minutes of the board of county commissioners okeechobee

Minutes of the Board of County Commissioners

Okeechobee County, Florida

Thursday, February 27, 2020

Regular Session

Sharon Robertson Clerk to the Board of County

Commissioners Okeechobee County, Florida

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February 27, 2020

Terry Burroughs, Chairman Board of County Commissioners


The Board met this date in a Regular Session in the Okeechobee County Historic Courthouse in the “Judge William L. Hendry Courtroom”, Room 270, at 304 NW 2nd Street in Okeechobee, Florida at 9:00 AM.

CALL TO ORDER Attendee Name Title Status

Present Present Present Present Present Present Present Present

Terry Burroughs Chairman Bryant Culpepper Commissioner Kelly Owens Commissioner David Hazellief Commissioner Bradley G. Goodbread Commissioner Robbie Chartier County Administrator Wade Vose Thomas Machado

County Attorney Deputy Clerk

Arrived

I. Commencement Chairman Terry Burroughs called the meeting to order. Pastor Cary McKee offered the invocation, after which Commissioner Bradley G. Goodbread led the Pledge of Allegiance.

Employee Recognition

II. Public Comments Jonathan Bean from Martha's House addressed the Board and read a letter from Martha's House thanking the Board for all their work. The Board responded by commending Mr. Bean, his staff, and the Martha's House Board for their work. Malissa Morgan and Jocelyn Morgan from Toys for Tots addressed the Board and thanked them for their continued support. Malissa then discussed their recent work to provide gifts for children.

Motion: Motion to close Public Comments

RESULT: APPROVED [UNANIMOUS] MOVER: Bradley G. Goodbread, Commissioner SECONDER: Kelly Owens, Commissioner AYES: Burroughs, Culpepper, Owens, Hazellief,

Goodbread

III. Revisions Commissioner Hazellief requested that 11b come before 7b

Regular Session Minutes February 27, 2020



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Motion: Motion to accept Agenda with changes


Goodbread

IV. Agenda

1. Consent Agenda

Items 1a through 1g were approved by the Board to include the Additional Warrants.


Goodbread

a. MINUTES - February 13, 2020 REGULAR SESSION Requested Action: Approve Minutes from the February 13, 2020 Regular Session.

b. WARRANTS 2020-04 Requested Action: Approve Warrants list 2020-04 in the amount of $478,173.68.

c. BUDGET TRANSFER 20-57 FROM LAW ENFORCEMENT TRUST FUND RESERVES Requested Action: Approve Budget Transfer 20-57 from 115 Law Enforcement Trust Fund Reserves to Current Charges and Obligations in the amount of the $4,075 for payment to Samantha Troxell as Ordered of Summary Administration.

d. GRANT AMENDMENT APPROVAL FOR REVISIONS CONTAINED IN AMENDMENT 001 TO HOME CARE FOR THE ELDERLY (HCE) PROGRAM GRANT IH019-9400 Requested Action: Approve and authorize the Chairman to execute Amendment 001 to Home Care for the Elderly (HCE) Grant Agreement IH019-9400 which contains changes to multiple sections of the original agreement.

e. GRANT AMENDMENT APPROVAL FOR REVISIONS CONTAINED IN AMENDMENT 001 TO COMMUNITY CARE FOR THE ELDERLY (CCE) PROGRAM GRANT IC019-9400




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Requested Action: Approve and authorize the Chairman to execute Amendment 001 to Community Care for the Elderly (CCE) Grant Agreement IC019-9400 which contains a $7,503.00 increase in overall funding as well as changes to multiple sections of the original agreement.

f. GRANT AMENDMENT APPROVAL FOR REVISIONS CONTAINED IN AMENDMENT 001 TO ALZHEIMER'S DISEASE INITIATIVE (ADI) PROGRAM GRANT IZ019-9400 Requested Action: Approve and authorize the Chairman to execute Amendment 001 to Alzheimer's Disease Initiative (ADI) Grant Agreement IZ019-9400 which contains a $2,446.00 increase in funding as well as changes to multiple sections of the original agreement.

g. AMENDMENT 002 TO OLDER AMERICAN'S ACT (OAA) PROGRAM GRANT IA019-9400 Requested Action: Approve and authorize the Chairman to execute Amendment 002 to Older American's Act (OAA) Grant Agreement IA019-9400 which contains a $2,352.11 increase in funding and changes to sections relating thereto.

