council
Parking ByLaw
12 2 2008 Road Committee ilp Correspondence to be sent out toAllowance lawyers and adjacent propertyBervie owner to submit a proposal ion
behalf of both parties to the
Municipalitv1 1 2009 Street Naming Committee i p Street Naming discussion Lake
Huron Escape see attached reportPL 2009 003 Beisel Subdivisionsee below
1 1 2009 Street NaminoLake Huron Escape With the development of Lake Huron Escape modifications must bemade in keeping with the 911 Civic Addressing Policy the development is creating a throughstreet It was suggested that the new link be named Birchwood resulting in one continuousstreet It was also noted that the numbering on all of the properties would also have to bemodified as the sequence does not allow for consistent numbering in keeping with the 911
policy that requires the numbering start at the south and increase to the north
ACTION A notice be sent out to the property owners with the suggested name and note thatthey could suggest a different name if a consensus is made with the neighbours
Beisel Subdivision For new subdivision it has been procedure for the developer to givesuggested names for the new streets The suggested street name from the developer is NyahCourt with a second choice of MacKenzie Court The committee choose MacKenzie Court
February 2 2009 Municipality of KincardineBUILDING AND PLANNING COMMITTEE
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8 0 CLOSED SESSION IF REQUIRED
9 0 OTHER BUSINESS
9 1 Subdivision Agreement Lake Huron Escape W Pt Lot 45 E S Concession ACondition 6 of the Draft Plan of Subdivision requires the owners to enter into a
Subdivision Agreement with the Municipality to satisfy all requirements of the
municipality financial and otherwise with regards to the provision of roads installationof services facilities and drainage
MotionMoved Ron Hewitt
Seconded Gord Campbell
THAT the Building and Planning Committee recommend that the SubdivisionAgreement proceed to council for approval upon receipt of comments from SVCA
Carried
9 2 Part Lot Control Pipers Ridge II Park Lots 7 8 East of Park Street pt of WellingtonThe owners of Piper s Ridge are requesting the removal of lands from Part Lot Controltherefore creating individual lots
MotionMoved Laura HaightSeconded Ron Hewitt
THAT the Building and Planning Committee recommend the request for certain landsbe removed from Part Lot Control proceed to Council for approval
Carried
10 0 LOCAL DEVELOPMENT UPDATE
10 1 Development I Site Plan Subdivision Update
11 0 UPDATE FROM SAUGEEN VALLEY CONSERVATION AUTHORITY
1 I
February 2 2009 Municipality of KincardineBUILDING AND PLANNING COMMITTEE
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12 0 BUDGET UPDATE
12 1 Year End Report
12 2 January 2009 Budget
13 0 CORRESPONDENCE
14 0 SCHEDULE OF MEETINGS
March 2 2009
March 30 2009
May 4 2009June 1 2009June 29 2009
July 31 2009 FridayAugust31 2009
October 5 2009November 2 2009
November 30 2009
17 0 ADJOURNMENT
Motion
Moved by Ron Hewitt
Seconded by Gordon Campbell
THAT the Building and Planning Committee adjourn to meet again March 2 2009 at 9am
Carried
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Oa RSecretary
BRUCE TELECOM MUNICIPAL SERVICE BOARD MEETING
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CONSENT IQENDAif q
MINUTES
January 27 2009Bruce Telecom Administration Centre
9 00 a m
Roll CallRichard A Martin ChairpersonHolly Robinson ColleyDoug Hunter
Barry Schmidt Vice ChairpersonMayor Larry Kraemer Ex officioTom ScottCAO John deRosenroll
PresidentCEO Michael AndrewsChief Financial Officer Bill Sipprell
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1 0 CALL TO ORDER
2 0 DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURETHEREOF
Name Item of Business Nature of Interest
None
3 0 ADDITIONS DELETIONS AMENDMENTS TO THE AGENDA
12 0 Health and Safety Policy Statement
4 0 ADOPTION OF MINUTES OF DECEMBER 16 2008
2009 01 Moved bySeconded by
Barry SchmidtTom Scott
THAT the Minutes of the December 16 2008 Bruce Telecommeeting be adopted as printed
Carried
5 0 DELEGATION
Penny A Shanley Bruce Telecom Operating Issues The delegation did notappearbefore the Board
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Bruce Telecom Municipal Service Board MeetingJanuary 27 2009
26 0 REVIEW OF PREVIOUS ACTIONS REQUESTED
ACTION ACTION TOBE ASSIGNED STATUS COMMENTSID COMPLETED TO OIS OUTSTANDING
OIHON HOLD
BY IIP IN PROGRESSCtp COMPLETE
2008 11 02 Present to the Board a Policy January 2009 R Martin liP TheStatement with regard to the PresidenUCEQ toformulized mechanism for the provide editedshareholders dividend drafts
2008 11 03 W Eickenburger to provide technical January 2009 M Andrews CIPupdate regarding the IPTV network
2008 11 04 The Board to review marketing plans 2009 M Andrews CIPprior to launch of Bruce Mobility
2008 12 01 Discuss reinstating live answer February 2009 M Andrews lIP Part of thesystem in tandem with existing Strategic Plan
budnetarv realities2008 12 02 Bring forward draft fa Business February 2009 M Andrews liP Part of the
Plans Marketing Plans IPTV Plans Strategic Planand Bruce Mobilitv Plans
7 0 COMMUNICATIONS
None
8 0 PRESIDENTCEO CHIEF FINANCIAL OFFICER UPDATES
1 The PresidentCEO provided an update to the Board with respect to theChief Financial Officer search
2 A positive CLEC update was provided to the Board
3 Arbitration date set for April 16 2009
9 0 CLOSED SESSION
2009 02 Moved bySeconded by
Doug Hunter
Barry Schmidt
THAT the Bruce Telecom Board move into Closed Session todiscuss labour relations or employee negotiations
AND FURTHER THAT Bruce Telecom retum to the regular open
meeting of the Board upon completion
Carried
10 0 BOARD MEMBERS REQUESTS FOR ACTIONS
A Suggestion to put a Bruce Telecom Board transition discussion on thenext Agenda
B Contact Thunder Bay Telecom and Prince Rupert Telecom to review their
policies
Action Chief Administrative Officer to contact
Bruce Telecom Municipal Service Board MeetingJanuary 27 2009
3
C Circulate the Bruce Telecom Foundation By law Municipality ofKincardine By law 2006 266 for review
Action Chief Administrative Officer to circulate
D The Board confirmed including the existing product customer counts in the
quarterly report and new products customer count monthly
E Continuing Education The PresidentCEO will forward to the Board the
information for both the Telecom Summit and Ontario Telecom
Association Conference Board members may attend one of these twoevents
11 0 NEW BUSINESS
A W Eickenburger presented to the Board a technical update with respect tothe I PTV network
B W Kauffman conducted an update with regard to the status of the Bruce
Mobility network
12 0 GENERAL DISCUSSION
2009 03 Moved bySeconded by
Doug HunterTom Scott
THAT the Board approve the Management Compensation Structureas detailed in the attached Schedule A as amended
Carried
2009 04 Moved bySeconded by
Mayor Larry Kraemer
Holly Robinson Colley
THAT the Board approve the Health and Safety Policy as dated
January 27 2009
Carried
13 0 ADJOURNMENT
2009 05 Moved bySeconded by
Mayor Larry Kraemer
Barry Schmidt
THAT we do now adjourn to meet again in regular session on
Tuesday February 24 2009 at 9 00 a m at the Bruce TelecomAdministration Centre
Carried
3 L Gvi cf Chairman
7 L c AaSecretary
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EMERGENCY SERVICES DEPARTMENT COMMITTEE
MINUTES
MONDAY OCTOBER 20 200815 00 HOURS
KINCARDINE FIRE STATION
PresentChairFire ChiefTiverton Station ChiefKincardine Station Chief
Emergency ManagementSouth Bruce O P P Staff SergeantCounty of Bruce Emergency
Medical Services ManagerCommander Mysis Rescue UnitPublic Appointees
Secretary
1 0 Call to Order
Marsha LeggettJamie MacKinnonSteve OttermanMike MooreRoberta Trelford
Marilyn StewartKent Padfield
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Peggy GriffinEric Williams
Craig WalkerDonna Healey
The meeting was called to order at 15 17 hours by Marsha Leggett
2 0 Declaration of Conflict of Interest
There were none
3 0 Delegations Petitions
There were none
4 0 Adoption of Minutes
Motion 2008 08
Moved by Peggy GriffinSeconded by Kent Padfield
THAT the minutes of the June 19th 2008 meeting of the Emergency ServicesDepartment Committee be approved for circulation
CarriedSC r rD
Emergency Services CommitteeOctober 2008
Page 2
5 0 Business Arising from the Minutes
5 1 The Emergency Services Committee was originally set in 2001 whencommunication was formed between each department It was used as a
greet meet session and has become more formal over the years It istime for revision The committee needs to decide what has to be done tomake the committee functional again
Comments from the committee regarding the Terms of Reference
a Focus on what the group was to be has been lost
b Each business budget items are individually run and not for thiscommittee Specifics of each department do not need to come to the
meeting
c The Committee approving budgeUtender items could cause some
conflicts eg OPP approving for Fire Dept
d Attendance has been lacking by some members If not interested in
attending the member should notify the committee by letter
Action Speak to OPP A representative is required at the
meetings
e Mysis felt left out if crisis such as the Boil Water Issue Staff are willingto help out even when the boat is out of the water for the winter Mysismembers are true volunteers as they are not compensated for theirwork Should they be recognized by the Municipality through theVolunteer Appreciation Dinner
Action Send a letter to the CAO to clarify that the staff of the
Mysis Water Rescue Vessel are a volunteers group andshould be recognized as volunteers
Motion 2008 09
Moved by Roberta TrelfordSeconded by Eric Williams
