oakland county board of commissioners minutes

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OAKLAND COUNTY

BOARD OF COMMISSIONERS

MINUTES March 21, 2013 Meeting called to order by Chairperson Michael Gingell at 9:58 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan. Roll called.

PRESENT: Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack. (21)

ABSENT: None. (0) Quorum present. Invocation given by Mike Spisz. Pledge of Allegiance to the Flag. Moved by Runestad supported by Jackson the minutes of the March 6, 2013 Board Meeting be approved. A sufficient majority having voted in favor, the minutes were approved as printed. Moved by Taub supported by Dwyer the agenda be amended, as follows: ITEMS NOT ON BOARD AGENDA GENERAL GOVERNMENT COMMITTEE

a. Department of Health and Human Services – Homeland Security Division – 2012-2013 Hazardous Materials Emergency Preparedness Planning Program (HMEP-PP) Grant Agreement

(Reason for Suspension Waiver of Rule III – Resolution was taken up by GG Committee immediately prior to today’s meeting. (Fiscal Note was taken up by Finance on March 14.))

b. County Clerk/Register of Deeds – Elections Division – Agreement to Utilize the Services of the Oakland County Board of Canvassers by the Charter Township of Independence, Farmington Hills, Madison Heights, Oak Park, Royal Oak and Troy

(Reason for Suspension Waiver of Rule III – Resolution was taken up by GG Committee immediately prior to today’s meeting (for referral to April 11 Finance Committee meeting.)) HUMAN RESOURCES COMMITTEE

a. Human Resources Department – Salary Administration Plan 2nd Quarterly Report for FY 2013 (Reason for Suspension Waiver of Rule III – Resolution was taken up by HR Committee immediately prior to today’s meeting.)

Commissioners Minutes Continued. March 21, 2013

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PLANNING AND BUILDING COMMITTEE f. Planning and Economic Development Services Division Resolution Approving the Issuance of

Refunding Bonds (Academy of the Sacred Heart Project) – Bloomfield Hills and Bloomfield Township

(Reason for Suspension Waiver of Rule III – Resolution was taken up by P&B Committee immediately prior to today’s meeting.) PUBLIC SERVICES COMMITTEE

g. MR #13051 – Sheriff’s Office – Contract Amendment #1 for Law Enforcement Services in the City of Pontiac

(Reason for Suspension Wavier of Rule III – Resolution was taken up by HR Committee immediately prior to today’s meeting. (Fiscal Note was taken up by Finance on March 14.))

h. Sheriff’s Office – Contract Amendment #1 for Law Enforcement Services in the Charter Township of Independence 2013-2015

(Reason for Suspension Wavier of Rule III and Rule XIIC – Resolution was taken up by HR Committee immediately prior to today’s meeting. (Fiscal Note was taken up by Finance on March 14 without direct referral.))

Vote on agenda, as amended: AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack Bosnic. (21) NAYS: None. (0)

A sufficient majority having voted in favor, the agenda, as amended, was approved. Chairperson Michael Gingell made the following statement: “A Public Hearing is now called on the Issuance of Refunding Bonds by the Economic Development Corporation of the County of Oakland for the Academy of the Sacred Heart. Is there anyone present who wishes to speak?” No one requested to speak and the Chairperson declared the Public Hearing closed. Chairperson Michael Gingell addressed the Board to introduce Commissioner Hatchett. Commissioner Hatchett addressed the Board and asked Commissioners Kathy Crawford, Christine Long, Marcia Gershenson, Janet Jackson, Helaine Zack, Shelley Taub; and Corporation Counsel, Judy Cunningham to join her in presenting a proclamation alongside Commissioners John Scott and Tom Middleton to Francile Anderson honoring her as she continues to serve as an inspiration to countless people through her amazing service and advocacy which has benefited many organizations. She is an extraordinary trailblazer and a role model. To many women, educators and legal professionals, this phenomenal woman has served as an inspiration to them and area youth. Francile Anderson is recognized as a cheerleader for others, who is also referred to as a wonder woman, by those who have had the opportunity to serve or work with her. A “Shero” who is a leader to many, Francile Anderson’s political, social and community involvement is respected. She is renowned for bringing positive energy that uplifts everyone in a room. Judith Cunningham, Corporation Council, addressed the Board regarding Francile Anderson. Commissioner Zack addressed the Board regarding Francile Anderson. Commissioner Taub addressed the Board regarding Francile Anderson. Commissioner Hatchett addressed the Board regarding Francile Anderson and asked her son, Russell Anderson to join her. Francile Anderson addressed the Board.


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Commissioner Middleton addressed the Board regarding Francile Anderson. Chairperson Michael Gingell addressed the Board to present a proclamation to Judy Wright and the late John Wright to honor them for their extraordinary work as dedicated foster care parents, who through their love, faith, and strong resolve having fostered over 52 children. They have loved children who were drug exposed and addicted, born prematurely and suffered from many illnesses, even that requiring 24 hour care. Kathy Nelson, Adopted mom of Jayden addressed the Board to give Adopted history of Jayden medical history. Judy Wright addressed the Board. The following people addressed the Board during public comment: Jim VerPloeg, Admin Director Program & Operation Analyst and Richard Bell, Pontiac Kids First. Moved by Hoffman supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). The vote for this motion appears on page 128. The resolutions on the amended Consent Agenda follow (annotated by an asterisk {*}): *MISCELLANEOUS RESOLUTION #13062 BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND CITY OF TAYLOR FIRE DEPARTMENT FOR THE FIRE RECORDS MANAGEMENT SYSTEM To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners approved the acquisition of the Fire Records Management System in Miscellaneous Resolution #99309; and WHEREAS the purpose of the Fire Records Management System is to capture and create fire records from the inception of a 9-1-1 call, to include the additional computer-aided dispatch information, and complete the recording in a standard records management system, promoting communication and the sharing of fire records among the municipalities that participate; and WHEREAS the Department of Information Technology, the Department of Corporation Counsel, and the Fire Governance Committee have developed a Fire Records Management System Interlocal Agreement setting forth the rights and obligations of the County and the municipalities participating in the Fire Records Management System; and WHEREAS the Oakland County Board of Commissioners authorized the execution of the attached Interlocal Agreement with specific municipalities in Miscellaneous Resolution #02045; and WHEREAS City of Taylor Fire Department would like to participate in the Fire Records Management System beginning May 1, 2013 and will be responsible for the following annual fees (prorating 5 months access for FY 2013)

- $4,902 annual department fee - $1,401 annual each additional station fee

WHEREAS the addition of City of Taylor Fire Department will require a one-time purchase of three additional FRMS software licenses at $2,800 each and increase the annual software maintenance by $568 for each license; and WHEREAS an invoice shall be submitted to City of Taylor Fire Department to include the reimbursement of software license and maintenance purchases due under this agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board of Commissioners to sign the attached Fire Records Management System Interlocal Agreement with City of Taylor Fire Department. BE IT FURTHER RESOLVED that the Fire Records Management System Fund FY 2013, FY 2014 and FY 2015 budget be amended as specified below:

FIRE RECORDS MANAGEMENT FUND (#53100) FY 2013 FY 2014 FY 2015


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Revenue 1080325-115100-631460 Participation Fees $ 12,320 $ 9,408 $ 9,408 1080325-115100-665882 Planned Use of Balance (3,210) (7,704) (7,704) Total FRMS Fund Revenue $ 9,110 $ 1,704 $ 1,704 Expenditures 1080325-115100-731773 Software Purchase $ 8,400 $ 0 $ 0 1080325-115100-731780 Software Maint. 710 1,704 1,704 Total FRMS Fund Expense $ 9,110 $ 1,704 $ 1,704

Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE

Copy of Fire Records Management Interlocal Agreement Between Oakland County and City of Taylor Incorporated by Reference. Original on file in County Clerk’s office. (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13063 BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY – APPROVAL OF COLLABORATIVE ASSET MANAGEMENT SYSTEM CVT INTERLOCAL AGREEMENT WITH THE TOWNSHIP OF INDEPENDENCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Collaborative Asset Management System (CAMS) project will standardize countywide infrastructure maintenance (water, sewer, storm and roads) allowing Oakland County departments, the Road Commission for Oakland County (RCOC) and participating local communities to proactively manage assets and mitigate long-term costs associated with the operations and maintenance of critical infrastructure; and WHEREAS the CAMS project was previously approved by the Oakland County Board of Commissioners by Miscellaneous Resolution #07293; and WHEREAS the Collaborative Asset Management System CVT Interlocal Agreement was previously approved by the Oakland County Board of Commissioners for the City of Auburn Hills by Miscellaneous Resolution #11010; and WHEREAS the Collaborative Asset Management System CVT Interlocal Agreement was previously approved by the Oakland County Board of Commissioners for the City of Oak Park by Miscellaneous Resolution #11011; and WHEREAS the Collaborative Asset Management System CVT Interlocal Agreement was previously approved by the Oakland County Board of Commissioners for the City of Farmington Hills by Miscellaneous Resolution #11099; and WHEREAS the CAMS project promotes collaboration and improved workflows among participants ultimately handling service requests more efficiently and responsively; and WHEREAS by centralizing data, the system will promote information standardization, reduce duplication of data and will be a low cost way for other Oakland County governmental agencies to gather and share information across jurisdictional and organizational boundaries; and WHEREAS the CAMS participating agencies include the Oakland County Water Resources Commissioner’s Office, Oakland County Parks and Recreation, RCOC, Facilities Maintenance & Operations and certain local communities; and WHEREAS the CAMS participating agencies have agreed to pay a share of the centralized CAMS maintenance/support costs and will be responsible for paying maintenance/support costs; and WHEREAS to properly implement and operate the CAMS initiative in each participating local community, an Intergovernmental Agreement that delineates the relationship and responsibilities between the Parties is required; and WHEREAS the local community that wishes to participate in the CAMS initiative is the Township of Independence (the named participating local community); and WHEREAS the Departments of Information Technology and Corporation Counsel have prepared and reviewed the contents of the attached CAMS Intergovernmental Agreement; and