2. Proclamations/Public Hearings/Citizen Requests

a. 9:00 AM PUBLIC HEARING - AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF OKEECHOBEE COUNTY, FLORIDA, REVISING THE PERMITTED HOURS OF SALE OF ALCOHOLIC BEVERAGES, AND PROVIDING FOR FINDINGS, SEVERABILITY, CONFLICTS, CODIFICATION, AND AN EFFECTIVE DATE. County Attorney Wade Vose addressed the Board and stated on January 8, 2020, by adoption of Ordinance 2020-0001, the Board of County Commissioners amended Section 6-47 of the Okeechobee County Code of Ordinances to change the permitted start time for the sale of alcohol for on-premises consumption at restaurants on Sundays from 1 p.m. to 10 a.m., while leaving the permitted start time for the sale of alcohol, both for off-premises consumption and for on-premises consumption at licensed facilities other than restaurants, at 1 p.m. At that same meeting, a majority of the Commissioners asked that another ordinance come back to consider further amending the Okeechobee County Code of Ordinances to provide for a uniform permitted start time of 10 a.m. for the sale of alcohol on Sundays, regardless of type of facility. Chairman Terry Burroughs opened the Public Hearing. Requested Action: Conduct a Public Hearing to discuss Ordinanc 2020-0001e as presented, which revised the permitted hours of sale of alcoholic beverages, specifically changed the permissible starting time for sales on Sundays from 1:00 p.m. to 10:00 a.m.

RESULT: CONDUCTED

Motion: Motion to close the Public Hearing




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RESULT: APPROVED [UNANIMOUS] MOVER: Bradley G. Goodbread, Commissioner SECONDER: Bryant Culpepper, Commissioner AYES: Burroughs, Culpepper, Owens, Hazellief,

Goodbread

Motion: Motion to adopt ordinance 2020-0002, which would revise the permitted hours of sale of alcoholic beverages, specifically to change the permissible starting time for sales on Sundays from 1:00 p.m. to 10:00 a.m.

RESULT: ADOPTED [3 TO 2] MOVER: Bradley G. Goodbread, Commissioner SECONDER: David Hazellief, Commissioner AYES: Terry Burroughs, David Hazellief, Bradley G.

Goodbread NAYS: Bryant Culpepper, Kelly Owens

b. MS. LINDA SYFRETT - ANNUAL REPORT ON OKEECHOBEE COUNTY FAIR ASSOCIATION, INC. Ms. Linda Syfrett, President, Okeechobee County Fair Association, addressed the Board and presented the annual state of the Fair Report. She discussed the soundness of the fair's finances, as well as the turn out of the fair for the past few years. She discussed the weathers effect on attendance. She also detailed the various entertainment and activities they host. Finally, she requested volunteers from the public. Requested Action: Present the annual state of the Fair Report from Ms. Linda Syfrett, President, Okeechobee County Fair Association.

RESULT: PRESENTED

Regular Agenda 3. Board Appointments

a. APPOINTMENTS TO AGRI-CIVIC CENTER ADVISORY COMMITTEE ("B" BOARD) Agri-Civic Center Manager Matt Dorriety addressed the Board and stated there are three upcoming vacancies, and three current vacancies on the Agri-Center Advisory Committee: Three terms that will expire March 1, 2020, none of which are currently vacant, but one of which the incumbent does not intend to reapply, and One vacant term that will expire March 1, 2021, and Two vacant terms that will expire March 1, 2022 Seven citizen applications have been received for the vacancies on the Agri-Civic Center Advisory Committee. Two are current members applying to return, and the remainder are citizens applying for current or upcoming vacancies. Applicants are:




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Mr. Mark Brandel (I) Mr. Darrell Donnelly (I) Mr. Dana Bunch (N) Mr. Barry Spinweber, Jr. (N) Ms. Alta Mosley (N) Mr. Adam Cohen (N) Mr. Joe Papasso (N) (I) Indicates an incumbent member of the Agri-Civic Center Advisory Committee (N) Indicates a new applicant All applicants meet the basic eligibility requirements that have been established for this Committee.

Requested Action: Approve appointment to the Agri-Civic Center Advisory Committee ("B" Board) Mr. Mark Brandel, Mr. Darrell Donnelly, and Mr. Dana Bunch to terms that expire March 1, 2024; appoint Ms. Alta Mosley and Mr. Barry Spinweber, Jr. to terms that expire March 1, 2022 and appoint Mr. Joe Papasso to a term that expires March 1, 2021.