THAT a letter be sent to the CAO requesting that the staff of the MysisRescue Vessel be recognized as a volunteer group They should also
be given blankets as an appreciation
Carried
f We need to go back look at what has taken place in the past few
years What has been done finalized accomplished etc
g Specific 911 issues would not come to this meeting as they would bedealt with right away by staff
Emergency Services CommitteeOctober 2008
Page 3
h There is a need for Public members to be a part of the committee fortheir input Their thoughts may be different than those of the
Emergency Services Committee The public may not be aware that
they have the opportunity to speak to the committee s publicrepresentative with concerns
Action Committee members are to review the draft copy of theEmergency Services Committee Terms of Referencebring any comments back to the next meeting
6 0 Correspondence
There were none
7 0 New Business
7 1 The Accessibility Advisory Committee went through both the KincardineTiverton Fire Stations They made suggestions for push button access
doors for both stations and a small entrance ramp for Tiverton
The MC also requested an emergency phone be placed outside theTiverton Station
The Emergency Services Committee deferred this issue at this time as it isnot practical
The committee would rather see signs posted for example In an
emergency your location is Call 911 or The nearest emergencyphone is at the OPP station
Action Reply back that an emergency phone will not be put up at
the Tiverton Station but signage will be in place next year
7 2 It was identified during an incident at Station Beach that the emergencyphone has not been used in a while The phone needs to be more visiblewith large signage Emergency Phone location Parks Department is in
the process of getting signs for emergency phone locations
Mysis can call the Fire Department after the incident for informationrequired to give to the Coast Guard or be directed to the appropriatepeople
It is not in the EMS protocol to go into open water The Fire Departmenthas emersion suits for closed ice water rescue only not for open water
Action Find out what the protocol is for the OPP Re WaterRescue
Emergency Services CommitteeOctober 2008
Page 4
Motion 2008 10Moved bySeconded by
Kent Padfield
Peggy Griffin
THAT the Emergency Services Committee brings forth to Council the
Station Beach Emergency sign be made more visible Large signageEmergency Phone with the location and that consideration be given to
name change of Russell Street extension to a new easily identifiable name
be explored prior to putting any signs up
Carried
7 3 Discussion occurred regarding Fire Department resources being tied up at
unnecessary calls Tiverton Fire Station assisted OPP at an MVC call to
clean up debris It turned out to be a spill call The Fire Department does
not clean debris off the road They do not clean up fuel spills but will
contain them If such a call occurs again the Fire Department may refuseto attend Towing companies clean up debris
8 0 Actions
See attached
9 0 Reports
9 1 EMS
They had been very busy pre planning for the International PlowingMatch 90 calls were responded to at the Plowing Match by EMSOPP Fire ServicesThe new Bruce County Emergency Management trailer is in service Itwas on display at the Bruce County Mutual Fire Aid Association
Meeting Trade Congress held at the Kincardine Fire StationProtocols are being drafted by Bruce County for requesting the use of
the trailer The trailer will be on the road within 90 minutes of a
request
9 2 CEMC
Radiation Safety Training was conducted for Municipal Employeesfrom Public Works Friday October 17th Henry Van de Klippe fromBruce Power presented a lot of information Looking at schedulinganother session early nest year would there be any interest from OPP
Fire EMS or Mysis Planning on asking at EMCC meeting if there isSocial Services would be interestedOverall the emergency management program is on target with the
2008 training drill exercise schedule as presented to Bruce Power in
February this year All scheduled drills training have been
completed according to time table except the Community Control
Group training exercise which is scheduled for November 3rd
Emergency Services CommitteeOctober 2008
Page 5
Additional training for municipal emergency workers has also taken
place this yearCEMC participated in the Fire Prevention Open House at both the
Kincardine Tiverton Fire Stations
The deadline for JEPP applications is November 3 d for 2009 2010fiscal year Some of the items that have been suggested for this
funding are heavy hydraulics radios a panaboard for the EOC
9 3 Fire Department
The new tanker at the Tiverton Station has been in service sinceSeptember The old tanker went to the Kincardine Station as a reserve
truckCouncil allocated money they received from the Ontario Infrastructure
Program towards the proposed training facilityThe Establish Regulate a Fire Department By law has had its 1st2nd reading at Council The 3rd final reading will take place inNovember This By law states that the volunteer firefighters are
municipal employees They will receive benefits similar to regularemployees
94 MYSIS
It has been a fairly busy year and is expected to pick up over the nextfew yearsThe crew has had a lot of training this year With some acquiring theircaptains papers another who would also like to in 2009First Aid Marine is required Mysis staff will look at joint First Aid
Training with the Fire Department
Action Find out the difference between Marine 1st Aid Basicor Emergency 1st Aid
Action Request OPP to conduct the Marine First Aid Course
9 5 OPP Not available
10 0 Fire Department Specific
Motion 2008 11
Moved bySeconded by
Mike Moore
Peggy Griffin
THAT the Emergency Services Committee enters into a closed session regardingan identifiable individual
Carried
Emergency Services CommitteeOctober 2008
Page 6
Motion 2008 12
Moved bySeconded by
Jamie MacKinnon
Peggy Griffin
THAT the Emergency Services Committee returns from closed session
Carried
Motion 2008 13
Moved bySeconded by
Steve Otterman
Peggy Griffin
THAT the Emergency Services Committee make the following recommendationTHAT Council give 3rd reading to the newly revised Establish Regulate a Fire
Department By law and furthermore that no exception be permitted with respectto Section 22
Carried
11 0 Adjournment
Motion 2008 14
Moved by Jamie MacKinnonSeconded by Steve OttermanTHAT the Emergency Services Department Committee meeting of MondayOctober 20th 2008 be adjourned to meet at the Kincardine Fire Station on
Thursday December 18th 2008 at 15 00 hours or at the call of the Chair
Carried
The meeting adjourned at 18 00 hours
If IfhdChair Secretary
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sg51 1 NACT FOR CLEAN WATER
rMGrey SaubleConservation Iiil
MINUTES MEETING 12
INUn l3ofN TEE
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SOURCE PROTECTION COMMITTEE
MEETING SOURCE PROTECTION COMMITTEE
DATE FRIDAY JANUARY 23 2009
TIME 9 30 a m
LOCATION HANOVER COLISEUM HANOVER ONTARIO
CALL TO ORDER
Chair Mike Traynor called the meeting to order at 9 35 am
In Attendance Chair Mike TraynorSandy Gott David Biesenthal Lou D Alessandro Bruce Davidson
Carolyn Day Robert Emerson Howard Greig Mark Kraemer BrentLanktree Les MacKinnon Les Nichols Dale Thompson Bill TwaddleMitch Twolan Brad McRoberts
Others Present Daniella Molnar Ex officio member Ministry of the EnviromnentTeresa McLellan Ex officio member Ministry ofthe EnviromnentBob Graham Ex officio member Grey Bruce Health UnitDon Smith Project Manager Drinking Water Source Protection DWSP
Nancy Guest Recording Secretary DWSP
Also in Attendance Jim Coffey General Manager Secretary Treasurer Saugeen Conservation
Gary Senior Planning Manager Saugeen ConservationKathi Maskell Mayor Town ofHanoverJohn Ritchie Drinking Water Program Supervisor MOE Owen SoundDavid Ellingwood Communications Specialist DWSPKaren Gillan Education Specialist DWSPSara Pickard Water Quality Technician DWSP
Emily Vandermeulen GIS Technician DWSP
Steacy Cook Outreach Specialist DWSPBrian Luinstra Hydrogeologist
ISPC Mtg 13 23 Jan 09 adopted Minutes
The Chair introduced and welcomed the Mayor ofHanover Kathi Maskell the newly appointedMOE liaison Teresa McLellan John Ritchie Water Program Supervisor for the MOE in OwenSound Jim Coffey General Manager and Secretary Treasurer for the Saugeen ValleyConservation Authority and GarySenior Manager Environmental Planning Regulations forthe Saugeen Valley Conservation Authority The Chair also thanked and wished a fond farewellto the outgoing MOE liaison Daniella Molnar
l Adoption of Alenda
Motion No
SPC 09 52
Moved by Bruce Davidson
Seconded by Mark Kraemer
THAT the Agenda be adopted as distributed
Carried
2 Declaration ofPecuniary or Conflict ofInterest
Committee members were reminded to disclose any pecuniary interest that may arise during thecourse ofthe meeting No disclosures ofpecuniary interest wereexpressed at this time
3 Adoption of Minutes
Motion NoSPC 09 53
Moved by Les NicholsSeconded by Dale Thompson
THAT the Minutes ofthe November 23 2008 Source Protection Committee meeting be
adopted as distributedCarried
Community Profile
A community profile presentation ofHanover was given by the Communications Specialistincluding details ofthe water treatment plant and intake local personalities and area highlightsand features
Hanover Mayor Kathi Maskell was invited to address the meeting and expressed her good wishesto the Committee and thanks for the work the Committee is undertaking
4 Matters Arisinlfrom the Minutes
None
2SPC Mtg 13 23 Jan 09 adopted Minutes
5 Correspondence
Copy ofletter from AON Insurance Brokers dated November 26 2008 confIrming that all
