new hire orientation handbook - welcome to gc training · 2016. 6. 21. · new hire orientation...

Training and Professional Development

Office of Human Resources

Georgia College

Campus Box 028

Milledgeville, Georgia 31061

gcsu.edu/hr/training

New Hire Orientation

Handbook

New Hire Orientation Handbook Page 1

Table of Contents

General Information ........................................................................................................ 3

Organizational Structure ............................................................................................... 3

Office of Human Resources ............................................................................................ 4

Administration .............................................................................................................. 4

Compensation and Benefits ......................................................................................... 5

Employee Relations ..................................................................................................... 5

Employment Services ................................................................................................... 6

Training and Professional Development ....................................................................... 6

Frequent Contacts ........................................................................................................... 7

Review with your Supervisor ........................................................................................... 8

Departmental Procedures ............................................................................................ 8

Administrative Procedures ........................................................................................... 8

Technology ................................................................................................................... 8

Introductions and Tour ................................................................................................. 8

Position Information ...................................................................................................... 8

Emergency Action Plan Summary ................................................................................... 9

Tornados and Severe Weather .................................................................................... 9

Medical Emergency ...................................................................................................... 9

Fire ............................................................................................................................... 9

Chemical Spill and Hazardous Materials Emergency ................................................... 9

Armed Intruder ........................................................................................................... 10

Psychological Crisis ................................................................................................... 10

Bomb Threat .............................................................................................................. 10

Emergency Notifications ............................................................................................. 10

Contact Information .................................................................................................... 11

Policy Summaries ......................................................................................................... 12

Policies, Procedures, and Practices Manual .............................................................. 12

Amorous Relationship Policy ...................................................................................... 12

Arrests and Convictions ............................................................................................. 13

Drug Free Schools and Communities Act .................................................................. 13

Equal Employment Opportunity, Affirmative Action, and Diversity ............................ 14


Tobacco and Smoke Free Campus ............................................................................ 14

Americans with Disabilities Act ................................................................................... 14

Workers Compensation .............................................................................................. 15

Time Away from Work ................................................................................................ 15

Sexual Misconduct and Title IX .................................................................................. 17

Conflict of Interest ...................................................................................................... 17

State Business Transactions ...................................................................................... 17

Fiscal Misconduct ....................................................................................................... 18

Technology Use ......................................................................................................... 18

Federal Educational Rights and Privacy Act .............................................................. 18

Health Insurance Portability and Accountability Act ................................................... 19

Motor Vehicle Use Program ....................................................................................... 19

Right to Know Training ............................................................................................... 19

Campus Map ................................................................................................................. 20


General Information

From its founding as a women’s educational center in 1889, our institution has

consistently been a destination for students looking to make a difference in the world.

We are Georgia’s designated public liberal arts university and offer 37 undergraduate

degrees and more than 25 graduate programs. More importantly, we teach every

student how to learn and we strive to instill a lifelong passion for learning that serves our

students well regardless of the career paths they choose. The main Georgia College

campus is located in Milledgeville, a charming, traditional southern town less than a

two-hour drive from Atlanta. There are additional campus locations in Macon and at

Robins Air Force Base.

Organizational Structure

University PresidentDr. Steve Dorman

Academic Affairs

College of Arts & Sciences

College of Health Sciences

J. Whitney Bunting College of Business

John H. Lounsbury College of Education

Extended University

Enrollment Management

Division of Information Technology

Ida D. Russell Library

Institutional Research and Effectiveness

Finance and Administration

Auxiliary Services

Budget Office

Business and Accounting

Facilities Planning

Facilities Operations

Human Resources

Materials Management and Purchasing

Payroll and Financial Systems

Public Safety

Student Affairs

Athletics

Campus Life & Activities

Career Center

Counseling Services

Disability Services

University Advancement

Advancement Services

Development & Alumni

Special Events

Economic Development and External Relations

Office of Inclusive Excellence

Office of Internal Audit and Advisory Services

Office of Legal Affairs

University Communications



The Georgia College Office of Human Resources is committed to providing quality

services to our faculty, staff, students, retirees and members of the community at

large. We strive to attract, retain; and develop an engaged and diverse workforce to

support the dynamic and high quality needs of the institution.