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WHEREAS legal representation from the named participating local community has reviewed and approved the contents of the attached CAMS Intergovernmental Agreement between Oakland County and the participating local community; and WHEREAS the Township Board from the named participating local community has reviewed and approved the contents of the attached CAMS Intergovernmental Agreement between Oakland County and the participating local community; and WHEREAS Information Technology has estimated their support and maintenance costs identified within this agreement of $6,587 for the first year and will be capped at CPI after September 30, 2014; and WHEREAS the annual support and maintenance fee will be billable to the Independence Township; and WHEREAS it is the recommendation of the Department of Information Technology that the Oakland County Board of Commissioners accept and approve the attached CAMS Intergovernmental Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes use of the attached CAMS Intergovernmental Agreement to govern the relationship and responsibilities between the County and the named participating local community within the County for the CAMS initiative. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson to execute the attached CAMS Intergovernmental Agreement between the County and the named participating local community within the County on receipt of an authorizing resolution and a fully executed original on behalf of the named participating local community. BE IT FURTHER RESOLVED the following budget amendment is recommended Fiscal Year 2013:

INFORMATION TECHNOLOGY FUND (#63600) FY 2013 Revenue 63600-1080101-152000-635017 Outside Agencies $6,587 Total Revenue $6,587

Expenditures 63600-1080201-152010-731780 Software Maintenance $3,689 63600-1080201-152010-731458 Professional Svcs $2,898 Total Expenditures $6,587

Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE

Copy of Oakland County Michigan Collaborative Asset Management System (CAMS) Service Level Agreement Incorporated by Reference. Original on file in County Clerk’s office. (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13064 BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2013 FIRST QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of Government, provides for adjustments to the adopted budget; and WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes budget amendments for variances between the budgeted revenue and actual revenue, and Section 23, which authorizes budget amendments for variance between estimated revenue and projected expenditures, amendments are required; and WHEREAS the Fiscal Year (FY) 2013 First Quarter Financial Forecast Report has identified several variances and budget amendments are recommended; and WHEREAS a budget amendment totaling $280,000 is recommended to reallocate funds from the Circuit Court General Jurisdiction's Defense Attorney Fees account to the Violation Probation Attorney Fees account to more accurately reflect the budget with the actual expenses; and WHEREAS a budget amendment totaling $50,000 is recommended to reallocate funds from the Circuit Court General Jurisdiction's Civil Mediation Payments revenue account to the Judicial Administration's


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Expendable Equipment expense account to allow funding to replace or repair broken, torn, unusable, unsafe furniture and equipment; and WHEREAS a budget amendment totaling $2,310 is recommended to reallocate funds from the MMHCGP Grant Fund/Circuit Court General Jurisdiction Travel and Conference account to the Transportation account to more accurately reflect the budget with the actual expenses; and WHEREAS a budget amendment totaling $21,000 is recommended to reflect the District Court 52-3 Sobriety Court Treatment Grant which ended on September 30, 2012; and WHEREAS a budget amendment in the amount of $80,000 is recommended to re-appropriate designated funds in assigned fund balance for HR Compensation Study; and WHEREAS a budget amendment is required to transfer Animal Control Legacy Funds in the amount of $30,500 to the General Fund to cover expenditures in various account line items; and WHEREAS a budget amendment of $79,731 is recommended to reallocate revenue from County Exec Compliance Purchasing to Management and Budget Purchasing in regards to the Auditing/Purchasing Reorganization; and WHEREAS Planning and Economic Development Services received donations at the end of FY 2012 and in early FY 2013 in the amount of $134,131 for operating expenditures related to the InnoVention Conference held on 10/4/12 and requests an amendment to accept these donations; and WHEREAS Planning and Economic Development Services received a $5,002 contribution from Michigan Economic Development Corporation for software support with Salesforce and requests an amendment to accept this donation; and WHEREAS the Economic Development & Community Affairs received a $24,000 contribution for operating expenditures for the Business Roundtable and requests an amendment to accept this donation; and WHEREAS the Economic Development Corporation (EDC) Board has approved the FY 2013 Special Revenue Budget for the EDC in the amount of $30,500, a reduction of $18,000 from FY 2012; a budget amendment is required to amend the FY 2013 Special Revenue budget; and WHEREAS the Convention Facility Liquor Tax revenue line item be increased by $740,000 from $2,900,000 to $3,640,000 for FY 2013, FY 2014 and FY 2015 to reflect anticipated receipts from the State of Michigan of which $1,820,000 (one-half) is already included in the FY 2013, FY 2014 and FY 2015 budget to be used for Health Division Substance Abuse Programs; and WHEREAS a budget amendment totaling $157,207 is recommended to reallocate funds from the County Clerk Forfeiture of Bonds account to Photographs, Certified Copies, and County Clerk Register of Deeds Land Transfer Tax Accounts to more accurately reflect the budget with actual revenues; and WHEREAS a budget amendment totaling $2,000 is recommended for the County Clerk to reallocate funds to more accurately reflect actual expenditures; and WHEREAS a budget amendment of $186,711 is recommended to move the Info Tech Operations budget from County Clerk Register of Deeds to the Automation Fund 21160; and WHEREAS a budget amendment totaling $30,000 is recommended to reflect transition expense of $15,000 for the Water Resources Commissioner and $15,000 for the County Clerk/Register of Deeds authorized per MR #12319 and MR #12320; and WHEREAS the Parks and Recreation Commission entered into a construction license agreement with Enbridge Energy at their October 22, 2012 Commission meeting and received an unbudgeted compensation package of $151,540 for use of park property and construction activity; and WHEREAS Parks and Recreation Building Space Allocation rent in the amount of $35,721 for 2,558 square feet at the South Oakland Health Center was inadvertently omitted during the FY 2013 budget process; and WHEREAS a budget amendment of $12,000 is recommended to correct the Parks and Recreation Fees Day Use revenue account which was inadvertently budgeted to Entrance Fees Gen Admission at the Red Oaks Nature Center; and WHEREAS Parks & Recreation received donations totaling $1,572 for various programs; and WHEREAS a budget amendment is recommended to transfer funding in the amount of $15,000 from the Professional Services line item within the Health and Human Services Admin Division to the Training-Educational Supplies line item within the Children’s Village Division to cover costs associated with a research based staff training being incorporated into residential programming; and WHEREAS a budget amendment is recommended to recognize that the Health Division has received additional funding from MDCH through the Comprehensive Planning, Budgeting, and Contracting (CPBC)


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Agreement in the amount of $710,806 which is less than fifteen percent of the original agreement required to accept each of the amendments via separate resolution. Funding in the amount of $40,000 relating to Tobacco Retailer Inspections will be budgeted in the General Fund as the grantor is allowing the County to bill on a fixed fee for service; and WHEREAS the Department of Information Technology has requested a budget amendment to more accurately reflect Professional Services budgets between divisions; and WHEREAS the Prosecutor's Office includes Enhancement Funds revenue budget of $50,608 to reflect use of forfeiture/enhancement funds that were previously posted to a liability account (deferred revenue) within the General Fund; due to the implementation of GASB 63, the deferred revenue account can no longer be used for this activity and these funds are to be accounted in separate restricted funds that will require a transfer to the General Fund for use of the monies. The Enhancement Funds revenue line item will no longer be used to recognize use of the restricted monies and requires the Enhancement Funds budget to be zeroed out; and WHEREAS a budget amendment in the amount of $36,000 is recommended in the Prosecutor's Office to reflect a decrease in Program Income revenue due to diminishing revenues in the Bad Check Program which is offset by an increase in Federal and State Operating grants; and WHEREAS the Sheriff's Office receipt of forfeiture/enhancement funds were previously posted to a liability account (deferred revenue) within the General Fund; due to the implementation of GASB 63, the deferred revenue account can no longer be used for this activity and these funds were moved to separate restricted funds that will require a transfer to the General Fund for use of the monies. The Enhancement Funds revenue line item will no longer be used to recognize use of the restricted monies and requires the Enhancement Funds budget to be zeroed out. Transfers In from the various restricted funds in the amount of $126,993 is being recognized for eligible forensic lab, dispatch, and training costs; and WHEREAS a budget amendment is recommended to transfer Sheriff restricted funds to CLEMIS for Forensic Lab Enhancements in the amount of $25,455; and WHEREAS a budget amendment totaling $75,700 is recommended to transfer Sheriff restricted funds; $62,700 for authentication, storage, processing and management of digital evidentiary assets and $13,000 for DNA capability assessments; and WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with townships, villages and cities for the purpose of providing Sheriff patrol services; and new contract rates were approved with MR #12265 for the three (3) year period commencing January 1, 2013, through December 31, 2015; with preliminary contract rates calculated during the last budget process updated after the budget was adopted to reflect lower fringe benefit rates; and WHEREAS a budget amendment is recommended for the FY 2013 - FY 2015 budget to reflect the addition of one new position created by MR #12264 and continued by MR #12310 to service the Charter Township of Commerce but not yet reflected in the FY 2013 – 2015 budget for one (1) GF/GP FTE Patrol Investigator position, which increases contract revenue by $97,961 for FY 2013 and $130,608 for FY 2014 - 2015; and WHEREAS a budget amendment is recommended for the FY 2013 - FY 2015 budget to reflect the rate change impact and the creation of two new positions per MR #12305 by the Charter Township of Highland contract creating one (1) GF/GP FTE Patrol Investigator, and one (1) GF/GP FTE Deputy II (No/fill) positions, which increases contract revenue by $192,905 for FY 2013 and $257,202 for FY 2014 – FY 2015; and WHEREAS a budget amendment is recommended for the FY 2013 - FY 2015 budget for the creation and addition of two new positions per MR #12334 by the Charter Township of Oxford contract creating one (1) GF/GP FTE Patrol Investigator, and one (1) GF/GP FTE Deputy II (No/fill) positions, which increases contract revenue by $192,905 for FY 2013 and $257,202 for FY 2014 – FY 2015; and WHEREAS a budget amendment is recommended for the FY 2013 - FY 2015 budget to reflect that Springfield Township has requested that nine (9) Deputy II (No/Fill) status positions continued per MR #12317 be converted to Deputy II (With/Fill) status which increases revenue from this contract by $197,874 and is reflected in the overall Sheriff Special Deputies revenue. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2013 First Quarter Financial Report. BE IT FURTHER RESOLVED that $80,000 be re-appropriated from assigned fund balance (10100-9010101-383449) for HR Compensation Study as follows:

GENERAL FUND (#10100)


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Revenues FY 2013 9010101-196030-665882 Planned Use of Balance $80,000 Total Revenues $80,000 Expenditures 1050102-183010-731458 HR Admin – Professional Services $80,000 Total Expenditures $80,000

BE IT FURTHER RESOLVED that $50,000 be transferred in FY 2013 from General Fund Circuit Court Civil Mediation Payments (10100-3010301-121150-240201) to Circuit Court Expendable equipment to support furniture and equipment replacement as follows:

GENERAL FUND (#10100) Revenues FY 2013 3010101-121150-630245 Cir Crt Gen Jur – Civil Mediation Payments $50,000 Total Revenues $50,000 Expenditures 3010101-121100-750154 Cir Crt Jud Admin – Expendable Equipment $50,000 Total Expenditures $50,000

BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by the Department of Management and Budget and detailed in the attached schedules are authorized to be written off. BE IT FURTHER RESOLVED that the donations be recognized in the Economic Development & Community Affairs and Parks and Recreation Department. BE IT FURTHER RESOLVED that the FY 2013 – FY 2015 Budgets are amended pursuant to Schedules A and B. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.

FINANCE COMMITTEE Copy of Correspondence from Laurie Van Pelt, Director, Management and Budget, FY 2013 First Quarter Report on file in County Clerk’s office. (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13060 BY: Commissioner Phil Weipert, District #8 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF LYON – PRELIMINARY ENGINEERING GRISWOLD ROAD PAVING FROM 8 MILE ROAD TO 9 MILE ROAD - PROJECT NO. 51682 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:

1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and

2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and

3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and

4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County’s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and

WHEREAS the Charter Township of Lyon, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and


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WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Lyon and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Lyon has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one third (1/3) share of the – Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for the Charter Township of Lyon is $46,070. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Lyon and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Lyon. Chairperson, I move the adoption of the foregoing Resolution.

PHIL WEIPERT FISCAL NOTE (MISC. #13060) BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF LYON – PRELIMINARY ENGINEERING GRISWOLD ROAD PAVING FROM 8 MILE ROAD TO 9 MILE ROAD - PROJECT NO. 51682 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds:

1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).

2. Funding of $46,070 is available in the General Fund Assigned Fund Balance for Tri-Party 2013 and prior funding (account #383510) for Project No. 51682.

3. This project is for the preliminary engineering for the future gravel road paving of Griswold Road from Eight Mile Road to Nine Mile Road.

4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.

5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment.

6. The FY 2013 budget be amended as follows: GENERAL FUND (#10100) FY 2013 Revenue 9010101-196030-665882 Planned Use of Fund Balance $46,070 Total Revenues $46,070 Expenditures 9010101-153010-740135 Road Commission Tri-Party $46,070 Total Expenditures $46,070

(The vote for this motion appears on page 128.)


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*MISCELLANEOUS RESOLUTION #13061 BY: Commissioner Jeff Matis, District #15 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF ROCHESTER HILLS – JOINT REPAIR AND CRACK SEALING ON LIVERNOIS ROAD FROM AVON ROAD TO WALTON BOULEVARD - PROJECT NO. 51631 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:





WHEREAS the City of Rochester Hills, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Rochester Hills and said appropriation has been transferred to a project account; and WHEREAS the City of Rochester Hills has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one-third (1/3) share of the Fiscal Year authorized amount of Tri-Party Road Improvement funding for the City of Rochester Hills is $105,029. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester Hills and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Rochester Hills.

JEFF MATIS FISCAL NOTE (MISC. #13061) BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF ROCHESTER HILLS – JOINT REPAIR AND CRACK SEALING ON LIVERNOIS ROAD FROM AVON ROAD TO WALTON BLVD - PROJECT NO. 51631 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds:

1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution


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#12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC).

2. Funding of $105,029 is available in the General Fund Assigned Fund Balance for Tri-Party 2013 and prior funding (account #383510) for Project No. 51631.

3. This project is for the joint repair and crack sealing on Livernois Road from Avon Road to Walton Boulevard.

4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution.

5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment.

6. The FY 2013 budget be amended as follows: GENERAL FUND (#10100) FY 2013 Revenue 9010101-196030-665882 Planned Use of Fund Balance $105,029 Total Revenues $105,029 Expenditures 9010101-153010-740135 Road Commission Tri-Party $105,029 Total Expenditures $105,029

FINANCE COMMITTEE (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13065 BY: General Government Committee, Christine Long, Chairperson IN RE: HEALTH AND HUMAN SERVICES - HOMELAND SECURITY DIVISION - 2012-2013 HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS PLANNING PROGRAM (HMEP-PP) GRANT AGREEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Superfund Amendment and Reauthorization Act (SARA) of 1986, Title III, requires the planning and provisions for community right-to-know on extremely hazardous substances in local communities; and WHEREAS the Oakland County Local Emergency Planning Committee (LEPC) has been organized and meets minimum criteria in performing planning functions; and WHEREAS the Hazardous Materials Emergency Preparedness Planning Program (HMEP-PP) grant provides funds to LEPCs for the purpose of enhancing hazardous material response planning; and WHEREAS an application was submitted, and Oakland County has been notified that the LEPC is eligible to receive $9,940 for the submittal for new and updated plans during the grant period of October 1, 2012 through September 30, 2013; and WHEREAS the required 20% in kind match of $2,485 will be used for PTNE staff salary to support the LEPC planning effort; and WHEREAS no reports are required and the funds will be received upon submittal of the plans as a work product; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes acceptance of the Hazardous Materials Emergency Preparedness Planning Program (HMEP-PP) grant in the amount of $9,940 from the Michigan Department of State Police, Emergency Management and Homeland Security Division. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant agreement of $9,940 and a 20% match of $2,485 for a total of $12,425 and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved.


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BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.

GENERAL GOVERNMENT COMMITTEE

Copy of Grant Review Sign Off – Homeland Security Incorporated by Reference. Original on file in County Clerk’s office.

FISCAL NOTE (MISC. #13065) BY: Finance Committee, Tom Middleton, Chairperson IN RE: HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – 2012-2013 HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS PLANNING PROGRAM (HMEP-PP) GRANT AGREEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:

1. The resolution recognizes the Superfund Amendment and Reauthorization Act (SARA) of 1986, Title III which requires the planning and provision for community right to know on extremely hazardous substances in local communities.

2. A grant application was submitted and Oakland County has been notified that the Local Emergency Planning Committee (LEPC) was eligible to receive up to $9,940 for the submittal of new and updated plans during the grant period October 1, 2012 through September 30, 2013.

3. This grant requires an in-kind grant match of $2,485 in General Fund expenditures bringing the total program costs to $12,425.

4. The Fiscal Year 2013 Homeland Security General Fund budget includes costs associated with this program, therefore, no budget amendment is recommended.

FINANCE COMMITTEE

(The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13066 BY: Human Resources Committee, John Scott, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 2nd QUARTERLY REPORT FOR FY2013 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1 - 21 provides a process for departments and employees to request a review of the salary grade placement of classifications; and WHEREAS the 2nd Quarterly Report for FY 2013 identifies the job studies conducted and the salary grade changes recommended by the Human Resources Department after completion of this review process; and WHEREAS funding is available in the Classification and Rate Change fund to implement GF/GP salary grade changes resulting from this Salary Administration Plan Quarterly Report recommendation. NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes implementation of the Salary Administration Plan 2nd Quarterly Report for FY 2013, which includes the following classification changes:

1. Reclassify the classification with no change in Point Factor or salary grade: Job Code From Class To Class 001070 Chief Assistant FOC – Financials Chief Assistant FOC – Financial Operations

2. Delete the following classification: Job Code Classification Salary Grade 001070 Administrator – Parks & Recreation Administrative Services 18


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Copy of Correspondence from Karen Jones, Manager, Human Resources, Oakland County Salary Administration Second Quarterly Report for FY 2013 on file in County Clerk’s office. Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.

HUMAN RESOURCES COMMITTEE *MISCELLANEOUS RESOLUTION #13045 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: WATER RESOURCES COMMISSIONER – RESOLUTION APPROVING CONTRACT FOR THE OPERATION AND MAINTENANCE OF THE HURON VALLEY SCHOOLS PUMP STATION AND FORCEMAIN To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Huron Valley Schools (“School District”) is the owner of a pump station and forcemain which provides service to the Huron Valley Schools, located at 1570 Bogie Lake Road, White Lake Township, Michigan; and WHEREAS the School District has requested the assistance from the Oakland County Water Resources Commissioner to provide the operation and maintenance of the pump station and forcemain in return for reimbursement of all costs of providing such Services as set forth in the attached Contract (“Exhibit 1”); and WHEREAS the Oakland County Water Resources Commissioner has determined, at the present time, that it has sufficient personnel, possessing the requisite knowledge and expertise and is agreeable to assisting the School District by providing the requested services under the terms and conditions of the attached Contract; and WHEREAS the attached Contract has been reviewed and approved Oakland County’s Corporation Counsel. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of Oakland County, Michigan, that the Oakland County-Huron Valley School District Operations and Maintenance Agreement Contract, by and through the Oakland County Water Resources Commissioner and the Huron Valley Schools, is hereby approved and adopted and the Oakland County Water Resources Commissioner is hereby authorized and directed to execute and deliver the same in substantially the form as set forth in Exhibit 1 attached hereto for and on behalf of the County, in as many counterparts as may be deemed advisable. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.