Drinking Water Source Protection DWSP programs and related committees are covered forcommercial general liability errors and omissions was noted and filed
Email from the Ministry of the Environment dated January 16 2009 advising ofthe newlyappointed SPC MOE Liaison OffIcer was noted and filed
The Project Manager explained that letters weremailed to all municipalities in the Region notingthat any property within the 2 year time of travel from amunicipal well TOT 2 area is eligiblefor a grant if the municipality passes acorresponding resolution Letter from Meaford dated
January 15 2009 advising ofthe passing ofaresolution endorsing the 2 year time of travel zone
TOT 2 was noted and filed
Letter from the Municipality of Northern Bruce Peninsula dated December 17 2008 advising ofthe passing of aresolution including the Tobermory Community Centre Fire Hall and MunicipalConcession Stand Well in the Proposed Terms ofReference was noted and filed
Letter from the Municipality ofNorthern Bruce Peninsula dated January 15 2009 advising ofthe
passing of a resolution endorsing the 2 year time of travel zone TOT 2 wasnoted and filed
6 Reports
ProlIam Report
The Project Manager reviewed the Drinking Water Source Protection Program Report 6a whichcovers numerous projects carried out by DWSP staff The Project Manager advised that with
respect to the status of the formation of the working groups the Chair and Vice Chair ofthe
Planning OffIcials Working Group have met with the SPC Chair Project Manager andCommunications Specialist and organisations are being approached for representation Aconsultant has been contracted to redevelop the Well Head Protection Area WHPA for theWalkerton Wells and anew well is being added in Tara which will require a redefinition of theWHPA
Tbe Project Manager advised that all contracts are tendered and occasionally small additions are
added to existing contracts Large contracts are tendered using MERX the electronic tenderingservice
Ontario Drinking Water Stewardship Program Report
Tbe Outreach Specialist reviewed Ontario Drinking Water Stewardship Program ODWSP
Report 6b and advised that fInancial amounts will not change from the last report until ongoingapplications have been completed As confrrmed earlier in the meeting letters weremailed to all
municipalities in the Region respecting the 2 year time of travel from amunicipal well TOT 2
and the Program is awaiting confrrmation from the municipalities respecting approval Well
3SPC Mtg 13 23 Jan 09 adopted Minutes
upgrading and decommissioning module will cover 80 ofthe total cost up to amaximum grantof 4000 Septic inspections and upgrades module will cover 80 ofthe total cost up to a
maximum grant of 7000 The grant ceiling for advanced septic systems has been increased to
15 000 The pollution prevention module will cover 100 ofthe total cost up to amaximum
grant of 12 000
Terms ofReference
The Project Manager reviewed the Terms ofReference Report 6c and advised that a matter
requiring a resolution from the Muuicipality ofNorthemBruce Peninsula has been resolved TheTown of South Bruce Peninsula has surplus wells and this matter is in the process ofbeingresolved Minto Pines is a35 home subdivision near Pike Lake in the Town of Minto which was
omitted from the Proposed Terms ofReference TOR The Project Manager advised that thereare two options to address this omission I wait for the MaE to formally advise ofthe omissionand then add it into the Terms ofReference or 2 include it in the Terms ofReference now andinvitepublic consultation The Project Manager recommended waiting to include it in the TermsofReference and undertake consultation with the muuicipality
The outgoing MaE ex officio Daniella Molnar advised that the approval ofthe TOR has been
delayed pending adecision by the Ministry respecting the inclusion offair compensation MsMolnar advised that once adecision has been established there may be a 1 2 week delayrespecting approval A discussion followed respecting the wording used in the TOR and the
possibility of amending the wording if it is a matter of semantics The Chair suggested that everyeffort should be made to move forward
The Committee took abreak from 10 55 am to 11 10 am
Commuuications
The Communications Specialist reviewed Communications Report 6d and advised that he maybe attending the Agri Fair in Chesley ON on April 7th and 8th 2009 The Commuuications
Specialist also advised that he is on the 2009 Children s Water Festival Committee that he is
assembling new material to add to the waterprotection ca website and that the programnewsletter Profile was released the day before this meeting
Rekindle the Sparks
The Education Specialist reviewed Rekindle the Sparks Report 6e and advised that outdooreducators get together once a year to share ideas based on the principle that every child shouldhave the opportuuity to experience the outdoors The Committee was advised that some
Conservation Authorities have contracts with local school boards including Grey Sauble and
Saugeen Conversation and in some cases the cost ofbusing prohibits the number of childrenwho can participate The Be A Water Steward program is designed to go to the schools
4SPC Mtg 13 23 Jan 09 adopted Minutes
7 New Business
StewardshiD Consultation
The Project Manager reviewed the Stewardship Consultation Report 7a and explained theprocess for giving feedback on the Stewardship Program to the MaE The Communications
Specialist facilitated apowerpoint presentation followed by discussions respecting funding
Assessment ReDort Table ofContents
The Project Manager reviewed Assessment Report Table of Contents Report 7b and there were
no questions or comments
The meeting recessed forlunch at 12 10 a m and reconvened at 1 05 p m
DeveloDment ofWater aualitv Standards
Geologist Brian Luinstra reviewed Development ofWater Quality Standards Report 7c andadvised that standards are needed to evaluate raw water quality The tables attached to the Reportare part ofa Reg 169 03 ofthe Clean Water Act and are used to define an issue Dr Luinstraadvised that we are concerned with water quality standards within Lake Huron and GeorgianBay as well as surface water We are establishing thresholds by which to evaluate water qualityissues based on available samples
Motion NoSPC 09 54
Moved by Howard GreigSeconded by Lou D Alessandro
THAT a threshold of 0 cfu 100ml Total Coliforms and E coli be adopted as araw water
quality threshold for non GOOI groundwater supplies for the purposes of an IssuesEvaluation in the Saugeen Grey Sauble Northern Bruce Peninsula Region
AND THAT a threshold of 100 cfu 100mIE coli be adopted as a raw water qualitythreshold for surface and GUDI groundwater supplies for the purposes of an IssuesEvaluation in the Saugeen Grey Sauble Northern Bruce Peninsula Region
AND THAT a threshold of50 of the Maximum Acceptable Concentration be adopted as
a raw water quality threshold for Chemical and Radionuclide Parameters defined inTables 2 and 3 ofO Reg 169 03 for the purposes of an Issues Evaluation in the SaugeenGrey Sauble Northern Bruce Peninsula Region
AND THAT Table 4 O Reg 169 03 be adopted as araw water quality threshold for the
purposes of an Issues Evaluation in the Saugeen Grey Sauble Northern Bruce PeninsulaRegion
Carried
5SPC Mtg 13 23 Jan 09 adopted Minutes
8 Other Business
The Project Manager discussed the prospect of a tour ofthe western area ofthe watershed before
the end ofMarch 2009
The Chair thanked Carolyn Day for her email reporting on two meetings she recently attended
The Committee was advised that speaker presentations from the 2008 AD LatornellConservation Symposium are now available online at www1atornell ca
A 2009 Meeting Schedule was distributed to the Committee noting the following Committee
meetings Friday February 27 2009 Friday March 27 2009 Friday April 24 2009 FridayMay 22 2009 and Friday June 26 2009
A copy ofthe Drinking Water Source Protection newsletter Profile was distributed to everyoneat the meeting
Geologist Brian Luinstra advised that DWSP and the Grey Bruce Health Unit have developed a
partnership whereby the Health Unit health inspectors will share the information from their
sampling of 1 444 communal non municipal wells
Communications Matrix
The Committee participated in an exercise in communicating source water protectioninformation
9 Confirmation of NextMeeting and Adjournment
The next meeting will be held on Friday February 27 2009 at 9 30 am at the Grey CountyAdministration Building at 595 9th Avenue East Owen Sound Ontario There being no furtherbusiness the meeting was adjourned at 2 30 p m
Mike TraynorChair
Nancy Guest
Recording Secretary
6SPC Mtg 13 23 Jan 09 adopted Minutes
ft VIJIit F
CDtl ITreE
11Ai 1 8 2009MINUTES
CONSENT AGENDAMUNICIPALITY OF KINCARDINE Item V
AIRPORT GOVERNANCE COMMITTEE
February 9 2009
Kincardine Municipal Airport6 30 p m
Roll Call
Don Jones ChairmanRon Hewitt Vice ChairmanGordon Campbell Councillor
Rob AyresHugh Girvin
Howard Phorson
Larry Kraemer Mayor ex officio
P
P
PA
A
P
A
P
P
P
Staff Resource John deRosenroll CAO
Secretary Linda DyerAirport Services Provider Blake Evans
1 0 CALL TO ORDER AND ROLL CALL
2 0 DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURETHEREOF
Name Item of Business Nature of Interest
None
3 0 ADDITIONSIDELETIONS TO THE AGENDA
9 6 Update regarding Committees
4 0 MINUTES
MOTION
2009 05 Moved bySeconded by
Gordon CampbellHoward Phorson
THAT the Airport Governance Committee Minutes of January 122009 be adopted as printed
Carried
cr r rDV ii 1 J
Minutes February 9 2009
Airport Governance Committee
Page 2
5 0 ACTION ITEMS
STATUS
TOBE O S OUTSTANDING
ACTION 10 ACTION COMPLETED ASSIGNED TOO H ON HOLDI P IN PROGRESS COMMENTS
BY CIP COMPLETE
2008 12 01 Prepare RFP for February 2009 J deRosenroll clpCard Lock System