We are dedicated to employees and potential employees of Georgia College. Our office

will be your source for information on employment opportunities, compensation and

benefits, employee services and more.

Georgia College is an Affirmative Action/Equal Opportunity Institution committed to

cultural, racial and ethnic communities. We promote equal employment opportunities

regardless of race, religion, color, gender, marital status, genetic information, national

origin, disability, sexual orientation and gender identity. It is expected that successful

candidates share these commitments.

Administration

Chief Human Resource Officer

Leslie K. Pierce, MS-HRE, SPHR, SHRM-SCP

478-445-5596

Shapes the direction of the human resources function through the development and

implementation of policies governing all of the human resources functional areas

including: Compensation and Benefits, Employee Relations, Employment Services, and

Training and Professional Development.

Associate Director of Human Resources

Carol Ward, PHR, SHRM-CP

478-445-0201

[email protected]

Oversees and provides advisory services for performance management, progressive

discipline, grievances, conflict resolution, and HR communications functions including

program development, implementation, assessment, and modification to ensure

alignment with community needs and compliance with all applicable requirements. In

addition, oversees the operation of the Office of Human Resources in the absence of

the Chief Human Resources Officer.

Administrative Assistant II

Jeri Trawick

478-445-5596

[email protected]

mailto:[email protected]



Compensation and Benefits

Services

Classification & Compensation Services (Class & Comp)

Works in partnership with department managers to provide assistance in interpreting

and applying fair and consistent evaluation of positions and equitable compensation.

Benefits Services

Assists faculty and staff in understanding their benefit programs which include private

consultations, seminars/workshops, vendor fairs and orientations.

Assistant Director for Compensation and Benefits

Crystal Reeves, MPA

478-445-0567

[email protected]

Compensation and Benefits Specialist

Alrick Banks

478-445-5838

[email protected]

Compensation Assistant

Shaveta Waller

478-445-5607

[email protected]

Employee Relations The mission of the Employee Relations function within the Office of Human Resources

is to provide exemplary customer services to both employees and managers to foster

a collaborative work environment. Employee Relations focuses on promoting good

workplace behaviors that are respectful, reasonable and responsible.

Associate Director for Employee Relations

Patrice Terrell, MPA

478-445-5932

[email protected]

HR Assistant and Leave Coordinator

Cindy O’Reilly

478-445-7874

[email protected]







Employment Services Employment Services oversees the hiring of benefited staff, temporary staff and student

employees. Our office partners with Academic Affairs to hire Faculty which includes on-

boarding: conducting background checks, completing I-9 forms, etc. Our focus is to

recruit and hire candidates who are committed to Georgia College's mission of enriching

the lives of students and the local and global communities through teaching, research,

and service. We believe a talented and diverse workforce will create an environment

that will foster creativity and respect for contributions.

Assistant Director for Employment Services

Tonya L. Johnson

478-445-4236

[email protected]

HR Assistant

Tonya Anderson

478-445-1898

[email protected]

HR Assistant

Garrett Brett

478-445-2292

[email protected]

HR Assistant

Nancy White

478-445-2293

[email protected]

Training and Professional Development The Training and Professional Development functional area of the Office of Human

Resources is responsible for providing the Georgia College community with an

opportunity for continued improvement and development through providing compliance

training and new employee orientation in addition to professional development and

enrichment opportunities.