PLANNING AND BUILDING COMMITTEE Copy of Exhibit 1, Huron Valley Schools Pump Station and Forcemain Operation and Maintenance Agreement Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #13045) BY: Finance Committee, Tom Middleton, Chairperson IN RE: WATER RESOURCES COMMISSIONER – RESOLUTION APPROVING CONTRACT FOR THE OPERATION AND MAINTENANCE OF THE HURON VALLEY SCHOOLS PUMP STATION AND FORCEMAIN To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:

1. This resolution approves a Contract for Oakland County Water Resources Commissioner to perform operations and maintenance of the pump station and forcemain for the Huron Valley Schools.

2. The Water Resources Commissioner has sufficient staffing and possesses the necessary knowledge to assist the School District with the requested services provided under the Contract.


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3. The Huron Valley Schools shall adopt a budget and provide funding as necessary under the Contract to pay Oakland County for all cost associated with the operations and maintenance of the pump station and forcemain.

4. The Contract shall be effective for an initial term of ten (10) years and automatically extended an additional ten years, unless the Parties agree in writing to terminate the Contract. Either Party upon a minimum of One Hundred and Eighty (180) calendar day’s written notice may terminate the contract without any penalty.

5. The Huron Valley Schools agrees to provide the County with $5,000 to establish the System Enterprise Fund and one or more reserve funds to pay for repair costs of the pump station and forcemain.

6. The Water Resources Commissioner established a monthly rate of $330.00 for operations and maintenance cost of the pump station and forcemain and will provide the Owner with 60 days’ notice of any rate change in the future.

7. Huron Valley Schools WWTP fund 57309 will remain open until the pump starter replacement and Supervisory Control Data Acquisition (SCADA) system equipment and software projects have been completed. Any remaining fund balance after the two projects are finished will be returned to the Huron Valley Schools.

8. The following FY 2013 budget amendment is recommended to establish the System Enterprise Fund by transferring $5,000 from the Huron Valley Schools WWTP fund 57309 and recognizing $1,980 for service rate charges of $330.00 per month.

HURON VALLEY SCHOOLS WWTP FUND (#57309) Revenue FY 2013 6010101-149030-665882 Planned Use of Balance $5,000 Total Revenue $5,000 Expense 6010101-149030-788001-57349 Transfer Out $5,000 Total Expenditures $5,000 HURON VALLEY SCHLS PUMP STN FUND (#57349) Revenue FY 2013 6010101-149030-695500-57309 Transfer In $5,000 6010101-149030-632086 Sewage Disposal Services 1,980 Total Revenue $6,980 Expense 6010101-149030-730373 Contracted Services $5,000 6010101-149030-771638 Drain Equipment Labor $1,980 Total Expenditures $6,980

FINANCE COMMITTEE

(The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13046 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: PARKS AND RECREATION COMMISSION – WATERFORD OAKS LEASE – OAKLAND PARKS FOUNDATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is the owner of Waterford Oaks County Park; and WHEREAS a house, identified as 1580 Scott Lake Road, Waterford, Michigan 48328, is located on the grounds of Waterford Oaks County Park; and WHEREAS it is the desire of the Oakland County Parks and Recreation Commission to lease a portion of said house (living room, a bedroom, family room, and kitchen located on the first floor) located at 1580 Scott Lake Road, Waterford, Michigan 48328 to the Oakland Parks Foundation for a period commencing April 1, 2013 through April 1, 2018; and WHEREAS under the terms and conditions of the attached Lease Agreement the Oakland Parks Foundation will pay rent of $500.00 each month and pay all utility costs; and WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission and the


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Department of Facilities Management that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the attached Lease Agreement; and WHEREAS the rent amount received shall be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item; and WHEREAS the Oakland County Parks and Recreation Commission recommends that the Oakland County Board of Commissioners approves and authorizes the attached Lease Agreement between the County of Oakland and the Oakland Parks Foundation. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and approves the Lease Agreement between the County of Oakland and the Oakland Parks Foundation for the lease of a house located at 1580 Scott Lake Road, Waterford, Michigan 48328 to the Oakland Parks Foundation for the initial lease period commencing April 1, 2013 and ending April 1, 2014. BE IT FURTHER RESOLVED that this Lease shall be automatically renewed for four (4) additional terms of one (1) year each (“renewal terms”) upon the expiration of the initial term or renewal term, ending on April 1, 2018, unless either Party provides written notice in accordance with the Building Lease Agreement. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs it’s Chairperson or his designee to execute said Agreement on behalf of the County of Oakland. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.

PLANNING AND BUILDING COMMITTEE

Copy of Building Lease Between Oakland County and Oakland County Parks Foundation Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #13046) BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: PARKS AND RECREATION COMMISSION – WATERFORD OAKS LEASE - OAKLAND PARKS FOUNDATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:

1. The County of Oakland is owner of Waterford Oaks County Park. 2. It is the desire of the Oakland County Parks and Recreation Commission to lease a house,

identified as 1580 Scott Lake Road, Waterford, Michigan 48328. 3. Lease period runs from April 1, 2013 through April 1, 2014. 4. Lease shall be automatically renewed for four (4) additional terms of one (1) year each upon the

expiration of the initial term. 5. Attached Lease Agreement specifies the rent to be paid Oakland County from the Oakland Parks

Foundation. 6. No budget amendment is required as revenues for this rental are included in the FY 2013 – FY

2015 budget. FINANCE COMMITTEE

(The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13047 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: PARKS AND RECREATION COMMISSION – REQUEST FOR NON-EXCLUSIVE UNDERGROUND EASEMENT FOR ELECTRICAL UTILITY SERVICE TO THE DETROIT EDISON COMPANY - SPRINGFIELD OAKS COUNTY PARK To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland is the owner of Springfield Oaks County Park located in the Township of Springfield; and WHEREAS The Detroit Edison Company completed the installation of a new transformer for upgraded electrical utility service to the Springfield Oaks County Park; and


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WHEREAS the electrical utility requires a 10-foot wide non-exclusive underground easement to permit construction, installation, operation, maintenance, replacement and removal of underground electrical utility line facilities and related appurtenances; and WHEREAS the Oakland County Parks and Recreation Commission staff and The Detroit Edison Company have agreed upon a route for the said underground electrical utility service, which is necessary for Springfield Oaks County Park; and WHEREAS the Departments of Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the granting of the easement; and WHEREAS the Oakland County Parks and Recreation Commission hereby requests that the Oakland County Board of Commissioners authorize and approve the granting of the attached easement for underground non-exclusive electrical utility service and related appurtenances to The Detroit Edison Company for the sum of one dollar. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and approves the granting of the attached easement for underground non-exclusive electrical utility service and related appurtenances to The Detroit Edison Company for the sum of one dollar. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs its Chairperson or his designee to execute said easement on behalf of the County of Oakland. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.


Copy of Grant of Non-Exclusive Underground Easement in Gross DTE Electric Company (Right of Way No. 32936895-32936898) Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #13047) BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: PARKS AND RECREATION COMMISSION – REQUEST FOR NON-EXCLUSIVE UNDERGROUND EASEMENT FOR ELECTRICAL UTILITY SERVICE TO THE DETROIT EDISON COMPANY – SPRINGFIELD COUNTY PARK To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds:

1. The County of Oakland is owner of Springfield Oaks County Park. 2. The Detroit Edison Company upgraded electrical utility service to the Springfield Oaks County

Park. 3. The electrical utility requires a 10-foot wide non-exclusive underground easement to permit

construction, installation, operation, maintenance, replacement and removal of underground electrical utility line facilities and related appurtenances for the sum of one dollar.

4. The Departments of Facilities Management and Corporation Counsel have prepared and reviewed all necessary documents related to the granting of the easement.

5. A budget amendment is not required. FINANCE COMMITTEE

(The vote for this motion appears on page 128.) *FISCAL REPORT (MISC. #13048) BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/DEPARTMENT OF CORPORATION COUNSEL - APPROVAL OF PURCHASE AGREEMENT TO SELL THE WEST OAKLAND OFFICE BUILDING IN WALLED LAKE, MICHIGAN To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced Purchase Agreement, recommends the following revisions to section 6.1:


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6.1. Purchaser and its agents shall have a period of ninetyforty-five (9045) business days, commencing on the Effective Day, to inspect or cause to be inspected all aspects of the physical and economic condition of the Premises (“Inspection Period”). Only for further inspection of the physical condition of the Premises, the Buyer may extend the Inspection Period for an additional ninety (90) days by providing written notification to the Seller.

The Finance Committee, having reviewed the above referenced Purchase Agreement, recommends the following revisions to section 6.2:

6.2. If Purchaser is not satisfied, in its sole and exclusive discretion, with the results of the inspections for any reason whatsoever physical and economic inspections of the Premises, Purchaser may rescind this Agreement by mailing written notice to Seller not more than two (2) business days after the expiration of the Inspection Period and receive a refund of the Deposit, including any accrued interest, as follows: (1) if the rescission is within the first ninetysixtythirty (3690) days of the Inspection Period all of the Deposit shall be returned to Purchaser or (2) if more than 90sixtythirty (3690) days of the Inspection Period has lapsed and Purchaser rescinds the Agreement, only seventy-five fifty percent (5075%) of the Deposit shall be returned to Purchaser.

The Finance Committee, having reviewed the above referenced resolution, recommends the following amendment: Add the following paragraph after the existing BE IT FURTHER RESOLVED paragraph:

BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs the Director of Facilities Management to execute the closing documents required to complete the purchase of the property.

Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report. FINANCE COMMITTEE

MISCELLANEOUS RESOLUTION #13048 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/DEPARTMENT OF CORPORATION COUNSEL – APPROVAL OF PURCHASE AGREEMENT TO SELL THE WEST OAKLAND OFFICE BUILDING IN WALLED LAKE, MICHIGAN To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS pursuant to the authorization of the Oakland County Planning and Building Committee, the West Oakland Office Building (WOOB) property at 1010 East West Maple, Walled Lake, MI, was placed for sale in the fall of 2012 for $710,000 per Planning and Building’s direction based on two independent appraisals of the property; and WHEREAS the real estate firm of Newmark Grubb Knight Frank presented Facilities Management with an offer to purchase WOOB for $645,000; and WHEREAS Facilities Management, with the assistance of Corporation Counsel, have negotiated the terms and conditions of the attached purchase agreement; and WHEREAS the sale of the building will eliminate any further financial obligation and cost incurrence by the County for maintaining the building; and WHEREAS a $50,000 earnest money deposit shall be paid to the title company upon Board of Commissioners approval of the attached purchase agreement, with the balance of the $645,000 due at closing; and WHEREAS the County shall pay a broker’s commission of five percent (5%) of the purchase price to Newmark Grubb Knight Frank at closing, should the sale be completed; and WHEREAS Facilities Management and Corporation Counsel have reviewed and/or prepared all necessary documents related to the attached purchase agreement and recommend its approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and accepts the terms and conditions of the attached purchase agreement for the West Oakland Office Building (WOOB) at 1010 East West Maple, Walled Lake, MI. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs its Chairperson or his designee to execute the attached purchase agreement and all other related documents between the County and purchasers of WOOB, which may be required to complete the purchase of the property. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.


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Copy of Purchase Agreement for sale of 1010 E. West Maple Rd., Walled Lake, MI Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #13048) BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/DEPARTMENT OF CORPORATION COUNSEL – APPROVAL OF PURCHASE AGREEMENT TO SELL THE WEST OAKLAND OFFICE BUILDING IN WALLED LAKE, MICHIGAN To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:

1. The resolution approves and accepts the terms and conditions of the purchase agreement for the sale of the West Oakland Office Building located at 1010 East West Maple, Walled Lake, Michigan for the sum of $645,000.

2. Closing costs for the County are five percent (5%) of the purchase price, or $32,250. 3. The net proceeds for the sale will be receipted in the Building Improvement Fund (#40100) in the

Sale of Land and Building Revenue Account (#670684). 4. The proceeds will be used as a funding source for other Capital Improvement Program projects.

FINANCE COMMITTEE (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13049 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – APPROVAL OF 2013 NO HAZ INTERLOCAL AGREEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Oakland County and its northern municipalities are committed to protection of the natural environment and preventing toxic materials from entering our waterways and landfill resources; and WHEREAS the improper handling and disposal of toxic and poisonous household chemicals poses a health risk to our citizens; and WHEREAS recognizing there is a need to provide regular and easily accessible household hazardous waste collection services to North Oakland residents; and WHEREAS collection events for household hazardous waste are widely accepted as the best way to provide citizens with a safe way to dispose of these toxic and poisonous household chemicals, meet Phase II Stormwater Protection requirements, encourage pollution prevention and enhance environmental health and safety in the home; and WHEREAS Oakland County, through its Waste Resource Management Division has facilitated the creation of the North Oakland Household Hazardous Waste Consortium (NO HAZ); and WHEREAS participating municipalities in North Oakland County have appointed an official representative to the NO HAZ Consortium Board; and WHEREAS the NO HAZ Consortium has developed a household hazardous waste collection program; and WHEREAS the municipalities recognize and agree that absent an agreement with the County, the County has no obligation to facilitate such a program; and WHEREAS the County’s Corporation Counsel has reviewed and approved an Interlocal Agreement between the County and a number of municipalities in North Oakland County for the creation of a program to collect household hazardous waste; and WHEREAS to date, the following municipalities have approved the Interlocal Agreement: Addison Township, Groveland Township, City of Lake Angelus, Oakland Township, Oxford Township, Orion Township, City of Rochester, City of Rochester Hills and Waterford Township; and


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WHEREAS the Interlocal Agreement requires participating municipalities to fully reimburse the County for all costs it incurs in connection with the NO HAZ program. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Interlocal Agreement and authorizes the Chairperson of the Board of Commissioners to sign the Agreement with all municipalities who have signed the Interlocal Agreement and passed a resolution in support thereof. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.

PLANNING AND BUILDING COMMITTEE Copy of North Oakland County Household Hazardous Waste Interlocal Agreement Between Oakland County and Municipality Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #13049) BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – APPROVAL OF 2013 NO HAZ INTERLOCAL AGREEMENT To the Oakland County Board of Commissioners Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds:

1. Oakland County has facilitated the creation of the North Oakland Household Hazardous Waste Consortium (NO HAZ) to provide household hazardous waste collection services to residents of northern Oakland County.

2. The resolution approves the 2013 NO HAZ Interlocal Agreement and authorizes the Chairperson of the Board of Commissioners to sign the Agreement with all municipalities who have signed the Interlocal Agreement and passed a resolution in support thereof.

3. The Interlocal Agreement requires participating municipalities to fully reimburse the County for all costs incurred in connection with the NO HAZ Program.

4. The FY 2013 Budget includes revenue estimates and expenditure appropriations for the 2013 NO HAZ Program. No General Fund/General Purpose amendment is required.

FINANCE COMMITTEE (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13067 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING THE ISSUANCE OF REFUNDING BONDS (ACADEMY OF THE SACRED HEART PROJECT) - BLOOMFIELD HILLS AND BLOOMFIELD TOWNSHIP To Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS The Economic Development Corporation of the County of Oakland (the "EDC") has been requested by the Academy of the Sacred Heart (the "Academy") to approve the issuance of refunding bonds (the "Bonds") to refinance the bonds issued by the EDC in 2002 for the benefit of the Academy (the "Prior Bonds") under the Economic Development Corporations Act (the "Act"); and WHEREAS because the Bonds are proposed to include working capital and costs of issuing the Bonds, the Internal Revenue Code of 1986, as amended, requires that the Board of Commissioners (1) hold a public hearing on the question of whether the Bonds should be issued and (2) following the public hearing, approve the issuance of the Bonds; and WHEREAS the Board of Commissioners, following such public hearing, hereby concurs in the determination of the EDC to issue the Bonds. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the issuance of the Bonds, upon such terms and conditions as the EDC and its bond counsel determine to be necessary and appropriate under the circumstances. BE IT FURTHER RESOLVED that the County Clerk is hereby directed to provide four certified copies of this resolution to the Assistant Secretary of the Board of the EDC.


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Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution.

PLANNING AND BUILDING COMMITTEE (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13050 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – NARCOTICS ENFORCEMENT TEAM (NET) INTERLOCAL AGREEMENT WITH THE CITY OF BIRMINGHAM To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners adopted Miscellaneous Resolution #00307 on December 14, 2000 authorizing the Narcotics Enforcement Team (NET) to operate under the direction of the Sheriff; and WHEREAS as part of the policy and operational control on NET, the County and the local units have agreed upon the attached Interlocal Agreement (MR #01024); and WHEREAS the City of Birmingham is requesting to join the Oakland County Narcotics Enforcement Team; and WHEREAS the City of Birmingham has agreed to the attached Interlocal Agreement between the City and the County; and WHEREAS the Sheriff and the NET Advisory Board have agreed to allow the City of Birmingham to participate in NET and have agreed to the attached Interlocal Agreement; and WHEREAS no additional vehicle will be necessary since the Byrne Grant was reduced by one Deputy on October 1, 2012; and WHEREAS the Birmingham Officer started on January 13, 2013; and WHEREAS Corporation Counsel has approved the attached agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Interlocal Agreement with The City of Birmingham and authorizes the Chairperson of the Board to sign the agreement. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Oakland County Narcotic Enforcement Team Between Oakland County and City of Birmingham Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #13050) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – NARCOTICS ENFORCEMENT TEAM (NET) INTERLOCAL AGREEMENT WITH THE CITY OF BIRMINGHAM To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:

1. The City of Birmingham has requested to join the Oakland County Narcotics Enforcement Team (NET) coalition.

2. The Sheriff and the NET Advisory Board have agreed to allow the City of Birmingham to participate in NET and agreed to the proposed Interlocal Agreement.

3. The State statute (MCL) 45.556P) states that the Board of Commissioners has the authority to enter into agreements with other governmental or quasi-governmental entities.

4. An intergovernmental agreement as set forth in the attached document will be between Oakland County and the City of Birmingham.

5. Each party to this Interlocal Agreement shall be bound by the terms and conditions stipulated in the attached Agreement document.

6. There is no financial impact and no budget amendments are required in relation to the adoption of this agreement.


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FINANCE COMMITTEE (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13052 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE CITY OF ROCHESTER HILLS FOR 2013-2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contractual agreements for the purpose of Police and Fire Dispatch services; and WHEREAS the City of Rochester Hills has requested that the Sheriff’s Office dispatch fire calls for the City of Rochester Hills Fire Department; and WHEREAS the Sheriff’s Office, along with the Department of Management & Budget, is recommending dispatching services per the attached contract between the County of Oakland and City of Rochester Hills; and WHEREAS this contract is for two years in order to bring this contract in line with the majority of the dispatch contracts; and WHEREAS Corporation Counsel has approved the attached contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached Fire Dispatch Agreement with the City of Rochester Hills. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.

PUBLIC SERVICES COMMITTEE

Copy of 2013-2015 Fire Dispatch Service Agreement Between the County of Oakland and the City of Rochester Hills Incorporated by Reference. Original on file in County Clerk’s Office. FISCAL NOTE (MISC. #13052) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE CITY OF ROCHESTER HILLS FOR 2013 - 2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:

1. The City of Rochester Hills has requested to enter into contract with the Sheriff’s Office per established policy by the Oakland County Board of Commissioners permitting entering into contract with Townships, Villages and Cities for the purpose of providing Police and Fire dispatch services.