2008 12 04 Prepare an RFP for a March 2009 J deRosenroll ilp Documents are
GPS System in hand and will
be out byMarch
2009 01 01 Assign two February 2009 D Jones clp See Item 6 1
committee member toreview items J L M
N and 0 MissionStatement
2009 01 02 Action Plan for long March 2009 R Ayres ilpand short term goals H Phorson
re Objective Item L
Mission Statement
2009 01 03 Attend Council to February 18 D Jones ilpprovide review and 2009 R Ayresoverview of Budget
200901 04 Review scheduled February 2009 Committee clp 6 00 p m start
meetinq times
NOTES Action Items held over for decisions2008 03 02 Safety Management Plan
6 0 REVIEW KINCARDINE AIRPORT GOVERNANCE COMMITTEEOBJECTIVES TACTICS
6 1 The Chairman assigned Committee Members to the followingObjectives Tactics from the Mission Statement document
Master Plan
Promote Development OpportunitiesAirport Infrastructure Assessment
Ron Hewitt and Blake Evans
Rob Ayres and Howard Phorson
Gordon Campbell and
Ron Hewitt
Investigate Modern Technology andCreate more Efficiency in AirportOperationsAirport Documents in Master Binder
Rob Ayres and Howard Phorson
Hugh Girvin and
John deRosenroll
ACTION The Chairman to assign updates at the next meeting
Minutes February 9 2009
Airport Governance Committee
Page 3
ACTION The Secretary to email Committee Members with their
ObjectiveTactic assignment
7 0 MONTHLY BUDGET UPDATE
7 1 The Chief Administrative Officer reviewed the Budget as at the end of
January
The Committee discussed the repaving of the runways This would be an
infrastructure project Discussed possibility of extending runway 2 3
A Strategic Plan for the runways needed for the Airport Approach PrydeSchropp McComb to enquire as to whether extending the runways would
be feasible with consideration to aeronautic issues and construction costs
ACTION Ron Hewitt and Airport Services Provider to get quote from
Pryde Schropp McComb
8 0 CLOSED SESSION Not required
9 0 AIRPORT SERVICES PROVIDER S REPORT
The Airport Services Provider reviewed his monthly Report with the Committee
Report on file
10 0 OTHER BUSINESS
9 1 The Chief Administrative Officer has received an inquiry from the M T Oto acquire 0 3 acres of land fronting the airport Any loss of fencing will be
replaced and the entrance will be repaired Approximately 5 950 will be
paid to the Municipality
Check with M T O regarding the buried cable and any obligations
An opinion should be worked out with regard to the expansion of therunway Note Chief Administrative Officer and Airport ServicesProvider
Contact NAV Canada regarding runway extension and also what theM T O impact would have with regard to the highway widening proposalNote Chief Administrative Officer and Airport Services Provider
9 2 Airport house rental update was provided by the Chief AdministrativeOfficer
Minutes February 9 2009
Airport Governance Committee
Page 4
9 3 Update on Airport Vicinity Mapping planning bylaw progress and schedulewas provided by the Chief Administrative Officer Issue identified
regarding land in the north east corner having contours and farmbuildings Need a clearance of up to 45m Will apply for a Zoning By law
Amendment Ensure same protection as original map
94 Airside vehicle safety lights are required for cautionary measures
9 5 ABC Gathering 2009 The Airport Services Provider informed theCommittee that this event is planned for August 2 2009 weekend An
organizing member is required to contact the Municipality and completethe Special Events Form
9 6 The Committee s Council Representatives provided an update with regardto committee structure as discussed by Council and advised the
Kincardine Airport Governance Committee that this committee would notbe affected by these discussions
11 0 SCHEDULE OF MEETINGS
February 9 2009
March 9 2009
April 13 2009
May 11 2009June 8 2009
July 13 2009
August 10 2009
September 14 2009
October 19 2009November 9 2009December 14 2009
summer holiday session discuss
12 0 ADJOURNMENT
MOTION
2009 06 Moved bySeconded by
Gordon CampbellHoward Phorson
THAT the Airport Committee adjourns to meet again in regularsession March 9 2009 at 6 00 p m at the Municipal Airport
Carried
LCJ Chairman
e 68 recret y
KINCARDINE POLICE SERVICES BOARD
MINUTES
FILE P02 PSB
M IVlfE3 Of
Col1lA U 0 6
1AR 1 8 2D09
CONSENT AGENDAItem if I
Municipality ofKincardine Police Services Board met in public session
on the 10th day of February 2009 at 2 30 p m in the Gordon Jarrell
Board Room Municipal Administration Centre 5th Concession
PRESENT
Bob Wilson Member Chair
Councillor Marsha Leggett Member
Patty Beckberger Secretary
P
P
P
South Bruce OPP Detachment
Paul Holmes InspectorMarilyn Stewart Sergeant
P
P
SOUTH BRUCE OPP DETACHMENT
STAFF
PUBLIC
REGRETS
ADDITIONS
TO THE
AGENDA
Page 1 of 13
10 CALL TO ORDER
The meeting was called to order at 2 30 p m
2 0 ADDITIONS DELETIONS TO THE AGENDA
Not required
3 0 DISCLOSURE OF PECUNIARY INTEREST
Name Nature ofInterestItem
None disclosed
KPSB 02 2009 February 10 2009
KINCARDINE POLICE SERVICES BOARD
MINUTESFILE P02 PSB
ADOPTION
OF
MINUTES
DELEGATIONS
Page 2 of 13
4 0 ADOPTION OF THE MINUTES
Resolution 02 10 09 01
Moved bySeconded by
Marsha LeggettBob Wilson
THAT the public minutes of the Municipality of Kincardine
Police Services Board meeting held December 9 2008 be
adopted as printed N B January 12 2009 Board Meetingcancelled due to inclement weather
Carried
5 0 DELEGATIONSIPRESENTATIONS AND PETITIONS
51 Gordon Campbell Citizen
Discuss tagging and towing process ofvehicles in the
winter months in the Municipality ofKincardine
Gordon Campbell explained to the Board that the
tagging and towing process followed should be fair and
all incidents treated equally in the Municipality of
Kincardine A Municipal Policy regarding Towing of
Vehicles Snowplowing was brought forward to the
Board and South Bruce OPP for their attention and
information
It was recommended the policy be forwarded to the
Public Works Committee for review
5 2 Steven Gallant Citizen
Presentation to the Board with regards to running a
shuttle service
Steven Gallant explained to the Board that he would like
to start a shuttle service utilizing a eight 8 passengervan to transport passengers to and from Hanover
Ontario Casino and Zellers Shopping Mall
It was the decision ofthe Board to seek legal advice
from the Municipality s lawyer
KPSB 02 2009 February 10 2009
KINCARDINE POLICE SERVICES BOARD
MINUTES
FILE P02 PSB
CLOSED
SESSION
MATTERS
ARISING FROM
CLOSED
SESSION
Page 3 of 13
6 0 CLOSED SESSION
Resolution 02 10 09 02
Moved bySeconded by
Marsha LeggettBob Wilson
THAT the Kincardine Police Services Board of the Municipalityof Kincardine move into closed session to discuss personalmatters about identifiable individuals
AND FURTHER THAT the Kincardine Police Services Board
return to the regular open meeting ofthe Board upon completion
Carried
7 0 MATTERS ARISING FROM CLOSED SESSION
71 Taxi Driver Licence
Resolution 02 10 09 03
Moved bySeconded by
Marsha LeggettBob Wilson
That the Kincardine Police Services Board in consideration ofthefee of 28 00 per licence grant a taxi driver licence 2009 02 01 to
Daniel Cousineau for the period February 10 2009 to April 30 2009
subject to the provisions ofBy law No 2003 40
Carried
7 2 Taxi Driver Licence
Resolution 021 0 09 04
Moved bySeconded by
Marsha LeggettBob Wilson
That the Kincardine Police Services Board in consideration ofthe
fee of 28 00 per licence grant a taxi driver licence 2009 03 01
to David Guse for the period February 10 2009 to April 30 2009
subject to the provisions ofBy law No 2003 40
Carried
KPSB 02 2009 February 10 2009
KINCARDINE POLICE SERVICES BOARD
MINUTESFILE P02 PSB
REVIEW
OF
PREVIOUS
ACTIONS
Page 4 of 13
73 Taxi Driver Licence
Resolution 02 10 09 05
Moved bySeconded by
Marsha LeggettBob Wilson
That the Kincardine Police Services Board in consideration ofthe
fee of 28 00 per licence grant a taxi driver licence 2009 02 01
to Brian Buttee for the period February 10 2009 to April 30 2009
subject to the provisions ofBy law No 2003 40
Carried
74 Taxi Vehicle Licence
Resolution 02 10 09 06
Moved bySeconded by
Marsha LeggettBob Wilson
THATthe Kincardine Police Services Board in consideration of
the fee of 33 00 per licence grant a taxi vehicle licence for a
1994 Dodge Caravan Green Licence Plate BEHF 719
VIN 2B4GH2536RR585995 to Martin Parson for the periodFebruary 10 2009 to April 30 2009 subject to the provisions of
By law No 2003 40
Carried
8 0 REVIEW OF PREVIOUS ACTIONS REQUESTED
Review ofprevious actions requested list is attached
hereto and forms part ofminutes
KPSB 02 2009 February 10 2009
KINCARDINE POLICE SERVICES BOARD
MINUTESFILE P02 PSB
REQUESTEDDIRECTION
IS REQUIREDMOTIONS
Page 5 of 13
9 0 CORRESPONDENCE RECEIVED FOR WHICH
BOARD DIRECTION IS REQUIRED
9 1 Cornwall Community Police Services Board
Letter received from Helene Periard Chair of 2009 OAPSB
Planning Committee for the 47th OAPSB Conference to be held in
Cornwall from April 30 to May 2 2009 requesting consideration
of a donation in support ofthis conference
ACTION The Kincardine Police Services Board does not
support donations
92 South Bruce OPP Chaplaincy Representative
It has been brought to the attention ofthe Kincardine Police
Services Board by Marsha Leggett that Pastor George Scott has
retired and therefore the South Bruce OPP Detachment does not
have aPadre working with them Does the Board wish to
establish achaplaincy representative for the Detachment
ACTION Inspector Paul Holmes explained to the Board that the
OPP has just got into aChaplaincy Program and six people have
been trained The Detachment currently has aminister volunteer
on the Auxiliary The Inspector will canvass the Detachment and
report the decision ofthe Detachment to the Board