Professional Development and Training Specialist

Daniel R. Simpson, MPA

478-445-8573

[email protected]


Frequent Contacts

Important Websites

University Website .................................................................. http://www.gcsu.edu

Training Page ..................................................................... http://training.gcsu.edu

FrontPage ........................................................................ http://frontpage.gcsu.edu

Unify ....................................................................................... http://unify.gcsu.edu

Intranet ............................................................................... http://intranet.gcsu.edu

ADP eTime ........................................................................... https://portal.adp.com

Policies, Procedures, and Practices Manual ...................... http://policies.gcsu.edu

Ethics and Compliance Reporting .................................... http://gcsu.alertline.com

Common Phone Numbers

Public Safety (Emergency Line) ..................................................... (478) 445-4400

Academic Affairs ............................................................................. (478) 445-4715

Barnes & Nobel at Georgia College ................................................ (478) 445-8398

Bobcat Card Office ......................................................................... (478) 445-2273

CARE Team ................................................................................... (478) 445-7475

Continuing Education and Public Services ..................................... (478) 445-5277

Ethics and Compliance Reporting Hotline ...................................... (877) 516-3432

Human Resources .......................................................................... (478) 445-5596

Legal Affairs.................................................................................... (478) 445-2037

Mail Services .................................................................................. (478) 445-4063

Materials Management and Purchasing ......................................... (478) 445-4582

Internal Audit and Advisory Services .............................................. (478) 445-1549

Parking and Transportation Services .............................................. (478) 445-7433

Payroll & Financial Services ........................................................... (478) 445-7433

SERVE Help Desk .......................................................................... (478) 445-7378

A full listing of departmental phone numbers is available at

http://frontpage.gcsu.edu/departmentphone

http://www.gcsu.edu/

http://training.gcsu.edu/

http://frontpage.gcsu.edu/

http://unify.gcsu.edu/

http://intranet.gcsu.edu/

https://portal.adp.com/

http://policies.gcsu.edu/

http://gcsu.alertline.com/

http://frontpage.gcsu.edu/departmentphone


Review with your Supervisor

Departmental Procedures

Time and leave reporting

Performance expectations

Dress code

Personal Conduct standards

Security

Confidentiality

Safety

Emergency procedures

Email and Internet use

Administrative Procedures

Office/desk/work station

Keys

Mail (incoming and outgoing)

Business cards and name badge

Purchasing procedures

Telephones

Building access

Conference rooms

Office supplies

Technology

Unify login

Network access

Shared drives

Database systems (Banner, ADP,

etc)

Introductions and Tour

Give introductions to

departmental staff and key

contacts

Facility tour

o Fire Alarms and

extinguishers

o Weather Safety Zone

o Fire Evacuation Area

o Restrooms

o Break Area

o Parking

o Office supplies

o Vending machines

Position Information

Initial job assignments and

training plan

Position description, performance

expectations, and behavior

standards

Job schedule and hours


Emergency Action Plan Summary

GC Public Safety 478-445-4400 or 911

Tornados and Severe Weather

Monitor local media stations, NOAA weather radio, or weather related internet

sites if possible.

Be prepared to take shelter on the lowest level of your building.

Stay away from windows.

Move to an interior hallway or room and assume a safe position low to the

ground.

Wait for an “all clear” notification prior to returning to your work area or

classroom.

If outdoors and shelter is not available, or if there is no time to get indoors, lie in a

ditch or low-lying area. Protect your head with your arms.

Medical Emergency

Call 478-445-4400 or 911

Provide your name, location, number of people injured, and description of the

medical emergency.

Stay on the phone for instructions of what to do.

Send someone to meet EMS and other responding emergency personnel

Fire

Evacuate the building immediately.

When the fire alarm is activated, evacuation is mandatory.

Do not use the elevators.

If within your immediate vicinity, take personal belongings with you (keys, purses,

wallets, etc.).

Call 478-445-4400 or 911

Follow directions given by your building’s emergency manager, fire department

or the police.

Help those needing assistance to move from the area.

Do not re-enter the building until authorized to do so by emergency personnel.

Chemical Spill and Hazardous Materials Emergency

Call 478-445-4400 or 911

Provide information on the type of chemicals (if known), size of the spill, and

possible exposures.

Evacuate the area and the building based on instructions from emergency

personnel.

The evacuated area should remain evacuated until an “all clear” indication is

given by the appropriate authorities.


Do not leave the evacuation assembly area as decontamination may be

necessary.