2. The City of Rochester Hills has requested to enter into a 24 month contract agreement with the Sheriff’s Office for fire and police dispatch services to begin April 1, 2013 through March 31, 2015; at the end of this lease period this contract will be in line with the majority of the other CVT dispatch contracts.

3. The contract rates are established for the period of April 1 thru March 31 and the annual rate is $115,184 for calendar year one 2013, and $155,886 for calendar year two 2014; and $39,164 for partial calendar year three 2015.

4. Budget estimates based on fiscal years ending September 30 are $76,789 for FY 2013, $155,117 for FY 2014, and $78,328 for partial FY 2015.

5. The current adopted budget anticipated the continuation of the dispatch contract services for Rochester Hills; no budget amendment is required at this time.

FINANCE COMMITTEE (The vote for this motion appears on page 128.)


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*MISCELLANEOUS RESOLUTION #13053 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE CHARTER TOWNSHIP OF OAKLAND FOR 2013-2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contractual agreements for the purpose of Police and Fire Dispatch services; and WHEREAS the Charter Township of Oakland has requested that the Sheriff’s Office dispatch fire calls for the Charter Township of Oakland Fire Department; and WHEREAS the Sheriff’s Office, along with the Department of Management & Budget, is recommending dispatching services per the attached contract between the County of Oakland and Charter Township of Oakland; and WHEREAS this contract is for two years in order to bring this contract in line with the majority of the normal dispatch contracts; and WHEREAS Corporation Counsel has approved the attached contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to enter into the attached Fire Dispatch Agreement with the Charter Township of Oakland. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.

PUBLIC SERVICES COMMITTEE Copy of 2013-2015 Dispatch Service Agreement Between the County of Oakland and the Charter of Township of Oakland Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #13053) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICE FOR THE CHARTER TOWNSHIP OF OAKLAND FOR 2013 - 2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:

1. The Charter Township of Oakland has requested to enter into contract with the Sheriff’s Office per established policy by the Oakland County Board of Commissioners permitting entering into contract with Townships, Villages and Cities for the purpose of providing Police and Fire dispatch services.

2. The Charter Township of Oakland has requested to enter into a 24 month contract agreement with the Sheriff’s Office for fire and police dispatch services to begin April 1, 2013 through March 31, 2015; at the end of this lease period this contract will be in line with the majority of the other CVT dispatch contracts.

3. The contract rates are established for the period of April 1 thru March 31 and the annual rate is $12,702 for calendar year one 2013, and $17,190 for calendar year two 2014; and $4,319 for partial calendar year three 2015.

4. Budget estimates based on fiscal years ending September 30 are $8,468 for FY 2013, $17,105 for FY 2014, and $8,637 for partial FY 2015.

5. The current adopted budget anticipated the continuation of the dispatch contract services for the Charter Township of Oakland; no budget amendment is required at this time.

FINANCE COMMITTEE (The vote for this motion appears on page 128.)


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*MISCELLANEOUS RESOLUTION #13054 BY: Public Services Committee, Commissioner Dwyer, Chairperson IN RE: CIRCUIT COURT/CIVIL/CRIMINAL DIVISION – INTERGOVERNMENTAL AGREEMENT FOR MENTAL HEALTH SERVICES BETWEEN THE SIXTH JUDICIAL CIRCUIT COURT (ADULT TREATMENT COURT) AND OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Sixth Judicial Circuit Court’s Adult Treatment Court has increasingly been receiving referrals for individuals who have, or appear to have, a mental illness; and WHEREAS individuals in this special high-risk population have significant rates of recidivism and are likely to be incarcerated if left untreated; and WHEREAS the Adult Treatment Court (ATC) was developed as an alternative to incarceration for individuals who suffer from mental illness and substance abuse; and WHEREAS a partnership with the Oakland County Community Mental Health Authority (OCCMHA) and the Sixth Judicial Circuit Court has been established to collaborate in providing assessment, crisis intervention, and treatment to individuals involved in the ATC who have substance abuse and mental health issues with a goal of reducing the need to incarcerate individuals avoiding more costly jail and prison sentences; and WHEREAS pursuant to the Urban Cooperation Act, MCL 124.501 et seq., the County/Court and the OCCMHA would like to enter into an agreement for the purpose of providing mental health evaluation and other mental health services to the Court through a Court Liaison; and WHEREAS the funding for these services and Court Liaison position will be provided under the Michigan Mental Health Court Grant Program administered by the State Court Administrative Office (SCAO); and WHEREAS an agreement has been drafted (as attached) by the County’s Corporation Counsel; and WHEREAS the agreement has been presented to the OCCMHA for their approval; and WHEREAS State statutes (MCL 45.556-p) state that the Board of Commissioners has the power to “Enter into agreements with other governmental or quasi-governmental entities for the performance of services jointly”. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Intergovernmental Agreement between Oakland County Circuit Court and Oakland County Community Mental Health Authority (OCCMHA) and authorizes the payment of $54,000 to OCCMHA for providing these mental health services. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Agreement on behalf of the County of Oakland, and hereby accepts and binds the County of Oakland to the terms and conditions of this Agreement. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Copy of Intergovernmental Agreement Between the County of Oakland and the Oakland County Community Mental Health Authority Incorporated by Reference. Original on file in County Clerk’s office. FISCAL NOTE (MISC. #13054) BY: Finance Committee, Tom Middleton, Chairperson IN RE: CIRCUIT COURT/CIVIL/CRIMINAL DIVISION – INTERGOVERNMENTAL AGREEMENT FOR MENTAL HEALTH SERVICES BETWEEN THE SIXTH JUDICIAL CIRCUIT COURT (ADULT TREATMENT COURT) AND OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:

1. Resolution authorizes the Intergovernmental Agreement between Oakland County Circuit Court (Adult Treatment Court) and Oakland County Community Mental Health Authority for the purpose of providing mental health evaluation and other mental health services to the Court through a Court Liaison.

2. The Court Liaison mental health services will be provided to eligible individuals from October 1, 2012 through September 30, 2013.


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3. The cost of this Intergovernmental Agreement is $54,000. 4. Funds are available in the Circuit Court – Civil/Criminal Division’s (Adult Treatment Court)

Professional Services line item (27175-3010301-121200-731458) for FY 2013. 5. No budget amendment is recommended.

FINANCE COMMITTEE

Vote on amended, Consent Agenda: AYES: Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford. (21) NAYS: None. (0)

A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted).

Commissioner Tom Middleton set a public hearing for June 13, 2013 at 10:00 a.m. on Tentative Amended 9-1-1 Service Plan for the County of Oakland Department of Information Technology. MISCELLANEOUS RESOLUTION #13068 BY: General Government Committee, Christine Long, Chairperson IN RE: COUNTY CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – AGREEMENT TO UTILIZE THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS BY THE CHARTER TOWNSHIP OF INDEPENDENCE, TOWNSHIP OF SOUTHFIELD AND THE CITIES OF FARMINGTON HILLS, MADISON HEIGHTS, OAK PARK, ROYAL OAK AND TROY To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in Resolution #97232 the Board of Commissioners authorized the establishment of a revised Board of Canvassers’ Service Fee of $25.00 per precinct to help defray the cost of election certification as provided by Public Act 116 of 1954, as amended; and WHEREAS the Charter Township of Independence, Township of Southfield and the Cities of Farmington Hills, Madison Heights, Oak Park, Royal Oak and Troy are requesting to renew their agreement to utilize the services of the Oakland County Board of Canvassers; and WHEREAS Corporation Counsel has drafted an agreement for said townships and cities to utilize the services of the Oakland County Board of Canvassers. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the attached agreements with the Charter Township of Independence, Township of Southfield and the Cities of Farmington Hills, Madison Heights, Oak Park, Royal Oak and Troy to utilize the services of the Oakland County Board of Canvassers. BE IT FURTHER RESOLVED that, upon approval of these agreements by the Oakland County Board of Commissioners, a copy shall be filed by the County Clerk Elections Division with the Office of the Great Seal of the State of Michigan. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson or his designee to execute the attached Agreements between the County and Charter Township of Independence, Township of Southfield and the Cities of Farmington Hills, Madison Heights, Oak Park, Royal Oak and Troy. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution.

GENERAL GOVERNMENT COMMITTEE

Copy of Agreement Between the Charter Township of Independence and Oakland County to Utilize the Services of the Oakland County Board of Canvassers.

The Chairperson referred the resolution to the Finance Committee. There were no objections. There were no items to report on the Regular Agenda for the Human Resources Committee.


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There were no items to report on the Regular Agenda for the Planning and Building Committee. MISCELLANEOUS RESOLUTION #13055 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: DEPARTMENT OF PUBLIC SERVICES/MEDICAL EXAMINER – INCREASE TO THE MEDICAL EXAMINER DIVISION CREMATION PERMIT FEE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Department of Public Services Medical Examiner’s Office has reviewed the fee schedule in regards to cremation permit fees; and WHEREAS The Medical Examiner is requesting to increase service fees for Cremation Permits; and WHEREAS the cremation permit fees have not been reviewed since 2003 (Miscellaneous Resolution #03369); and WHEREAS a current study of cremation permit fees show that Oakland County’s fees are much lower than most surrounding counties; (Survey attached); and WHEREAS a current cremation permit cost analysis also demonstrates the need for an increase based on direct and indirect costs incurred by the county; (Cost analysis attached); and WHEREAS it is indicated that cremation permit fees should be adjusted upward from $20 to $30 at this time for the remainder of Fiscal Year 2013 and to $40 for Fiscal Year 2014; and WHEREAS it is anticipated that the Medical Examiner’s cremation permit fee revenue will increase approximately $46,000 per year; and WHEREAS the recommendations for certain Medical Examiner fees are listed on the attached Schedule A. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the proposed adjustments to the Medical Examiner Division fee schedule, as detailed on the attached Schedule “A”, to be effective after the adoption of this resolution. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.