RESULT: APPROVED [UNANIMOUS] MOVER: David Hazellief, Commissioner SECONDER: Bradley G. Goodbread, Commissioner AYES: Burroughs, Culpepper, Owens, Hazellief,

Goodbread

b. APPOINTMENT TO LIBRARY ADVISORY BOARD ("B" BOARD) Library Director Kresta King addressed the Board and stated the term of one (1) regular member of the Library Advisory Board expires March 1, 2020. Notice that applications were being accepted to fill this member position have been published in the newspaper and posted on the County website. Applications for appointment to the Library Advisory Board have been received from: Michelle Cohen (N) (N) indicates a new applicant Applicant meets the basic eligibility requirements that have been established for serving on the Library Advisory Board.




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Requested Action: Approve appointment of one (1) regular member, Michelle Cohen to the Library Advisory Board ("B" Board) to term that expires March 1, 2024

RESULT: APPROVED [UNANIMOUS] MOVER: David Hazellief, Commissioner SECONDER: Bryant Culpepper, Commissioner AYES: Burroughs, Culpepper, Owens, Hazellief,

Goodbread

c. NOMINATIONS TO CHILDREN'S SERVICES COUNCIL OF OKEECHOBEE FOR APPOINTMENT BY GOVERNOR County Administrator Robbie Chartier addressed the Board and stated there are two (2) vacancies/unappointed positions on the Children's Services Council. The Board of County Commissioners nominate applicants for appointment and those applications are then forwarded to the Governor's Office for consideration of appointment. The Governor's Office requires three (3) nominations per vacancy. Okeechobee County does not have 3 nominations per vacancy. The Governor's Office in the past has received nominations but has not appointed applicants; therefore incumbents have remained on the Board despite their expiring term. There are currently two (2) vacancies on the Children's Service Council Board: One vacancy expired August 26, 2019 and One vacancy expired August 26, 2016 and August 26, 2020 Ms. Melisa Jahner (I) Ms. Wendy Coker (I) Mr. Brian Greseth (N) Mr. Adam Cohen***(N) (I) indicates an incumbent member of the Children's Service Council Board (N) indicates a new applicant to the Children's Service Council Board Ms. Cathleen Blair, Executive Director, Children's Services Council, has confirmed the applicants comply with the rules of the Board. Requested Action: Approve and send three applications for the Children's Services Council to the Governor: Ms. Melisa Jahner, Ms. Wendy Coker, and Mr. Brian Greseth; one (1) term expired August 26, 2016 and August 26, 2020; and one (1) term expired on August 26, 2019 to terms that expire August 26, 2024; with a recommendation to the Governor to accept applications with less than 3 per vacancy due to the small rural nature of our County.


Goodbread

d. APPOINTMENTS TO PLANNING BOARD/BOARD OF ADJUSTMENTS AND APPEALS ("A" BOARD)




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Community Development Director Bill Royce addressed the Board and stated the terms for 3 regular members of the Planning Board/Board of Adjustments and Appeals expire March 1, 2020. New appointments for the 3 expiring regular member terms will expire March 1, 2023. Current applicants include: LAWRENCE FIPPS (I) Attended 7 of 9 meetings in 2019 ADAM COHEN*** (N) CECIL FUNKHOUSER*** (N) (I) indicates an incumbent member of the Planning Board (N) indicates a new applicant All applicants meet basic eligibility requirements that have been established for serving on the Planning Board/Board of Adjustments and Appeals. Commissioner Hazellief nominated all three Requested Action: Approve appointment of Lawrence Fipps, Adam Cohen and Cecil Funkouuser to the Planning Board/Board of Adjustments and Appeals ("A" Board) to terms that expire March 1, 2023.