9 3 2009 Budget Deliberations
The 2009 Budget and Business Plan for the Kincardine Police
Services Board and the 2009 Budget and Business Plan for the
Police Services submitted to the Board for review and approval
Resolution 02 10 09 07
Moved bySeconded by
Marsha LeggettBob Wilson
THAT the Kincardine Police Services Board reviewed and
approved the 2009 Budget and Business Plan for the Kincardine
Police Services Board and forward toBrenda French Treasurer of
the Municipality ofKincardine
KPSB 02 2009 February 10 2009
KINCARDINE POLICE SERVICES BOARD
MINUTES
FILE P02 PSB
AND FURTHER that the 2009 Budget and Business Plan for the
Police Services be deferred until the March 10 2009 Board
Meeting
Carried
94 Martin Parson Taxi Owner UWANNA CAB
Letter received from Martin Parson ofUWANNA CAB
expressing concern of a restaurant owner giving aride home to
patrons
ACTION The Board discussed the issue raised concerning the
transportation of patrons from a licenced premise and agreed that
this is not a Board matter or contravene the Municipality of
Kincardine Taxi By law No 2003 40 A follow up letter is to
be forwarded to Martin Parson ofUWANNA CAB
9 5 Ontario Association ofPolice Services Board OAPSB
OAPSB Conference Program and Registration Forms for the 47h
Annual Meeting and Conference Policing The Art Of
Navigating Challenging Rivers hosted by the Cornwall Police
Services Board on April 30 to May 2 2009 at NAV Canada
Cornwall Ontario Does the Board wish to attend
Resolution 021 0 09 08
Moved bySeconded by
Marsha LeggettBob Wilson
THAT the Kincardine Police Services Board approve three 3
Board Members and Inspector Holmes to attend the 47th Annual
OAPSB Conference to be held in Cornwall on April 30 to May 2
2009 at the NAV Canada Centre
Page 6 of 13 KPSB 02 2009 February 10 2009
KINCARDINE POLICE SERVICES BOARD
MINUTESFILE P02 PSB
DIRECTION
NOT REQUIRED
Page 7 of 13
AND FURTHER THAT the Kincardine Police Services Board
authorize payment for registration fee acconnnodations and
traveling expenses for up to three Board Members and up to half
of cost for Inspector Holmes providing Brockton Board pays the
other half and utilize the Kincardine Police Services Board
account in the amount of 420 00 each for registration fee plusaccommodation and traveling expenses
Carried
10 0 CORRESPONDENCE RECENED FOR WHICH
BOARD DIRECTION IS NOT REQUIRED
10 1 Independent Police Review Director
Letter received from Gerry McNeilly the Independent Police
Review Director Toronto ON in regards to a new IndependentPolice Review Office IPRO
ACTION Noted and filed IPRO is the new civilian oversightbody for public complaints against the police
102 Connnissioner Julian Fantino OPP
Letter received from Connnissioner Fantino announcing the
100th anniversary ofthe Ontario Provincial Police
ACTION Noted and filed Announcement received from
Commissioner Fantino that on January 1 2009 the Ontario
Provincial Police OPP officially began celebrating its 100th yearof policing in the Province of Ontario On October 13 1909 an
Order In Council created the OPP and located its headquarters at
Queen s Park 2009 will be a year ofcelebration
KPSB 02 2009 February 10 2009
REPORTS
MINUTES
Page 8 of 13
NCARDINE POLICE SERVICES BOARD
MINUTES
FILE P02 PSB
110 REPORTS MINUTES
111 December 2008 and January 2009 Statistical Reports
A copy of the statistical report will be received for the Board s
review Sergeant Marilyn Stewart will answer any questions the
Board may have in this regard
ACTION Sergeant Marilyn Stewart explained in detail the
December 2008 and January 2009 statistical reports
11 2 Statement of Fees Collected for Recoverable Expenses
Statement ofFees provided by the South Bruce OPP Detachmentfor information to the Board
Dated November 2008 in the amount of 766 85
OPP Record Checks OPP MVA Reports Beer GST
Policing Board Bottle22210617 Account 2220 0482 Account Returns
419 70 29939 32 80 14 96
Dated December 2008 in the amount of 142 75
OPP Record Checks OPP MVA Reports GST
Policing Board
2221 0617 Account 2220 0482 Account
25 00 112 14 5 61
Dated January 2009 in the amount of 838 00
OPP Record Checks OPP MVA Reports GST
Policing Board
22210617 Account 2220 0482 Account
524 00 299 04 14 96
ACTION Noted and filed
KPSB 02 2009 February 10 2009
KI
APPROVALOF
ACCOUNTS
Page 9 of 13
KINCARDINE POLICE SERVICES BOARD
MINUTES
FILE P02 PSB
12 0 FINANCIAL MATTERS
Resolution 021 0 09 09
Moved bySeconded by
Marsha LeggettBob Wilson
THAT the Municipality ofKincardine Police Services Board
approve accounts in the amount of I 624 92 for payment
Carried
12 1 General Ledger Revenue Expense Statement2220 Police Services Board and
2221 Policing
ACTION Not available
12 2 General Ledger Detail ListingCommunity Policing Reserve
ACTION Not available
13 0 COMMUNICATIONS
The OPP Review Fall 2008
14 0 NEW BUSINESS GENERAL
None received
KPSB 02 2009 February 10 2009
KINCARDINE POLICE SERVICES BOARDMINUTES
FILE P02 PSB
SCHEDULED 15 0 SCHEDULING OF MEETINGS
MEETINGS151 Kincardine Police Services Board Meetings
March 10 2009 KPSB Gordon Jarrell 2 30 p m
Board Rm MunicipalAdministration
Centre
April14 2009 KPSB Gordon Jarrell 2 30 p m
Board Rm MunicipalAdministration
Centre
May 12 2009 KPSB Gordon Jarrell 2 30 p m
Board Rm MunicipalAdministration
Centre
June 9 2009 KPSB Gordon Jarrell 2 30 p m
Board Rm MunicipalAdministration
Centre
15 2 Notice ofPublic Meetings
March 10 2009 OAPSB
Zone 5
Durham LegionDurham ON
9 30 a m
16 0 ADJOURNMENT 4 30 hrs
Resolution 02 10 09 10
Moved bySeconded by
Marsha LeggettBob Wilson
ADJOURNMENT THAT this Board adjourn to meet on March 10 2009 or at thecall of the Chair in the Gordon Jarrell Board Room MunicipalAdministration Centre Kincardine
Carried
Chair Secretary
Page 10 of 13 KPSB 02 2009 February 10 2009
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STATISTICAL REPORT
MUNICIPALITY OF KINCARDINE
Month December 2008
CURRENT
FOOT PATROL HRS 96
PROPERTY CHECKS 1995
YTD
696 50
18676 00
INCIDENTS MUNICIPALITY OF KINCARDINE
KIN KIN KIN KIN KIN KIN KIN
MONTHLY YTD YTD YTD YTD YTD YTO
MONTH TOTAL 2008 2007 2006 2005 2004 2003
JAN 225 225 272 238 206 227 202
FEB 275 500 569 476 379 443 415
MAR 206 706 827 690 573 626 632
APR 253 959 1082 925 m9 lr12 858
MAY 297 1256 1403 1886 1034 1080 1111
JUNE 307 1563 1753 2216 1289 1303 1447
JULY 388 1951 2120 2595 1579 1670 1778
AUGUST 424 2375 2518 2949 1911 2019 2121
SEPTEMBER 240 2615 2801 3196 2148 2281 2338
OCTOBER 302 2917 3101 3434 2417 2534 2610
NOVEMBER 285 3202 3351 3600 2669 2759 3262
DECEMBER 279 3481 3610 3814 2924 2974 3553
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STATISTICAL REPORTMUNICIPALITY OF KINCARDINE
Month January 2009
CURRENT YTD
FOOT PATROL HRS
PROPERTY CHECKS
84 5
2860
84 50
2860 00
INCIDENTS MUNICIPALITY OF KINCARDINE
KIN KIN KIN KIN KIN KIN KIN KIN
MONTHLY YTD YTD YTD YTD YTD YTD YTDMONTH TOTAL 2009 2008 2007 2006 2005 2004 2003
JAN 255 255 225 272 238 206 227 202FEB 500 569 476 379 443 415MAR 706 827 690 573 626 632APR 909 1u82 925 809 812 858MAY 1256 1403 1886 1034 1080 1111JUNE 1563 1753 2216 1289 1303 1447JULY 1951 2120 2595 1579 1670 1778AUGUST 2375 2518 2949 1911 2019 2121SEPTEMBER 2615 2801 3196 2148 2281 2338OCTOBER 2917 3101 3434 2417 2534 2610NOVEMBER 3202 3351 3600 2669 2759 3262DECEMBER 3481 3610 3814 2924 2974 3553
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October 8 2008 Municipality of KincardineACCESSIBILITY ADVISORY COMMITTEE
Page 1 of 5
@1 4Ifurc Jt
P11lrrt5E
rvtARl a 2009
I CONSENT AGlSNDAlitem Ii VII
Minutes
Boardroom 2 15 p m October 8 2008
Municipal Administration Centre
1 0 Call to Order
2 0 Roll Call
Kevin Klerks ChairEdna KnightMarsha Leggett Council RepresentativeAlyssa McPherson
P Scott McPhersonP Norma Mohr SecretaryP Donna MacDougall Staff ResourceA
P
PP
Marsha Leggett arrived at2 25 p m and left at 3 30 p m
Disclosure of Pecuniary Interest
Name Item of Business
None noted
4 0 Agenda Additions Deletions
3 0
Nature of Interest
None
5 0 Adoption of Minutes
Motion 2008 30
Moved by Scott McPhersonSeconded by Kevin Klerks
THAT the Accessibility Advisory Committee adopt the minutes of the meetings held May 14 2008
regular meeting June 5 Sept 23 2008 special meetings and Sept 10 2008 notes only as
presented
Carried 7
0
6 0 Delegations
None noted
7 0 New Ongoing Business
7 1 Huron Terrace Bridge Sept 23 letter from B M Ross
Committee expressed discontent with sidewalk construction on bridge It was engineered at8 3 and they requested a 5 grade There was discussion that it is a Bruce County bridgeThe Committee referred to the segment in the letter at the top of page 2 where B M Ross statesIn the future we will consider your suggestion of a 5 maximum for urban roadways They
would like to see this adhered to for future projects
Volunteer offer of support to Committee7 2
Motion 2008 31SC rD
October 8 2008 Municipality of KincardineACCESSIBILITY ADVISORY COMMITTEE
Page 2 of 5
Moved by K KlerksSeconded by S McPherson
THAT The Accessiblility Advisory Committee accept volunteer offer of support from Mr D McKee via
an email from The Clerk
Carried
ACTION Clerk Send an email to Mr McKee
7 3 Customer Service Standards
Municipalities must comply by 2010 It is recommended that Kincardine work with
neighbouring municipalities and their Accessibility Committees in this endeavour
ACTION Staff Develop a project outline with recommendedtimelines to ensure compliance with the regulation
74 Kincardine Community Medical Clinic Phase II
The architect presented preliminary information on the design for the medical clinic to
Committee of the Whole on September 17 The Committee discussed the proposal however
the matter was deferred to the October 08 meeting for further consideration
Committee Member Leggett provided an update to the Committee on the status of the KCMC