PUBLIC SERVICES COMMITTEE Copy of Schedule “A” Oakland County Department of Public Services Medical Examiner’s Office Fee Schedule on file in County Clerk’s office. FISCAL NOTE (MISC. #13055) BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF PUBLIC SERVICES/MEDICAL EXAMINER – INCREASE TO THE MEDICAL EXAMINER DIVISION CREMATION PERMIT FEE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-G of this Board, the Finance Committee has reviewed the above referenced resolution and finds:

1. The Department of Public Services Medical Examiner’s Office has reviewed the fee schedule in regards to cremation permit fees.

2. The Medical Examiner is requesting to increase service fees for Cremation Permits. 3. The cremation permit fees have not been reviewed since 2003 (Miscellaneous Resolution

#03369). 4. A current study of cremation permit fees show that Oakland County’s fees are much lower than

surrounding counties. 5. A current cremation permit cost analysis also demonstrates the need for an increase based on

direct and indirect costs incurred by the county. 6. It is indicated that cremation permit fees should be adjusted upward from $20 to $30 for the

remainder of FY 2013 and to $40 for FY 2014. 7. The recommendations for certain Medical Examiner fees are listed on the attached Schedule A. 8. The following budget amendment is recommended to the FY 2013-2015 Budget:

GENERAL FUND (#10100) FY 2013 FY 2014 FY 2015 Revenue 1070601-132030-630427 Cremation Approval Fee $ 23,000 $ 92,000 $ 92,000


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9010101-196060-665882 Planned Use of Fund Balance $ (23,000) $ (92,000) $ (92,000) Total -0- -0- -0-

FINANCE COMMITTEE Moved by Spisz supported by Zack the resolution (with fiscal note attached) be adopted.

AYES: Gershenson, Gingell, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Spisz, Taub, Weipert, Woodward, Zack. (16) NAYS: Gosselin, Scott, Bosnic, Crawford, Dwyer. (5)

A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted. MISCELLANEOUS RESOLUTION #13069 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE - CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF ORCHARD LAKE 2013 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS it is policy of the Oakland County Board of Commissioners to permit the Sheriff’s Office to enter into contracts with local units of government for the purpose of providing Sheriff patrol services; and WHEREAS Miscellaneous Resolution #12266 adopted November 1, 2012, established the standard law enforcement services overtime rates for the period 2013; and WHEREAS the City of Orchard Lake has requested that the Oakland County Sheriff provide patrol services to the citizens of the City for special events within the City; and WHEREAS the City of Orchard Lake has requested that a contract for special events on an overtime basis for regular deputies be authorized; and WHEREAS this contract also involves the support of PTNE Mounted Deputies to patrol areas that are not accessible by other forms of transportation; and WHEREAS the Sheriff has agreed to contract for this service with the City of Orchard Lake; and WHEREAS this contract has been through the County Executive review process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached contract with the City of Orchard Lake for special events at rates established by this Board. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board to sign the agreement. BE IT FURTHER RESOLVED that this contract will take effect on April 1, 2013. BE IT FURTHER RESOLVED that one (1) GF/GP PTNE 240 hours /year Mounted Deputy position (4030616-11188) be continued in the Sheriff’s Office/Patrol Services/Contracted Patrol-Parks. BE IT FURTHER RESOLVED that the continuation of this position be contingent on future contract renewal. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.

PUBLIC SERVICES COMMITTEE Copy of Contract for Auxiliary Sheriff’s Deputy Services for the City of Orchard Lake Village Incorporated by Reference. Original on file in County Clerk’s office. The Chairperson referred the resolution to the Finance Committee. There were no objections. REPORT (MISC. #13051) BY: Human Resources Committee, John Scott, Chairperson IN RE: PUBLIC SERVICES DEPARTMENT – SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF PONTIAC – 2013-2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on March 6, 2013, reports with the recommendation the resolution be adopted.


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Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. HUMAN RESOURCES COMMITTEE MISCELLANEOUS RESOLUTION #13051 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE-CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF PONTIAC-2013-2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the City of Pontiac has contracted with the Oakland County Sheriff's Office to provide law enforcement services for the City (MR #12314); and WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved by a resolution of the Oakland County Board of Commissioners and the Emergency Manager for the City of Pontiac; and WHEREAS the City of Pontiac through its Emergency Manager has approved a proposed amendment to the contract (Schedule A Deputies Contracted) which would add one (1) Patrol Investigator for Notre Dame Preparatory School from August 1, 2013 to December 31, 2015 bringing the number of Patrol Investigators from ten (10) to eleven (11) and the total number of FTE contracts to seventy-five (75); and WHEREAS the City of Pontiac Emergency Manager has also requested an additional 3,000 hours annually of PTNE Court Deputy II’s for building security at Notre Dame Preparatory School to be effective on March 1, 2013 to December 31, 2015; and WHEREAS the Sheriff has agreed to add one (1) Patrol Investigator and 3,000 additional hours of PTNE Court Deputy II’s for the City of Pontiac under the terms of this contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the City of Pontiac to add one (1) Patrol Investigator for the period August 1, 2013 to December 31, 2015 and 3,000 hours of PTNE Court Deputy II’s annually for the period March 1, 2013 to December 31, 2015. BE IT FURTHER RESOLVED that one (1) GF/GP Deputy II position be created in the Patrol Services Division/Pontiac Unit (4030629) of the Sheriff’s Office for the period August 1, 2013 to December 31, 2015. BE IT FURTHER RESOLVED that one (1) marked vehicle with mobile and prep radio be added to the county fleet. BE IT FURTHER RESOLVED that three (3) GF/GP 1,000 hour PTNE Court Deputy II positions be created in the Patrol Services Division/Pontiac Unit (4030629) of the Sheriff’s Office for the period March 1, 2013 to December 31, 2015. BE IT FURTHER RESOLVED that this amendment will take effect March 1, 2013. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.

PUBLIC SERVICES COMMITTEE Copy of Schedule A Sheriff’s Deputies Contracted for and to be Assigned to Municipality and Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with City of Pontiac. Incorporated by Reference. Original on file in County Clerk’s office. Moved by Dwyer supported by Hatchett the resolution (with fiscal note attached) be adopted. Moved by Dwyer supported by Hatchett the Human Resources Committee Report be accepted. A sufficient majority having voted in favor, the report was accepted.

Vote on resolution: AYES: Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson, Gingell. (21) NAYS: None. (0)


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A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted. MISCELLANEOUS RESOLUTION #13070 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE-CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF INDEPENDENCE 2013-2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Charter Township of Independence has contracted with the Oakland County Sheriff's Office to provide law enforcement services for the City (M.R. #12311); and WHEREAS paragraph 24 of this Contract provided that an amendment to this Contract must be approved by a resolution of the Oakland County Board of Commissioners and the Charter Township of Independence; and WHEREAS the Charter Township of Independence has approved a proposed amendment to the contract (Schedule A Deputies Contracted) which would add one (1) Deputy II (no-fill) effective April 1, 2013 to December 31, 2015 bringing the number of Deputy II (no-fill) from sixteen and ½ (16.5) to seventeen and 1/2 (17.5) and the total number of FTE contracts to twenty-eight and ½ (28.5); and WHEREAS the Sheriff has agreed to add one (1) Deputy II (no-fill) for the Charter Township of Independence under the terms of this contract. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves an amendment to the original Schedule A (Sheriff Deputies Contracted) of the Oakland County Sheriff's Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Independence to add one (1) Deputy II (no-fill) April 6, 2013 to December 31, 2015. BE IT FURTHER RESOLVED that one (1) GF/GP Deputy II position be created in the Patrol Services Division/Independence Township (4030622) of the Sheriff’s Office for the period April 6, 2013 to December 31, 2015. BE IT FURTHER RESOLVED that one (1) marked vehicle with MDC, Camera, mobile and prep radio be added to the county fleet. BE IT FURTHER RESOLVED that this amendment will take effect April 6, 2013. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.

PUBLIC SERVICES COMMITTEE

SCHEDULE A

SHERIFF'S DEPUTIES CONTRACTED FOR AND TO BE ASSIGNED TO MUNICIPALITY

Rank(s) of SHERIFF'S DEPUTIES

Number(s) of Sheriff's Deputies

Contracted

Bi-Weekly Charge to

Municipality in 2013

Annual Costs 2013

Bi-Weekly Charge to


Annual Costs 2014

Bi-Weekly Charge to


Annual Costs 2015

Captain $7,352.06 $191,154 $7,464.01 $194,064 $7,579.50 $197,067

Lieutenant 1 $6,354.94 $165,228 $6,461.59 $168,001 $6,571.80 $170,867

Patrol Sergeant 2 $5,591.31 $145,374 $5,682.09 $147,734 $5,775.89 $150,173

Detective Sergeant 1 $5,745.70 $149,388 $5,845.97 $151,995 $5,949.74 $154,693

Deputy II (w/fill) $5,714.60 $148,580 $5,795.79 $150,691 $5,879.75 $152,874

Deputy II (no-fill) 17.5 $4,869.01 $126,594 $4,950.20 $128,705 $5,034.16 $130,888

Deputy II (no-fill/no-vehicle) $4,598.77 $119,568 $4,668.23 $121,374 $4,739.87 $123,237


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Patrol Investigator (no-fill)

7 $5,023.39 $130,608 $5,114.07 $132,996 $5,208.01 $135,408

Deputy I (no-fill) $4,485.07 $116,612 $4,560.08 $118,562 $4,637.66 $120,579

TOTAL

28.5

NOTE: For each PATROL DEPUTY II (WITH FILL-IN) identified above, ONLY the O.C.S.O. shall, at no additional cost to the MUNICIPALITY, provide a substitute (i.e., FILL-IN) SHERIFF'S DEPUTY to provide LAW ENFORCEMENT SERVICES to the MUNICIPALITY whenever a PATROL DEPUTY II (WITH FILL-IN) is absent from the MUNICIPALITY during any 80 hour bi-weekly period for any reason except those reasons enumerated in Paragraph 5(a)(1) through Paragraph 5(a)(5) above. NOTE: No Trainees shall be assigned by the O.C.S.O. to perform the duties of any SHERIFF'S DEPUTY contracted for and assigned to perform LAW ENFORCEMENT SERVICES under the terms of this Agreement. *One patrol investigator shall act as a dedicated Police School Officer within the Pontiac School District. *One patrol investigator shall act as a dedicated Police School Officer within the Notre Dame Preparatory School District.