RESULT: APPROVED [UNANIMOUS] MOVER: David Hazellief, Commissioner SECONDER: Kelly Owens, Commissioner AYES: Burroughs, Culpepper, Owens, Hazellief,

Goodbread

e. APPOINTMENTS TO THE CONSTRUCTION INDUSTRY LICENSING BOARD ("A" BOARD) Community Development Director Bill Royce addressed the Board and stated terms for 2 regular members of the Construction Industry Licensing Board (CILB) expire March 1, 2020. New appointments for the 2 expiring regular member terms will expire March 1, 2023. In addition, the current alternate member has applied for an appointment as a regular member. The alternate member term expires March 1, 2021 and would be vacant if the current alternate is appointed to a regular member term. When possible, the CILB should include 5 active certified or registered contractors, 1 specialty contractor and 1 lay person. Board members must also be a resident of Okeechobee County. Current applicants include: Mark Brandel (I) Certified General Contractor, Attended 5 of 6 meetings in 2019 William Ward (A) Certified Electrical Contractor, Attended 5 of 6 meetings in 2019 Leroy Wise (I) Certified Plumbing Contractor, Attended 5 of 6 meetings in 2019 Cecil Funkhouser (N) Lay Person (I) indicates an incumbent member of the CILB




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(A) indicates the alternate member of the CILB (N) indicates a new applicant All applicants meet the basic eligibility requirements that have been established for serving on the Construction Industry Licensing Board. Requested Action: Approve appointment to the Construction Industry Licensing Board ("A" Board) regular members Mark Brandel and Leroy Wise to terms that expire March 1, 2023 and an alternate member William Ward to term that expires March 1, 2021.


Goodbread

4. Budget & SHIP

a. FY 19/20 FINANCIAL UPDATE - YTD JANUARY 2020 Budget Director Kelley Conrad addressed the Board and presented an overview of current combined Financial Update for fiscal year 2019/20 through January, 2020. Requested Action: Receive an overview of current combined Financial Update for fiscal year 2019/20 through January, 2020.

RESULT: RECEIVED

5. County Attorney

a. There are no scheduled items

6. Community Development

a. DISCUSSION: 60 AMP POWER SERVICE ON VACANT LOTS County Administrator Robbie Chartier addressed the Board and stated Commissioner Hazellief has requested the Board discuss the current practice of permitting 60 amp power service on vacant lots.




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Requested Action: Tabled a discussion on 60 Amp Power Service on vacant lots and provided direction to staff

RESULT: TABLED [UNANIMOUS] Next: 3/12/2020 9:00 AM

MOVER: David Hazellief, Commissioner SECONDER: Bryant Culpepper, Commissioner AYES: Burroughs, Culpepper, Owens, Hazellief,

Goodbread

7. Community Services

a. OKEECHOBEE YOUTH FOOTBALL LEAGUE (OYFL) FACILITY LICENSE AGREEMENT Community Services Director Denise Whitehead addressed the Board and stated in December 2016, Okeechobee County entered into a facility use agreement for the non-exclusive, non-priority shared use of the Okeechobee County Sports Complex football field and concessions stand. There continues to be a demand for field space in the county with multiple sport organizations competing for field time. The Sports Complex has the only public, lighted football field in the County aside from the High School. Since 2016 Okeechobee Youth Football League (OYFL) and the Okeechobee Citizens Recreation Association (OCRA) have worked cooperatively to provide sports programming to a significant number of youth in the County. The two organizations have shared field time and use of the concessions stand with no issues during this time. Ms. Whitehead introduced Chaka Smith, President and co-founder of (OYFL). Mr. Smith addressed the Board and discussed the work of OYFL and their history of being accountable. He also addressed the wording of the original contract. The Board told Chaka to let them know the minute the wording of the contract becomes an issue so that they can look into changing language. Mr. Smith and Ms. Whitehead discussed the process of receiving donations for the organizations. The Board commended Mr. Smith on the time and effort he and his organization puts towards investing in kids. OYFL requested a renewal of their Facility Use Agreement so they may continue to utilize the facility and its amenities when the facility is unscheduled and available during the football season.




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Requested Action: Approve the Facility Use License Agreement with the Okeechobee Youth Football League (OYFL) non-exclusive, non-priority shared use of the Okeechobee County Sports Complex football field and concession stand.