Armed Intruder

Call 478-445-4400 or 911

In case of an immediate life-threatening incident, each individual should take

whatever actions are necessary to protect his or her own life.

If it is possible to flee the area safely and avoid danger, do so.

If evacuation is impossible, lock or barricade all doors and secure yourself in a

safe area. Turn off the lights and silence your phone.

Remain in place until an “all clear” is given via GC Alert or as directed by

emergency personnel.

Psychological Crisis

If you are in distress and think that you may harm yourself or someone else, go

to the hospital or call 478-445-4400 or 911.

If you come into contact with someone you think is a danger to themselves or

others, call 478-445-4400 or 911.

For non-life threatening situations, contact Counseling Services at 478-445-5331.

Bomb Threat

If you receive a threat, keep calm and obtain as much information as possible:

o Where is the bomb?

o When will the bomb explode?

o What kind of bomb is it?

o What will cause it to explode?

o What does it look like?

o Who placed the bomb?

o Why did they place the bomb?

o Name and address of the person reporting the bomb?

Do not disconnect the line. Have someone else use another phone to call 478-

445-4400 or 911.

If found, do not touch or handle the suspicious package. Move away and call

478-445-4400 or 911.

Do not use cellular phones or two-way radios near a suspicious package.

Follow evacuation instructions from emergency personnel.

Emergency Notifications Various types of emergencies could affect Georgia College campuses. GC Public

Safety will notify the campus of emergencies and provide actions to take when

necessary. The following are means in which emergency notifications may occur:

The GC Alert mass notification system will be utilized for campus-wide critical

incidents. For additional details and to update your emergency notification

information, visit gcsu.edu/alert.


The Outdoor Emergency notification Systems include outdoor sirens and public

address systems that may be utilized for campus-wide critical incidents.

Building notification systems that may be used to inform occupants of an

emergency include:

o NOAA weather radios

o Local radio and television stations

o Alertus Desktop

o Fire alarms

o Other building specific equipment

Contact Information

Georgia College Public Safety

Phone: 478-445-4400

Email: [email protected]

Website: www.gcsu.edu/publicsafety

Other Contacts

Facilities Assistance .......... Facilities Operations ......................................... 478-445-4279

Medical Assistance............ Student Health Services ................................... 478-445-5288

Mental Health Assistance .. Counseling Services ......................................... 478-445-5331

Risk Assessment ............... CARE Team ......................................... 478-445-RISK (7475)


http://www.gcsu.edu/publicsafety


Policy Summaries

Policies, Procedures, and Practices Manual This summary of Georgia College policies is not comprehensive. The Policies,

Procedures, and Practices Manual is the official record of current university policy in

each area. The manual lists institutional policies by division and includes links to

necessary forms and campus contacts.

The prevailing authority of the Board of Regents of the University System of Georgia

should be clearly understood. In case of any divergence from or conflict with the By-

laws or Policies of the Board of Regents, the official By-laws and Policies of the Board

of Regents shall prevail.

All actions as an employee of Georgia College must be in compliance with both

institution policy, University System of Georgia policy, and any application local, state,

and federal laws.

Campus Contact:


Prohibitions and Penalties: Georgia College’s Progressive Discipline Guide

Prohibitions and Penalties: Georgia College’s Progressive Discipline Guide was

developed by the Office of Human Resources and Legal Affairs to clarify existing rules

and regulations in relation to employee disciplinary actions. The Prohibitions and

Penalties Guide was approved by University Cabinet on May 14, 2012. The guide does

not constitute coverage for all infractions and violations that could conceivably occur. It

does cover the majority of situations that are a source of concern to supervisors and

employees at Georgia College. The guide is a tool which describes behavior that is

subject to possible disciplinary action, and will serve the needs of both supervisors and

employees.

The sanctions identified for the various infractions are merely guidelines. Any offense

may result in disciplinary action up to including termination of employment depending on

the circumstances. A supervisor is not bound by the sanctions suggested in the

guidelines and may impose a more or less severe sanctions depending upon

circumstance, but ONLY with the approval and guidance from the Office of Human

Resources and the Office of Legal Affairs.