OAKLAND COUNTY SHERIFF'S OFFICE

2013-2015 LAW ENFORCEMENT SERVICES AGREEMENT WITH CHARTER TOWNSHIP OF INDEPENDENCE

Amendment 1

_____________________________________________________________________

Pursuant to paragraph 24 of the 2012 Law Enforcement Services Agreement between the COUNTY and the CHARTER TOWNSHIP OF INDEPENDENCE, the parties hereby agree to amend said contract in accordance with the attached Schedule A.

All other contractual provisions, of the 2013 Law Enforcement Services Agreement not otherwise affected by the attached Schedules A, remain in full force and effect. FOR AND IN CONSIDERATION of the mutual assurances, promises, acknowledgments, set forth in this Amendment 1 to the 2013-2015 Law Enforcement Services Agreement, ("Amendment") and for other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the undersigned hereby execute this Amendment on behalf of the Parties, and by doing so legally obligate and bind the Parties to the terms and conditions of this Contract.

IN WITNESS WHEREOF, Patrick J. Kittle, Supervisor of the Charter Township of Independence, hereby acknowledges that he hereby executes this Amendment on behalf of the Municipality and hereby accepts and binds the Municipality to the terms and conditions of this Amendment. EXECUTED: __________________________ DATE: _______________ Patrick J. Kittle Supervisor WITNESSED: _________________________ DATE: _______________ Clerk Charter Township of Independence


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IN WITNESS WHEREOF, Michael J. Gingell, Chairperson, Oakland County Board of Commissioners hereby acknowledges that he has been authorized by a resolution of the Oakland County Board of Commissioners, to execute this Amendment on behalf of Oakland County, and hereby accepts and binds Oakland County to the terms and conditions of this Amendment. EXECUTED: __________________________ DATE: _______________

Michael J. Gingell, Chairperson Oakland County Board of Commissioners

WITNESSED: __________________________ DATE: _______________ Lisa Brown, Clerk

County of Oakland

FISCAL NOTE (MISC. #13070) BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT IN THE CHARTER TOWNSHIP OF INDEPENDENCE – 2013-2015 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds:

1. The Charter Township of Independence is contracted with the Oakland County Sheriff to provide law enforcement services to this community for calendar years 2013-2015 per M.R. #12311.

2. Paragraph 24 of the contract allows for contract amendments as approved by both the Oakland County Board of Commissioners and the Charter Township of Independence.

3. This amendment would be effective from March 1, 2013 through December 31, 2015; the budgets for FY 2014, 2015, and 2016 will be amended during the FY 2014, 2015, and 2016 budget process.

4. The Charter Township of Independence is requesting the addition of one (1) Deputy II (no-fill) position to the 2013 contract; requiring the creation and addition of one (1) Deputy II position in the Contract Patrol Independence Unit, Patrol Services Division of the Sheriff’s Office, from April 6, 2013 to December 31, 2015.

5. All other GF/GP Independence Township positions are continued in the Contracted Patrol Unit/Patrol Services Division of the Sheriff’s Office; the total number of contracted positions for this community is increased from 27.5 to 28.5 positions.

6. The amendment adds one (1) new marked patrol vehicle with prep at a total cost of $23,000 to the county fleet; also adds one (1) mobile data computer (MDC) with camera at a total cost of $9,195; and one (1) mobile/prep radio at a total cost of $4,500 for a total capital cost transfer from GF/GP Contingency of $36,695.

7. The Sheriff’s Fiscal Year 2013 budget will be amended accordingly, and will be reviewed yearly pending renewal of this contract including this amendment.

8. The Fiscal Year 2013 budget is amended as follows: Amended Adjust- Revised

GENERAL FUND (#10100) FY 2013 ment FY2013 4030601-110000-632093 Sher. Spec. Dep. $39,866,550 $ 84,879 $39,951,429

Total Revenues $39,866,550 $ 84,879 $39,951,429 Sheriff Patrol Services Expenditures 4030601-116180-702010-40080 Salaries $22,140,092 $ 41,541 $22,181,633 4030501-116230-712020 Overtime 747,901 3,608 751,509 4030601-116180-722790-40080 Social Sec. 1,638,609 3,178 1,641,787 4030601-116180-722770 “ Retirement 8,187,548 19,701 8,207,249 4030601-116180-722780 “ Hospitalization 4,969,531 8,229 4,977,760 4030601-116180-722760 “ Group Life 65,293 129 65,422 4030601-116180-722750 “ Workers Comp 571,957 515 572,472


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4030601-116180-722810 “ Disability 307,755 586 308,341 4030601-116180-722820 “ Unemployment 81,934 153 82,087 4030601-116180-722800 “ Dental 375,158 742 375,900 4030601-116180-722850 “ Optical 32,143 64 32,207 4030601-116180-750070 “ Deputy Supplies 119,643 259 119,902 4030601-116180-750581 “ Uniforms 96,670 315 96,985 4030601-116180-730653 “ Equip Rental 35,232 616 35,848 4030601-116180-774677 “ Insurance Fund 342,866 618 343,484 4030601-116180-776661 “ Lease Veh. 2,648,380 4,070 2,652,450 4030601-116180-777560 “ Radio Comm. 901 0 901 4030601-116180-773535 “ CLEMIS 117,934 555 118,489 Total Expenditures $42,479,547 $ 84,879 $42,564,426 Capital Costs 4030601-116180-788001-66100 Tranf to Motorpool $ 23,000 4030601-116180-788001-53600 Tranf to Radio $ 4,500 4030601-116180-788001-63600 Tranf to Info Tech $ 9,195 9090101-196030-730359 Contingency ($ 36,695)

Total Capital Cost $ 0 Total General-Fund Expenditures $ 36,695 MOTOR POOL FUND (#66100) Revenue 1030811-184010-630833 Gasoline Oil Grease Chgs. $ 1,298 1030811-184010-631071 Leased Equipment $ 2,772 1030811-184010-695500-10100 Tranf from Gen. Fund $ 23,000 1030811-184010-665882 Planned Use of Balance ($23,000)

Total Motor Pool Revenue $ 4,070 Expenses 1030811-184010-750210 Gasoline Chgs. $ 1,298 1030811-184010-761156 Depreciation Vehicles 2,772

Total Motor Pool Expense $ 4,070 RADIO COMMUNICATIONS FUND (#53600) Revenue 1080310-115150-695500-10100 Tranf from Gen. Fund $ 4,500 1080310-115150-665882 Planned Use of Balance ($ 4,500)

Total Radio Comm Revenue $ 0 CLEMIS FUND (#53500) Revenue 1080305-116080-630931 In-Car Terminals $ 555 1080305-116080-665882 Planned Use of Balance ($ 555)

Total CLEMIS Revenue $ 0 INFORMATION TECHNOLOGY (#63600) Revenue 1080601-152096-630658 Equipment Rental $ 1,533 1080601-152096-695500-10100 Tranf from Gen. Fund $ 9,195 1080601-152096-665882 Planned Use of Balance ($ 9,195)

Total Info Tech Revenue $ 1,533 Expenses 1080601-152096-761121 Depreciation Equip. $ 1,533

Total Info Tech Expense $ 1,533 FINANCE COMMITTEE

Moved by Dwyer supported by Middleton the resolution (with fiscal note attached) be adopted.

AYES: Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson. (21)


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NAYS: None. (0)

A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted. MISCELLANEOUS RESOLUTION #13071 BY: Commissioner Jeff Matis, District #15 IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF ROCHESTER – DEQUINDRE ROAD AT THE CLINTON RIVER TRAIL AND MACOMB ORCHARD TRAIL CROSSING - PROJECT NO. 51701 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:





WHEREAS the City of Rochester, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Rochester and said appropriation has been transferred to a project account; and WHEREAS the City of Rochester has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one third (1/3) share of the Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for the Project No. 51701 in the City of Rochester is $31,260. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Rochester. Chairperson, I move the adoption of the foregoing resolution.

JEFF MATIS The Chairperson referred the resolution to the Finance Committee. There were no objections. MISCELLANEOUS RESOLUTION #13072 BY: Commissioner Bill Dwyer, District #14


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IN RE: BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – VILLAGE OF BINGHAM FARMS – 13 MILE ROAD BRIDGE OVER THE ROUGE RIVER, ADDITIONAL CONSTRUCTION ITEMS - PROJECT NO. 48323 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County’s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following:





WHEREAS the Village of Bingham Farms, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Village of Bingham Farms and said appropriation has been transferred to a project account; and WHEREAS the Village of Bingham Farms has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County’s one third (1/3) share of the Fiscal Year 2013 authorized amount of Tri-Party Road Improvement funding for the Project No. 48323 in the Village of Bingham Farms is $5,010. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Village of Bingham Farms and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Village of Bingham Farms. Chairperson, I move the adoption of the foregoing resolution.

BILL DWYER The Chairperson referred the resolution to the Finance Committee. There were no objections. Commissioner Hatchett addressed the Board regarding the Literature she provided each Commissioner from the Executive Director of NACo. Commissioner Dwyer addressed the Board to announce the next Gun Violence meeting that will be held on April 9, 2013 at 11:30 a.m. in Committee Room A; he also stated that the public is welcome.

The Board adjourned at 11:00 a.m. to the call of the Chair or April 17, 2013, at 7:00 p.m.

LISA BROWN MICHAEL J. GINGELL Clerk Chairperson

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