Goodbread

b. RESURFACING SPORTS COMPLEX PARKING LOTS UTILIZING COOPERATIVE PURCHASING WITH C.W. ROBERTS CONTRACTING INC. Community Services Director Denise Whitehead addressed the Board and stated the Parks and Recreation Department has been working cooperatively with the Roads and Bridges Division and the Capital Projects Department to prepare for the resurfacing of the parking lots at the Sports Complex. An Independent Contractor's Agreement exists between Okeechobee County and C.W. Roberts Contracting Incorporated that encompasses the proposed scope of work. As recommended by the Capital Projects Department, the Parks and Recreation Department is requesting to utilize the current paving contract unit prices under the Road Department's contract to perform the Sports Complex Parking area resurfacing. Therefore, for your review, we have attached a copy of a letter from C.W. Roberts Contracting, Incorporated allowing the cooperative purchasing use of the contract to perform the work, along with a copy of their proposal and the cooperative purchasing form. This is a budgeted project to asphalt resurface the east and west parking lot located at the Sport Complex. As part of the preliminary preparation of the existing asphalt for resurfacing, it is recommended certain areas be milled prior to the asphalt overlay. It is not intended to mill the entire parking lot, but rather areas where the existing asphalt has deteriorated and new asphalt won't adhere properly, or the area adjoins a curb or it is a handicap parking space and proper elevation needs to be maintained. Requested Action: Approve the resurfacing of the Sports Complex parking lots in the amount of $143,056.50 utilizing the Independent Contractor's Agreement between Okeechobee County and C.W. Roberts Contracting Incorporated as a cooperative purchase for asphalt paving services.


Goodbread

8. Capital Projects/Facilities Maintenance

a. PROGRESS REPORT ON JAIL EXPANSION & RENOVATION PROJECT




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Facilities Maintenance & Development Director Donnie Oden addressed the Board and stated on January 24, 2020, the Board approved the Contract with Securitecture, LLC for Phase I of the Jail Expansion and Renovation Project. On January 29, 2020, the Request for Qualifications for the Construction Manager At-Risk with Design Assist Services for the Jail Renovation and Expansion Project was advertised and put on the County Website and responses are due on February 26, 2020. The Architect, Joe Mrak, Securitecture, LLC will attend the BOCC Meeting on a monthly basis to keep the Board informed of the progress of the Project. Mr. Mrak addressed the The Board and gave them an update on the project. Requested Action: Receive a Progress Report on the Jail Expansion and Renovation Project from the Architect of Record, Joe Mrak with Securitecture, LLC.

RESULT: RECEIVED

9. Human Resources


10. Public Safety

a. APPROVE PURCHASE OF TRAFFIC PREEMPTION EQUIPMENT FROM TRANSPORTATION CONTROL SYSTEMS FOR FIRE RESCUE Public Safety Director/Fire Chief Ralph Franklin addressed the Board and stated this is a request is for approval from the Board to purchase from Transportation Control Systems (TCS) Traffic Preemption Equipment and Services in the amount of $74,489.99, for County Fire Rescue using the FDOT Contract DOT-ITB-20-9034-GH. The funding for this purchase was approved during the Fiscal Year 19/20 budget process. Traffic preemption is a system that involves equipment mounted at the intersection and on the Fire Rescue vehicles that allows Fire Rescue to control the light. As a unit equipped with this system approaches the intersection, it will turn the light green in the direction of travel in order to clear the traffic out for emergency vehicles to travel unimpeded. Although the system is on all the time, it is only activated when the vehicles have their emergency lights activated. Fire Administration will have the capability to view in the system each time the preemption is activated and by what unit. This purchase and program will be for the following: 1. Equipment to be installed at the US 441 and Highway 70 intersection, (main intersection) 2. Equipment to be installed at the US 441 and SW 21st Street intersection (Wal-mart). 3. Equipment that will be installed in the primary and back up Engines, Ambulances, and Staff vehicles. 4. Training for the Fleet Management personnel to install the equipment in the vehicles.




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As the main intersection and Wal-mart intersection are within the City limits, an interlocal agreement with the City will need to be approved for the City's approval of the installation and maintenance of the equipment on those signalized intersections within the City's jurisdiction. Staff will work with the City Administrator on the details and bring back for Board approval. The City will be able to utilize the preemption system as well, however, the cost of equipment installation will be borne by the City. Requested Action: Approve the purchase of Traffic Preemption Equipment and Services from Transportation Control Systems, in the amount of $74,489.99, for Fire Rescue using the FDOT Contract DOT-ITB-20-9034-GH.