Campus Contact:


Amorous Relationship Policy The University strongly discourages amorous relationships between faculty or

administrators and graduate/professional students and/or employees whose work they

supervise. Anyone involved in an amorous relationship with someone over whom he or


she has supervisory power must recuse himself or herself from decisions that affect the

compensation, evaluation, employment conditions, instruction, and/or the academic

status of the subordinate involved.

Campus Contact:

Office of Inclusive Excellence

Arrests and Convictions Any current employee charged with a crime (other than a minor traffic offense) shall

report being charged with such crime to the Office of Human Resources within 72 hours

of becoming aware of such charge. Failure to report being charged with such a crime

may result in appropriate disciplinary action, including termination of employment. The

Office of Human Resources shall review the nature of the crime and make a

determination on what, if any, action should be taken regarding the employee’s

employment status until resolution of the charge.

Any current employee who is convicted of a crime (other than a minor traffic offense)

shall report such conviction to the Office of Human Resources within 24 hours of the

conviction. Failure to report such conviction may result in appropriate disciplinary action,

including termination of employment. The Background Investigation Committee (BIC)

shall review the nature of the crime and make a determination on what, if any, action

should be taken regarding the employee’s employment status. The BIC shall review the

crime utilizing the same standards as it applies in reviewing crimes committed by a

candidate for employment but may consider other factors, including the length of

employment of the employee and performance reviews.

Campus Contact:

Office of Human Resources, Employee Relations

Drug Free Schools and Communities Act As part of the Drug-Free Schools and Communities Act Amendments of 1989, Georgia

College & State University (GC) is required by law to provide to every employee and

each student who is taking one or more classes, written materials that adequately

describe and contain the following information:

Standards of conduct that prohibit unlawful possession or distribution of drugs

and alcohol.

A clear statement of disciplinary sanctions that the institution will impose on

students and employees

A description of applicable counseling, treatment, or rehabilitation programs

offered.

A description of health risks associated with the use and abuse of drugs and

alcohol.

A description of applicable legal sanctions under local, state or federal law.


The abuse of alcohol and the use of illegal drugs by members of the GC community are

incompatible with the goals of our university.

Campus Contact:


Equal Employment Opportunity, Affirmative Action, and Diversity Georgia College is committed to the fundamental principle of diversity and inclusion,

equal opportunity and equal treatment for all and strives to create a campus

environment, which understands, fosters, and embraces the values of diversity and

inclusion.

No person shall, on the grounds of race, color, sex, sexual orientation, religion, genetic

information, national origin, age, disability, or veteran status be excluded from

employment or participation in, be denied the benefits of, or otherwise be subjected to

discrimination, under any program or activity conducted by Georgia College.

Campus Contact:


Office of Human Resources, Employment Services

Tobacco and Smoke Free Campus Effective October 1, 2014, this policy reinforces the USG commitment to provide a safe

and amicable workplace for all employees. The goal of the policy is to preserve and

improve the health, comfort and environment of students, employees and any persons

occupying our campuses.

The use of all forms of tobacco products on property owned, leased, rented, in the

possession of, or in any way used by the USG or its affiliates is expressly prohibited.

“Tobacco Products” is defined as cigarettes, cigars, pipes, all forms of smokeless

tobacco, clove cigarettes and any other smoking devices that use tobacco such as

hookahs or simulate the use of tobacco such as electronic cigarettes.

Campus Contact:


Americans with Disabilities Act Georgia College policy ensures equal access for individuals with disabilities and full

compliance with all pertinent federal and state legislation, including Section 504 of the

Rehabilitation Act of 1973 as amended by the Americans with Disabilities Act (ADA) of

1992.

Georgia College strives to be an inclusive and welcoming campus for individuals with

disabilities. If you have a disability, you can request reasonable accommodations for


your employment through the Employee Relations of the Office of Human Resources.

Students who need accommodations should contact the Office of Disability Services.