and indicated that Parkin Architect was aware of FADS
ACTION Clerk Speak to CAO regarding Committee concerns that theArchitect would have a copy of the FADS
ACTION Secretary Distribute 1 copy of FADS to each Committeemember
7 5 Ontario Building Canada Fund Communities Component
Pursuant to September 30 2008 email to Committee members this is a new community infrastructure
funding program for smaller municipalities No suggestions were forthcoming from the Committee
members however wanted to confirm Committee s intent Potential programs must be submitted bydepartments by October 8
Committee indicated they did not plan to submit a proposal for consideration under this program
7 6 Year to Date Financial Report Sept 30 08
Review of the Budget Actual results to Sept 30 for consideration of 2009 budgetindicates
Wages are over budget this is a reflection of the activity level and the projects undertaken bythe Committee this yearAdvertising is over and Public Education under the accessibility pamphlets were allocated toadvertisingOther accounts are under budget so overall we are on target 3 700 expenditures year to datewith 5 750 budget for the yearThe Committee recommended charging 2 10 of Receptionist salary as MC salary
October 8 2008 Municipality of Kincardine
ACCESSIBILITY ADVISORY COMMITTEEPage 3 of 5
ACTION Staff Put Receptionist salary on list for 2009 budgetconsideration
7 7 Consider change in day time for MC meetings
Motion 2008 32
Moved by E KnightSeconded by S McPherson
THAT the Accessibility Advisory Committee agrees to change the day of the meetings to the
third Tuesday of the month from 2 15 4 00 p m
CARRIED
ACTION Secretary Make change on intranet and in Terms ofReference
7 8 Task List Review
TASK ACTION ASSIGNED STATUS COMPLETION DATE
NUMBER TO OS OUTSTANDING COMMENTS
O H ON HOLD liP IN PROGRESS
CP COMPLETE
07 10 15 Contact owner of Aztec Theatre Scott C P Owner wasn t prepared to do
to discuss a ramp anvthinQ08 02 06 Collate local accessibility Staff liP Update next meeting
related services and add toback of Types of Disabilities
and Functional Limitations
fiver08 02 13 Building Permit Fee Grant Staff C P For further consideration in
work out parameters with 2009 budgetBuildina Plannina
08 03 21 Check out Canadian equivalent Staff C P No findingsto Disabilitv Etiauette
08 04 24 Find out how parking By laws Marsha C P Consider program for 2009are enforced budaet
08 04 25 Post Disability Etiquette as Staff I P Request made to IT Co
Municipal Website link in AAC ordinatorarea Staff to do follow up
08 04 29 Obtain up to date copy of Staff C PFADS
08 09 30 Knox Presbyterian Church Staff C P Sept 15 08Sidewalk heaving McKay St
bring to attn of Public WorksManaaer
08 09 31 Approach Tim Horton s about Staff C P This is a concrete receptaclegarbage receptacle in front of and cannot be moved easily Ifaccess button it is moved it would be in front
of the door They re looking intoit further
Approach Barb Fischer about Staff C P It works08 09 32 access button on Pavillion not
October 8 2008 Municipality of Kincardine Page 4of 5
ACCESSIBILITY ADVISORY COMMITTEE
workinq08 09 33 Find out if Old Ice Pad Staff CIP Yes it is Confirmed by B P
downtown on Lambton St is Manager Sept 11 08
municipal property
08 09 34 Inquire about accessibility at Staff CIP No button on building but
Underwood Satellite Office washroom is accessibleConfirmed Sept 11 08 by M
Defer button to 2009 budaet
08 09 35 Email a response regarding Staff liP Clerk emailed it would be
offer of volunteer support considered formally at Oct 08
mtg Sept 15 08
Clerk to email final acceptanceof offer of support
08 09 36 Assign staff to work in booth at Staff CIP Gillian Young attended
IPM to promote MC
08 09 37 Obtain a list of2009 events to Staff liP Emailed Kelly at Tourist Office
be used for promotina AAC Oct 3 08 She will prepare
08 09 38 Obtain a list of Municipal Staff liP Sue Smith should be able to
properties orovide bv Oct 7 08
08 09 39 Follow up letter to Tim Horton s Staff liP Letter sent Sept 22 08
prop owner for follow up of
Jan 21 08 letterFaxed coov to store owner Oct 17 08
08 0940 Public Works to be informed of Staff CIP Called Don Huston Ward 1
wire sticking up out of Foreman
pavement on Old Ice Pad
08 09 41 Request to Fire Dept to install Staff CIP Emailed J MacKinnon Sept911 box at the Tiverton F H 26 08
08 09 42 Request to Public Works to Staff CIP Email to Lisa Ambeau Oct 9 08
paint step approaching Knox
Presbyterian Church in Tiverton
08 10 43 Speak to Jim ORourke Clerk liP
regarding the B M Ross letterabout H T bridge with regardsof their promise to consider 5
maximum qrade for future
08 10 44 Forward findings of crosswalk Staff liPconcerns and curb at HarbourSt flaa pole to Public Works
08 10 45 Request Public Works to spray Staff liP1 raised ledge adjacent to
ramp at Centre for the Arts2 step to approach Knox PresChurch in Tiverton
08 1 046 Post change of meeting Staff liP
timelday on Web site
Municipal Calendar Terms ofReference and check Pamphlet
08 10 47 Email copy of FADS to Parkin Staff liPArch itects
08 10 48 Distribute copy of FADS to Staff liPeach Committee member
08 10 49 Have a Project Plan for Staff liPCustomer Service Standardsreadv for next meetinq
08 10 50 Invite M Barr to come to next Cierk liPmeeting to talk about definitionof Retrofit
October 8 2008 Municipality of Kincardine
ACCESSIBILITY ADVISORY COMMITTEEPage 5 of 5
08 10 51 Approach Managers regardingensuring there is designatedHandicap parking spots for
Pavillion Airport Tiverton Fire
Hall Whitne Crawford C C
08 10 52 Check with Human Resourcesand other Municipalities about
job options or communitypro ects for disabled ersons
Staff liP
Clerk liP
Extension of hour of automatic adjournment
Motion 2008 33
Moved by E KnightSeconded by S McPherson
THAT the Accessibility Advisory Committee agrees to extend the hour of automatic adjournment by 50
minutes
CARRIED
8 0 Reports Correspondence Please see attachments
8 1 London FADS letter from Corp of City of London
Discussion of FADS brought up more concerns that results of the Committee s tour on Sept 23 be
passed on to proper department See Task List
8 2 Ontario Government Enabling Change Partnership Program to improve accessibility for people with
disabiiities and help organizations meet requirements of the Accessibility for Ontarians with Disabilities
Act8 3 Ministry of Community and Social Services Letter to The Chair of MC regarding Standards
Development Committee Awareness Campaign and Access Awareness Week84 Ministry of Transportation letter regarding changes to Accessible Parking Permit Program allows
people on Motorcycles to park in spaces reserved for people with disabilities8 5 Ontario Transit Providers Announcing Stops Email The Ontario Human Rights Commission today
announced that thirty one transit providers have committed to begin announcing all stops by this fall
9 0 Schedule of MeetingsNovember 18 2008
10 0 AdjournmentMotion 2008 34
December 16 2008 January 20 2009
Moved by Edna KnightSeconded by Scott McPherson
THAT the Accessibility Advisory Committee adjourn to meet again on Wednesday November 18 2008at 2 15 p m at the Municipal Administration Centr rat the call of the chair
0
Secretary
November 24 2008 Municipality of Kincardine
ACCESSIBILITY ADVISORY COMMITTEEPage 1 of 3
Minutes
Boardroom 9 30 a m November 24 2008
Municipal Administration Centre
s JvNwrc 6F
esP MtlTcE1
fvl R 1 D Zung
1 0
2 0
Call to Order
Roll Call
CONSENT AGENDAItem is
Kevin Klerks ChairEdna KnightMarsha Leggett Council Representative
P Scott McPhersonP Norma Mohr SecretaryP Donna MacDougall Staff Resource
PPP
3 0 Disclosure of Pecuniary Interest
None noted
Name Item of Business Nature of Interest
4 0 Agenda Additions Deletions
4 1 Note that the Committee was informed of the Special Council Meeting at 5 p m this evening with ParkinArchitects regarding the Kincardine Community Medical Clinic
5 0 Adoption of Minutes
Motion 2008 35
Moved by Scott McPhersonSeconded by Edna KnightTHAT the Accessibility Advisory Committee adopt the minutes of the meeting held October 8 2008 as
presented
CARRIED
6 0 Delegations
None noted
7 0 New Ongoing Business
7 1 Terms of Reference for the Committee Revisions approved by Council Discussion on proposal ofOther Items of Business being included on the agenda
The Clerk suggested that the Committee not add Other Business to the agenda but to include suchitems in 4 0 Agenda Additions The Committee agreed
7 2 Accessibility Loan Program Activity Report There were no applications
The Committee directed that the Loan Program be discussed further during Item 7 5 2009 Budget
7 3 2008 2009 Accessibility Plan The 2007 2008 plan was provided The plan is to be updatedannually
Motion 2008 36
Moved by Scott McPhersonSeconded by Marsha Leggett
sr f
rD
November 24 2008 Municipality of KincardineACCESSIBILITY ADVISORY COMMITTEE
Page 2of 3
THAT the Accessibility Advisory Committee notifiy Department Heads of 2007 FADS and request that
they confirm their accomplishments from the 2007 2008 Municipal Plan targets and request their
2008 2009 targets by December 10 2008
CARRIED
74 Explanation of the word Retrofit
Michele Barr was abie to attend She explained that in her understanding retrofit would describe any
change made to the inside parameters of an existing building and an addition involves a structure that
is extended onto an existing buildingThe Committee agreed with that interpretation however they do not feel that this is how it has been
applied ie The Davidson Centre The Committee would like confirmation that The Kincardine
Community Medical Clinic would be considered a new build not a retrofit
On a path forward the Accessibility Advisory Committee should have more participation and be