Goodbread

11. Public Works

a. AWARD BID 2020-02 CONCRETE DRIVEWAY APRON AND COLLAR RESTORATION Road Maintenance Director Brian Moore addressed the Board and stated the Road and Bridge Department replaces failing driveway culverts on an as needed basis, some of these will require the replacement of a concrete drive apron and all will require the installation of concrete end collars. Bids for ITB Bid # 2020-02 for the Concrete Driveway Apron and Collar Restoration were opened on January 31, 2020. Two (2) bids were received and attached with this agenda item you will find the bid tabulation and cost case scenarios to substantiate low bid. The bids were very close but the cost scenarios will show Accurate Concrete Inc. as low bidder. Most driveway aprons replaced are 350/sf or less. The requested cost amount was approved by the Board of County Commissioners in the FY 19/20 Budget. Requested Action: Approve and award ITB 2020-02 for Concrete Driveway Apron and Collar Restoration to Accurate Contracting Inc.; this agreement has a Term of two (2) years and may be renewed for up to two (2) additional one (1) year Terms; and authorize the Chairman to execute the contract as prepared by the County Attorney, and authorize spending in the amount of $40,000.00 per year as needed.


Goodbread

b. 2020 ROADWAY RESURFACING LIST Road Maintenance Director Brian Moore addressed the Board and presented a proposed list for road resurfacing for FY19/20. The proposed list consists of 8.4 miles




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of roadway in various parts of the County. The FY19/20 budget has $1,000,000 appropriated between the Transportation Trust Fund and the Road Improvement Fund. Staff has been able to increase the number of miles of paving with the internal inspections of asphalt paving and the expertise of the Road Maintenance Division Director. The Road and Bridge Division selected roadways based on the following criteria, the Pavement Condition Evaluation (PCI) and Recommendations that were performed by Culpepper and Terpening Inc., actual field evaluations by staff, traffic volume and amount of maintenance performed on roadway. The PCI is a pavement condition survey for each roadway on a segment by segment basis for the entire 380 miles of County roadways in Okeechobee. It analyzes the existing pavement condition based on distress type, level of distress, quantity of distress and then rates each road with a numerical value which correlates from excellent to failed roadways. The roads listed for resurfacing in 2020 have been inspected and show various types of pavement failure such as: oxidation, cracking, loss of aggregate, pot-holes, and edge of pavement failure. Requested Action: Approve the list of roadways submitted for resurfacing in 2020 consisting of 8.4 miles to be accomplished within the budgeted funds; and approve the alternate road should there be sufficient funding remaining after completing the primary list. If insufficient funding for alternate road, bring back to Board.


Goodbread

12. Solid Waste


13. Tourist Development


14. Administration

a. RFQ 2019-19 RANKINGS FOR PROFESSIONAL ENGINEERING AND RELATED CONTINUING SERVICES CONTRACT Deputy County Administrator Louis Johnson addressed the Board and stated on Wednesday, 12/18/19 Requests for Qualifications were advertised for Professional Engineering and Related Services for the establishment of one or more continuing service contracts covering all aspects of Local Government, including but not limited to: studies and engineering within the scope of the practice of architecture, professional engineering, planning, landscape architecture or registered surveying and mapping. On January 29, 2020 there were (10) proposals received for RFQ 2019-19.




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The PSEC committee members (Deputy County Administrator, Planning Director, and Facilities Development & Maintenance Director) short listed the proposals to seven (7) firms. The committee considered such factors as project scheduling, consultant location, current and past experience and projected workloads of the firms. Based upon the presentations and experience with the services, the Committee ranked the firms as follows:

1) Kimley Horn & Associates: 280 2) Culpepper and Terpening, Inc.: 274 3) Johnson Engineering, Inc.: 266 4) Civil-Surv Design Group Inc: 265 5) SLD: 258 ---------------------------------------------------- 6) Bowman Consulting Group Ltd: 257 7) Craig A. Smith: 254

The committee members received presentations from all seven (7) firms on February 19 and 20, 2020. Staff desires to engage up to five (5) firms for our continuing professional engineering and related service’s needs. Requested Action: Approve the Public Service Evaluation Committee (PSEC) rankings of Request for Qualifications (RFQ) 2019-19, and authorize the County Administrator and/or her designee to begin negotiations for Professional Engineering and Related Services agreements covering all aspects of local government with the top ranked firm with the intent to engage multiple firms. The Board did establish a date and time for the interviewing of the firms to provide County Engineer services as March 12, 2020 starting at 1:30pm with 30 minutes for presentations.