Campus Contact:

Faculty and Staff


Students

Office of Disability Services

Workers Compensation The University System of Georgia provides benefits for employees in the event of work-

related injuries, illnesses, exposures or accidents. When an injury, accident, exposure

or illness is sustained as a result of, out of, or in the course of employment, an

employee is eligible to receive benefits as outlined in the Georgia Workers'

Compensation Law. As part of its Worker's Compensation policy, the University System

of Georgia also provides a return-to-work program as the means to return employees to

meaningful, productive employment following the injury or illness.

All personal injuries and accidents must be reported to the immediate supervisor and

the Office of Human Resources immediately, regardless if medical attention is needed.

Employees are responsible for immediately reporting any job related injury or illness to

their supervisor and the Office of Human Resources.

EMERGENCY – If an employee sustains a work-related injury or illness and requires

immediate medical attention, the employee should be directed to the nearest

emergency medical care facility or call 911 for assistance.

Campus Contact:


Time Away from Work

Holidays

Georgia College observes twelve holidays each year. The holiday calendar can be

reviewed at http://www.gcsu.edu/humanresources/holidays.

Annual and Sick Leave

Regular employees working half time or more earn annual leave each month. A full time

employee accrues between 10 and 14 hours of annual leave per month, depending on

length of service. Employees between half time and full time accrue leave in the ratio

equivalent to the percentage of hours worked. Twelve month faculty and administration

also accumulate annual leave, but ten month faculty do not.

http://www.gcsu.edu/humanresources/holidays


Regular employees also receive 8 hours of sick leave per month, or a ratio thereof if

between half and full time.

Leave requests should be submitted through electronically through ADP eTime. All time

records should be accurately maintained approved by the employee and supervisor

each pay period.

Campus Contact:

Payroll and Financial Systems


Family and Medical Leave Act

Consistent with federal law, GC and University System of Georgia policy, complies with

the Federal Family Medical Leave Act (FMLA). Employees that are absent from work

due to their own or immediate family members serious medical condition, are required

to report their illness to GCs Office of Human Resources.

Campus Contact:


Educational Support Leave

Effective July 1, 2015, Georgia law requires employers to offer full-time, benefits

eligible, non-temporary employees up to eight hours of leave per calendar year to

promote and support education in the state of Georgia. Only activities directly related to

student achievement and academic support will qualify for this leave. This leave type is

not intended for personal use of an employee pursuing higher education. The Office of

Human Resources may determine if any given activity would qualify for this leave type.

Employees must not receive pay for services they perform while using Educational

Support Leave. The departmental manager maintains discretion to approve or deny

requests based on operational needs and previous conduct, attendance, or work

performance.

Campus Contact:


Other Types of Leave

There are many other times of leave as well. Please refer to the Policies, Procedures,

and Practices Manual for more information about and requirements of these additional

leave types. You can also receive more information from your supervisor or the Office of

Human Resources.


Campus Contact:


Sexual Misconduct and Title IX Federal law prohibits discrimination based on gender, including sexual misconduct.

These laws include Title VII of the Civil Rights Act of 1964, Title IX of the Education

Amendments of 1972, the Jeanne Clery Act of 1990, and the Violence Against Women

Act of 1994.

The University strongly encourages members of the University community to promptly

report instances of sexual misconduct. All reports will be reviewed and responded to

promptly, thoroughly, and impartially. Individuals receiving a report of sexual misconduct

are expected to complete an Incident Form and return to the Title IX Coordinator.

Individuals are also encouraged to immediately refer individuals to the Women’s Center.

The Clery Act requires Campus Security Authorities to report any “good faith

allegations” of crimes, unless exempted on the basis of professional or pastoral

counseling. A separate training is required for the individuals who considered CSAs.

Campus Contact:


Conflict of Interest Full-time faculty and staff of Georgia College understand that their primary contractual

responsibility is to the University. To ensure the integrity and objectivity of research and

other scholarly activities, full-time and part-time faculty and staff must not let outside

interests interfere with or compromise their obligations to the University. This policy is

intended to increase the awareness of employees to the potential for conflicts of

interest, and to establish procedures whereby such conflicts may be avoided or properly

managed.