included in the communication chain with the appropriate department regarding a project An Architect
or a Contractor should also provide a list of items not in compliance with the FADS
7 5 2009 Budget Draft operating and capital budgets were presented
The Committee considered the 2009 Budget including the Accessibility Loan Program The Committee
agreed to defer the Loan Program for a year recognizing financial constraints Council will be facingThe Committee also directed that the Public Education budget be increased to 2000 in view of the
need to provide information on the new Customer Service Accessibility Standards
Motion 2008 37
Moved by Scott McPhersonSeconded by Edna Knight
THAT the Accessibility Advisory Committee adopt the 2009 Budget as amended in the amount of
7550 00 operating
CARRIED
Motion 2008 38
Moved by Edna KnightSeconded by Scott McPherson
THAT the Accessibility Advisory Committee extend the time of adjournment 30 more minutes
CARRIED
7 6 Task List Review
TASK ACTIONNUMBER
08 02 06 Collate local accessibilityrelated services and add toback of Types of Disabilitiesand Functional Limitations
fiver08 04 24 Find out how parking by laws
are enforced
ASSIGNED STATUS COMPLETION DATETO OS OUTSTANDING COMMENTS
O H ON HOLD liP IN PROGRESS
CP COMPLETE
Staff liP Update next meeting
Marsha liP
November 24 2008 Municipality of Kincardine Page 3 of 3
ACCESSIBILITY ADVISORY COMMITTEE
08 10 49 Have a Project Plan for Staff OIS Deferred until after the TrainingCustomer Service Standards Session
readv for next meetinQ
08 10 51 Approach Managers regarding Staff liP
ensuring there is designatedHandicap parking spots for
Pavillion Airport Tiverton Fire
Hall Whitney Crawford C C
08 11 52 Run NEWS ad in Community Staff liP
Bulletin regarding change of
meeting day08 11 53 Circulate copy of2009 Events Staff liP
list and Municipal Property List
to The Committee
08 11 54 Check into whether there is a Staff liP
penalty clause for missed
deadlines for contractors
08 11 55 Bring back to Public Works Staff liP
attention the issue regardingTim Horton s on BroadwayJan Sept 08 letters
Question what action Public
Works wiil take in the interest of
Municioalliability08 11 56 Emaii Accessibility Plan to Staff liP
Senior Managers and requestthat they confirm their
accomplishments from the
2007 2008 plan and requesttheir 2008 2009 targets by Dec
10 08
8 0 Reports Correspondence8 1 Letter to K Klerks from Ministry of Community and Social Services progress made in
accessibility across Ontario
9 0 Schedule of Meetings
January 20 2009
Motion 2008 39
Moved by Scott McPhersonSeconded by Edna KnightTHAT the Accessibility Advisory Committee cancel the meeting on Tuesday December 16 2008
February 17 2009 March 17 2009
CARRIED
10 0 AdjournmentMotion 2008 40
Moved by Edna KnightSeconded by Scott McPherson
THAT the Accessi ility fy Committee adjourn to meet again on Tuesday January 20 2008 at2 15 p m at the Administration Centre at tffifeal G he chairCARRIED
Chair
January 20 2009 Municipality of KincardineACCESSIBILITY ADVISORY COMMITTEE
Page 1 of 5
Minutes
Boardroom 2 15 p m January 20 2009
Municipal Administration Centre
A 4iES dIC
dMNI1TkEf
r AR 1 8 2089
1 0 Call to Order
2 0 Roll Call
CONSENT I GSNDAItem
Kevin Klerks Chair
Edna KnightMarsha Leggett Council Representative
P Scott McPhersonP Norma Mohr SecretaryA Donna MacDougall Staff Resource
PPP
3 0 Disclosure of Pecuniary Interest
Name Item of Business
None indicated
4 0 Agenda Additions Deletions
Nature of Interest
There were no additions or deletions
The order of agenda items was modified to accommodate the Parkin Architect review
5 0 Adoption of Minutes
Resolution 01 20 09 01
Moved by Scott McPhersonSeconded by Kevin Klerks
THAT the Accessibility Advisory Committee adopt the minutes of the meeting held November 24 2008
as presented
CARRIED
6 0 Delegations
None
7 0 New Ongoing Business
7 1 2008 2009 Accessibiiity Plan The Committee reviewed the Plan and the Achievement Target Goai
information from the departments It requires revising as follows
ACTION Staff to revise 2008 2009 Accessibility Plan
Page 3 update population according to latest Census
Page 11 Clerk s Dept Add 5 Launch Thumbs ProgramPage 12 Fire Department Emergency Planning Request up to date iist of persons withdisabiilities to be put in Targets Actions for 2008 2009
ACTION Staff to request that this item be added in the targets area
SC I d P Di 1 Co
January 20 2009 Municipality of Kincardine
ACCESSIBILITY ADVISORY COMMITTEEPage 2 of 5
Page 13 Public Works change wording regarding Huron Terrace Bridge
7 2 Customer Service Accessibility Standard Implementation plan
Resolution 01 20 09 02
Moved by Scott McPherson
Seconded by Edna Knight
THAT the Accessibility Advisory Committee accept the Customer Service Accessibility Standard
Implementation Plan as presented
CARRIED
7 3 Information Communication Accessibility Standard
The Clerk has concerns with this Standard They are noted on page 8 under Comments
Note Reference is made to KPMG this is an Accounting Firm
Resolution 01 20 09 03
Moved by Kevin KlerksSeconded by Edna Knight
THAT the Accessibility Advisory Committee defer additional consideration of the Standard until the
AMO and AMCTO reports are reviewed by The Committee
CARRIED
74 Thumbs Up program The Committee would like to acknowledge businesses that are accessible and
to involve the BIA in this endeavour
ACTION Staff to bring a checklist for this program to the next meeting
7 5 Task List Review Regarding 08 11 55 in the Task List table
Resolution 01 20 09 04
Moved by Kevin KlerksSeconded by Scott McPherson
THAT the Accessibility Advisory Committee requests removal of the existing sidewalk at the North
East corner of Broadway and Queen St leading up to the Tim Horton s parking lot and construction of a
new sidewalk to the Municipality s standards with full accessibility
CARRIED
ACTION ASSIGNED STATUS COMPLETION DATETO OS OUTSTANDING COMMENTS
O H ON HOLD lIP IN PROGRESS
CP COMPLETE
Staff lIP Update next meeting
TASK
NUMBER
I8 02 06 Collate local accessibility
related services and add to
January 20 2009 Municipality of Kincardine Page 3 of 5
ACCESSIBILITY ADVISORY COMMITTEE
back of Types of Disabilities
and Functional Limitations
flyer08 04 24 Find out how parking by laws Marsha liP The Cierk will emaii Marsha
are enforced Also want to know if the OPP
are inyolyed and where the
funds 00
08 10 49 Haye a Project Plan for Staff CP Jan 20 2009
Customer Service Standards
readY for next meetino08 10 51 Approach Managers regarding Staff CP P liP
ensuring there is designated W liP
Handicap parking spots for Fire Hall and Airport MgrPavillion Airport Tiverton Fire assured
Hall Whitney Crawford C C
08 11 52 Run NEWS ad in Community Staff CP Jan 9 09
Bulletin regarding change of
meeting day08 11 53 Circuiate copy of 2009 Events Staff CP Jan 20 2009
list and Municipal Property List
to The Committee
08 11 54 Check into whether there is a Staff CP Yes
penalty clause for missed Jan 20 2009
deadlines for contractors
08 11 55 Bring back to Public Works Staff CP Resolution 01 20 09 04
attention the issue regarding was made on this issue See
Tim Horton s on Broadway above
Jan Sept 08 letters
Question what action Public
Works will take in the interest of
Municipalliabiiity08 11 56 Email Accessibility Plan to Staff CP See 2008 2009 Plan for review
Senior Managers and request of Department targetsthat they confirm their
accomplishments from the2007 2008 plan and requesttheir 2008 2009 targets by Dec10108
09 01 01 Update and disperse 2008 Staff liP
2009 Accessibility Plan
09 01 02 Request Emergency Staff liP
Management to include
fabricating an updated list of
persons in the community with
disabilities in the Target area ofthe 2008 2009 AccessibilityPlan 0
09 01 03 Bring Thumbs Up checklist to Staff liPnext meeting
09 01 04 Put ad in paper and on website Staff liP
regarding 8 1 HousingProorams
January 20 2009 Municipality of Kincardine
ACCESSIBILITY ADVISORY COMMITTEEPage 4 of5
Extension of hour of automatic adjournment
Resolution 01 20 09 05
Moved by Edna KnightSeconded by Scott McPherson
THAT the Accessibility Advisory Committee agrees to extend the hour of automatic adjournment by 120
minutes
CARRIED
7 6 Parkin Architect KCMC Phase II Scheduled at 4 p m Brent Whiteley attended by request as a
resource
John deRosenroll was in attendance for discussion on this matter
Mr Whiteley reviewed the exterior site plan and interior design plan with the Committee The followingitems were discussed and generai agreement was reached
Chair Klerks left the meeting at 445 p m during these discussions There was no longer a quorum
upon his departure
EXTERIOR SITE PLAN
Pharmacy Parking area
there are 8 parking spaces 2 disabled
on east side ofdriveway 1 disabled space and 6 others
on west side of driveway I disabled space and adrop offarea
curbline on west side to be modified to allow for truck delivery area
Disabled Parking spaces at south of buildingthere are to be six disabled spaces on north side of drivewayCommittee indicated that the disabled parking spaces should be generally left where they are and the
drive by drop offarea be worked around it
Brent is developing proposal for drive by drop offarea and will be considering various layouts to
determine optimum set up
INTERIOR DESIGN PLAN
Upper Level
the corridors identified as 272 at 5 feet and 266 at and 5 feet I Y2 inches are acceptableexam room 3 230 door to be changed so offset from corridor
WC washroom 280 size to be increased so it is accessible Brent has to review and determine if
possibletreatment room 260 to be used as an exam room as required with a lift installed If this is not
acceptable to the Physicians Group put lift in another exam room preferably a central one