RESULT: APPROVED [4 TO 1] MOVER: Kelly Owens, Commissioner SECONDER: Bradley G. Goodbread, Commissioner AYES: Terry Burroughs, Bryant Culpepper, Kelly

Owens, Bradley G. Goodbread NAYS: David Hazellief

b. PROCUREMENT POLICY AMENDMENT County Administrator Robbie Chartier addressed the Board and stated that attached to this agenda item is the recommended revised Procurement Policy for Okeechobee County, for consideration by the Board. After staff review of the current policy, there are some areas that need revising for further clarification in addition to the addition of Contract Repair Services. The proposed changes in the policy are shown as underline and strikethrough. Most of the changes are to provide a clearer policy for procurements and have been recommended due to various situations that have arisen since its last amendment in 2017, using the current policy by staff and Finance. This amendment to the Procurement Policy is due to changing conditions from questions that have arisen over time which the current policy does not address or is in need of clarification (such as emergency procurements). There have been periodic changes in the past few years, for local vendor preference, and the ability to "piggyback" off of other governmental agencies competitively bid procurements.




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The Contract Repair Services is the major change from the adopted policy and is presented as a suggestion from the Board. Staff has drafted a policy for consideration. Requested Action: Approve the proposed changes to the Procurement Policy


Goodbread

15. Administration Report

a. County Administrator Robbie Chartier discussed the following: 1. Library cooperative change is moving forward 2. Reminder that Music Fest is coming soon 3. E-mail about Florida Association of Counties Conference 4. Commissioner meeting will be on June 8th b. Deputy County Administrator Louis Johnson discussed the following: 1. Discussed the Master Agreement of Professional Services for County Engineering Services 2. Update on Nubbin Slough 3. Update on Oak Lake Estates 4. Update on Build grant will be given during next meeting 5. Update on the Archeological Study c. County Attorney Wade Voss discussed the following: 1. Spoke about the County Engineer discussion - Interviews will be on March 12 starting at 1:30 pm

16. Commissioner Comments

a. Commissioner Kelly Owens, 2nd Vice Chair discussed the following: 1. Commended TDC for bringing the Major League Fishing event here 2. Emma Dietrich commented on the care given to the cemetery and its historic markers 3. Boat ramps will be taken care of 4. Conveyed condolences once again for Gene Woods' family b. Commissioner Bradley G. Goodbread discussed the following: 1. Offered condolences to Gene Woods' family and spoke about his legacy 2. Asked about a lighted stop sign at Burman Road and warning sign 3. Asked about Music Fest 4. Asked about the timers for the Board Room c. Commissioner Bryant Culpepper discussed the following: 1. Spoke about Gene and the honorable man he was 2. Asked about the lighted stop sign near Eagle Bay


d. Commissioner David Hazellief, 1st Vice Chair discussed the following: 1. Expressed Army Corp employees should not publicly express personal

opinions about what will or will not happen in Okeechobee 2. Spoke about the cemetery easement in Bassinger 3. Bass Pro wants to come back April 29th for a tournament and would like a fee

waiver 4. Asked for consensus to waive the fee for Bass Pro, there was a unanimous

consensus 5. Shared a happy memory regarding Gene Woods

e. Chairman Terry Burroughs discussed the following: 1. Sovereign Immunity Bill might be dying a slow death at the moment 2. Grading of counties and cities, based on economic and non-economic

indicators 3. AirBNB policy - if it doesn't pass, might want to start thinking about policies 4. Rural Development Bill has been sandwiched between Career Source Bill and

Financial Division Services Bill, seems to be moving forward 5. Broadband Department being created in DEO 6. School Board term limits was passed yesterday will be on November ballot 7. Elected Officials Training will be on April 22 in Lake Placid

17. Additional Documents, If Any, Presented At Meeting

V. Adjournment

This document may be reproduced upon request in an alternative format by contacting the Information Technology Department by telephone at: (863) 763-8426; or by email at: [email protected] To enable us to respond in a manner most helpful to you, please provide the preferred format in which to receive the materials, and your contact information. We will make reasonable efforts to accommodate all needs.

There being no further business to come before the Board, Chairman Terry Burroughs declared the Regular Session of the Board of County Commissioners adjourned at 3:03 p.m.

ATTEST:

Sharon Robertson Clerk of the Circuit CourL & Comptroller



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BOARD OF COUNTY COMMISSIONERS OKEECHOBEE COUNTY, FLORIDA


February 27. 2020 Okeechobee County, Florida

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Sharon Robertson Clerk Lo the Board of County

Commissioners Okeechobee County. Florida

Minutes February 27, 2020

Terry Burroughs, Chairman 17 of 17 Board of County Commissioners

February 27, 2020 Okeechobee County. Florida