Campus Contact:


State Business Transactions All state employees who transact business with the State of Georgia apart from their

employment relationship with GC are required by Georgia law to disclose all such

transactions for each calendar year on or before January 31 of the following year.

GC is required to notify employees annually of this obligation under state law. If you

have transacted business with the state and complete this form, you must send a copy

to the Office of Legal Affairs. Contact the Office of Legal Affairs at extension 2037 for

further information.


Campus Contact:


Fiscal Misconduct Georgia College is committed to the highest professional standards in administrative

operations. Administrative officers and managers are responsible for guarding against

fiscal irregularities and related misconduct as well as ensuring the proper stewardship of

resources entrusted to the University. Employees and students found to have engaged

in fiscal or related misconduct will be subject to appropriate disciplinary actions.

Any suspected instance of fiscal misconduct should be reported to your direct

supervisor, dean, vice president, Office of Internal Audit, or Office of Legal Affairs.

Persons can also file a claim with the GC Ethics and Compliance Reporting Hotline; an

independent third party experienced in collecting sensitive and confidential information.

Any reported fiscal misconduct concerns brought to the Office of Internal Audit or Office

of Legal Affairs will be followed through by the campus triage committee. Additional

information concerning fiscal misconduct, hotline, or the triage committee can be found

at the Office of Internal Audit or Office of Legal Affairs web sites.

Campus Contact:

Office Internal Audit and Advisory Services

Technology Use Members of the GC community are required to adhere to specific terms and conditions

as it relates to the usage of technology resources on campus. All of GC computers and

technology resources are state property.

Remember to always follow any applicable law or policy when using the university’s

technology resources. Do not use the resources in such a way that would involve direct

costs to the university, disseminate computer viruses, or allow unauthorized access. In

today’s digital age, it is also important to follow all copyright guidelines all materials.

Campus Contact:

Division of Information Technology

Federal Educational Rights and Privacy Act Family Educational Rights and Privacy Act of 1974 helps protect the privacy of student

education records, the right to seek and amend those records and to limit disclosure of

information from the records.

Questions the University's procedures regarding release of academic information may

be directed to the Office of the Registrar, Parks Hall 107, (478) 445-6286.

Campus Contact:

Office of the Registrar



Health Insurance Portability and Accountability Act The Health Insurance Portability and Accountability Act (HIPAA) was enacted by the

U.S. Congress in 1996 and created national standards to protect individuals' medical

records and other personal health information.

In support of the health and safety of our employees and students, Georgia College

(GC) maintains personal health care information. All GC employees are committed to

protecting the privacy and confidentiality of this information. GC fully supports and

complies with all federal and state statutes and rules regarding the use, maintenance,

transfer, and disposition of health care records and information.

Campus Contact:


Motor Vehicle Use Program Georgia College's Motor Vehicle Policy ensures all employees who drive a University or

State of Georgia vehicle or drive their personal vehicle on University business

regardless of the frequency shall have appropriate license and documentation to drive

and operate the vehicle. The policy shall require appropriate screening and annual

training based on the nature of the driving requirements associated with the employee’s

position.

Each driver must submit the Motor Vehicle Use Program Driver

Acknowledgement annually.

Additionally, all drivers of golf and utility carts must review the Utility/Golf Cart Safety

Training each year.

Campus Contact:

Office of Materials Management and Central Services


Right to Know Training The State of Georgia has enacted legislation to protect employees from the dangers of

hazardous chemicals, which may be encountered in the workplace. Georgia College

has developed a plan to assure that employees receive training and information about

hazardous chemicals present in the workplace.

Those employees whose jobs involve the handling of such materials will receive

additional training in the safe use, storage, and disposal of any chemical they use.

Campus Contact:

Office of Public Safety, Emergency Management and Occupational Safety


Campus Map


Georgia College

Campus Box 028

Milledgeville, Georgia 31061

gcsu.edu/hr/training

new hire orientation handbook - welcome to gc training · 2016. 6. 21. · new hire orientation...

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