January 20 2009 Municipality of Kincardine
ACCESSIBILITY ADVISORY COMMITTEEPage 5 of 5
Lower Level
move east wall of locker room 117 so locker room is larger and thus accessible This space would
come from lunch room 118we washroom 110 to be an accessible washroom
shower to be included in we washroom 110
Accessibilitywill be considered in the designfurnishing of the work areas ie adjustable desks etc
8 0 Reports Correspondence
8 1 Gord Timmerman Investments Ltd Housing Programs for lower income homeowners
ACTION Staff to put ad in paper and on website
8 2 Community Functionality Facilitation Inc Disability Awareness Event
This event has since been cancelled
8 3 EnableLinker Newsletter January 2009 from www abilities ca
9 0 Schedule of Meetings
February 17 2009 March 17 2009 April 21 2009
10 0 AdjournmentThe Accessibility AdvisoryCommittee meeting ended at 5 45 p m
r
Q ivO Ja
CheLl 5 1
lCJPALI7J
V 0
great energy balanced 11fc
SJv NurfS C
olp ir66 S
tiilR 1 8 2009
lLNCA INL
CONSENTV GENDAItem
Councillor Guy AndersonCouncillor Mike LeggettMayor Larry Kraemer
Stephen MurrayGillian Young
Public Gallery
ECONOMIC DEVELOPMENT COMMITTEE
Tuesday February 10th 2009 at 7 00 pm
Municipal Administration CentreMINUTES
P Arrived 7 20 pm
PP Arrived 7 40 pm
PP
Ted Dodkin Gerry Taylor John deRosenroll Arrived 7 30 pm
Jim PrengerRobert CottrillAllan RibbinkLinda Bowers
PPP
P Arrived 7 15 pm
1 0 CALL TO ORDER
2 0 DECLARATION OF PECUNIARY INTEREST
Name Aqenda Item
Linda Bowers A2
Reason
Realtor
4 0 ADOPTION OF MINUTES
Motion 2009 01Moved bySeconded by
Jim PrengerAllan Ribbink
THAT the Economic Development Committee adopt the minutes of November
11th 2008 as printed
Carried
5 0 ADDITIONS TO THE AGENDA
5 1 Building Department Year End Report Agenda Item A1
5 2 Highway 9 21 Project Agenda Item 7 4
5 3 Manager s Update Agenda Item 7 5
6 0 DELEGATIONSNone
7 0 OUTSTANDING BUSINESS
7 1 Bruce Energy Centre Infrastructure ProjectBM Ross issued draft due diligence study on behalf of Municipalityfunded by Bruce Power to determine viability of the current sewer and
water systems on the property report distributed to committeemembers
Details of report included financial considerations water health and
capacity easements issues and repairs required access limited to
certain areas will need further investigationThis project if proven feasible would fit into EDC s goal of business
recruitment and retention Ted Dodkin of Commercial Alcohol providedinsight as to how this could positively impact area business while also
reducing carbon footprint and energy costs
EDC to review report for March meeting to address any issues
Ted Dodkin left meeting
7 2 Inverhuron RFP
Build Canada Grant applied to for sewer and water provision in
Inverhuron could impact needs for planned EDC development studyDirection to Staff Bring draft RFP for Inverhuron study back to EDC once
plans for sewer and water in Inverhuron have been confirmed7 3 Westario Power see Correspondence Item 11 5
Meeting between Dan Showalter local electrician Municipality and
Westario Power representative to explain rationale behind recent
quotation for electrical upgrades to downtown business
STAFF ACTION SEE ACTION LIST ITEM 01
Motion 2009 02
Moved by Jim PrengerSeconded by Robert Cottrill
THAT the Economic Development Committee upon receiving consumer
complaint is aware that Westario Powers initial charge for upgrade to electrical
services appears to be prohibitive to development
AND FURTHER THAT the Economic Development Committee recommend
Westario Power review their payment arrangements to allow for an amortized
repayment schedule to enhance development opportunities within the Westario
Power service area
Carried
7 4 Highway 9 21 ProjectThree land developers have three requirements joint traffic studytrunk sewer and water extension from Russell St and road patternstudy need to determine division of payment for said requirementsSmart Centres hope to have infrastructure in ground by 2009 build
2010 two other developments should be building in 2009
John deRosenroll left meeting
7 5 Manager s Update Discussed after Agenda Item 10 0 Committee
Financial Update
Horseless Carriage Club coming to Kincardine June 14
Report coming to Council regarding the Tiverton Reunion
Paddy Walker Heritage Society planning a 3 on 3 hockey tournament
Kincardine Scottish Festival has put plans to go private on hold untilnext season
Historic Queen Street project is set to print 300 books this SpringWill be discussing budget Thursday and FridayApproached to display over200 paintings of Russian artist in Municipalbuilding
8 0 NEW BUSINESS
8 1 Roll and purpose of EDC
To be discussed at a later date
8 2 Revenue ideas for KEDF
Discussion of revenue ideas including retaining a portion of
development fees charging for use of parksWould be beneficial to investigate business models and best practicesof other successful ED committees
STAFF ACTION SEE ACTION LIST ITEM 02
8 3 BIA Provitalization Process Plan 2008 10 Summary of
RecommendationsDistributed recommendations to EDC and directed members to viewdocument on Municipal website for future discussion
Currently partnering with BIA on RED application for signage8 4 Enbridge Grant Program
Report from Enbridge may be coming to Council regarding fundingavailable that they propose the Municipality administer on their behalf
to community groups8 5 Queen s lookout
BIA model of proposed addition to current lookout distributed BIA
estimates a construction cost of 60 000 00
ACTION LIST 2009
TO BESTATUS
COMPLETIONACTION OfSOutstanding
10ACTION COMPLETED ASSIGNED TO OIHOnHoId DATE
BY vpjnpI
ss COMMENTSCIPCom lete
Forward motion regarding Westario Power to Bob
01 Jamieson to present at next Westario Power board March Stephen Murray liP
meetino
02Obtain draft Terms of Reference from Gerry Taylor March Stephen Murray liP
reoarelina Economic Develooment Committee modeis
9 0 PROJECT A LIST 2009
A1 Building Planning Committee UpdateBuilding Department Year End Report distributed to EDC
Minutes in Correspondence Folder
A2 land Inventory and Sales leader Stephen Murray
EDC members drew the following realtor names from a hat to decide
representation for the following propertiesTom Culbert Stoney Island 41 0821000428334
Lynn Clayton Dawson Drive 41 08 210 004 12350
Margaret Fell Underwood Lot 41 08 260 002 06050
A3 Industrial Lands Leader Stephen MurrayDiscussed in Closed Session
A4 Post Secondary Education Leader Larry Kraemer
Council agrees with the Post Secondary plans to date in principleAdult Learning being investigated provides education upgradesBruce Power and OPG are hoping to establish better remote
conference facilities video conferencingHuron Shoreline Technology Consortium operating under one board
meeting with MPP to discuss provincial aid to facilitate
Ann Snobelen and Kathie Hackney will be delegating to EDC at next
meeting regarding post secondary opportunities for young adultsAS Inverhuron Planning Project
Discussed in Agenda Item 7 2
PROJECT B LIST 2009
B1 Fac ade Program Leader Stephen MurrayBIA Buzz features program in next publication already anticipatingapplications from candidates
B2 Grey Bruce Agricultural Culinary Association GBA CA Leader
Guy Anderson
Attended a meeting this morningJCP hire gone temporary employee now working 12 hours per week
until the end of March
Have begun the map program for this year hoping for 50 75 more
members this yearSeveral grants applied for events and banquets plannedSearching for office space in area Chesley Durham and Owen Sound
interestedOCTA membership paid by county Grey Bruce deemed Zone 6
participating in culinary tours
Upcoming Markdale meetingACA news folder circulated to EDC contains news coverage over last
year of Food Link program copy in Correspondence Folder
B3 Inverhuron Bike Park Leader Mike Leggett Stephen MurrayBike Park is currently closed
Committee has been operating without a quorum due to loss of
members would like to bring plans to EDC in order to move forward
Motion 2009 03
Moved by Larry Kraemer
Seconded by Linda Bowers
THAT the Economic Development Committee request the responsibility of the
Bike Park be returned to EDC to facilitate development
Carried
B4 Affordable Housing Leader Jim Prenger Linda Bowers StephenMurray
Plan to have an update for next meetingDiscussion regarding developer who is interested in area for highdensity housing
10 0 COMMITTEE FINANCIAL UPDATEEconomic Development under budget Bike Park over budget
Larry Kraemer left meeting
11 0 CORRESPONDENCE FOLDER
11 1 Building Planning Committee Minutes Nov 3 Dec 1 2008 Jan12 2009
11 2 BIA Minutes Nov 17 Dec 8 2008 Jan 19 2009
11 3 Chamber of Commerce AGM Preparation Notes Smart Centres
11 4 Yahoo Canada News Internet Shopping Rises 61 in Two Years
11 5 Westario Power Letter RE Power Quote Customer Complaint11 6 BIA Buzz Dec 2008
11 7 CMHC Financial Assistance for Persons with Disabilities
Gerry Taylor left meeting
12 0 MOVE INTO CLOSED SESSION
Motion 2009 04
Moved bySeconded by
Linda Bowers
Robert Cottrill
THAT the Economic Development Committee move into closed session to
discuss a proposed or pending acquisition or disposition of land by the
municipality or local board
AND FURTHER THAT the ED Committee return to regular open meeting ofEconomic Development upon completion
Carried
13 0 SCHEDULE OF MEETINGS
March 10 2009 5 pm
April 14 2009May 12 2009
June 9 2009
July 14 2009
August 11 2009
September 8 2009
October 13 2009November 10 2009
December 8 2009
14 0 ADJOURNMENT
Motion 2009 05
Moved by Linda Bowers
Seconded by Robert Cottrill
That the Economic Development Committee adjourn to meet again TuesdayMarch 10th 2009 at 5 00 pm at the Municipal Administration Centre or at the callof the chair
Carried
JJSECR d